ROSS Service Coordinators NOFA For Fiscal Year 2009 For Fiscal Year 2009 CFDA # 14.870 For Fiscal Year 2009 For Fiscal Year 2009 CFDA # 14.870

ROSS Service ROSS Service Coordinators NOFACoordinators NOFA

ROSS Service ROSS Service Coordinators NOFACoordinators NOFA

For Fiscal Year 2009For Fiscal Year 2009

CFDA # 14.870CFDA # 14.870

For Fiscal Year 2009For Fiscal Year 2009

CFDA # 14.870CFDA # 14.870

REQUESTREQUEST

PLEASE READ THE ENTIRE PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND NOFA SEVERAL TIMES AND READ THE GENERAL SECTION.READ THE GENERAL SECTION.

WATCH THE LOGIC MODEL AND WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTSGRANTS.GOV WEBCASTS

What happened to ROSS?What happened to ROSS?

ROSS-Family & Homeownership and ROSS-Family & Homeownership and ROSS-Elderly/Persons with Disabilities ROSS-Elderly/Persons with Disabilities have been combined into ONE NOFA have been combined into ONE NOFA this yearthis year

This NOFA will cover the salaries of This NOFA will cover the salaries of Service Coordinators, but not the Service Coordinators, but not the provision of servicesprovision of services

There is a separate NOFA for PH FSS. There is a separate NOFA for PH FSS. There is be a separate NOFA for HCV There is be a separate NOFA for HCV FSS.FSS.

Program PurposeProgram Purpose ““This program works to promote the This program works to promote the

development of local strategies to coordinate development of local strategies to coordinate the use of assistance under the Public Housing the use of assistance under the Public Housing program with public and private resources, for program with public and private resources, for supportive services and resident empowerment supportive services and resident empowerment activities. These services should enable activities. These services should enable participating families to increase earned participating families to increase earned income, reduce or eliminate the need for income, reduce or eliminate the need for welfare assistance, make progress toward welfare assistance, make progress toward achieving economic independence and housing achieving economic independence and housing self-sufficiency, or, in the case of elderly or self-sufficiency, or, in the case of elderly or disabled residents, help improve living disabled residents, help improve living conditions and enable residents to age-in-place.” conditions and enable residents to age-in-place.”

Funding AvailableFunding Available

$35 million$35 million $11 million has been awarded off the $11 million has been awarded off the

top to FY09 applicants because top to FY09 applicants because applications were processed applications were processed incorrectlyincorrectly

No rollover from previous yearsNo rollover from previous years

Deadline DateDeadline Date

February 21, 2011February 21, 2011

11:59:59pm Eastern11:59:59pm Eastern

No exceptionsNo exceptions

Received Received AND validatedAND validated (which (which may take 24-48 hours)may take 24-48 hours)

Application Deadline Application Deadline Date/WaiversDate/Waivers

Application Deadline Application Deadline Date/WaiversDate/Waivers

See NOFA for requirements for waiver See NOFA for requirements for waiver request.request.

May email request, but must be received May email request, but must be received at least 15 days before due date.at least 15 days before due date.

No deadline extension will be granted for No deadline extension will be granted for paper applicationpaper application

DUNS number and CCR are still required DUNS number and CCR are still required

See NOFA for requirements for waiver See NOFA for requirements for waiver request.request.

May email request, but must be received May email request, but must be received at least 15 days before due date.at least 15 days before due date.

No deadline extension will be granted for No deadline extension will be granted for paper applicationpaper application

DUNS number and CCR are still required DUNS number and CCR are still required

Eligible ParticipantsEligible Participants

All program participants must be All program participants must be residents of conventional public residents of conventional public housing or NAHASDA-assisted housing or NAHASDA-assisted housing.housing.

Section 8 residents are not eligible Section 8 residents are not eligible to be served by this grant.to be served by this grant.

Funding StructureFunding Structure

FOR EACH COORDINATORFOR EACH COORDINATOR Salary – up to $68,000 Salary – up to $68,000 per yearper year in in

salary and fringesalary and fringe $10,000 $10,000 each yeareach year for admin for admin $2000 $2000 each yeareach year for training/travel for training/travel

THREE YEAR GRANTSTHREE YEAR GRANTS

Total approx $240,000-$720,000Total approx $240,000-$720,000

Eligible ApplicantsEligible Applicants

PHAs/Tribes/TDHEsPHAs/Tribes/TDHEs Resident AssociationsResident Associations Non-Profits supported by RA or Non-Profits supported by RA or

PHA/Tribe/TDHEPHA/Tribe/TDHE

I was funded last year (or I was funded last year (or the year before) – Am I the year before) – Am I

eligible?eligible? Projects that were funded in FY08 or Projects that were funded in FY08 or

FY09 are NOT eligible to be funded in FY09 are NOT eligible to be funded in FY10.FY10.

A “project” is what used to be called an A “project” is what used to be called an AMP or a development (see definitions)AMP or a development (see definitions)

Any projects that were on a HUD-Any projects that were on a HUD-52768 that was funded in FY08 or FY09 52768 that was funded in FY08 or FY09 are NOT eligible to be funded in FY10 are NOT eligible to be funded in FY10 (by any type of applicant)(by any type of applicant)

Number of PositionsNumber of Positions Each SC must serve AT LEAST 50 unitsEach SC must serve AT LEAST 50 units PHAs may submit one applicationPHAs may submit one application

PHAs may apply for up to 3 SCs PHAs may apply for up to 3 SCs depending on number of ACC Unitsdepending on number of ACC Units 50-1000 units – 1 SC50-1000 units – 1 SC 1001-2500 units – 2 SCs1001-2500 units – 2 SCs 2501 + units – 3 SCs2501 + units – 3 SCs

Number of PositionsNumber of Positions RAs may submit one applicationRAs may submit one application

Local RAs may apply for 1 SC per Local RAs may apply for 1 SC per project that they represent.project that they represent.

RAs may apply jointly if necessary to RAs may apply jointly if necessary to add up to at least 50 unitsadd up to at least 50 units

CHANGE FROM 2008; same as in 2009 CHANGE FROM 2008; same as in 2009 – only 3 RAs from any one PHA may be – only 3 RAs from any one PHA may be fundedfunded

Number of PositionsNumber of Positions

Non-Profits may apply for Non-Profits may apply for 1 per supporting RA (up to 3 at one PHA) OR,1 per supporting RA (up to 3 at one PHA) OR, if supported by a PHA, may apply for the if supported by a PHA, may apply for the

number of SCs determined by the number of number of SCs determined by the number of ACC unitsACC units

Non-Profits may submit up to 3 separate Non-Profits may submit up to 3 separate applications for up to 3 PHAs for a total of applications for up to 3 PHAs for a total of up to 9 SC positionsup to 9 SC positions

A letter of support (and other information) A letter of support (and other information) is required from every RA or PHA that a is required from every RA or PHA that a non-profit intends to servenon-profit intends to serve

Number of PositionsNumber of Positions

Applicants can designate if each SC Applicants can designate if each SC position will serve Families, Elderly position will serve Families, Elderly or bothor both This is designated on the HUD-52768 This is designated on the HUD-52768

p.2p.2

Joint ApplicationsJoint Applications

Two or more applicants may Two or more applicants may combine to request one SC position, combine to request one SC position, however, however, a lead applicant must be named (the a lead applicant must be named (the

first one listed on the HUD-52768)first one listed on the HUD-52768) There are several other documents that There are several other documents that

are required of each applicantare required of each applicant

Resident AssociationsResident Associations

By statute, 25% of funds must go to By statute, 25% of funds must go to qualified Resident Association qualified Resident Association applicationsapplications

A RA that is also a Non-Profit may A RA that is also a Non-Profit may apply using either set of apply using either set of requirementsrequirements

All RAs (including those applying as All RAs (including those applying as non-profits) should indicate their RA non-profits) should indicate their RA status on the HUD-52768 p.1status on the HUD-52768 p.1

EDSCEDSC PHAs that are currently eligible for the PHAs that are currently eligible for the

Elderly/Disabled Service Coordinator funding Elderly/Disabled Service Coordinator funding through the Operating Subsidy may elect to through the Operating Subsidy may elect to serve family or elderly residents through this serve family or elderly residents through this ROSS-SC application. ROSS-SC application.

If serving elderly residents is proposed and If serving elderly residents is proposed and the ROSS-SC funding is granted, those PHAs the ROSS-SC funding is granted, those PHAs would permanently give up their EDSC would permanently give up their EDSC funding eligibility.funding eligibility.

EDSC-eligible PHAs may apply to serve EDSC-eligible PHAs may apply to serve FAMILIES through the ROSS-SC grant with FAMILIES through the ROSS-SC grant with no impact on their EDSC fundingno impact on their EDSC funding

CoordinationCoordination

HUD expects that all entities wishing to serve HUD expects that all entities wishing to serve residents at a particular PHA will have residents at a particular PHA will have coordinated their efforts.coordinated their efforts.

If more than one application for a given If more than one application for a given project is received, the first to be chosen project is received, the first to be chosen from the lottery will be awarded.from the lottery will be awarded.

HUD also expects that service coordination HUD also expects that service coordination will be provided among grants, so that ROSS-will be provided among grants, so that ROSS-SC grants do not serve the same residents as SC grants do not serve the same residents as PH FSS, HOPE VI, Choice Neighborhoods, PH FSS, HOPE VI, Choice Neighborhoods, etc.etc.

CoordinationCoordination

A note on “fairs” – if you have a health fair or a job fair, you can invite everyone you work with, across housing programs – even non-assisted! The only restrictions are on the people you actually count as being “service coordinated” for any particular grant.

The same is true for classes you coordinate that may have extra spaces… as long as the grant is not paying a per-person cost, anyone can benefit

Eligible ActivitiesEligible Activities Service Coordinator salary/fringe – up to Service Coordinator salary/fringe – up to

$68,000/yr$68,000/yr Coordinate local program committee with local Coordinate local program committee with local

service providersservice providers Market programMarket program Ensure AFFH complianceEnsure AFFH compliance General case management (intake, assessment, General case management (intake, assessment,

education and referral)education and referral) Coordinate and oversee delivery of servicesCoordinate and oversee delivery of services Coordinate and sponsor educational events (e.g. life Coordinate and sponsor educational events (e.g. life

skills, etc.)skills, etc.) Assist in creating a resident group to promote efforts Assist in creating a resident group to promote efforts

and networkand network Facilitate self-help groupsFacilitate self-help groups Monitor, track, evaluate and report outcomesMonitor, track, evaluate and report outcomes

Eligible ActivitiesEligible Activities

Administrative Expenses - $10,000/SC/yearAdministrative Expenses - $10,000/SC/year Admin staff supportAdmin staff support Local transportation by SCsLocal transportation by SCs Stipends for reasonable out-of-pocket costs Stipends for reasonable out-of-pocket costs

incurred by residents including transportation incurred by residents including transportation and child care related to program activitiesand child care related to program activities

Tracking and evaluationTracking and evaluation Office supplies, equipmentOffice supplies, equipment Program outreach, printing, postageProgram outreach, printing, postage Lease/rental of spaceLease/rental of space

Eligible ActivitiesEligible Activities

Training/Travel - $2,000/SC/yearTraining/Travel - $2,000/SC/year All training must be approved by FO All training must be approved by FO

(not at application)(not at application) HUD plans to have a start-up HUD plans to have a start-up

conference for all new grantees conference for all new grantees

Ineligible ActivitiesIneligible Activities

Everything elseEverything else PH FSS CoordinatorPH FSS Coordinator ServicesServices

So, how does it work?So, how does it work?

1. Applicants must show they have a 1. Applicants must show they have a high quality programhigh quality program

On the HUD-52769 Needs/Providers On the HUD-52769 Needs/Providers FormForm

Identify at least 10 need categoriesIdentify at least 10 need categories Show that there are services available for at least Show that there are services available for at least

50% of the needs50% of the needs Applicant may be the service provider if the Applicant may be the service provider if the

funding comes from sources other than current or funding comes from sources other than current or prior ROSS grants and will last for the 3-year grant prior ROSS grants and will last for the 3-year grant term – INDICATE THE SOURCE OF FUNDINGterm – INDICATE THE SOURCE OF FUNDING

Each provider is not required to commit matchEach provider is not required to commit match


2. Applicants must show that they have 25% 2. Applicants must show that they have 25% matchmatch Each partner that is providing match is indicated on Each partner that is providing match is indicated on

the HUD-52769 the HUD-52769 Match is certified to by the ED/Board President/Etc. Match is certified to by the ED/Board President/Etc.

on the HUD-52769 - SIGN THE FORMon the HUD-52769 - SIGN THE FORM Match can be cash or in-kind and can be for services Match can be cash or in-kind and can be for services

provided to participants in this program or for other provided to participants in this program or for other program eligible activitiesprogram eligible activities

Match letters are NOT REQUIRED to be sent in with Match letters are NOT REQUIRED to be sent in with the applicationthe application

Match letters must be kept on file and available for Match letters must be kept on file and available for reviewreview

Basically, the requirements for match letters are the Basically, the requirements for match letters are the same as last yearsame as last year


3. Applicants must show they have 3. Applicants must show they have capacitycapacity A Past Performance narrative of no more A Past Performance narrative of no more

than 10 pages is requiredthan 10 pages is required See the NOFA for required informationSee the NOFA for required information Past Performance will be assessed by the Past Performance will be assessed by the

Field Office or Area ONAPField Office or Area ONAP Check NOW with your FO or Area ONAP Check NOW with your FO or Area ONAP

to see if this is going to be a problemto see if this is going to be a problem

So, how does it work?So, how does it work? If an applicant passes 1, 2, and 3, they will be If an applicant passes 1, 2, and 3, they will be

entered into a lotteryentered into a lottery The first lottery will be for qualifying RA applicants, The first lottery will be for qualifying RA applicants,

which will be picked until 25% of funding is which will be picked until 25% of funding is reached or all qualified RA applicants are fundedreached or all qualified RA applicants are funded

The 2The 2ndnd general lottery will consist of applicants general lottery will consist of applicants that were not funded last year .that were not funded last year .

The 3The 3rdrd general lottery will consist of applicants that general lottery will consist of applicants that were funded last year and are applying to serve were funded last year and are applying to serve other projects.other projects.

There are sub-lotteries within each category for There are sub-lotteries within each category for those that meet or do not meet policy priority statusthose that meet or do not meet policy priority status

What’s the deal with What’s the deal with Policy Priority Status?Policy Priority Status?

To receive priority funding status To receive priority funding status under this NOFA, the applicant’s under this NOFA, the applicant’s logic model must include at least logic model must include at least two of the three categories of two of the three categories of Policy Priority activities/outputs Policy Priority activities/outputs and related required and related required outcomes/indicators that are outcomes/indicators that are identified in the NOFA.identified in the NOFA.

Meeting Policy Priority Meeting Policy Priority StatusStatus

Pick two of these and meet the Pick two of these and meet the criteria – criteria –

POLICY PRIORITY 1 – Job POLICY PRIORITY 1 – Job Creation/EmploymentCreation/Employment

POLICY PRIORITY 4 – Knowledge POLICY PRIORITY 4 – Knowledge Sharing and Capacity BuildingSharing and Capacity Building

POLICY PRIORITY 5 – Using POLICY PRIORITY 5 – Using Housing as a Platform for Housing as a Platform for Improving Other Outcomes.Improving Other Outcomes.

Policy Priority Status Policy Priority Status Option 1Option 1

POLICY PRIORITY 1 – Job Creation/EmploymentPOLICY PRIORITY 1 – Job Creation/EmploymentSTEP ONESTEP ONE Activity/output of “Policy Priority- Job Creation/Employment- Partnership with Workforce Activity/output of “Policy Priority- Job Creation/Employment- Partnership with Workforce

Investment Board (WIB) to establish apprenticeship programs and/or job opportunities”Investment Board (WIB) to establish apprenticeship programs and/or job opportunities”

AND/ORAND/OR Activity/output of “Policy Priority-Job Creation/Employment- Partnerships with local Activity/output of “Policy Priority-Job Creation/Employment- Partnerships with local

unions to establish apprenticeship programs and/or job opportunities”unions to establish apprenticeship programs and/or job opportunities”

STEP TWOSTEP TWO ““Policy Priority- Job Creation/Employment-Number of job placements as a result of Policy Priority- Job Creation/Employment-Number of job placements as a result of

partnerships with the Workforce Investment Board”partnerships with the Workforce Investment Board”

AND/ORAND/OR ““Policy Priority- Job Creation/Employment-Number of job placements as a result of Policy Priority- Job Creation/Employment-Number of job placements as a result of

partnerships with local unions”partnerships with local unions”

AND/ORAND/OR ““Policy Priority-Job Creation/employment-Number of new apprenticeship programs Policy Priority-Job Creation/employment-Number of new apprenticeship programs

established as a result of partnership(s) with Workforce Investment Board”established as a result of partnership(s) with Workforce Investment Board”

AND/ORAND/OR ““Policy Priority-Job Creation/employment-Number of new apprenticeship programs Policy Priority-Job Creation/employment-Number of new apprenticeship programs

established as a result of partnership(s) with local unions.” established as a result of partnership(s) with local unions.”

Policy Priority Status Policy Priority Status Option 2Option 2

POLICY PRIORITY 4 – Knowledge Sharing and Capacity BuildingPOLICY PRIORITY 4 – Knowledge Sharing and Capacity BuildingSTEP ONESTEP ONE Activity/Output of “Policy Priority- Capacity Building and Knowledge Sharing: meet Activity/Output of “Policy Priority- Capacity Building and Knowledge Sharing: meet

with local PCC and develop a gap analysis” showing a with local PCC and develop a gap analysis” showing a goal of a minimum of four goal of a minimum of four meetings each yearmeetings each year. .

STEP TWOSTEP TWO

Outcome one or more of the following :Outcome one or more of the following : ““Policy Priority- Capacity Building and Knowledge Sharing- Number of Policy Priority- Capacity Building and Knowledge Sharing- Number of

education/training partnerships added as a result of the gap analysis”education/training partnerships added as a result of the gap analysis”

AND/ORAND/OR ““Policy Priority- Capacity Building and Knowledge Sharing- Number of Policy Priority- Capacity Building and Knowledge Sharing- Number of

employment/placement opportunities added as a result of the gap analysis,”employment/placement opportunities added as a result of the gap analysis,”

AND/ORAND/OR ““Policy Priority-Capacity Building and Knowledge Sharing- Number of health/mental Policy Priority-Capacity Building and Knowledge Sharing- Number of health/mental

health partners added as a result of the gap analysis,”health partners added as a result of the gap analysis,”

AND/ORAND/OR ““Policy Priority-Capacity Building and Knowledge - Number of New Supportive Policy Priority-Capacity Building and Knowledge - Number of New Supportive

Services partners providing services as a result of the gap analysis Services partners providing services as a result of the gap analysis

Policy Priority Option 3Policy Priority Option 3Policy Priority 5 - Using Housing as a Platform for Improving Policy Priority 5 - Using Housing as a Platform for Improving

Other OutcomesOther Outcomes

STEP ONESTEP ONE Activity/Output of “Policy Priority-Housing as a Platform-Partnerships Activity/Output of “Policy Priority-Housing as a Platform-Partnerships

established with high performing Early Childhood Education Programs”. established with high performing Early Childhood Education Programs”.

AND STEP TWOAND STEP TWO Outcome of “Policy Priority-Housing as a Platform- Number of children Outcome of “Policy Priority-Housing as a Platform- Number of children

enrolled in high performing early childhood education programs with an enrolled in high performing early childhood education programs with an identification of young children enrolled in high performing early childhood identification of young children enrolled in high performing early childhood programs; programs;

OROR

STEP ONESTEP ONE Activity/Output of “Policy Priority-Housing as a Platform-Partnerships Activity/Output of “Policy Priority-Housing as a Platform-Partnerships

established with local community health clinics” established with local community health clinics”

AND STEP TWOAND STEP TWO Outcome of “Policy Priority-Housing as a Platform-Number of Households Outcome of “Policy Priority-Housing as a Platform-Number of Households

that have a medical home” that have a medical home”

What else is required?What else is required?

HUD-52768 – ROSS SC Application HUD-52768 – ROSS SC Application Form p.1Form p.1 Name of applicantName of applicant PHA/Tribe/TDHE to be servedPHA/Tribe/TDHE to be served

Name Name andand PHA Code PHA Code Number of ACC Units/Formula Currently Number of ACC Units/Formula Currently

Assisted StockAssisted Stock Are you eligible to receive EDSC Funding?Are you eligible to receive EDSC Funding? Are you an RA applicant?Are you an RA applicant?

52768 (continued)52768 (continued) EDSC - EDSC - PHA applicants: Are you currently eligible to receive PHA applicants: Are you currently eligible to receive

funding for one or more Elderly/Disabled Service Coordinators funding for one or more Elderly/Disabled Service Coordinators (EDSC) through the Operating Subsidy? (NOT (EDSC) through the Operating Subsidy? (NOT ROSS-Elderly/Persons with Disabilities) ROSS-Elderly/Persons with Disabilities)

YES ___ NO ___ YES ___ NO ___ If YES and you request and are granted an If YES and you request and are granted an SC to SC to serve Elderly Residentsserve Elderly Residents through this NOFA, you will forgo through this NOFA, you will forgo any future EDSC Renewal funding.any future EDSC Renewal funding.

RA Applicant? YES ___NO ___RA Applicant? YES ___NO ___ (State and National Resident (State and National Resident Associations applying as non-profits should check YES) Associations applying as non-profits should check YES)

Do you (the applicant) have a current ROSS-SC grant? YES ____ Do you (the applicant) have a current ROSS-SC grant? YES ____ NO ____NO ____

Are you applying to serve ONLY projects that are NOT served by Are you applying to serve ONLY projects that are NOT served by

current ROSS-SC grant(s)? YES ___ NO ___current ROSS-SC grant(s)? YES ___ NO ___

52768 (cont.)52768 (cont.)

HUD-52768 – ROSS SC Application HUD-52768 – ROSS SC Application Form p.2Form p.2 Name of Project to be servedName of Project to be served Number of units to be served (minimum 50 Number of units to be served (minimum 50

for each SC)for each SC) This is also where you indicate if you will This is also where you indicate if you will

serve Family, Elderly or bothserve Family, Elderly or both This chart serves as your budget – each This chart serves as your budget – each

position, each yearposition, each year Total Grant Request at bottom – should be Total Grant Request at bottom – should be

the same as on HUD-52769 and SF-424the same as on HUD-52769 and SF-424

SC Position Requested

Project(s) to be served(list name and/or number as applicable)(if different PHAs, list PHA as well)

Number of Units to be Served by this SC (See NOFA for minimum)

SC will serve Family, Elderly or Both?

Year Salary/Fringe (See NOFA for limits)

Admin (See NOFA for limits)

Training (See NOFA for limits)

1

1 $ $ $

2 $ $ $

3 $ $ $

2

1 $ $ $

2 $ $ $

3 $ $ $

3

1 $ $ $

2 $ $ $

3 $ $ $

TOTAL $ $ $

TOTAL GRANT REQUESTED $ _________________

NEEDS NEED?YES/NO

SERVICE PROVIDER/PARTNER(s)(list all)

Value of Match*

Life Skills Training

Financial Literacy/Credit Counseling/Credit Repair

Literacy Training

ESL

GED/High School Equiv.

Mentoring

Job Soft Skills Training

Job Hard Skills Training/Certification

Job Search and Placement

Job Retention/Promotion

ISAs/IDAs

Homeownership Counseling

Computer Classes

Drug/Alcohol Treatment

Mental Health Treatment

Health/Dental Care

Home Maintenance classes

Parenting classes

Nutrition classes

Youth Programming – tutoring/mentoring/after school/summer

Child Care

Transportation

Tax Preparation Assistance

Community Safety

Resident Empowerment/Capacity Building

Resident Business Development

Assistance with Activities of Daily Living

Meals to meet nutritional need for Elderly

Disability Services Counseling

Personal Emergency Response Resources

Wellness Programs

Other (please describe)

Other

Other

Other

Other

TOTAL $

HUD-52769HUD-52769

HUD-52769HUD-52769

You can list more than one service You can list more than one service provider for a particular need.provider for a particular need.

However, still at least 10 needs must However, still at least 10 needs must be identifiedbe identified

50% of all needs should have at least 50% of all needs should have at least one service provider to meet that need.one service provider to meet that need.

If the applicant is the service provider, If the applicant is the service provider, you must list the source of funding for you must list the source of funding for three years.three years.

What else is required?What else is required?*I _______________________________, certify that the match recorded here is *I _______________________________, certify that the match recorded here is

supported by letters on file from community or other partners which supported by letters on file from community or other partners which certify to this amount of match funding (cash or in-kind) and that this certify to this amount of match funding (cash or in-kind) and that this represents the total match for the term of the grant. represents the total match for the term of the grant.

Total Grant Requested $___________Total Grant Requested $___________

Total Match Documented $____________Total Match Documented $____________

Match is _________ % of Grant Requested (must be at least 25% to Match is _________ % of Grant Requested (must be at least 25% to qualify)qualify)

___________________________________ ___________________________________

Signature of Authorized RepresentativeSignature of Authorized Representative

___________________________________ ___________________________________

TitleTitle


Narrative on Capacity/Past Narrative on Capacity/Past PerformancePerformance No more than 10 pages No more than 10 pages

12pt, TNR, double spaced, 1 in 12pt, TNR, double spaced, 1 in marginmargin

Past Performance of Applicant/Contract Past Performance of Applicant/Contract Administrator and Proposed StaffAdministrator and Proposed Staff

Program Administration and Fiscal Program Administration and Fiscal ManagementManagement


HUD-52753 – Certification of HUD-52753 – Certification of Resident Council Board ElectionResident Council Board Election For each RA applicantFor each RA applicant For each RA supporting a PHA For each RA supporting a PHA

applicantapplicant


LETTERS OF SUPPORTLETTERS OF SUPPORT Non-Profit applicants are required to submit a Non-Profit applicants are required to submit a

letter of support from each RA or PHA they letter of support from each RA or PHA they propose to servepropose to serve

Letters from RAs must be accompanied by a Letters from RAs must be accompanied by a HUD-52753 (Certification of Resident Council HUD-52753 (Certification of Resident Council Board of Elections) from each RABoard of Elections) from each RA

Letters must include:Letters must include: Number of eligible units in PHA/RANumber of eligible units in PHA/RA List of Projects to be servedList of Projects to be served Describe to what extent the PHA/RA is familiar with the Describe to what extent the PHA/RA is familiar with the

non-profit applicantnon-profit applicant Indicate support of non-profit applicantIndicate support of non-profit applicant Contact information, name and title of person Contact information, name and title of person

authorized to signauthorized to sign


Contract Administrator Partnership Contract Administrator Partnership Agreement (if applicable)Agreement (if applicable) Required for All PHAS-Troubled PHAs and all RA Required for All PHAS-Troubled PHAs and all RA

applicants. applicants. NOT required for non-profit applicantsNOT required for non-profit applicants NOT required for non-troubled PHAsNOT required for non-troubled PHAs Found in Instructions Download called Found in Instructions Download called ““HUD-52755 HUD-52755

Administrator Partnership AgreementAdministrator Partnership Agreement”” Must indicate that the contract will span the entire length of the grant.Must indicate that the contract will span the entire length of the grant. If you are PHAS troubled in any area at the deadline date for this NOFA, If you are PHAS troubled in any area at the deadline date for this NOFA,

you MUST have a CAPA… even if you will be not troubled soon!!you MUST have a CAPA… even if you will be not troubled soon!!

Application Application Requirements - FormsRequirements - Forms

HUD-2991 HUD-2991 –– Certification of Consistency Certification of Consistency with Consolidated Plan (if applicable)with Consolidated Plan (if applicable) Found in Instructions Download Found in Instructions Download called called ““HUD-2991HUD-2991””

Everyone needs either this one or the Everyone needs either this one or the HUD-52752HUD-52752

One is required for each PHA to be servedOne is required for each PHA to be served It is NOT signed by the PHA, so GET It is NOT signed by the PHA, so GET

STARTED on this process… Signed by STARTED on this process… Signed by whoever develops the Con Plan for CDBG whoever develops the Con Plan for CDBG – usually a city/county planning office– usually a city/county planning office


HUD-52752 HUD-52752 –– Certification of Certification of Consistency with Indian Housing Plan Consistency with Indian Housing Plan (if applicable)(if applicable) Found in Instructions Download Found in Instructions Download called called ““HUD-52752HUD-52752””

Everyone needs either this one or the Everyone needs either this one or the HUD-2991HUD-2991

One is required for each Tribe/TDHE to One is required for each Tribe/TDHE to be served.be served.

Signed by the office that manages the Signed by the office that manages the I-CDBG fundingI-CDBG funding


Non-Profit StatusNon-Profit Status All non-profits must submit their IRS All non-profits must submit their IRS

determination letter to prove their non-determination letter to prove their non-profit statusprofit status

What is NOT required?What is NOT required?

No separate budgets (other than HUD-No separate budgets (other than HUD-52768)52768)

No narratives other than the No narratives other than the Capacity/Past PerformanceCapacity/Past Performance

Several program-specific and general Several program-specific and general forms from years past are no longer forms from years past are no longer requiredrequired

Match letters (not required to be Match letters (not required to be submitted, still required to be kept on submitted, still required to be kept on file)file)

To open a form, move it from the left box to the right To open a form, move it from the left box to the right box. It will open below the main application in the PDF box. It will open below the main application in the PDF file – SCROLL DOWN.file – SCROLL DOWN.

If you have moved a form to the right, the system will If you have moved a form to the right, the system will assume you want to submit it and will not let you until assume you want to submit it and will not let you until you fill in all of the mandatory (yellow) fields. If you do you fill in all of the mandatory (yellow) fields. If you do not want to submit it, move it back to the left.not want to submit it, move it back to the left.

If a form is optional in the NOFA and does not apply to If a form is optional in the NOFA and does not apply to you (e.g. SF LLL, FB EEO Survey) DO NOT SUBMIT IT. you (e.g. SF LLL, FB EEO Survey) DO NOT SUBMIT IT.

Application SubmissionApplication SubmissionApplication SubmissionApplication Submission In the Grants.gov application package In the Grants.gov application package

only the Adobe forms, such as the SF-424, only the Adobe forms, such as the SF-424, are identified as are identified as ““mandatory documents.mandatory documents.””

HOWEVER, the Logic Model and other HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED application forms ARE ALSO REQUIRED of all applicants. These forms are of all applicants. These forms are included in the included in the ““optional documentsoptional documents”” section or in the Instructions Download. section or in the Instructions Download.

In the Grants.gov application package In the Grants.gov application package only the Adobe forms, such as the SF-424, only the Adobe forms, such as the SF-424, are identified as are identified as ““mandatory documents.mandatory documents.””

HOWEVER, the Logic Model and other HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED application forms ARE ALSO REQUIRED of all applicants. These forms are of all applicants. These forms are included in the included in the ““optional documentsoptional documents”” section or in the Instructions Download. section or in the Instructions Download.


SF-424 SF-424 –– DO THIS FIRST DO THIS FIRST –– it will fill in it will fill in sections of other forms automaticallysections of other forms automatically Found in mandatory formsFound in mandatory forms #2 – “Type of Application” – all ROSS-SC #2 – “Type of Application” – all ROSS-SC

applications are NEWapplications are NEW Federal Identifier 5a = PHA codeFederal Identifier 5a = PHA code 5b “Federal Award Identifier” is not applicable5b “Federal Award Identifier” is not applicable 9 – “Applicant Type” is where the GMC will look 9 – “Applicant Type” is where the GMC will look

to determine how to process this applicationto determine how to process this application 10, 11, 12 and 13 are pre-populated. Don’t 10, 11, 12 and 13 are pre-populated. Don’t

change them!change them!

Application Application Requirements – Forms – Requirements – Forms –

SF-424 (cont)SF-424 (cont) 15 - “Descriptive Title of Applicant’s Project” 15 - “Descriptive Title of Applicant’s Project”

can be “Anytown PHA ROSS-SC”can be “Anytown PHA ROSS-SC” 16 – Congressional District of Applicant… 16 – Congressional District of Applicant…

only fill in 16b if the project where you plan only fill in 16b if the project where you plan to implement the program is in a different to implement the program is in a different congressional district from the main office. congressional district from the main office. This is used to notify Congress so they can This is used to notify Congress so they can brag.brag.

17 – Project proposed start and end date – 17 – Project proposed start and end date – Make it up – three years. Jan 1 2011-Dec 31 Make it up – three years. Jan 1 2011-Dec 31 2013 is fine.2013 is fine.


SF-424 (cont)SF-424 (cont) 18 – Estimated Funding – 18 – Estimated Funding – 18a is THE AMOUNT YOU ARE REQUESTING18a is THE AMOUNT YOU ARE REQUESTING 18b is the amount of your match18b is the amount of your match

All others can be left blankAll others can be left blank Don’t freak out – on your Grants.gov Don’t freak out – on your Grants.gov

confirmation/validation, you may see the amount confirmation/validation, you may see the amount from line 18g TOTAL next to the words “Amount from line 18g TOTAL next to the words “Amount Requested.” Don’t worry. It’s OK. Requested.” Don’t worry. It’s OK.

19 - State review is not required by HUD 20 – if you answer “yes” to “is the applicant delinquent

in any federal debt?” do not attach anything to SF-424. Instead, address in Past Performance narrative.

Application Requirements - Application Requirements - FormsForms

SF-424 Supplement – Faith Based SF-424 Supplement – Faith Based EEO Survey for non-profit applicants EEO Survey for non-profit applicants onlyonly

If it does not apply to you, DO NOT If it does not apply to you, DO NOT SUBMIT IT.SUBMIT IT.

Yes, we know the form expired in Yes, we know the form expired in 2009. It’s still valid to use.2009. It’s still valid to use.


SF-LLL SF-LLL –– Disclosure of Lobbying Disclosure of Lobbying Activities (if applicable)Activities (if applicable) Found in Found in ““Optional DocumentsOptional Documents”” called called

““Disclosure of Lobbying ActivitiesDisclosure of Lobbying Activities”” SF-LLL-A SF-LLL-A –– Disclosure of Lobbying Disclosure of Lobbying

Activities Continuation Sheet (if Activities Continuation Sheet (if applicable)applicable) You can either download it from You can either download it from

HUDCLIPS or make one up yourself. HUDCLIPS or make one up yourself. ItIt’’s basically a blank piece of paper. s basically a blank piece of paper.

IF IT IS NOT APPLICABLE, DO NOT IF IT IS NOT APPLICABLE, DO NOT MOVE IT OVER, DO NOT SEND IT INMOVE IT OVER, DO NOT SEND IT IN


HUD-2880 HUD-2880 –– Applicant/Recipient Applicant/Recipient Disclosure/Update ReportDisclosure/Update Report Found in Found in ““Optional DocumentsOptional Documents”” called called ““HUD Applicant-Recipient HUD Applicant-Recipient

Disclosure ReportDisclosure Report”” Signature Signature ““signssigns”” upon submission upon submission


2880 (cont.)2880 (cont.) Question 2 in Threshold Determinations applies only to Question 2 in Threshold Determinations applies only to THIS grant application.THIS grant application. Answer to question 1 “Answer to question 1 “Are you applying for assistance for Are you applying for assistance for

a specific project or activity?” is YESa specific project or activity?” is YES Answer to question 2 “Answer to question 2 “Have you received or do you Have you received or do you

expect to receive assistance within the jurisdiction of the expect to receive assistance within the jurisdiction of the Department (HUD) , involving the project or activity in this Department (HUD) , involving the project or activity in this application, in excess of $200,000 during this fiscal year application, in excess of $200,000 during this fiscal year (Oct. 1 -Sep. 30)?” should only be YES if you are requesting (Oct. 1 -Sep. 30)?” should only be YES if you are requesting more than $200,000 for THIS grant for ONE fiscal year. more than $200,000 for THIS grant for ONE fiscal year. MOST OF YOU WILL BE “NO”MOST OF YOU WILL BE “NO”

ONLY IF YOU ANSWER YES TO BOTH SHOULD YOU ONLY IF YOU ANSWER YES TO BOTH SHOULD YOU PUT ANYTHING IN PARTS II OR III.PUT ANYTHING IN PARTS II OR III.

Most of you that need to enter ANYTHING in parts II Most of you that need to enter ANYTHING in parts II or III will enter N/A.or III will enter N/A.

ReminderReminder All applicants must submit a Code of All applicants must submit a Code of

Conduct that has been approved by their Conduct that has been approved by their Field OfficeField Office

UNLESS – your organization is listed on UNLESS – your organization is listed on the Code of Conduct page the Code of Conduct page http://www.hud.gov/offices/adm/grants/codeofconduct/cconduct.cfm and none of the following have changed: and none of the following have changed: Executive directorExecutive director AddressAddress Organization nameOrganization name


HUD-96011 Facsimile TransmittalHUD-96011 Facsimile Transmittal Required of all applicants even if not Required of all applicants even if not

transmitting any faxes (indicate transmitting any faxes (indicate ““no no faxes with this submissionfaxes with this submission”” and and ““00”” for number of pages)for number of pages)

Found in Mandatory Documents Found in Mandatory Documents called called ““HUD Facsimile TransmittalHUD Facsimile Transmittal””

FAX NUMBERSFAX NUMBERS 1-800-HUD-1010 – toll free1-800-HUD-1010 – toll free 215-852-8798215-852-8798 - non-toll free- non-toll free

Side note on FaxesSide note on Faxes Use HUD-96011 as the cover sheet if you Use HUD-96011 as the cover sheet if you

submit any fax attachments or they will submit any fax attachments or they will NOT be read.NOT be read.

Entire applications submitted by fax will Entire applications submitted by fax will NOT be acceptedNOT be accepted

Use a separate HUD-96011 cover sheet for Use a separate HUD-96011 cover sheet for each document and fax separatelyeach document and fax separately

If you downloaded the application more If you downloaded the application more than once, make sure that you use the fax than once, make sure that you use the fax cover sheet that came with the version of cover sheet that came with the version of the application that you ultimately submitthe application that you ultimately submit

If you re-submit electronically, you must If you re-submit electronically, you must wait for validation, then re-fax all faxes!wait for validation, then re-fax all faxes!

Application Application Requirements Requirements –– Logic Logic

ModelModel Logic Model Logic Model –– HUD 96010 HUD 96010

Found in Instructions DownloadFound in Instructions Download Excel File (donExcel File (don’’t make into a PDF)t make into a PDF) Please watch the webcast from on Please watch the webcast from on

the Logic Model the Logic Model –– it it’’s a little s a little different this year. different this year. Archived webcast from July 26, 2010Archived webcast from July 26, 2010 NO, REALLY - WATCH IT!NO, REALLY - WATCH IT!

Application Application Requirements Requirements –– Logic Logic

ModelModel Enable macros; read directions re: Enable macros; read directions re:

security settingssecurity settings Drop down menusDrop down menus Year 1, Year 2, Year 3 and TOTAL need Year 1, Year 2, Year 3 and TOTAL need

to ALL BE FILLED OUT. TOTAL should to ALL BE FILLED OUT. TOTAL should reflect all three years.reflect all three years.

May add up to 3 May add up to 3 ““othersothers”” right on form right on form – REALLY CHECK before adding new– REALLY CHECK before adding new

Priorities/needs/activities/outcomes Priorities/needs/activities/outcomes DO NOT need to be 1:1DO NOT need to be 1:1

Change from 2007Change from 2007

Logic Model reporting will now be Logic Model reporting will now be ANNUAL instead of semi-annual.ANNUAL instead of semi-annual. Reports will be due January 31 and will Reports will be due January 31 and will

cover the calendar year prior.cover the calendar year prior.

Change from 2009Change from 2009

Affirmatively Furthering Fair Housing Affirmatively Furthering Fair Housing statement statement

No Affirmatively Furthering Fair No Affirmatively Furthering Fair Housing certification. Instead Housing certification. Instead the NOFA identifies actions that the NOFA identifies actions that must be taken by the ROSS-SC.must be taken by the ROSS-SC.

Be sure to document compliance Be sure to document compliance in program recordsin program records

Section 3Section 3

PH FSS and ROSS are subject to Section 3 PH FSS and ROSS are subject to Section 3 requirements.requirements.

There are separate reporting requirements that There are separate reporting requirements that have been required in the past which include have been required in the past which include an annual HUD-60002 paper or online an annual HUD-60002 paper or online submissionsubmission

Section 3 is getting serious about this and may Section 3 is getting serious about this and may in the future impose penalties for non-in the future impose penalties for non-reporting that may include in-eligibility for reporting that may include in-eligibility for future funding.future funding.

Do not send reporting with application. Do not send reporting with application.

Submission Change from Submission Change from 20072007

In FY 2010, HUD is using Adobe Forms in the In FY 2010, HUD is using Adobe Forms in the Grants.gov application packages. They are Grants.gov application packages. They are compatible with Microsoft Windows Vista compatible with Microsoft Windows Vista operating system, Apple Macintosh computers operating system, Apple Macintosh computers and Microsoft Office 2007.and Microsoft Office 2007.

See General Section for information on See General Section for information on downloading the latest version of Adobe Reader.downloading the latest version of Adobe Reader.

These forms are still only fillable and not saveable These forms are still only fillable and not saveable unless you have Adobe Professional.unless you have Adobe Professional.

If you have Adobe Professional, you may need to If you have Adobe Professional, you may need to re-set your DEFAULT – please see the General re-set your DEFAULT – please see the General Section for more information Section for more information

Application SubmissionApplication Submission

Please see the NOFA for a Please see the NOFA for a checklist of required application checklist of required application contentcontent

You do not have to submit this You do not have to submit this checklistchecklist

Application SubmissionApplication SubmissionApplication SubmissionApplication Submission Application forms in the Instruction Download should be Application forms in the Instruction Download should be

saved to your hard drive, completed and then attached to saved to your hard drive, completed and then attached to your electronic application package for submission to your electronic application package for submission to Grants.govGrants.gov..

DO NOT download the application and save to or attempt DO NOT download the application and save to or attempt to upload from a USB flash drive. Applicants have had to upload from a USB flash drive. Applicants have had difficulty with this in the past. Save and upload from difficulty with this in the past. Save and upload from your hard-drive.your hard-drive.

If more than one person is working on the application If more than one person is working on the application package, all must be using the same software version.package, all must be using the same software version.

Application forms in the Instruction Download should be Application forms in the Instruction Download should be saved to your hard drive, completed and then attached to saved to your hard drive, completed and then attached to your electronic application package for submission to your electronic application package for submission to Grants.govGrants.gov..

DO NOT download the application and save to or attempt DO NOT download the application and save to or attempt to upload from a USB flash drive. Applicants have had to upload from a USB flash drive. Applicants have had difficulty with this in the past. Save and upload from difficulty with this in the past. Save and upload from your hard-drive.your hard-drive.

If more than one person is working on the application If more than one person is working on the application package, all must be using the same software version.package, all must be using the same software version.

Application Application Requirements - Requirements -

AttachmentsAttachments Please label your attachments clearly Please label your attachments clearly –– see see

General Section for more information General Section for more information –– please please name it EXACTLY what it is and who you are if name it EXACTLY what it is and who you are if you can.you can.

Please use the Logic model Naming conventions Please use the Logic model Naming conventions in the Logic Model instructions in the formin the Logic Model instructions in the form

File Names with more than 50 characters, File Names with more than 50 characters, special characters or spaces may result in a special characters or spaces may result in a rejection for a “VirusDetect” errorrejection for a “VirusDetect” error

Failure to follow attachment naming Failure to follow attachment naming requirements may result in un-processible requirements may result in un-processible applications.applications.

Grants.govGrants.gov Register EARLYRegister EARLY

If you haven’t already registered with If you haven’t already registered with Grants.gov, do it now. Grants.gov, do it now.

Registration checklist and other information Registration checklist and other information at at www.grants.gov/GetStarted

View webcast on electronic registration and View webcast on electronic registration and application submission on HUD website.application submission on HUD website.

Read the Early Registration publication in Read the Early Registration publication in the Federal Registerthe Federal Register Includes corrective actions for application Includes corrective actions for application

submission problems that affected past submission problems that affected past applicantsapplicants

Application hintsApplication hints

General Section publication also has General Section publication also has LOTS of information on registeringLOTS of information on registering

Hint – when you are at the grants.gov Hint – when you are at the grants.gov “Download Application Package” page, “Download Application Package” page, enter only the CFDA number. Do not put enter only the CFDA number. Do not put anything in the other boxes.anything in the other boxes.

Register for updates with grants.govRegister for updates with grants.gov Watch the Federal Register or “funds Watch the Federal Register or “funds

available” page for Technical Corrections available” page for Technical Corrections or FAQ’sor FAQ’s

Submitting your Submitting your applicationapplication

When attaching documents use When attaching documents use ONLY the formats indicated in the ONLY the formats indicated in the general sectiongeneral section

Use Internet Explorer or Netscape Use Internet Explorer or Netscape (apparently Firefox doesn’t work (apparently Firefox doesn’t work well)well)


Most PDF forms are only “saveable” if you Most PDF forms are only “saveable” if you have Adobe Acrobat Professional.have Adobe Acrobat Professional.

If you do not have Acrobat Professional, If you do not have Acrobat Professional, fill out the form and PRINT IT OUT and fill out the form and PRINT IT OUT and FAX IT IN with the FAX COVER SHEETFAX IT IN with the FAX COVER SHEET

Fax number can be found in the General Fax number can be found in the General Section of the NOFA. DO NOT fax to Section of the NOFA. DO NOT fax to program office!program office!

I recommend faxing everything that you I recommend faxing everything that you attach, just in case.attach, just in case.


If you choose to attach saved PDF If you choose to attach saved PDF files, please, after you save them, files, please, after you save them, open them back up again to see if open them back up again to see if what you entered is really saved. what you entered is really saved.

If you have just the free version of If you have just the free version of Acrobat READER, you WILL NOT BE Acrobat READER, you WILL NOT BE ABLE TO SAVE… you will probably ABLE TO SAVE… you will probably just be saving a blank form.just be saving a blank form.


If you zip your attachments, use only If you zip your attachments, use only WINZIP WINZIP

Zip in only “normal” or “maximum” Zip in only “normal” or “maximum” optionsoptions

Important ResourcesImportant Resources

Funds Available Page – lots of good Funds Available Page – lots of good stuff herestuff here

http://www.hud.gov/offices/adm/grants/fundsavail.cfm

Or - Go to Or - Go to www.hud.gov - grants – funds - grants – funds availableavailable

On this page, scroll down to find links to On this page, scroll down to find links to program NOFAs. (check back here for program NOFAs. (check back here for FAQ’s)FAQ’s)

Code of ConductCode of Conduct

WebcastsWebcasts

From From www.hud.gov click on webcasts (lower left corner) click on webcasts (lower left corner) ““watch previously aired programs”watch previously aired programs” Under “Archives” choose “SuperNOFA Under “Archives” choose “SuperNOFA

Archives”Archives” View these webcasts as well as the View these webcasts as well as the

Program Section Program Section Logic Model Logic Model NOFA Process and General Section NOFA Process and General Section

First Time Registration First Time Registration ProcessProcess

First Time Registration First Time Registration ProcessProcess

1. Obtain Data Universal Number System (DUNS) Number.1. Obtain Data Universal Number System (DUNS) Number.2. Register with the Central Contractor Registration 2. Register with the Central Contractor Registration

(CCR)(CCR)3.3. Register with the Credential ProviderRegister with the Credential Provider4.4. Authorized Organization Representative (AOR) must Authorized Organization Representative (AOR) must

register with Grants.govregister with Grants.gov5.5. E-Business Point of Contact authorizes the AOR to E-Business Point of Contact authorizes the AOR to

submit grant application.submit grant application.

1. Obtain Data Universal Number System (DUNS) Number.1. Obtain Data Universal Number System (DUNS) Number.2. Register with the Central Contractor Registration 2. Register with the Central Contractor Registration

(CCR)(CCR)3.3. Register with the Credential ProviderRegister with the Credential Provider4.4. Authorized Organization Representative (AOR) must Authorized Organization Representative (AOR) must

register with Grants.govregister with Grants.gov5.5. E-Business Point of Contact authorizes the AOR to E-Business Point of Contact authorizes the AOR to

submit grant application.submit grant application.

Renewal/Update Renewal/Update Registration Process for Registration Process for

CCR POCsCCR POCs You must renew your CCR Registration You must renew your CCR Registration annuallyannually

At At www.ccr.gov click on Update or Renew click on Update or Renew Registrations Using TPINRegistrations Using TPIN

Enter your DUNS Number and TPIN and Enter your DUNS Number and TPIN and click submitclick submit

If there are any changes, make the If there are any changes, make the changes and click submit.changes and click submit.

If you don’t know the TPIN, you can ask If you don’t know the TPIN, you can ask for the TPIN number. It will be emailed to for the TPIN number. It will be emailed to CCR POCCCR POC

Registration ProcessRegistration ProcessRegistration ProcessRegistration ProcessIf you arenIf you aren’’t already registered, BEGIN YOUR t already registered, BEGIN YOUR

REGISTRATION PROCESS IMMEDIATELY!REGISTRATION PROCESS IMMEDIATELY!If your Authorized Representative has left, follow If your Authorized Representative has left, follow

registration steps 3-5 to have a new one registration steps 3-5 to have a new one registered and authorized to submit the registered and authorized to submit the application.application.

Incomplete registration was the most common error Incomplete registration was the most common error and resulted in applicants not receiving funding.and resulted in applicants not receiving funding.

If you arenIf you aren’’t already registered, BEGIN YOUR t already registered, BEGIN YOUR REGISTRATION PROCESS IMMEDIATELY!REGISTRATION PROCESS IMMEDIATELY!

If your Authorized Representative has left, follow If your Authorized Representative has left, follow registration steps 3-5 to have a new one registration steps 3-5 to have a new one registered and authorized to submit the registered and authorized to submit the application.application.

Incomplete registration was the most common error Incomplete registration was the most common error and resulted in applicants not receiving funding.and resulted in applicants not receiving funding.

Registration ProcessRegistration Process

If you changed your eBusiness Point If you changed your eBusiness Point of Contact, in the CCR Registration, of Contact, in the CCR Registration, make sure that the new eBusiness make sure that the new eBusiness Point of Contact has also granted Point of Contact has also granted permission to the person submitting permission to the person submitting the application to be the Authorized the application to be the Authorized Organizational Representative (AOR)Organizational Representative (AOR)

Electronic Application Electronic Application SubmissionSubmission


Upon successful submission, applicants will receive Upon successful submission, applicants will receive an e-mail notification confirming receipt and an e-mail notification confirming receipt and indicating that the application is being validated. indicating that the application is being validated.

The validation process will be completed in The validation process will be completed in approximately 24 to 48 hours.approximately 24 to 48 hours.

You will then get a validation email. It is only at You will then get a validation email. It is only at this point that you can breathe.this point that you can breathe.

You may re-submit as many times as you want. The You may re-submit as many times as you want. The last validated submission will be reviewed.last validated submission will be reviewed. If you re-submit electronically, you must re-submit your If you re-submit electronically, you must re-submit your

faxes.faxes.

Upon successful submission, applicants will receive Upon successful submission, applicants will receive an e-mail notification confirming receipt and an e-mail notification confirming receipt and indicating that the application is being validated. indicating that the application is being validated.

The validation process will be completed in The validation process will be completed in approximately 24 to 48 hours.approximately 24 to 48 hours.

You will then get a validation email. It is only at You will then get a validation email. It is only at this point that you can breathe.this point that you can breathe.

You may re-submit as many times as you want. The You may re-submit as many times as you want. The last validated submission will be reviewed.last validated submission will be reviewed. If you re-submit electronically, you must re-submit your If you re-submit electronically, you must re-submit your

faxes.faxes.



If the application does not pass the validation check, If the application does not pass the validation check, it will be rejected and the applicant notified of the it will be rejected and the applicant notified of the reason for the rejected application.reason for the rejected application.

DO NOT ASSUME that the application has been DO NOT ASSUME that the application has been successfully submitted until you receive the successfully submitted until you receive the validation notice.validation notice.

If a rejection notice is received, you must correct the If a rejection notice is received, you must correct the error and resubmit.error and resubmit.

If you are rejected and you receive the rejection after If you are rejected and you receive the rejection after the deadline, you will have a 24 hour “grace period” the deadline, you will have a 24 hour “grace period” from your rejection notice to re-submitfrom your rejection notice to re-submit

If the application does not pass the validation check, If the application does not pass the validation check, it will be rejected and the applicant notified of the it will be rejected and the applicant notified of the reason for the rejected application.reason for the rejected application.

DO NOT ASSUME that the application has been DO NOT ASSUME that the application has been successfully submitted until you receive the successfully submitted until you receive the validation notice.validation notice.

If a rejection notice is received, you must correct the If a rejection notice is received, you must correct the error and resubmit.error and resubmit.

If you are rejected and you receive the rejection after If you are rejected and you receive the rejection after the deadline, you will have a 24 hour “grace period” the deadline, you will have a 24 hour “grace period” from your rejection notice to re-submitfrom your rejection notice to re-submit

Application HintApplication Hint

If there is a problem with your If there is a problem with your application submission, an email will be application submission, an email will be sent to the person designated in your sent to the person designated in your REGISTRATION, not in your REGISTRATION, not in your APPLICATION because we will not have APPLICATION because we will not have been able to read your application yet. been able to read your application yet.

Make sure that the person designated in Make sure that the person designated in your REGISTRATION is checking his/her your REGISTRATION is checking his/her email in anticipation of a validation email in anticipation of a validation email. email.

HintHint

Make sure that someone will be Make sure that someone will be available to cure deficiencies, both available to cure deficiencies, both at time of application submission at time of application submission and during the competition and during the competition processing time! processing time!

This could be several months after This could be several months after submissionsubmission…… if the point of contact if the point of contact for the application goes on vacation, for the application goes on vacation, designate someone to cover for designate someone to cover for them.them.


SAVE every email SAVE every email correspondence, email correspondence, email validation, the log number/call validation, the log number/call number every time you call the number every time you call the help desk, etc. These may help desk, etc. These may become crucial if there is a become crucial if there is a problem.problem.

SAVE all fax transmission sheets SAVE all fax transmission sheets that your fax machine produces.that your fax machine produces.

Electronic Application Electronic Application HelpHelp

Help with Grants.gov process, Help with Grants.gov process, please call please call

1-800-518-GRANTS or send an 1-800-518-GRANTS or send an email to email to [email protected]

Check grants-gov.blogspot.comCheck grants-gov.blogspot.com Please do not call the Program Please do not call the Program

office with Grants.gov questionsoffice with Grants.gov questions

REQUESTREQUEST

PLEASE READ THE ENTIRE PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND NOFA SEVERAL TIMES AND READ THE GENERAL SECTION.READ THE GENERAL SECTION.

WATCH THE LOGIC MODEL AND WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTSGRANTS.GOV WEBCASTS

Reminders from the GMC Reminders from the GMC – –

Non-Curable DeficienciesNon-Curable Deficiencies Non-Curable DeficienciesNon-Curable Deficiencies

52768 missing52768 missing 52769 missing52769 missing Capacity/Past Performance Narrative Capacity/Past Performance Narrative

missingmissing If 52768 or 52769 are not included in If 52768 or 52769 are not included in

the application package, the application the application package, the application will be considered will be considered non-responsivenon-responsive to the to the NOFA and will be determined NOFA and will be determined ineligibleineligible and and will not be considered for funding.will not be considered for funding.

Reminders from the GMC Reminders from the GMC – –

Common Curable Common Curable DeficienciesDeficiencies52768

Enter Total number of ACC units Project Name AND 11-digit project number (from PIC) – if you

don’t know, FIND OUT DO NOT indicate the name of the PHA for the Project Name

Number of UNITS TO BE SERVED for EACH SC Choose family, elderly or both for EACH SC Budget line amounts for EACH SC for EACH year

If you enter only one year, you will get only one year of funding and that won’t change your eligibility for future funding. GMC will not ask for a “cure” for requesting only one year of funding

Total Grant Requested on 52769 must equal Total Grant Requested Total Grant Requested on 52769 must equal Total Grant Requested on 52768 and Estimated Funding (Federal) on SF-424 (18a)on 52768 and Estimated Funding (Federal) on SF-424 (18a)

Reminders from the GMC Reminders from the GMC Common DeficienciesCommon Deficiencies

5276952769 If you list yourself as the provider, indicate If you list yourself as the provider, indicate

FUNDING SOURCE AND TIME PERIOD - FUNDING SOURCE AND TIME PERIOD - GMC will not request a “cure” but the match GMC will not request a “cure” but the match may not be counted, which may result in may not be counted, which may result in ineligibilityineligibility

Value of match (total) must equal “Total Match Value of match (total) must equal “Total Match Documented”Documented”

Total Grant Requested on 52769 must equal Total Grant Requested on 52769 must equal Total Grant Requested on 52768 and Estimated Total Grant Requested on 52768 and Estimated Funding (Federal) on SF-424 (18a)Funding (Federal) on SF-424 (18a)

Reminders from the GMC Reminders from the GMC – Common Curable – Common Curable

DeficienciesDeficienciesLogic Model Year 1, Year 2, Year 3 AND Total Complete all columns, including column 7

(evaluation tools) Sections A-E2880 Part I – if you answer “YES” to both Question 1

and Question 2, you MUST complete Part II and Part III.

If you indicated YES to both questions in Part I and have no information to report in Part II and Part III, you must indicate N/A.

Reminders from the GMCReminders from the GMCCommon Curable Common Curable

DeficienciesDeficienciesCertification of Consistency with the Certification of Consistency with the

Con Plan (2991) or Indian Housing Con Plan (2991) or Indian Housing Plan (52752)Plan (52752)

ALL applicants are required to have ALL applicants are required to have one or the otherone or the other

Indicate ROSS-SC program for the Indicate ROSS-SC program for the name of the Federal Program to name of the Federal Program to which you are applyingwhich you are applying

MUST have signature and dateMUST have signature and date

How to Find MeHow to Find Me

Anice Schervish ChenaultAnice Schervish Chenault [email protected] OR OR

[email protected] 202-402-2341202-402-2341

leave a message with your questionleave a message with your question I work lateI work late You can call Ron Ashford (my boss) You can call Ron Ashford (my boss)

202-402-4258 but he will 202-402-4258 but he will forward your call to me!forward your call to me!