RULES OF PROCEDURE OF THE ORGANISATION RULES OF ... - OECD.org of Procedure OECD Oct 2013.pdf · organisation for economic co-operation and development rules of procedure of the organisation

ORGANISATION FOR ECONOMIC CO-OPERATION AND DEVELOPMENT

RULES OF PROCEDURE OF THE ORGANISATION

RU

LES

OF P

RO

CE

DU

RE

OF TH

E O

RG

AN

ISATIO

N

RE

GLE

ME

NT

DE

PR

OC

ED

UR

E D

E L

’OR

GA

NIS

ATIO

NREGLEMENT DE PROCEDURE DE L’ORGANISATION

ORGANISATION DE COOPERATIONET DE DEVELOPPEMENT ECONOMIQUES

RULES OF PROCEDURE OFTHE ORGANISATION

October 2013

ORGANISATION FOR ECONOMIC CO-OPERATION AND DEVELOPMENT

CONTENTS

RULES OF PROCEDURE

Rules Page

I. BODIES OF THE ORGANISATION 1 7II. MEETINGS 2-10 7III. REPRESENTATIVES 11 10IV. AGENDA 12-14 10V. BUREAUS 15-17 11VI. ACTS OF THE ORGANISATION 18-20 12VII. SUBSIDIARY BODIES 21-26 14VIII. LANGUAGES 27 16IX. RECORDS AND DOCUMENTS 28 16X. FINAL PROVISION 29 16

APPENDICES

I. Interpretations of the Rules of Procedure on which the Council agreed

II. Revised Council Resolution on a new Governance Structure for the Organisation [C(2006)78/REV1/FINAL] as well as the 2009 Guiding Principles for the Work of Council and Heads of Delegation [C(2009)112]

III. Resolution of the Council on Partnerships in OECD Bodies [C(2012)100/FINAL]

IV. Council Resolution on the classification anddeclassificationofinformation[C(97)64/REV1/FINAL]as well as the Council Resolution on the Historical Archives of the Organisation [C(91)132/FINAL]

17

19

43

57

3

RULES OF PROCEDURE OF THE ORGANISATION

PursuanttoArticle1oftheConventionsignedinParison14December1960,and which came into force on 30 September 1961, the Organisation forEconomic Cooperation andDevelopment (OECD) shall promote policiesdesigned:

– toachievethehighestsustainableeconomicgrowthandemploymentandarisingstandardoflivinginMembercountries,whilemaintainingfinancial stability, and thus to contribute to the development of theworldeconomy;

– tocontributetosoundeconomicexpansioninMemberaswellasnon-Membercountriesintheprocessofeconomicdevelopment;and

– tocontributetotheexpansionofworldtradeonamultilateral,non-discriminatorybasisinaccordancewithinternationalobligations.

The original Members of the OECD are Austria, Belgium, Canada,Denmark, France, The Federal Republic of Germany, Greece, Iceland,Ireland, Italy, Luxembourg, The Netherlands, Norway, Portugal, Spain,Sweden,Switzerland,Turkey,theUnitedKingdomandtheUnitedStates.The following countries acceded subsequently to theConventionon theOECD (the dates are those onwhich the instruments of accessionweredeposited): Japan (28April 1964), Finland (28 January 1969),Australia(7 June 1971), New Zealand (29 May 1973), Mexico (18 May 1994),Czech Republic (21 December 1995), Hungary (7 May 1996), Poland(22 November 1996), Korea (12 December 1996), Slovak Republic(14December2000),Chile(7May2010),Slovenia(21July2010),Israel(7 September 2010), and Estonia (9 December 2010). The EuropeanCommissiontakespartintheworkoftheOECDinaccordancewithArticle13oftheOECDConventionanditsSupplementaryProtocolNo.1.

TheRulesofProcedureoftheOrganisationwereadoptedbytheCouncilon 30September 1961 [OECD/C(61)21] and amended since that date bytheResolutionsoftheCouncilof24July1962[C(62)115(Final)],24July1965[C(65)87],29September1970[C(70)133(Final)]and17April2008[C(2007)14/FINAL].*

* See also C(2009)118 and C(2010)115.

5

The list of bodies of the Organisation, as defined in Rule 1, and theindicationsconcerningtheirmandatesareupdatedeachyearinthe“Directoryof Bodies of the OECD”.

TheCouncilagreedonacertainnumberofinterpretationsinrespectofthe provisions of the Rules of Procedure and adopted several Resolutions concerningproceduralmatters.ThoseinterpretationsandResolutionswhichare still in force are set out in the Appendices. The Rules of Procedure shallbereadinconjunctionandconsistentlywiththeseinterpretationsandResolutions.

6

I. BODIES OF THE ORGANISATION

Rule 1

a) A body of the Organisation is defined as any intergovernmentalgroup,whetherplenaryinitscompositionornot,whosecreationandmandateextendoveracertainperiodoftime.

b) BodiesoftheOrganisationconsistoftheCouncilandthesubsidiarybodies. Subsidiary bodies are the standing committees (ExecutiveCommittee, External Relations Committee and Budget Committee), thesubstantivecommitteesaswellastheothersubsidiarybodiesestablishedbytheCouncilandalltheothersubsidiarybodiesintheirsubstructures(i.e.thesub-committees, thegroupscreatedby the sub-committees, andanyothersub-groupscreatedbybodiesbelowthatlevel).

II. MEETINGS

Rule 2

a) TheCouncil,atministerialorPermanentRepresentativeslevel,shallmeet,asconvenedbyitsChair,wheneveritdeemsitnecessary,andattherequestofitsChairoroneofitsMembers.

b) MeetingsofthesubsidiarybodiesshallbeheldwhenconvenedbytheirChairinaccordancewithResolutionsoftheCouncil,orinagreementwiththeSecretary-General.

Rule 3

a) The Secretary-General shall notify theMembers of the date of ameetingasearlyaspossible.

b) Whennecessary,theSecretary-Generalmay,inagreementwiththeChairofthesubsidiarybodyconcerned,alterthedatefixedforameeting.

Rule 4

a) MeetingsofthebodiesoftheOrganisationshallnormallybeheldatthe headquarters of the Organisation.

7

b) AsubsidiarybodyshallnotmeetelsewherethanattheheadquarterswithoutapprovaloftheSecretary-General.

Rule 5

Unless the Council agrees otherwise, meetings of bodies of theOrganisation shall be held in private.

Rule 6

a) Writtenproceduremaybeusedbybodiesof theOrganisation toreachdecisionswithintheircompetence.Asfromthedateofnotificationofthedocumentlaunchingtheprocedure,Membersshallhavethreeweekstorequestthatthematterbeexaminedbythebodyconcerned.TheChairmaydecide,ongroundsofurgency,toreducethisperiod.

b) ProvidedthatnoMemberrequeststhatthematterbeexamined,thedecisionshallbedeemedapprovedattheendoftheperiodreferredtoinparagrapha)above,andMembersshallbeinformedaccordingly.

Rule 7

a) RepresentativesoftheEuropeanCommission,whichtakespartintheworkoftheOrganisationbyvirtueofSupplementaryProtocolNo.1totheConvention,mayattendthemeetingsofbodiesoftheOrganisation.

b) The Secretary-General of the European Free TradeAssociation(hereinafter“theEFTA”),whotakespartintheworkoftheOrganisationby virtue of the Ministerial Resolution of 23 July 1960, or his/herrepresentatives,mayattendthemeetingsofbodiesoftheOrganisation.

c) The Secretary-General shall notify these representatives of thedatesofsuchmeetings.

Rule 8

a) Where a non-Member or an international organisation has beeninvited toparticipate in the activitiesof theOrganisation, byvirtueof anagreementoraResolutionoftheCouncil,theirrepresentativesmayattendmeetingsofbodiesoftheOrganisationinaccordancewiththeprovisionsoftheagreementorResolution.

8

b) The Secretary-General shall notify these representatives ofthedatesof themeetingsor thepartsof themeetingsofbodiesof theOrganisationinwhichtheymayparticipate.

Rule 9

a) The Council may invite a non-Member to be represented by anInviteeoraParticipant,oraninternationalorganisationbyanobserver,atmeetings,orpartsofmeetings,ofallorcertainbodiesoftheOrganisation.

b) The Chair of the Council may decide, where appropriate, thatparticularmeetings,orpartsofmeetings,ofbodiesoftheOrganisationshallbeheldwithouttheattendanceofInvitees,Participantsorobserversand/orthatspecificdocumentsshallnotbemadeavailabletothem.

c) AtameetingattendedbyanInvitee,aParticipantoranobserver,theChairmay,athis/herowninitiativeoruponrequest, invitehimtomakeastatementonaparticularsubject.

d) Subject to the provisions of paragraph b) above, the Secretary-General shallnotify the Invitees,Participantsorobserversof thedatesofmeetingsorpartsofmeetingsofbodiesoftheOrganisationwhichtheymayattend.

Rule 10

a) IfanactoftheOrganisation,asdefinedinRule18,providesthat,aspart of the relations established between the Organisation and an international organisation,a subsidiarybodymayconsult the internationalorganisationfrom time to time, theSecretary-General shall,when the occasion arises.invite the international organisation concerned to be represented at its meetingsbyanobserver.

b) Whenever a subsidiary body considers it desirable to consult arepresentativeofanyotherinternationalorganisationoranexpert,theChairshalldiscussthematterwiththeSecretary-General.TheSecretary-Generalshall,iftheoccasionjustifiesitandtakingintoaccounttheapplicableactsoftheOrganisation,communicatetheinvitationtotheorganisationorexpertconcerned.*

* SeeinterpretationinAppendixI.

9

III. REPRESENTATIVES

Rule 11

a) ThenamesofMinistersortheirrepresentativesattendingsessionsoftheCouncilandofothermeetingsatministeriallevelshallbecommunicatedinadvancetotheSecretary-General.

b) ThenamesofPermanentRepresentatives,theirAlternates,MembersofPermanentDelegationsandtheotherrepresentativesofMembersonthebodiesoftheOrganisation,aswellasoftheEuropeanCommissionandtheEFTA,shallbecommunicatedtotheSecretary-General.

c) The names of representatives of Partners and observers shallsimilarlybecommunicatedinadvancetotheSecretary-General.

IV. AGENDA

Rule 12

a) TheSecretary-GeneralshalldrawuptheprovisionalagendaforeachsessionoftheCouncilandforthemeetingsofthesubsidiarybodiesoftheOrganisation.

b) The Secretary-General shall communicate to the Members, theEuropeanCommission, the EFTA, aswell as Partners and observers, theprovisionalagendaandrelateddocuments,asearlyaspossibleandatleastsevendaysinadvanceinboththeofficiallanguagesoftheOrganisation.*

Rule 13

a) AnyMemberofabodyoftheOrganisation,aswellastheSecretary-General,shallhavetherighttoproposeanitemforinclusionintheprovisionalagendaofthebodyconcerned.

b) In the course of the consideration of the provisional agenda, anyMember represented on the body concerned, as well as the Secretary-General,mayproposetheinclusionofanadditionalitem.


10

Rule 14

TheagendaofeachsessionormeetingshallbeadoptedbyamajorityofMembersrepresentedonthebodyconcernedandpresent.

V. BUREAUS

Rule 15*

a) WithoutprejudicetotheprovisionsofArticle10oftheConvention,the Chair, Vice-Chairs and other bureau Members of bodies of theOrganisation shall be designated yearly bymutual agreement through atransparent and fair process.

b) ThetermofofficefortheChairandoftheoneortwoVice-ChairsofstandingcommitteestoCouncilshallbeginon1January.TheChairwillbedesignatedbytheCouncil,andtheVice-Chairsbytheircommittee.TheChairandVice-Chairsmaybedesignatedtoserveoneadditionalconsecutiveterm.

c) The term of office for the Chair, Vice-Chairs and other bureauMembersofallothersubsidiarybodies, tobedesignatedby thesebodies,shallbeginon1January.

d) TheChair,Vice-ChairsandotherbureauMembersofallbodiesshallbedesignatedforthecomingyearatthelastplenarymeetingofthesebodiesornolaterthan31Decemberoftheprecedingyear.

Rule 16

a) IntheabsenceoftheChairinmeeting,aVice-Chairshalltakehis/her place.

b) In the absence of the Secretary-General, the Council meeting atsessionsofPermanentRepresentativesshallbepresidedoverbyaDeputySecretary-General.


11

c) If,inthecourseofthetermofhis/heroffice,theChairisunabletocontinuetoactasChair,anewChairshallbedesignatedfortheunexpiredterm.

Rule 17

TheconductofthebusinessofeachbodyoftheOrganisationshallbeinthehandsoftheChairwhosefunctionshallbetodetermineanyquestionofprocedurearisinginthecourseofthemeeting,inconformitywithexistingrules and established* practices.

VI. ACTS OF THE ORGANISATION

Rule 18

a) DecisionsoftheOrganisation,takenbyCouncilinaccordancewithArticles5,6,and7oftheConvention,maybe:

i) decisionsbindingontheMemberswhichthelattershallimplementaftertheyhavecompliedwiththerequirementsoftheirappropriateconstitutionalprocedures;or

ii) decisionsapprovingagreementswith itsMembers,non-Members,andinternationalorganisations;or*

iii) decisionsoninternalmattersconcerningtheworkoftheOrganisation,whichshallbeknownasResolutions;or

iv) decisions providing for communications to non-Members or tointernational organisations.

b) Recommendations of the Organisation, made by Council inaccordancewithArticles5,6and7of theConvention,shallbesubmittedtotheMembersforconsiderationinorderthattheymay,iftheyconsideritopportune,providefortheirimplementation.

c) The textofaDecisionorRecommendationwithin themeaningofparagraphs a) i) and b) above shall include a reference to Article 5 a) or Article5b)oftheConvention,respectively.


12

c) The textofaDecisionorRecommendationwithin themeaningofparagraphs a) i) and b) above shall include a reference to Article 5 a) or Article5b)oftheConvention,respectively.

Rule 19*

a) If a CouncilDecision or Recommendation, or a part of either ofthem,doesnotapplytocertainMembers,theDecisionorRecommendationshall, except as otherwise agreed, indicate theMembers towhich it doesnot apply and the conditions inwhich itmaybecome applicable to theseMembersiftheoccasionarises.

b) IftheacceptanceofaCouncilDecision,orpartthereof,iscontingentforcertainMembersupontherequirementsoftheirconstitutionalprocedures,theseMembers shall so indicateat the timeof itsadoption.TheDecisionshallindicatewhethertheotherMembersshallapplyitprovisionallyinthemeantime.

Rule 20

a) If aMember is absent or reserves its positionwith regard to theadoption of a Council Decision or Recommendation, the otherMembersmayagreethattheDecisionorRecommendationshallapplyprovisionallyasbetweenthemselvesuntilthesaidMemberhasaccededtoit.

b) If it does not accede to theDecision or Recommendationwithina period determined by the Council, the latter shall decide whether theDecisionorRecommendationshallremainbindingasbetweentheMemberswhichhaveaccededtoit.TheabsenceofaMembertowhomtheDecisionorRecommendationreferredtoinparagrapha)abovedoesnotapplycannotinvalidatethisnewDecisionorRecommendation.


13

VII. SUBSIDIARY BODIES

Rule 21

a) The standing committees may set up sub-committees to explorespecifictopics.

b) ThesubstantivecommitteesandothersubsidiarybodiesestablishedbytheCouncilmaysetupsub-committeestoassistthemintheirwork.TheExecutiveCommitteeshallbenotifiedwithoutdelay.AnyMembershallthenhavenomorethanfifteendaysfromthedatethenotificationisreceivedtorequestthatthematterbeexaminedbytheExecutiveCommittee.Ifnosuchrequestismade,theestablishmentofthesub-committeeshallbeconfirmed.If theExecutiveCommittee is seized, it shall examine and decide on thematter.

c) Prior to renewal of their ownmandate, committees or subsidiarybodies established by the Council shall undertake an evaluation of thecontinuingrelevanceoftheirownsubstructureandsubmittotheCouncilitsresults together with the proposed renewal.

Rule 22

a) Within the approvedProgrammeofWork andBudget andwithintheircompetence,thecommitteesshallproceedtostudysuchquestionsastheyare instructedby theCouncil.To thisend, theymayreferforcertainpointsforpreliminaryinvestigationtooneoftheirsubstructuresortoanothercommittee.

b) Whereacommitteerequestsanothercommitteetoundertake,withintheapprovedProgrammeofWorkandBudget,astudyintheabsenceofanyexpressmandatetothateffect,itmustreportitsrequesttotheCouncilwhichmaydecidethatthestudyshouldnotbemade.

Rule 23

a) The sub-committees shall report to their respective committees,whichwillgivethemthenecessaryguidanceandapproval,asappropriate,forcarryingouttheirwork.Agroupcreatedbyasub-committeeshallreportto the latter.

14

b) The substantive committees shall report and submit proposalsconcerningtheissuessubmittedtothemeithertotheCouncil,thestandingcommitteesoranycommitteeresponsibleforco-ordinatingspecificactivities,asthecasemaybe.

c) Reportsorproposalssubmittedbyacommitteeorasub-committeeshallcallattentiontothedifferentpositionsadoptedbytheMembers.*

Rule 24

The Secretary-General shall keep each body of the Organisationinformedoftheprogressintheworkoftheotherbodiesandtheirworkingarrangements.HeshallbegenerallyresponsibleforcommunicationsbetweenthevariousbodiesoftheOrganisationandbetweenthemontheonehand,andMembers, non-Members and international organisations on the otherhand.

Rule 25

a) Reports, proposals and documents submitted by a substantivecommittee to the Council shall be subject to prior consideration by thestandingcommittees,accordingtotheirmandate.

b) Upon its examination, the standing committee shall transmitthe reports, proposals or documents with its comments and suggestedamendments, if any, to theCouncil. If necessary, the standing committeemayreferareport,proposalordocumentbacktothesubstantivecommitteefor further consideration.

Rule 26

a) For the purpose of work undertaken in accordance with Rule 22 a committeemaydecide,withtheagreementoftheSecretary-General,toaskMembersforthenecessarytechnicalinformation* and to issue a questionnaire for this purpose.

b) Questionnaires shall be dispatched in co-ordination with the Secretary-General,whoshalldraftthemintheirfinalformandco-ordinatetherequirementsofthevariouscommittees.


15

VIII. LANGUAGES

Rule 27

a) EnglishandFrencharetheofficiallanguagesoftheOrganisation.

b) Speechesmadeineitheroftheofficiallanguagesshallbeinterpretedintotheotherofficiallanguage.

c) Attheirconvenience,thebodiesoftheOrganisationmaydispensewiththeinterpretationintoeitherorboththeofficiallanguages.

IX. RECORDS AND DOCUMENTS

Rule 28

a) All acts, agendas, summary records, reports and other documentsof bodies of the Organisation shall be distributed in both the officiallanguages.

b) AsummaryrecordofthedecisionsandconclusionsreachedbytheCouncilandsubsidiarybodiesshallbeapprovedatoneof their followingsessions.

c) WhenadoptingaDecisionorRecommendation, theCouncil shalldecidewhetheritshallbemadepublic.*

X. FINAL PROVISION

Rule 29*

Unless otherwise provided, the present Rules of Procedure shallapplytotheproceedingsofallbodiesoftheOrganisation.


16

AP

PE

ND

IX I

APPENDIX I

INTERPRETATIONS IN RESPECT OF THE RULES OF PROCEDURE

At its meetings of 30 September 1961 [cf. OECD/C/M(61)1(Final),Item4–OECD/P(61)37andCorrigendum],20February1968[cf.C/M(68)3(Final),Item34c)]and17April2008[C/M(2008)7,Item88]inadoptingandrevisingtheRulesofProcedure,theCouncilAGREEDon the following interpretations:

Rule10b).Whilearepresentativeofanon-MembermaybeinvitedasanexpertunderRule10b)oftheRulesofProcedure,theCouncilnotedthatitwouldbemoreappropriatetoapplytheCouncilResolutiononPartnershipsinOECDBodiesandthatthispossibilityshouldbeusedonlyinalimitedmanner[C/M(97)17].

Rule12.ThisRulespecifiesthetimelimitwithinwhichtheagendaformeetingsshallbecirculated,unlesspracticaldifficultiesmakeitimpossibletoobserve theRule. It is likely that, inpractice, theperiodofnoticewillbe longer (in principle onemonth) for bodieswhichmeet less frequentlythanCouncilanditsstandingcommittees.Itisunderstoodthatthetimelimitregarding the agenda should also be observed so far as possible in the case of documentsreferredtointheagenda.

Rule15.ThisRulespecifiesthedatefortheelectionofofficersandthebeginningoftheirtermofoffice.Itdoesnotdeterminewhoaretoconstituteofficers.ThematteroftheChairmanshipoftheCouncilmeetinginsessionsofPermanentRepresentativesissettledbytheConvention.

Rule 17. “Established” practices means those practices which haveformedtheobjectofatleastatacitagreementofallMembers.

Rule 18 a). In connectionwith sub-paragraph ii) of this paragraph, itshould be noted that if the execution of anAgreement concluded by theOrganisationrequiresmeasuresofimplementationonthepartoftheMembers,theapprovaloftheAgreementimpliestheundertakingofMemberstocarryoutsuchmeasures.

17

Rule 19 a). The provision does not relate to ordinary reservations orinterpretations concerning a Decision or Recommendation which, underpresentpractice,aresetoutinthesummaryrecordofthemeetingatwhichtheDecisionorRecommendationisadopted.ThisparagraphspecifiesthatwhereanactorpartofanactisnotapplicabletocertainMembers,thetextitselfmustsoindicate,butwheretheapplicationdoesnotrelatetoanessentialprovisionoftheactinquestion,theCouncilmay,forpracticalreasons,setaside this Rule.

Rule 19 b). Rule 19 b) is without prejudice to the provisions of Article 6/3 of the Convention.

Rule23c). It shouldbenoted that theChairofacommitteeorasub-committeewillfirstmakeher/hisbestendeavourstoreachmutualagreementamongMembers.

Rule26a).Technicalinformationmeansalltheinformationnecessaryfortheaccomplishmentofthetasksasprovidedinarticle3oftheConvention,including statistics.

Rule 28 c). 1.AllactsamendingactsalreadymadepublicareconsideredasbeingthemselvesmadepublicatthetimeoftheiradoptionbytheCouncil.

2.Allactsconcerningappointmentsareconsideredasbeingmadepublic,atthetimeoftheiradoptionbytheCouncil.

Rule29.ThisprovisionmeansthattheRulesofProcedureapplytoallthebodiesoftheOrganisationexceptsofarastheactsconstitutingcertainbodies(internationalagreements,decisionstakenbytheCouncilortobetakeninconformitywiththerecommendationsofthePreparatoryCommittee)departfromtheRulesofProcedureorprovidefortheadoptionofspecialrulesofprocedure.

Thequestionaroseastowhetherspecialarrangementsshouldnotalsobemadeonsomepoints(Rules2,3,10,22,26)forcertaincommittees.Itwasconsidered,however,thattoomuchvariationintheproceduralruleswouldcreate complications and that the application of the Rules of Procedureasnowenvisagedwouldpermit,wherenecessary, thedesirabledegreeofflexibilityinoperation[OECD/C/M(61)1(Final),Item4].

18

AP

PE

ND

IX II

APPENDIX II

REVISED COUNCIL RESOLUTION ON A NEW GOVERNANCE STRUCTURE FOR THE ORGANISATION [C(2006)78/REV1/FINAL]*

THECOUNCIL,

HavingregardtotheConventionontheOrganisationforEconomicCo-operationandDevelopmentof14December1960;

Having regard to the reforms undertaken and the proposals submittedsince2001,andinparticularthe“JulinReport”onFutureDirectionoftheOECD:ReportonOECD’sRoleinGlobalArchitecture[HOD(2003)2],the“NoboruReport”onAStrategyforEnlargementandOutreach[C(2004)60],andthelatestReportbytheSecretary-GeneralonReform[C/MIN(2005)9];

HavingregardtotheCouncilconclusionsof22Apriland6May2004ontheOECDReform[C/M(2004)10,Item143andC/M(2004)11,Item153];

Having regard to theCouncilResolutionof 21 July 2005 establishingaCouncilWorkingPartyonimplicationsoffutureenlargementonOECDgovernance[C(2005)100andC/M(2005)17,Item214];

Having regard to theReport by theTechnicalTask Force onCostImplications of Enlargement [C(2005)87] presented to Council on21 July 2005 [C/M(2005)17, Item 218] and on 23 November 2005[C/M(2005)22,Item295];

HavingregardtotheReportbytheWorkingPartyontheImplicationsofFutureEnlargementonOECDGovernance[C/WPEG(2006)10]agreedon21April2006;

* This revision of Chapters 3 and 4 of theAnnex to the Resolution C(2006)78/FINAL wasadoptedbyunanimitybytheCouncilatits1234thsessionon16December2010[C(2010)140andC/M(2010)24,Item282].

19

DECIDES:

1. The Report by the Working Party on the Implications of FutureEnlargementonOECDGovernance,setoutintheAnnexheretoandforminganintegralpartofthisResolution,isadoptedbyunanimity.

2. TheSecretary-Generalisinvitedtotaketheappropriateactionfora fullimplementationofthisResolution.

3. This Resolution enters into force on 1 June 2006.*

* AnumberofamendmentstoChapters3and4oftheAnnextotheResolutionC(2006)78/FINALwereunanimouslyadoptedbyCouncilon16December2010[C(2010)140andC/M(2010)24,Item282].ThisrevisedResolution[C(2006)78/REV1/FINAL]enteredintoforceon1January2011.

20

AP

PE

ND

IX II

ANNEX [asamendedbytheDecisionoftheCouncilof16December2010–C(2010)140;C/M(2010)24,Item282]

CHAPTER 1: POLITICAL BACKGROUND

1. TheCouncilWorkingPartyontheImplicationsofFutureEnlargementon OECD Governance (WPEG) stemmed from the need perceived byMembers to prepare theOrganisation for enlargement.Enlargement itselfisconsidered importantbyallof theMembercountries inorder toaffirmthe Organisation’s global nature and its relevance in the architecture of international organisations.

2. Anumberofreportshavealreadybeenpreparedbyeminentauthors,such as the Nicholson [SG(2003)1], Julin [HOD(2003)2] and Noboru[C(2004)60]reports,andtheyremainfullyrelevant.TheWPEG’sobjectiveis therefore to build on the results of past efforts and on discussions that have takenplacebetweenSeptemberandDecember2005, inorder toarriveatspecificdecisionsforimprovinggovernancesothattheOECDmayembarkuponarealpolicyofenlargement.

Future role and direction

3. Important discussions have taken place on the future role anddirectionofourOrganisation.Thesediscussions,conductedbyAmbassadorGun-BrittAndersson,havemadeclearthatthereisbroadagreementamongour respective national perceptions of the OECD’s future role.

4. Her report [C/WPEG(2005)3/REV1] is based on the intentions of the foundersof theOrganisation,ontheConvention,onchangesin theworldsince 1960 and on the OECD’s strengths and weaknesses in the architecture ofinternationalorganisations,soastoreaffirmwhatisessential–thefutureroleanddirectionofourOrganisationthroughsuchmeansas:

i) advising Member countries concerning their economic andstructuralpolicies;

ii) sharing with non-Members the good policies arising frominternaldeliberations;

21

iii) participatingintheformulationofstandardsandgoodpracticesattheinternationallevel;

iv) promotingeconomicgrowthanddevelopmentandhelping tosolveproblemshavingaglobaldimension.

5. TheOrganisationforEconomicCooperationandDevelopmentanditsMember countries have succeeded in striking a goodbalancebetweentwodifferentobjectives:ontheonehand,theservicetoMembercountries,by helping them to identify themost important issues of their economicdevelopmentandtodefinesustainablenationalpoliciesandbydevelopingadviceandpeer reviewsonstructuralpoliciesand,on theotherhand, theengagementwithnon-Members,inparticularlargeemergingeconomies,tosharebestpracticesandtopromoteeconomicdevelopment.

6. During the important discussions on the future role and directionof the OECD, all Members confirmed their commitment to the currentworkingmethod of substantive committees and peer reviews, to advisinggovernmentsandtoreachingouttonon-Members.AllMembersconfirmedtheirattachmenttoanOrganisationwithadiversemembership,inaspiritofmutualrespect.

7. The OECD is highly relevant to Member countries and readyto engage resolutely and positively with other participants in the worldeconomy,bothlargeandsmall.

CHAPTER 2: THE GOVERNANCE STRUCTURE OF THE OECD

I. The Convention

8. The Convention establishing the OECD remains relevant andpertinent and provides all the latitude required to adjust the Organisation’s institutionalmechanismstoitsneedsnowandafterenlargement.

22

AP

PE

ND

IX II

II. The Council

9. CouncilisthehighestbodyoftheOECD.IthasbeenentrustedbytheConventiontobethebodyfromwhichallactsoftheOrganisationderive.Council, at the level of Ministers as well as Permanent Representativesrepresenting a whole-of-government view, is the appropriate forum forshapingthefuturedirectionoftheOrganisation,fordiscussinganddecidingkeypolicyissues,andfortakingdecisionsinvolvingobligationsofMembers.Council is the relevant forum for policy exchanges with the Secretary-GeneralinhiscapacityasChair.

10. AsspecifiedintheConvention,eachMembercountry“hasonevote”andtheEuropeanCommission“shalltakepartintheworkoftheOECD”.InCouncil,decisionsbymutualagreementaretherule,exceptforspecialcases.CouncilmeetingsshallnormallybeheldonceamonthatthelevelofPermanentRepresentatives.TheCouncilconcentratesonpolicyandstrategicissues.

III. Meetings of Heads of Delegation

11. Informal meetings of Heads of Delegation are highly useful,especiallyforexchangingviewswithoutinstructions,bringingviewsclosertogether,testingnewprojects,informallypreparingsensitivedecisionssuchasappointingtheinstitution’sseniormanagers(accordingtoArticle10oftheConvention) or preparing annualAmbassadors’ seminars.Thesemeetingswillremaininformalandbefewinnumber.

IV. The Secretary-General

12. In accordance with Article 10 of the Convention, the Secretary-General is responsible to the Council. He/she chairs the sessions of the CouncilatthelevelofPermanentRepresentatives.

13. WithoutprejudiceoffuturedecisionsbyCouncil,theproposednewstructure of governance does not alter the current division of responsibilities betweentheCouncilandtheSecretary-General1.

1. See Note C/WPEG(2006)6 by the Secretariat on “The Responsibilities of the Secretary-General” dated 14 March 2006.

23

14. The Secretary-General carries policy, executive and managementresponsibilities. He/she also represents the Organisation vis-à-vis the rest of theworldandactsasitslegalrepresentative.He/shemaysubmitproposals,including theProgrammeofWorkandBudget, to theCounciland toanyotherbodyoftheOrganisation.He/sheisinchargeofexecutingtheCouncildecisionsandimplementingthePWB.He/sheensuresthattheOrganisation’sactivitiesaremanagedwithintheBudgetinacosteffectivemanner.

15. Atpresent,theSecretary-GeneralmeetsinformallywiththeChairsofcommitteesandworkinggroupsdirectlysubsidiarytotheCouncil.Theseinformalmeetingshavenodecision-makingpower,nosummaryrecordsandnospecifictimetable.ItbelongstothesphereofauthorityoftheSecretary-General,astheChairoftheCouncil,todecidehowhe/sheintendstoexercisehismandateandhowhe/shewantstoorganiseconsultations.

V. Substantive committees

16. Through its committee structure the OECD’s substantive policyagendaandoutputsresponddirectlytotheneedsof,andarecloselymonitoredby,seniorpolicyofficialsfromcapitalsinawaythatmaybeuniqueamonginternationalorganisations.ItisthesecommitteesthatproducetheoutputsoftheOECD,thepolicyadvice,guidelines,principles(“softlaw”)andbestpractices.Theworkingmethodsofthecommitteesareoneoftheinstitution’shallmarks,thesourceofitsaddedvalueandthesupportitenjoysincapitals.ItisthereforeessentialforthefutureoftheOECDthattheseworkingmethodsbeabletocontinueproducingqualityoutputafterenlargement.TheNoburureportcoveredthistopiccapablyandatlength.

17. We too must recognise, as did the Report, that each substantivecommitteewouldliketotailoritsworkingmethodstoitsownneeds.Here,then,itisimportantnottowanttoshacklecommitteestootightlybyimposingonthemasingleworkingmethod.

18. Decisionsofsubstantivecommitteeswillcontinuetofollowcurrentpractices,unlessotherwiseagreedbyCouncil.

24

AP

PE

ND

IX II

VI. Relations between the Council and substantive committees

19. Ambassador Véronique Ingram’s report to WPEG[C/WPEG/SG(2006)1/FINAL] makes several proposals to streamlinethe relations between Council and substantive committees. Theseproposals were discussed in WPEG and should serve as a base for improvedrelationsbetweenthetwolevelsofgovernance.Forexample,thefollowinglinesshouldbeimplemented:

Dialoguesbetween theCouncil andeachCommitteeChair shouldbeheldatleastonceeverybiennium.Onthisoccasion,CommitteeChairs and the relevant Director should outline their priorities and modus operandiforthenext12months,reportontheirperformanceagainstthePWBinrespectoftheirachievementofexpectedoutputs,and advise on their governance arrangements (composition andelectionofbureausandtheirrolevisàvisthecommittees).Priorto the dialogue sessionwith Council, standardised documentationwillbemadeavailabletoMembersoftheCouncilbytheDirectorateinvolved, along the lines proposed by Ambassador VéroniqueIngraminherreport.Theannualreports,transmittedbysubstantiveCommitteestotheBudgetCommitteeontheirimplementationofthePWB,arealsoapartofthedialoguebetweentheCommitteesandtheCouncil.

TherecentexperienceofdialoguesbetweentheCouncilandChairsof substantive committees shows interesting improvements, withHeads of Delegation volunteering to prepare the detail of each dialoguewithChairsofcommittees.Theseimprovementsshouldbeencouraged and further deepened.

Chairsandmembersofthesubstantivecommitteebureausshouldbeselectedbymutualagreementthroughatransparentandfairprocess,onthebasisofmeritandforaspecifiedduration;theirroleanddutiesshouldbesetoutbythecommittees.

TheSecretary-GeneralwillsubmittoCouncilforapproval,assoonaspossible,arevisedversionofthehandbookforCommitteeChairstakingintoaccounttheelementsreferredtoabove.

25

VII. Written procedures and oral reports

20. Writtenprocedureshouldbeusedmorefrequently.SuchaprocedurewouldprovideforwrittenquestioningoftheDelegations,seven-daydeadlinesforreaction,andfinaldecisionifnoMemberinterruptstheprocedurewithinthespecifiedamountoftime.InthecaseofaninterruptionoftheprocedurebyaMember,thedecisionmakingprocedureresumesatthestageandinthebodyithadreachedbefore.Suchawrittenprocedurecouldbejustifiedbyurgency(sincetheCouncilwouldmeetlessoften)orbythemerefactthattheproposed decision has gathered broad consensus at a subordinate level.

VIII. Time and meeting management

21. AmbassadorHubertWurth’s report [C/WPEG/SG(2006)1/FINAL]underlinestheneedsforastrictdisciplineonspeakingtimefordelegationleaders,inCouncilaswellasinothermeetings.TheexperiencegainedwiththerulerestrictingindividualinterventionstothreeminutesisconsideredbyDelegations to be a success.

22. Meetingmanagement rules, including those adopted in June2004[C(2005)83]*, should be continuously developed and implemented by theCouncil and across the Organisation.

23. ThedocumentsonwhichtheCouncilandthestandingcommitteesareexpectedtodiscussanddecidewillbemadeavailableatleastsevendaysbeforethemeeting,inbothofficiallanguagesoftheOrganisation;theChairwillwrapupthedebateswithinthetimeallocatedforaspecificissue;thepreparatorymeetingsoftheCouncilwillbeusedtoannouncepreliminarynational positions; written procedure will be used more frequently; theelectronicdiscussiongroupswillbeusedtosharepositionsbetweensessions,etc.

24. The Secretary-General is entrusted with the responsibility ofimplementing these rules and of disseminating them at all levels ofgovernance.

* RevisedinJuly2009[C(2009)112],seepages36-42infra.

26

AP

PE

ND

IX II

CHAPTER 3: STRUCTURE AND DECISION-MAKING MECHANISMS

25. ThegovernancestructurefortheOECDmustservetheneedsoftheOrganisationandallitsMembers,bothatpresentandafterenlargement.Inthisregard,thestructurehasthefollowingobjectives:

• EnsuringthatCouncilhasthetimetofocusonstrategicdirectionbyremovingnon-essentialissuesfromitsagenda;

• Improving responsiveness, flexibility, effectiveness andefficiencybydelegatingandbysignificantlyexpandingtheuseofQualifiedMajorityVoting(QMV).

I. Standing Committees

26. Council operates as the strategic governingbody. It is assistedbyits standing committees in the preparation of discussions and decisionson substantive issues. Operational issues are handled by its standingcommittees. The work in these bodies proceeds under the direction ofCouncil,inaccordancewiththemandatesanddelegatedauthoritiesforeachofthestandingcommittees.

27. Therearethreeplenarystandingcommittees:ExecutiveCommittee(ExCo), Budget Committee (BC) and an External Relations Committee(ERC). Each of the three bodies is responsible for a cohesive group of functions and issues.

28. Each standing committeehas aChair andoneor twoVice-Chairstoassisther/him.Theyareelectedyearlybymutual agreement throughatransparentandfairprocess.ChairsareelectedbytheCouncil,Vice-chairsbytheircommittee.ChairsandVice-Chairsareeligibleforre-electiononce.

29. Each standing committee decides by mutual agreement how tofurtherorganiseitswork,includingthepossibilityofestablishingabureau.

27

30. Workinggroups canbe createdbymutual agreementby the threestanding committees in order to explore specific topics.Themandates oftheseworkinggroupswillbedecidedbymutualagreement,includingtheircomposition,workingmethods, thescopeof theiractivitiesandaspecificenddate.Thesegroupswill report to the standingcommittee that createdthem.Theirmembership can be restricted or open-ended.Theywill onlymakerecommendationstotheirstandingcommittee.

31. The following outlines the general mandates and overallresponsibilitiesofthethreestandingcommittees:

• TheExecutiveCommittee(ExCo)

– assists the Council by preparing for its decisions on reports andproposals–includingdraftActsoftheOrganisationandagreementselaborated by the substantive committees or other such specialistbodies;

– advises the Council on preparations and follow-up to Ministerial meetingsofOECDbodies;andoncommitteestructures,mandatesandevaluation;

– advises the Council on strategic issues and priorities, includingthoseregardingthemanagementandoperationsoftheOrganisation,wherethesefallwithinthecompetenceofCouncilandwhicharenototherwisecoveredbyotherstandingcommittees;

– advisestheCouncilonpolicyissuesnotcoveredbythemandatesoftheotherbodiesdirectlysubordinatetotheCouncil;

– carriesoutanyfunctionsdelegatedtoitbyCouncil,andreportstoitas appropriate.

• TheBudgetCommittee(BC)

– assists and advises the Council in preparing for its discussions and decisions on the budget priorities and envelope and on the biennial ProgrammeofWorkandBudgetincludingamendmentstothePWB;

28

AP

PE

ND

IX II

– monitors the implementation of the agreed budget, the allocation/reallocationoffinancialresourcesandreportstoandadvisesCouncilonthese,asappropriate;

– assists the Council in preparing for discussions and decisions on elementsoftheintegratedmanagementcycle,suchastheMTOandthePIR;

– advises the Council on the management of funds and voluntarycontributions,theclosingofaccountsofeachfinancialyearandontheFinancialRegulations;

– carriesoutanyfunctionsdelegatedtoitbytheCouncil,andreportsto it as appropriate.

• TheExternalRelationsCommittee(ERC)

– assists the Council in preparing for its discussions and decisions on strategies,policiesandguidelinesonexternalrelationsandrelationswith non-Members and international organisations, includingconditionsoftheirparticipationintheworkoftheOrganisation;

– monitors the implementation of these decisions and advises theCouncil;

– advisestheCouncilontheco-ordinationofactivitiesandprogrammeswithnon-Members;

– assists the Council in ensuring that the global relations of the OrganisationaretakenintoaccountinthepreparationofthePWB;

– carriesoutanyfunctionsdelegatedtoitbyCouncil,andreportstoitas appropriate.

II. Special Bodies

32. In the past, special bodies, restricted or plenary, were created byCouncilforaparticularsubstantive,advisoryorfunctionalmission.Someof themhavebeendiscontinued (e.g. the InformalGroupon theSite andthe Committee on PublicAffairs and Communications).As these specialbodies’activitiesaremorefocusedonspecificareas,theirinteractionwithCouncil,ifany,islessintensethanisthecasebetweenCouncilandstandingcommittees.Thesebodieshaveproventheirusefulnessandaddedvalue.

29

33. Currently,theseare:theAuditCommittee,thePensionBudgetandReserveFundsManagementBoardandtheEvaluationCommittee.

III. Mutualagreementandqualifiedmajority34. MutualagreementistheabsenceofobjectionbyanyMembertoadraftproposal.UnanimityistheagreementofallMemberstoadraftproposal.

35. QMVisamechanismthatisusedsuccessfullyinmanyinternationalinstitutions to facilitate reachingagreement.TheQMVformulaagreedbyCouncil in2004 allows for decisions tobe taken if supportedby60%ofMembercountries,unlessopposedbythreeormorememberswhorepresentatleast25%ofthePartIscaleofcontributions.36. The application of QMV involves a process of several steps. The Chairwillfirstmakeeveryeffort to reachmutualagreement. Ifunable toreachmutualagreement,theChairwillcallforashortpauseforreflectionandwillsetafinaldateforreachingadecision.Ifmutualagreementisstillnotachievedbythattime,theChairwillcallforavotebyQMV.

IV. Categories of Issues

The normal cases

37. Allissueswillfollowthenormalcasesprocedure,exceptfundamentalcases,specialcasesanddelegatedcases,asexplainedbelow.

38. Thedecisionson“normalcases”willbemadebymutualagreementattheCouncillevel,afterpreparationinthestandingcommittees.

39. “A” points are those items prepared by bodies directly subsidiarytotheCouncilandlikelytobeadoptedwithoutdebate,mentionedineachCouncilsessionagenda.Theyfollowtheprocedureassetoutbelow.

40. TheChairsofthestandingcommitteeswillpreparedraftdecisionsand,inmostcases,willsendtheproposeddecisionstotheCouncilas“a”points.TheyshouldsendthedraftdecisiontotheCouncilasan“a”pointonlyifconfidentthatitenjoysbroadandsubstantialsupportoftheMembers.OnceontheCouncilagendaasan“a”point,thedraftdecisionsmayonlybereopenedattherequestofatleast15%oftheMembershiporifanyMembercountryinvokesthesafeguardmechanism.

41. An“a”pointsenttoCouncilwillbeadoptedbymutualagreementunlessatleast15%oftheMembercountries(roundeduptothenearestunit)

30

AP

PE

ND

IX II

requesttheissuetobere-opened.Inthiscase,theissuewillbediscussedbyCouncil,whichwilleitheradoptadecisionbymutualagreementorrefertheissuebacktothestandingcommitteeforfurtherwork.TherequeststoreopentheissuewillbemadebytheHeadsoftheDelegationbeforethemeetingofCouncil.

42. Thesafeguardmechanism:ifaveryimportantinterestofaMembercountryisendangeredbyadraftdecisionpreparedbyastandingcommitteeand sent as an “a” point to Council, the Secretary-General, uponwrittenrequestof thatMember, shallcall fora specialmeetingof theCouncil toaddresstheissue.Atthismeeting,theMemberinvokingitsnationalinterestwill explain the problem andwill be expected to suggest a solution.TheCouncilwilleitheradoptadecisionbymutualagreementorrefertheissuebacktothestandingcommitteeforfurtherwork.

Fundamental issues (see list below)

43. ThiscategorycontainsthosestrategicissuesthatshouldbeaddressedbyCouncilandforwhichdecisionsshouldbetakenbymutualagreementbecausesomeoftheseissuesarehighlypoliticalinnature,becausetheycreatepoliticalorlegalobligationsforMembers,becausetheyrequireawhole-of-membershipperspectiveorbecausetheyinvolvetheoverallstewardshipoftheOrganisation.Thesecaseswillnormallyform“b”pointsontheCouncilagenda(fordiscussionanddecisionbyCouncil)althoughitispossibleforsuchcasestobepresentedtoCouncilas“a”points.Decisionsonthesecasesmaybepreparedbyastandingcommittee, theSecretary-Generalorsomeotherbody,ormayfirstariseinCouncilitself.

Special cases (see list below)

44. TheConvention (Article6.1) provides that decisions are takenbymutualagreementofallMembersunless theCouncilunanimouslyagreesotherwise for special cases.

45. In2004, theCouncildecided that thedecision-makingmechanismfor special caseswould beQMV, both at the level ofCouncil and in thestandingcommittees.SpecialcasescaneitherbedecidedbyCouncilor,ifdelegated,bystandingcommittees.46. All decisions taken by a standing committee in application of adelegationbyCounciltothatstandingcommitteewillbeformallyrecordedbytheSecretary-General.

31

V. The Lists of Fundamental, Special Cases and Delegated Cases47. ExistingCouncildecisionswhichattributedecision-makingauthoritybymutualagreementtostandingandsubstantivecommitteesremainunchangedunlessotherwiseindicatedbelowordecidedinthefuturebyCouncil.48. The following fundamental cases are decided by Council by mutual agreement or unanimity, and can be prepared by standing committees also by mutual agreement:

i. ApprovaloftheOrganisation’sgovernancestructures; ii. Revisionofthemandatesofstandingcommittees; iii. Creation of special cases including the cases to be delegated

(unanimityisrequiredunderArticle6oftheConvention); iv. Adoption and revision of the Rules of Procedure of the

Organisation,includingitslanguageregime; v. Approvalofpriorities,strategicandbudgetorientationsandpolicy

frameworks;vi. AdoptionandrevisionofActs(Decisions,Recommendations)and

AgreementsunderArticle5oftheConvention;vii. Decisiononnewmembership(unanimityisrequiredunderArticle

16oftheConvention);viii. Approval of policy frameworks with respect to relations with

non-Members,internationalorganisations,Parliamentsandotherpublicauthoritiesandcivilsociety,includingacademia;

ix. Approval of new invitations and new participation of non-MembersintheworkoftheOrganisation;

x. Adoption of the budget envelope, defined as the sum ofappropriations financed from assessed contributions and otherincome,andspecialbudgets;

xi. Approvalofsupplementarybudgetswhichinduceanincreaseintheassessedcontributionsofcurrentmembers/participants;

xii. Approvaloftheprinciplesandrulesonthescalesofcontributions;xiii. ClosingofannualaccountsanddischargetotheSecretary-General;xiv. Decisionsonappointments,electionsanddesignationsattributed

totheCouncil;xv. DecisionsontheHeadquarters(Article18oftheConvention).

32

AP

PE

ND

IX II

49. The following cases are delegated to the standing committees identified below and are to be decided there by mutual agreement:

(a) Executive Committee: i. Decisions regarding the implementation of policy frameworks

towardscivilsociety.

(b) External Relations Committee: i. Decisionsregardingtheimplementationofpolicyframeworkson

relationswithnon-Members; ii. Decisionsregardingtheimplementationofpolicyframeworkson

relations with International Organisations.

50. The following special cases are decided by QMV by Council: i. Creation, continuation and abolition of substantive committees

andprogrammes,includingrevisionoftheirmandates; ii. AdoptionandrevisionofStaffRegulationsandRules;iii. AdoptionandrevisionofFinancialRegulationsandrelatedrules; iv. Decisions implementing the Financial Regulations and related

rules (attributed toCouncil therein), including thoseconcerningmodifications to theProgrammeofWorkor to theallocationofresourcesandthecarryforwardsofresources;

v. The Organisation’s Programme ofWork and Budget, within aconsensus-agreed budget envelope, and any related decisionswhich allocate resources down to the OutputArea level, withdecisionspreparedintheBudgetcommitteeandtakenatCouncil,both bodies acting on the qualified majority voting basis, ifrequired;2

v. MTOandPIRmethodology;vii. DecisionsregardingtheEvaluationCommittee’srecommendations

tosubstantivecommittees;viii. Decisions regarding the monitoring of the implementation

by substantive committees of the Evaluation Committee’srecommendations;

ix. Decisionsregardingthefollow-uptoreportsontheimplementationofActs;

2. Cf.theCouncildecisionof22April2004[C/M(2004)10,Item143].

33

x. Decisions to hold sectoral ministerial meetings and decisionsregardingtheirthemesanddates.3

51. The following special cases are delegated to standing committees identified below, and are decided there by QMV:

(a) Executive Committee: i. Decisions implementing CCR recommendations (except

methodologyanduseoftheaffordabilityclause);

ii. Decisions regarding the implementation of policy frameworksrelatedtocommunicationsandpublishing;

iii. Decisions regarding the implementation of policy frameworksrelatedtopatronageandsponsorshipandOECDcentres;

iv. Decisions concerning continuation of subsidiary bodies ofsubstantivecommitteesunderArticle21oftheRulesofProcedure.

(b) Budget Committee: i. Annualapprovalofthescalesofcontributions;

ii. Decisions on the implementation of the Programme ofWork andBudget;

iii. Decisions implementing the Financial Regulations and relatedrules(attributedtotheBudgetCommitteetherein), includingthoseconcerningmodificationstotheProgrammeofWork,thereallocationofresources,commitmentsinafuturefinancialperiod,commitmentsinthecurrentfinancialperiodforexpendituretobemadeaftertheendofthatperiodandtheapprovalofgrantsandvoluntarycontributions;

iv. Approvalofsupplementarybudgetswhichdonotinduceincreasesintheassessedcontributionsofcurrentmembers/participants;

v. Decisionson themanagementof thePensionBudgetandReserveFund.

(c) External Relations Committee: i. Decisions on non-Members’ fees, after consultation with the

BudgetCommittee;4 ii. Decisions on evaluation and renewal of regular observers.

3. AswellaslocationsofministerialmeetingsotherthanthoseofthebodiesoftheOrganisation.4. Consultation would concern the level of fees. If, after the consultation with the Budget

Committee,viewsdiffer,theERCshouldadvisetheBCaccordinglyandprovideitwithanotheropportunitytoofferitsviewsbeforetakingthefinaldecision.

34

AP

PE

ND

IX II

VI. Interpretationregardingclassification

52. AnyproblemofinterpretationontheclassificationofaspecificissueintooneofthecategorieswillbepreparedbytheExecutiveCommitteeanddecidedbyCouncilasanormalcase.

VII. Cloture of debates

53. Chairs will decide on the cloture of debates and will implementthe decision-making mechanism, whether mutual agreement or qualifiedmajority,assoonasshe/hefeelsthatallargumentshavebeenexaminedanddiscussed.ItistheprerogativeoftheChairtotakesuchadecision.MembersmayinvitetheChairtoproceedwiththeclotureofdebates.

CHAPTER 4: REVISION AND IMPLEMENTATION

Revision Clause

54. AnassessmentofthegovernancesystemwillbeconductednolaterthanfouryearsafterentryintoforceoftherevisedResolutionorbefore,ifCouncil so decides. In themeantime, and if necessary,moving a specificissuefromthedelegatedtothenon-delegatedlist,fromthespecialcasestothedelegatedspecialcaseslistsorremovinganissuefromthespecialcaseslistwillbedonebyQMVbyCouncil.Movingafundamentalcase(paragraph48)oradelegatedcasetobedecidedbymutualagreement(paragraph49)toanothercategorywillrequiremutualagreement.ThecreationofnewspecialcaseswillrequireunanimityaccordingtoArticle6.1oftheConvention.

Implementation

55. ThisrevisedResolutionwillenterintoforceon1January2011.

35

RETOOLING COUNCIL’S PROCEDURES: 2009 GUIDING PRINCIPLES FOR THE WORK OF COUNCIL AND MEETINGS OF HEADS OF DELEGATION [C(2009)112]*

A. Planning and preparation of meetings1. Circulation of documents

a) TheCouncil provisional agenda and related documents shall becirculatedasearlyaspossibleandatleastsevendaysinadvanceinbothofficiallanguagesoftheOrganisation.1

b) Thefollowingprocedureshouldbeapplied,unlessCouncildecidesotherwise:i) documents tabled for decision distributed less than seven

daysinadvancewillberescheduledforasucceedingCouncilsession or decided by written procedure if Council sodetermines;

ii) documentstabledfordiscussiondistributedlessthantwodaysin advance will be rescheduled for the succeeding Council session.

c) RoomdocumentscanbedistributedshortlybeforeoronthedayofCouncilsession,butonlytoprovidenewinformation,tomakeavailablepreliminarydrafts,tocirculatecommentsbyDelegations,proposed amendments or compromise text to tabled documents,and not as decision documents - otherwise the above procedurewouldapply.

2. Council agendasa) In addition to the provisional agenda, three agenda-related

documentswill bemadeavailable tomembers for eachCouncilsession:2athree-monthindicativeworkprogramme;adraftagendafor thesucceedingCouncilsession;andanannotatedagendaforthe current session:

* EndorsedbytheCouncilatits1203rdsessionon16July2009[C/M(2009)17,Item188].

1. In accordance with Rule 12.b of the OECD Rules of Procedure [C(2007)14/FINAL] andAppendixI“InterpretationinRespectoftheRulesofProcedure”ofthesamedocument.

2. In accordance with Section IV of the OECD Rules of Procedure.

36

AP

PE

ND

IX II

i) the three-month indicative work programme should bediscussed by Council at least once a month, or wheneverdeemednecessaryat therequestof theChairoroneof theMembers.Thethree-monthindicativeworkprogrammewillindicate, interalia, the standing committee preparing theissue;

ii) the draft agenda for the succeeding Council session will be circulatedforinformationpurposes;

iii) the draft annotated agenda would be distributed shortlybeforetheInformalCouncilPreparatoryMeetingandinclude,interalia, the start timeof each issue, the timeallotted forpresentations(includingforoutsideguestspeakers),andtheproposed Council action(s). It would also include relevant information on the SG’s substantive activities (see B.2.a. below).

b) Councilagendasshouldfront-loaditemswheremoretimewillbeneeded for substantive discussion.

3. Informal Council Preparatory Meetings

a) TheInformalCouncilPreparatoryMeetingsareorganisedbytheSecretariatinpreparationofCouncilsessions,asaforumfortheexchangeofinformationwithDelegationsontheitemsincludedon the Council agenda.3Theyalsoservetogiveafirstindicationon the (provisional) positionsDelegationswill take on specificissues,includingthosetheyintendtoraiseunderOtherBusiness,andtorevise,wherenecessary,Council’sprovisionalagendawhenscheduled items have not respected the document circulationprovisions (see A.1.b above).

b) The meetings would also provide Delegations with greateropportunitytocommentonotheraspectsofCouncil’sprovisionalagenda(i.e.amountoftimeallottedfordiscussions,sequencingofissues,etc.).

3. SeeAnnexI“InformalMeetingsinpreparationofCouncilSessions”ofCE(99)6/REV2.

37

c) To fully exploit the Informal Council Preparatory Meetings,Delegations should strive to be represented at an appropriate level (i.e.DeputyPermanentRepresentative).

d) TheInformalCouncilPreparatoryMeetingswouldserveforthefactualexchangeofinformationandshouldnotencroachontheroleofCouncilorCouncil’sstandingcommitteesand/oradvisorygroups.

4. Preparation of issues

a) Asneeded, small informalgroupscanbe taskedbyCouncil to,interalia, sound outDelegations or play a targeted path-findingrole to identify Members’ views on selected wide-rangingtopics, without encroaching on the responsibilities of standingcommittees.

b) Informal Groups would be composed of a small number ofPermanentRepresentatives,selectedbyCouncilprimarilyonthebasisof their interest toworkon the issues identified,andwithregularparticipationoftheSecretariat,asdeemedappropriate.4

5. Scheduling of Council sessions

Aday-longCouncilsessionwouldbescheduledonceamonth,occasionallycombinedwithaworkinglunch(see C.2.a below)and,wheneverfeasible,programmed the same week every month. Additional half-day sessionscouldbescheduledifneeded,inordertopromptlyandeffectivelydischargeCouncil’s agenda.

B. Strengthening working methods

1. Length of interventions

a) Themeetingclockwillrunforallspeakers;inrecognitionofthespecificroleoftheCouncilChair,notimelimitwouldapplytohis/her interventions.

4. EffortsshouldbemadeforInformalGroupstoberepresentativeofOECDmembership(e.g.small/largecountries,regionalbalance,etc.).

38

AP

PE

ND

IX II

b) Members’interventionsshouldrespectathree-minutetimelimit.Guestandintroductoryspeakerswouldadheretothetimeallottedfor their remarks in theCouncil annotated agenda (see A.2.a.iii above).Two-handedinterventionsshouldnotexceedone minute.

c) Toimprovetimemanagement,thefollowingmeasureswouldbeapplied:

i) exceptional suspensions of the three-minute rule may beagreedatthestartofanagendaitem;

ii) Councilmeetingroomtime-trackingdisplaytobeenhancedand complemented bymoderate audio signal, at the three-minutemarkandeveryminutethereafter,duringMembers’interventions.At all other times, the time-tracking displaywouldshowtheCouncil’sagendaandcurrenttime.

d) TheChairshouldbesupportedbyMemberstoactivelydiscouragestart-and-stop exchanges, repetitive statements, gratuitouscongratulationsand,ingeneral,anytypeofinterventionthatdoesnot provide a new perspective or add value to the discussion.

2. Secretary-General / Deputy Secretaries-General activities

a) ThepresentationoftheSecretary-General’sactivityreportshouldbe enhanced by including relevant information on the SG’soutreach or substantive activities in the session’s annotated agenda (see A.2.a.iii above).Suchinformationwouldallowformoretimeduring theCouncil session to highlight the impact of particularactivitiesfortheOrganisation,aswellasquestionsandinputfromMembers.

b) In thecaseofparticularlyrelevantoutsideoroutreachactivitiesundertaken by DSGs, brief back-to-office reports should becirculatedtoMembers.

c) The current practiceof providing toPermanentRepresentativesadditional material, relevant to issues covered as part of theSecretary-General’s activity report during the Council session,should be continued.

39

3. Electronic Discussion Group

a) Council’s Electronic Discussion Group (EDG) should be revampedtoimprovetheuserinterface,allowingforeasypostingofMembers’written statements and the creation of user-drivendiscussionthreads,aswellastostrengthenitssearchcapabilities.

b) CouncilMembersareencouragedtouseEDGwrittenstatementstoconveytheirpositions,aswellastocirculatequestionsand/orcommentstotableddocumentstohelpfocusdiscussions.

4. Decisions and “Other Business”

a) Council’sdeliberationsondocumentstabledforDecisionshouldend with a clear understanding of the decision to be taken and/or changes/amendmentsagreed.

b) Memberswishingtoraiseissuesunder“OtherBusiness”should,whereverpossible,provideadvancenoticeattheCouncilInformalPreparatoryMeetingorbymeansoftheCouncil’sEDG.

C. Other organisational issues

1. Heads of Delegation (HOD) meetings

a) HODmeetingswould:

i) becomplementarytoCouncilsessions,remaininformalandbefewinnumber;

ii) be convenedby theDeanor theSecretary-General, on thebasis of the work programme and/or outstanding mattersbeforeCounciltodiscussstrategicprioritiesandkeypolicyororganisationalissues;

iii) be attended only by Permanent Representatives or theirdesignatedDelegate,andaminimumnumbersofSecretariatstaff, as required. Smaller meeting rooms that facilitatedialogueamongparticipantsshouldbefavored.

40

AP

PE

ND

IX II

b) HODretreatswouldbeorganisedaspath-findingsessions,withparticipants brainstorming around a few core thematic issuesof strategic relevance for the Organisation. Deputy PermanentRepresentative retreatswould be closely co-ordinated in timingand agenda with HOD retreats.

2. Complementary Activities

a) Council’s effectiveness and esprit de corps would be further enhancedbyorganisingregular informalworking lunchesalongthe following lines:

i) outsideguestspeakerscouldaddressMembersonissuesofgeneralinterest;

ii) attendancetoinformalworkingluncheswouldbelimitedtoAmbassadors,or towhomever theychoose todesignate intheirplace, theSecretary-General,andaminimumnumberofSecretariatstaff;

iii) the Council Secretariat would assist in the scheduling and organisation of informal working lunches. PermanentRepresentatives are encouraged to propose and contact potential guest speakers, including visiting VIPs. Invitedoutsideguest-speakerswouldnotberemunerated.ThecostofluncheswillbebornebyDelegations;

iv) theformatoftheworkinglunchesshouldremainflexible,butaQ&Asegmentisencouraged.

b) To aid newly-appointed Permanent Representatives in theirparticipation at Council sessions:

i) a“Counciltoolkit”,containingallkeygovernancedocuments,shouldbepreparedandregularlyupdated;

ii) general induction sessions, covering the basic functioningoftheOrganisation,andincludingthematicpresentationsbyDirectorates,shouldbeorganisedbytheSecretariatatleastonceeveryyear;

41

iii) Chairs of standing committees should consider developingsimilar, more targeted “toolkits” and holding inductionsessions,soastoenableDelegatestogaingreaterinsightintotheworkcarriedoutbytheircommittees.

c) Ambassadors are encouraged tobecome familiarwith theworkof committees and other bodies and events in key areas of theOrganisation and their countries. To increase the quality ofdialoguewithChairsofcommittees, theCouncilshouldappointtwo or three Delegations as lead speakers for the session. These appointments should bemadewell in advance, in order for theselectedAmbassadorstohavecontactsanddevelopagoodsenseof the committees’work. Thisworkingmethodwillmake thedialogues with committee Chairs serious events, increasingthe mutual knowledge and respect of committees, directoratesandCouncilMembers. Thiswill benefit bothCouncil and thecommittees.

3. Evaluation of results

a) Tofosteranon-goingimprovementofCouncil’sworkingmethodsand/ormeetingformat,aninformalassessmentoftheimpactandadequacyoftheupdatedGuidingPrinciplesshouldbecarriedoutatleasteverytwoyears,preferablyduringaHODretreat.

b) Incarryingouttheinformalassessment,HODswouldbeassistedbytheCouncilSecretariatwithaviewto:

i) surveying Permanent Representatives with respect toCouncil’sworkingmethodsand/ormeetingformat;

ii) analysingavailableindicatorsofefficiencyandeffectiveness(i.e.meetingfrequency,compliancewithdocumentcirculationtime,etc.);

iii) proposing toCouncilupdates to theGuidingPrinciples,asdeemedappropriate.

42

AP

PE

ND

IX II

I

APPENDIX III

RESOLUTION* OF THE COUNCIL ON PARTNERSHIPS IN OECD BODIES**[C(2012)100/FINAL]

THECOUNCIL,

HavingregardtotheConventionontheOrganisationforEconomicCo-operationandDevelopmentof14thDecember1960,inparticulartoitsArticle12;

HavingregardtotheRulesofProcedureoftheOrganisation,andinparticulartoRules1,8and9thereof;

Having regard to the Resolution of the Council on the Financing of PartIoftheBudgetoftheOrganisation[C/MIN(2008)6/FINAL];

Having regard to the Revised Resolution of the Council on a New Governance Structure for theOrganisation [C(2006)78/REV1/FINAL], inparticularthemandateoftheExternalRelationsCommittee(paragraph31)andparagraphs48ix,49(b)iand51(c);

Having regard to the Resolution of the Council Concerning the Participation of Non-Members in theWork of Subsidiary Bodies of theOrganisation [C(2004)132/FINAL] and the Resolution of the Council ConcerningFeesforNon-MemberParticipationinSubsidiaryBodiesoftheOrganisation[C(96)223/REV4/FINAL];

Recognising the need to update the rules on non-MemberparticipationinOECDbodiessoastomakethemmoreflexibleandensuretheircompatibilitywiththeOrganisation’soverallGlobalRelationsStrategyas laid down in the Framework forOECDRelationswithNon-Members[C(2005)158/FINAL],theCouncilResolutiononEnlargementandEnhancedEngagement [C/MIN(2007)4/FINAL], the Guidelines to Committeesfor Deepening Enhanced Engagement [C(2010)100/FINAL], the OECDStrategy on Development [C/MIN(2012)6], the OECD 50th AnniversaryVision Statement [C/MIN(2011)6/FINAL],the 2012 Ministerial CouncilStatement[C/MIN(2012)10/FINAL]andotherrelevantdocuments;

* AdoptedbytheCouncilatits1265thSessionon9October2012[C/M(2012)11,Item172].** ThisResolutiondoesnotprovidefortheparticipationintheCouncil,itsstandingCommitteesas

definedinRule1oftheRulesofProcedures,orspecialbodiescreatedbytheCouncil.

43

Recognisingtheimportanceofensuringnon-MemberparticipationinOECDbodiesonabasisofmutualinterest,aswellastheneedtofosterco-operation and considering that such participation should enhance the influenceof theOrganisation’swork, its roleon shaping the internationalagendaand thus itscapacity to fulfil itsmandateasdefined in theOECDConvention;

StressingtheimportanceofahighlevelofparticipationofPartnersinOECD bodies and the need to provide these bodies with the right incentives toensurethis;

Reiterating its resolve to make the OECD a more effective andinclusiveglobalpolicynetwork, includingbypromoting anddiffusing itsvalues,andbyincreasingtherelevanceandglobalacceptanceofitspolicystandards andbest practices through the participation of non-Members intheirdevelopmentandimplementation,withoutcompromisingtheefficiencyorworkmethodsoftheOrganisation;

DECIDES:

General Principles

1.a) Substantive committees shall develop Global Relations Strategiesprovidingframeworksfortheparticipationofnon-Membersintheirworkandthatoftheirsubsidiarybodies,withaviewtoenhancingthequality,relevanceandimpactoftheOrganisation’sworkandhenceitscapacitytofulfilitsmandateasdefinedintheOECDConvention.

b) Non-Membersparticipatingin theworkofoneormoresubsidiarybodies of the Organisation shall be referred to as Partners. TheymaybeinvitedtoparticipateintheworkofthesebodiesasInvitee,Participant or Associate in accordance with the bodies’ Global Relations Strategies and the provisions of this Resolution.

c) A substantive committeewishing to involveoneormorePartnersin itsworkshalldevelopaParticipationPlan,basedon itsGlobalRelationsStrategy.ItshallsubmitthisParticipationPlantoCouncil,via the External Relations Committee, for approval by mutualagreement.

44

AP

PE

ND

IX II

I

d) A subsidiary body of the Organisation may invite as Invitee orParticipantanyof thePartners thatCouncilhasdesignatedasKeyPartners.These invitations shall bementioned in theParticipationPlanforinformation.

e) ParticipationasParticipantorAssociateissubjecttothepaymentofa fee.

f) When justified by circumstances, a written procedure may befollowed for the processes for which this Resolution provides. The timelimitshallbe15days,unlessaMemberrequestsanextension.ItmaybeshortenedbytheChairofthebodyconcernedforreasonsofurgency,unlessaMemberobjects.

g) TheAnnex,whichformsanintegralpartofthisResolution,containsguidelinesofgeneralapplicationforsubstantivecommitteesandtheirsubsidiarybodiesregardingthedevelopmentoftheirGlobalRelationsStrategies and associated Participation Plans, the participation ofPartnersintheirworkandthemethodfordeterminingthefees.TheCouncilmayprovidedifferentguidanceinspecificcases.

h) ThepresentResolutionprovidesthelegalandinstitutionalframeworkforparticipationinallsubsidiarybodiesoftheOrganisation,withtheexception of the standing committees, and subject to any specificconditionsdecidedbyCouncil, including indecisionsestablishingPartIIprogrammes.

Forms of Partnership

2.a) Inviteesmay be invited, at the body’s discretion, to participate inindividualmeetingsofsubsidiarybodies,subject to their inclusionin the Participation Plan. They are expected to contribute to thefulfilment of the body’s mandate and programme of work byattendingthemeetingstowhichtheyareinvitedandbycontributingto the discussion.

45

b) Participantsareinvitedtoattendallmeetingsofasubsidiarybodyfor an open-ended period, unless provided otherwise, subject to abiennial review by the body. Subject to the conditions set in theRules of Procedure, in this Resolution and in the invitation, theyarerequiredtobeableandwillingtocontributesubstantiallytothefulfilmentof thebody’smandateandprogrammeofwork throughtheiractiveparticipationinitsmeetingsanditswork,includingbyprovidingtheinformationwhichthebodymayrequire.

c) Associates are invited to attend allmeetings of a subsidiary bodyforanopen-endedperiod,unlessprovidedotherwise.Inadditiontotherequirements forParticipants, theyarerequired todemonstratetheircommitmenttothebody’sgoalsandpracticesbyfulfillingthecriteriamentionedinarticle5a)of theAnnex,andtoprovideanystatisticalinformationthatmayberequiredforthebody’sdatabases.

d) Whenever Council decides to open discussions for the accession ofacountry to theOrganisationasaMember, thiscountrywouldbe expected to participate actively in meetings of bodies of theOrganisation,according to the termsandconditions, including theform of Partnership, defined by the said bodies, unless otherwiseprovided.

Invitations

3.a) Partnersmaybeinvitedtoparticipateinsubsidiarybodies:

i. OntheinitiativeoftheCouncil,afterconsultationwiththe relevantbodyandtheExternalRelationsCommittee;or

ii. On the initiative of a substantive committee by including thePartnerinitsParticipationPlan;or

iii. On their own initiative by addressing the relevant substantivecommittee, via the Secretariat. In such a case, the committeemayproposetoCounciltoapprovetheinclusionoftheapplicantinitscurrentoritsnextParticipationPlan,ormaysetanultimatedate toconsider theapplication.Inallothercases, therequestshallbedeemedtohavebeenrejectedandtheapplicantshallbeinformedaccordingly.

46

AP

PE

ND

IX II

I

b) TheSecretariatshallnotifytheExternalRelationsCommitteeoftherequestsreferredtoinparagrapha,iii).IfaMemberobjectswithin15daysfollowingsuchanotification,therequestshallbedeemedtohavebeenrejectedandtheapplicantshallbeinformedaccordingly.

Final Provision

4. This Resolution cancels and replaces Council Resolutions C(2004)132/FINAL and C(96)223/REV4/FINAL.

47

ANNEX

Guidelines for Subsidiary Bodies regarding the Global Relations Strategies, the Invitations and Participation of Partners in their Work

Global Relations Strategies

1.a) Substantive committees’ Global Relations Strategies shallbe developed in line with the committees’ mandates and theOrganisation’soverallGlobalRelationsStrategyandwithdueregardtothefollowingelements:

i. whichPartnershipswouldserveamutualinterest,inthelightof:

- the effects of Partners’ economic development on that ofMembers,

- thePartners’institutionalandpolicyknow-how,

- the appropriate number of Partners participating in thebodyconcernedandtheimpactofsuchparticipationontheefficientfunctioningofthisbody,

andthusfacilitatetheachievementofthecommittee’smandateand programme of work and the Organisation’s mandate ofcontributingtothedevelopmentofnon-Members;

ii. whether a proposed Partner should be invited as Invitee,Participant or Associate; iii. the terms and conditions to befulfilledbyParticipantsorAssociates;

iv. appropriate ways and means to encourage a higher level ofPartnership and a fuller integration in the body’s work inaccordancewiththisResolutionandOECDrulesandprocedures;

48

AP

PE

ND

IX II

I

v. the possible alternatives for invitations as a Partner, such asparticipationinGlobalForums,regionalapproachesorbilateralactivities.

b) Toensurethatsubstantivecommittees’GlobalRelationsStrategieswillremainrelevantandthattheirProgrammesofWorkandBudgetarebasedonup-to-date strategies, thesecommitteesare invited toreviewthesestrategiesbiennially, inparallel tothepreparationsoftheirbiennialprogrammesofwork.

Participation Plan

2.a) The approval of a substantive committee’s Participation Plan bytheCouncil,via theExternalRelationsCommittee,authorises thiscommitteetoinviteitsproposedPartnersasInvitees,ParticipantsorAssociatesonthetermsandconditionsspecifiedinthePlan.

b) TheParticipationPlanshall,withreferencetotheGlobalRelationsStrategy,state:

i. theproposedPartners, and the capacity inwhich they are to beinvited;

ii.thetermsandconditionsforinvitingPartnersasincludedintheGlobalRelationsstrategy;

iii.anyinvitationstoParticipantsorAssociatestobeterminated;

iv.inthecaseofInvitees,includingKeyPartners,whichhavebeeninvitedasInviteesonarecurrentbasistoparticipateinthebody’smeetings for four years ormore, andwhich thebodydoesnotproposeasParticipants,thereasonsfornotdoingso.

c) A substantive committee shall review its ParticipationPlan in thecontextof thepreparationof itsbiennialProgrammeofWorkandBudgetandproposeanyamendmentsitdeemsnecessaryforapprovalbyCouncil,viatheExternalRelationsCommittee.

d) A substantive committee may ask Council, via the ExternalRelations Committee, to approve the inclusion or termination

49

of invitations of Partners in its Participation Plan by meansof a notification. Such amendments shall be approved unlessa Member asks, within 15 days following the notification, formore time to consider the matter, or requests that the matterbe placed on the agenda of the External Relations Committee.

e) Notwithstanding the provisions of paragraph d), the inclusion orterminationofanAssociateinaParticipationPlanshallinallcasesbe placed on the agenda of the External Relations Committee.

Invitees

3.a) An invitation as Invitee shall apply to an individual meeting ofthebodyconcerned,oroneofitssubsidiarybodiesorameetingatMinisterial level,asprovidedfor in theinvitation.Itmayapplytomeetingsofjointbodies,providedthattheirconstituentbodiesagree.

b) TheInvitee’sparticipation inameetingmaybe limited tospecificagendaitemsandshallnotincludediscussionsmarkedasconfidentialbythebody’schair,ordiscussionswhichtheChairoftheCouncil,pursuanttoRule9b)oftheRulesofProcedure,hasdecidedthattheyshallnotbeattendedbyInvitees.ThisincludesalldiscussionsheldinthecontextoftheaccessionofacountrytotheOrganisationortheadherenceofacountryoraneconomytoalegalinstrumenttowhichthe Invitee has not adhered itself.

c) AnInviteeshallnotberequiredtopayanyfee.

d) AnInviteemayinterveneinthediscussionatthechair’sdiscretion.

e) An Invitee shall not be chosen as chair ormember of the body’sbureau.

f) AnInviteedoesnottakepartinthebody’sdecision-makingprocessandisnotboundbythebody’sconclusions,proposalsordecisions,oranydisciplinesforwhichthebodyisresponsible.

50

AP

PE

ND

IX II

I

Participants

4.a) AninvitationasParticipantshallapplytotheinvitingbodyanditsGlobalForums,andmayapplytoitssubsidiarybodiesandmeetingsatMinisteriallevel,asprovidedforintheinvitation.Itmayapplytojointbodies,providedthattheirconstituentbodiesagree.

b) A Participant may participate in the body’s discussions, exceptthosemarkedasconfidentialbythebody’schairanddiscussionsonwhichtheChairoftheCouncil,pursuanttoRule9b)oftheRulesofProcedure,hasdecidedthattheyshallnotbeattendedbyParticipants.AParticipantshallnotbeinvitedtodiscussionsheldinthecontextoftheaccessionofacountrytotheOrganisationortheadherenceofacountryoraneconomytoalegalinstrumenttowhichtheParticipanthas not adhered itself.

c) AParticipantisentitledtoproposeagendaitemsandtointerveneinthe discussion.

d) AParticipantshallnotbechosenaschairormemberofthebody’sbureau.

e) A Participant does not take part in the body’s decision-makingprocess. A Participant is not bound by the body’s conclusions,proposals or decisions, or any disciplines for which the body isresponsible,unlesstheParticipantexpresslystatesitsagreement.

f) An invitation as Participant is accepted in writing to the Secretariat. TheacceptancelettercommitstheParticipanttoallapplicabletermsandconditions.TheParticipantor theOrganisationmay terminatetheParticipantstatuswithatwelvemonths’notice.TheOrganisationshalldosobyanamendmenttothiseffectoftheParticipationPlan.

g) If a Participant repeatedly, or over a period of twelve months ormore,failstomeetitsobligations,includingthepaymentofitsfees,the substantive committee may suspend the Participant’s right toparticipateinthebody’sworkandinformCouncilviatheExternalRelationsCommittee. In such a case,Councilmay also decide toterminatethisrightafterconsultationwiththerelevantbodyandtheExternalRelationsCommittee.

51

Associates

5.a) Invitations asAssociates shall be based on an assessment of thecandidate’s policies and of its commitment to this body’s goals,practicesandhighstandards,demonstratedbythesepoliciesandbyitsadherencetoatleastthelegalinstrumentsdefinedforthispurposein the Participation Plan.

b) AninvitationasAssociateappliestotheinvitingbody,itssubsidiarybodies,GlobalForums,meetingsatMinisteriallevelandjointbodies,unless provided otherwise.

c) AnAssociatemayparticipateinthefullrangeofthebody’swork,including in itsbureau. It alsoparticipates in thebody’sdecision-makingprocess.AnAssociateisboundbythebody’sconclusions,proposals or decisions, unless it states otherwise. However, theserightsandobligationsdonotextendtoanyactivitiesrelatedtotheaccessionofacountrytotheOrganisation,theadherenceofacountryoraneconomytoalegalinstrumenttowhichtheAssociatehasnotadhereditself,oranyotheractivitiesspecifiedintheinvitation.

d) An invitation asAssociate is accepted by means of an exchangeof letterswith theSecretariat,which commits theAssociate to allapplicabletermsandconditions, includingtheadherencetoall therelevant instruments as defined in paragraph a). TheAssociate ortheOrganisationmay terminate theAssociate statuswitha twelvemonths’notice.TheOrganisationshalldosobyanamendment tothis effect of the Participation Plan.

e) If anAssociate repeatedly, or over a period of twelve months ormore,failstomeetitsobligations,includingthepaymentofitsfees,the substantive committee may suspend the Associate’s right toparticipateinthebody’sworkandinformCouncilviatheExternalRelationsCommittee. In such a case,Councilmay also decide toterminatethisrightafterconsultationwiththerelevantbodyandtheExternalRelationsCommittee.

52

AP

PE

ND

IX II

I

Participation in Projects or in Discussions Concerning an OECD Legal Instrument

6a)WhenevertheOrganisationwishestoinviteoneorseveralnon-Memberstoparticipate as Invitee in aprojector itsmanagement structures,theSecretariatshallsubmitaproposalonsuchparticipationto theExternalRelationsCommittee.TheinvitationshallbeapprovedbytheExternalRelationsCommittee, unless aMember asks that theproposalbesubmitted toCouncil, inwhichcase theCouncil shalldecidebymutualagreement.

b)Whenasubsidiarybodywishestoinviteoneorseveralnon-Membersto participate as Invitee in discussions concerning an OECD legal instrument, it shall notify the External Relations Committeeaccordingly. The invitation shall be approved through the writtenprocedure, as provided for in article 1 f), unless a Member asksthat thematter be placed on the agenda of theExternalRelationsCommittee. Following consideration by the External RelationsCommittee,theCouncilshalldecidebymutualagreement.

c) In thecasesmentioned inparagraphsa) andb), thenon-MembersconcernedmayalsobeinvitedasAssociatesbyCouncil.Insuchcases,theywouldbeexpectedtoassociatethemselvestotheoutcomeoftheprojectorofthediscussionsunlesstheystateotherwise.TheExternalRelationsCommitteeshallconsiderwhethersuchparticipationshallentailthepaymentofanyfees.

Fees

7. a) Participants shall be charged an annual fee of 10 600 euros for a substantive committee, or 3 600 euros for a subsidiary body tothe substantive committee when the Partner is not a Participantin the committee, up to amaximumof 10 600 euros for three ormore subsidiary bodies of the same committee. The fee for anyPartneradheringtotheDeclarationonInternationalInvestmentandMultinational Enterprises and participating in the related work of the InvestmentCommitteewithoutbeingaParticipantorAssociate inthiscommitteeshallbethesameasthatforasubsidiarybodytoasubstantivecommittee.

53

b) All fees received from Participants in Part I bodieswill be treatedas Budget income. The fees received from Participants in Part IIprogrammes shall continue to be treated as being analogous tovoluntarycontributions.

c) AssociatesinaPartIsubstantivecommittee,includinginitssubsidiarybodiescoveredbytheinvitation,shallbechargedafeewhichis thesameforallAssociatesinthisbody.ItshallbesetatthediscretionofthePartIsubstantivecommitteeatalevelofeither20000or50000euros.TheamountuptotheleveloftheParticipantfeeforthatbodywillbetreatedasBudgetincome;thedifferencebetweentheParticipantfeeandtheAssociatefeewillbereallocatedtothebodyconcernedandtreatedasbeinganalogoustovoluntarycontributions.

d) Theamountsmentionedinparagraphsa)andc)shallbesubject,asof1January2013, toautomaticannual increasesequal tothehostcountry’sofficialinflationrateofthepreviouscalendaryearandberounded to the nearest 100 euros.

e) The fees for Associates in the Working Group on Bribery inInternational Business Transactions shall continue to be calculated onthebasisusedforMembers’assessmentsoftheestimatedcostsofthisWorkingGroup,includinga10percentoverheadcharge,orafeeof1.5timestherelevantParticipantfee,whicheverishigher;andtreatedasbeinganalogoustovoluntarycontributions.CouncilmaymakespecialprovisionsforAssociates inotherPart Ibodies.overheadcharge,orafeeof1.5 timestherelevantParticipantfee,whichever is higher; and treated as being analogous to voluntarycontributions.CouncilmaymakespecialprovisionsforAssociatesin other Part I bodies.

f) UnlessotherwisedecidedbyCouncil,anAssociateinaPartIIbodyshallbechargedanannualpercentageshare,calculatedonthebasisusedforMembers’assessments,oftheestimatedcostsofthebodyconcerned,includinga10percentoverheadcharge,orafeeof1.5timestherelevantParticipantfee,whicheverishigher.

54

AP

PE

ND

IX II

I

g) An Associate may be requested to reimburse the Organisationthe significant marginal costs of its initial integration and of anysubsequentspecialactivityrelated to this integration, to theextentthatthesecostsexceeditsannualfeeforthebodyconcerned.

55

AP

PE

ND

IX IV

APPENDIX IV

COUNCIL RESOLUTION ON THE CLASSIFICATION AND DECLASSIFICATION OF INFORMATION [C(97)64/REV1/FINAL]*

THE COUNCIL

HavingregardtoArticle5oftheConventionontheOECD;

DECIDES:

Scope

1. For the purposes of this Resolution, official information meansdocumentsandothermaterialproducedordisseminatedbytheOrganisationfortheconsiderationofMembercountries,includingmaterialreceivedfromMembercountriesforthesamepurpose.

Classification

2. Officialinformationshallbeeitherunclassifiedorclassifiedas:

a) For Official Use -- for information which should not becommunicatedexceptforofficialpurposes;or

b) Confidential -- forinformationtheunauthoriseddisclosureofwhichwouldseriouslyprejudicetheinterestoftheOrganisationoranyofitsMembercountries.

3. TheSecretary-Generalwilltakethenecessarymeasurestoensuretheappropriateclassificationofofficialinformation.

4. The Member countries and the Secretary-General will take thenecessarymeasurestoensurethesecurityofofficialinformation.

DeclassificationandDowngrading

5. Confidential and For Official Usedocumentsandothermaterialshallbedowngradedordeclassifiedwhentheinformationtheycontainceasestomeetthestandardsofparagraph2a)orb)above.

* AdoptedbytheCouncilatits906thsessionon10July1997[CES/CRC(97)16andC/M(97)17];amended by the Council at its 1152nd session on 12 April 2007 [C(2006)186/REV1 and C/M(2007)5/REV1].

57

6. TheCouncilshallberesponsiblefordeclassifyingordowngrading,onaproposalbytheSecretary-GeneraloraMembercountry,documentsandothermaterialpreparedforitsconsideration.

7. Committees reporting directly to Council (“main Committees”)shall be responsible for declassifying or downgrading, on a proposal bytheSecretary-GeneraloraMembercountry,documentsandothermaterialemanatingfromthemortheirsubsidiarybodiesorreflectingtheirviewsortheviewsof theirmembers,other than those supportingdraftActsof theOrganisation to be adopted by the Council. Disagreement within mainCommitteesinthiscontextmaybereferredtotheCouncil,bytheSecretary-General or a Member country. Committees, however, are authorised toconduct,whereappropriate,broadconsultationsinthepreparatoryphaseofdraft Acts.

8. The Secretary-General may declassify or downgrade, on arecommendation to do so by a main Committee, documents and othermaterialfallingwithinthescopeofparagraph7.

9. The Secretary-General may declassify or downgrade on his ownresponsibilitydocumentsandothermaterialpreparedonhisauthority.

10. Unless otherwise decided by the Secretary-General, and with theexception of documents connectedwith the activity of theCommittee onFiscalAffairsanditssubsidiarybodies(exceptforitsWorkingPartiesNo.2onTaxPolicyAnalysisandTaxStatisticsandNo.9onConsumptionTaxes),documentsandothermaterialclassifiedasConfidential and which have not beendeclassifiedordowngradedunderparagraphs5,6,7,8and9above,willbeautomaticallydowngradedtoFor Official Usethreeyearsafterthedateoffirstdistribution.UnlessotherwisedecidedbytheSecretary-General,documents and other material classified as For Official Use, and whichhavenotbeendeclassifiedunderparagraphs5,6,7,8and9above,shallbeautomaticallydeclassified threeyearsafter thedateoffirstdistributionasFor Official UseorofdowngradingfromConfidential.

11. Adocumentorothermaterialshallnotbeautomaticallydowngradedor declassified under paragraph 10 if a Member country objects.

58

AP

PE

ND

IX IV

Appropriateadvancelistingsofdocumentsfordowngradingordeclassificationshallbeprovidedby theSecretariat. Objectionsshallbe reviewedby theSecretary-Generalinconsultation,asappropriate,withtheMembercountryconcerned.*

12. If a document proposed for declassification or downgrading in aCommittee isobjected tobyoneorseveralMembers,either insessionorwithintheframeworkoftheautomaticdeclassificationprocedure,itshouldberesubmittedfordeclassificationordowngradingtotheCommitteeunderthetermsofArticle7andnotthroughtheautomaticprocedure.

Historical archives

13. ParagraphI,firstsentence,ofCouncilResolutionC(91)132/FINALonthehistoricalarchivesoftheOrganisationisamendedtoread:

“The archives of theOrganisationwhich have potential historicalinterestshallbepreservedand,afteraperiodoftenyears,publicaccesstothesehistoricalarchivesshallbefacilitatedunderrulestobedecidedbytheSecretary-General.”

Final provisions

14. TheCouncilResolutionsof22May1962concerningtheclassificationofdocumentsandsecurityprecautions[cf.C/M(62)11(Final),Item109a),b) and c)] and of 24 October 1974 concerning the procedure for derestriction andpublicationofdocuments[cf.C/M(74)24Part1(Final),Item259a)andb);andC(74)133(Final)]arerepealed.

15. This Resolution shall not apply to documents and other materialissuedbytheIEA.

16. ThisResolutionshallenterintoforceonthefirstdayofthesecondmonthfollowingitsadoptionbytheCouncil.**

* SeeCE/M(2008)15,Item86d).** ThisResolutionenteredintoforceon1September1997.

59

* TheseguidelinesdonotformpartoftheResolution[C/M(97)17,Item212e)].

ANNEX

GUIDELINES FOR IMPLEMENTATION*

1. The Resolution is based on the belief that information should beconsidered Unclassifieduntilanactivedecisionis takentoclassifyit,andthatinmanyinstancestheneedtomaintainasecurityclassificationistime-limited. It is important to note that the classification or declassificationof anofficialdocumentorothermaterialdoesnot in itself require inanyway thedisseminationof thematerial toawidepublic. Classification,orsecuritypolicy,shouldbeconsideredandhandledquiteseparatelyfromtheOrganisation’sinformationandpublicationspolicy.

Scope

2. TheResolutionappliesonlytodocumentsandothermaterialproducedordisseminatedby theOrganisation forMembercountries’consideration,including material and correspondence for this purpose received fromMember countries. Suchmaterialmay be, for example, text, data bases,tables, graphs, and be produced in document, book, periodical, diskette,electronictape,CD-ROMform,orelectronicallyon-lineorbyothermeans.

3. Other correspondence transmitted by Member countries will behandledintheappropriatewayandasrequestedbytheDelegationconcerned.Material internal to the Secretariat is not covered by the Resolution, butwill continue to be protected appropriately under the requirements ofdiscretiongoverningtheSecretariat,inparticularRegulation4a)oftheStaffRegulations,Rules and Instructions,which states “Officials shall observe complete discretion with regard to all matters relating to the activities of the Organisation”.

Classification

4. ThedecisiontoclassifyliesinpracticewiththeDirectoratespreparingthematerial,andtheSecretariatshouldconsidercarefullythenatureofthematerialinquestionbeforeapplyingoneofthetwosecurityclassifications,andespeciallybeforeclassifyingadocumentConfidential.

60

AP

PE

ND

IX IV

Confidential

5. TheConfidentialmarkingisreservedformaterial“theunauthoriseddisclosure of which would seriouslyprejudice the interest of the Organisation or any of itsMember countries”. By definition, this marking should beexceptional,andusedassparinglyaspossible.ItsusemustbeauthorisedatA5 level or above.

6. Itisnotpossibletodefinepreciselythematerialthatwouldrequirea Confidential classification, which remains a matter of judgement inindividual cases. The following general areas suggest themselves: on-going internationalnegotiationscarriedoutunder theaegisof theOECD;discussionof theOrganisation’sorMembercountries’ relationswithnon-Membereconomies;market-sensitivematerial;andcommerciallysensitivematerial.However,itshouldalwaysbeborneinmindthatnotallmaterialfalling in these areas requires a Confidentialclassification,andthattheneedforconfidentiality,ifapplicable,mayfrequentlybeshort-lived.

For Official Use

7. The classification For Official Use, which broadly covers theprevious Restrictedclassification,conveystheneedforcareinthehandlingofmaterialandfortheprivacyofdiscussion.Itislikelytobeappropriateformostof theOrganisation’sanalysesanddiscussionsofMembercountries’policies.Thisclassificationisdesignedtofacilitate,wherethisisnecessaryand appropriate, the official consultation thereonwith academics,NGOs,industry,etc.Consultationoutsidegovernment,onthebasisof For Official Use material, might well be a matter for agreement within subsidiarybodieswhenplanningfuturework.Technicalandanalyticalmaterialmaywell be appropriate for this kind of consultation. Records of discussions amongMembercountries,however,evenwhennotrequiringaConfidential classification, would not be the subject of wider consultation. Thismoreflexibleapproach,whichitisbelievedcorrespondsbetterwiththeobjectivesandneedsoftheOrganisationanditsMemberstoday,willbereviewedinthelightofexperience.

Unclassified

8. The Resolution institutes an Unclassified category,toprovidearoute

61

wherebymaterialwhosedisclosurewouldnotprejudicetheinterestsoftheOrganisationor itsMembercountriescanbecommunicatedmorewidely,without requiring an additional procedure to declassify it. Documentsmay thus be issued under this category on their first appearance. It hasno implications for the ownership and copyright of the Organisation’swork,whichremainunaffected.Materialthatmightfallintothiscategorymight include practical arrangements for meetings, agendas, participantslists, technicalandanalytical studiesbasedonpubliclyavailabledataandmethodologies,andreportsbyconsultants.

Dissemination and publication

9. As noted above, declassification should not be confusedwith thedissemination or wider distribution of material. There is no obligationto distribute material, whether Unclassified at origin or subsequentlydeclassified.Until now, the declassification of a document has in generalautomatically involved the production of a new General Distribution document(anditsdistributiononpaperandelectronically).This is no longer required.

10. Thequestionof thewiderdisseminationof thematerial,whatevertheformitmighttake(e.g.rangingfromfull-scale“flagship”publication,through GD document form, to availability in electronic form on publicnetworks,e.g.theInternet)isaseparateissue,tobeaddressedinthecontextoftheOrganisation’soverallinformationandpublicationspolicy.

DeclassificationandDowngrading

Who can declassify and downgrade?

11. The authority to declassify or downgrade For Official Use or Confidential material emanating from subsidiary bodies or reflecting theviews of their members is delegated by the Council to the Committeesand other bodies reporting directly to it (“main Committees”), exceptas regards material supporting draft Acts of the Organisation submittedfor Council adoption. Council remains responsible for declassifying ordowngrading of such material, as well as of other documents preparedfor its consideration. Provision ismade for either the Secretary-GeneraloraMembercountry toask fordifficultor sensitive issueswhichamainCommittee cannot resolve, to be referred to the Council for decision.

62

AP

PE

ND

IX IV

How quickly?

12. Within this delegated authority,mainCommittees are expected todeclassifydocumentsandothermaterialasrapidlyaspossible,forexampleinconjunctionwith,orrapidlyafter,themeetingsatwhichdiscussionofthematerialiscompleted.Regularandsystematicuseofwrittenproceduremayprovidethemostconvenientmechanism.

Secretary-General’s powers?

13. As now,mainCommittees retain the option to ask the Secretary-General to declassifymaterial prepared for them, in those circumstanceswhereMember countries do notwish formally to endorse the content asreflectingtheirviews,butagreethatitshouldbedeclassified,andthusallowit,ifappropriate,tobemadepubliclyavailable.

14. The Secretary-General retains the authority to declassify materialpreparedandremainingunderhisauthority.

AutomaticDeclassificationandDowngrading

When and how?

15. TheResolutioninstitutesaprocedureforautomaticdeclassificationor downgrading after a period of three years after initial distribution ordowngrading, subject toobjectionbyMember countriesor theSecretary-General.Forexample,ConfidentialdocumentsissuedthedaytheResolutionenters into force, 1 September 1997, will be automatically downgradedto For Official Use on 1 September 2000, and three years later, on1September2003,willbedeclassified;documentsissuedasFor Official Use willbeautomaticallydeclassifiedthreeyearsafterinitialdistribution.

16. DirectorateswillneedtoadoptproceduresappropriatetotheirmainCommitteesinordertoprovidethepossibilityforobjectionbeforeautomaticdowngrading or declassification takes place, e.g. the provision at regularintervalsoflistingsofdocumentsduefordowngradingordeclassification.

63

Material issued prior to the entry into force of the new arrangements

17. The arrangements regarding automatic declassification ordowngradingsetoutinparagraphs10,11and12oftheResolutiondo not applytomaterialissuedpriorto1September1997.However,theauthoritytodeclassifyordowngradedelegatedtomainCommitteesunderparagraph7oftheResolutiondoesapplytopreviouslyissueddocuments.MainCommittees,inconjunctionwiththeSecretariat,arerequestedtotakeappropriatestepstodeclassifyexistingdocuments,takingintoaccountthevaluethismighthavefortheircurrentwork,andtheresourcesinvolved.

Access

Within Delegations and national administrations

18. AccesstoOECDmaterialwithinDelegations,incapitalsandmorewidely in national administrations is in principle a matter for Membercountries,which have a general duty to respect the agreed procedures oftheOrganisationandtheauthorisedclassificationdecisions.Delegationsareencouraged to give the widest possible access to all Unclassified and For Official Usematerial,e.g.toallOLISusers;thiswillfacilitatethehorizontaland interdisciplinary nature of OECD’s work, and avoid the costly andunnecessaryduplicationinvolvedindistributingthesamedocumentunderseveral different codes.

19. Access to Confidential material will necessarily be more limited.Theremaybeinstanceswhereparticularlysensitivematerialismadeavailableon a personal “need to know” basis. The subsidiary body concerned, inconsultationwiththeSecretariat,coulddevelopappropriatespecialguidelinesand procedures in these cases.

Within the Secretariat

20. AllmembersoftheSecretariatwillhaveaccesstoUnclassified and For Official Usedocuments:thiswillsupportandencouragehorizontalwork,anddeveloptheinterdisciplinaryexpertiseoftheOrganisation.

21. Access to Confidential material is, as now, determined by theDirectorate primarily responsible for its preparation, and implemented in

64

AP

PE

ND

IX IV

principleonanexplicitaccesslistbasis;accesstohorizontalworkshouldbemanagedbytheDirectorateresponsibleforissuingthematerial.However,asnow, inorder tominimise themanagementofaccess rights,and in theinterestsoftransparencyanddevelopmentofthemultidisciplinarynatureoftheOECD,allstaffatgradeA5andabovewillautomaticallyhaveaccesstoall Confidentialdocuments,unlesstheissuingDirectoratedecidesotherwiseonacase-by-casebasis.

Horizontal work

22. AnincreasingvolumeoftheOrganisation’sworkisofahorizontalnature,andthereforeneedstobewidelyaccessiblebothwithintheSecretariatand inDelegations andnational administrations. It is not likely that thiskindofmaterial(e.g.workonregulatoryreform,ageingpopulations)willrequire a Confidentialclassification.InviewoftheverywideaccesstoFor Official Usedocumentsoutlinedinparagraphs18and20above,directoratesshouldnolongerneedtoresubmitdocumentsundertheirusualcodes,fortheattentionoftheirparticularcommittees,whicharealreadyavailableonOLISundertheiroriginalcoding.EffectiveuseofOLISinthiswaywillenableefficiencysavingsthroughouttheOrganisation.

Historical Archives

23. UnderArticle 13 of theResolution, the time period underwhichclassified material not otherwise declassified should remain protected isreduced to tenyears.TheotherprovisionsofCouncilResolutionC(91)132/FINALonthehistoricalarchivesoftheOrganisationaremaintained.

RMS and OLIS

24. OPS and ITN will issue separate guidelines on the necessarymodificationstoRMSandOLIS.

* * *

25. The Appendix contains guidelines on the presentation ofdocuments.

65

APPENDIX

GUIDELINES FOR THE PRESENTATION OF DOCUMENTS

(following from the recommendations of the task force on the readability of documents)

NBtheseguidelinesshouldbeappliedflexibly,toensurethatspecificcases are handled appropriately.

1. Allofficialdocumentsshouldcarryonthecoverpagethenameofacontactpersonandtheirtelephone,faxande-mail,wherethereadercanobtainfurtherinformationifnecessary.

2. The summary box of each document should contain a one-to-twosentence statement of the document’s purpose, andwhenever appropriateidentifyitwithaspecificitemontherelevantagenda.

3. All official documents should include an executive summary.Theproportionshouldbeonepagemaximumforevery20pagesoftext.Keywordsin theexecutive summaryshouldbecrossreferenced to thecorrespondingsections of the paper so that readers who are particularly interested in aspecificissuecanturnimmediatelytothatsection.

4. Officialdocumentsshouldusesub-headingsthroughout,asthemesandideaschange,tobreak-uptextandtoserveassignpoststothereader.

66

AP

PE

ND

IX IV

RESOLUTION OF THE COUNCIL ON THE HISTORICAL ARCHIVES OF THE ORGANISATION[C(91)132/FINAL]*

THECOUNCIL,

Having regard to Articles 5 a), 12, 18 and 19 of the Conventionon the Organisation for Economic Co-operation and Development of14thDecember1960;

Having regard toArticle 4 of Supplementary Protocol No. I to theConventionforEuropeanEconomicCo-operation,thevalidityofwhichwasextendedtotheOECDbySupplementaryProtocolNo.2totheConventionontheOrganisationforEconomicCo-operationandDevelopment,concerningthe inviolabilityof the archivesof theOrganisation, and ingeneral of alldocumentsbelongingtoitorheldbyitwhereverlocated;

Having regard to the Resolution of the Council of 22ndMay 1962concerning the classification of documents and security precautions[C/M(62)11(Final),Item109a),b)andc)];**

Having regard to Article 28 c)*** of the Rules of Procedure of the Organisation;

HavingregardtotheResolutionoftheCouncilof20thFebruary1968concerning the derestriction of Acts of the Council and dealing with the application of Article 28 c)***oftheRulesofProcedure[C/M(68)3(Final),Item34c)];

Having regard to the Resolution of the Council of 24th October 1974 concerning the procedure for general distribution and the publication of documents[C/M(74)24PartI(Final),Item259a)andb),C(74)133(Final)];**

HavingregardtotheNotebytheSecretary-Generalof18thJanuary1990onOECDpublishingpolicy[C(89)41(1stRevision)],andtherelatedCouncilResolutiondated26thJanuary1990[C/M(90)2(Final),Item17];

* AdoptedbytheCouncilatits772ndSessionon12,13,17and19December1991.** Repealedbyparagraph14ofResolutionC(97)64/REV1/FINAL.*** ThisArticlehasbeenrenumberedtoreflectthelatestreviewoftheRulesofProcedure.

67

Having regard toArticles 1, 4, 5 and 9 of the Council Decision of15th November 1974 setting up an International Energy Agency of theOrganisation[C(74)203(Final)],andtheDecisionoftheGoverningBoardoftheInternationalEnergyAgencyonSecurityPrinciplesandProcedures,asrevisedon1stFebruary1977[IEA/GB(77)12];

Having regard to the Financial Regulations of the Organisation and the FinancialRulesand,inparticular,Article11oftheFinancialRulesonthekeeping of accounting documents and supporting vouchers for incomeorexpenditure;*

HavingregardtotheDecisionoftheSecretary-Generalof6thJune1988onthecreationofaCommissionforComputerizedInformationandPrivacy[SGD(88)35/1]andtheDecisionoftheSecretary-Generalof6thJune1988onthePrinciplesgoverningtheProtectionofPrivacyinthecreationanduseofcomputerizedpersonaldatafiles[SGD(88)35/2];

Considering that it is appropriate, in the context of establishing acentralsystemfor themanagementof thearchivesof theOrganisation, tomake the historical archives of the Organisation accessible to the public[C/M(88)13(Final),Item159];

Consideringthegeneralrecognition,bothinMembercountriesandininternationalorganisations,thathistoricalarchivesshouldbemadeaccessibletothepublicafterexpirationofaperiodofthirtyyears;

OntheproposaloftheSecretary-General;

DECIDES:

I. The archives of the Organisation which have potential historical interestshallbepreservedand,afteraperiodoftenyears,publicaccesstothesehistoricalarchivesshallbefacilitatedunderrulestobedecidedbytheSecretary-General.** The public shall not however be allowed access to the followingcategoriesofarchivaldocuments:

* See Revised Financial Regulations [C(2008)92/REV1].** ParagraphI,firstsentence,wasamendedbytheCouncilatits906thsessionon10July1997

[CES/CRC(97)16 and C/M(97)17].

68

AP

PE

ND

IX IV

a) documents the communication of which is restricted inaccordance with the Organisation’s rules concerning classificationofdocuments;

b) other documents whose disclosure could prejudice theOrganisation, its relations with Member and non-Membercountriesorwithinternationalorganisations;

c) documents containing information relating to the private orprofessionallifeofaspecificindividualuntilsixtyyearsfromthedateofthemostrecententryinthefile,theOrganisation’sstafffilesuntilonehundredandtwentyyearsfromthedateofbirthandmedicalfilesofanyage;

d) documentswhich have been transmitted to theOrganisationon a confidential basis and remain confidential orwhich aresubjecttoprofessionalortradesecrets,andinrespectofwhichappropriate consent to disclosure has not been obtained.

II. ArchivaldocumentsmentionedinparagraphIa)aboveareincludedin open historical archives on the proposal by the Secretary-General totheCouncilunless,inthetwomonthsfollowingsuchproposal,aMembercountryobjects.TheCouncilshalltakenoteofsuchobjectioninitsMinutes.AnobjectingMembershallre-examineitsobjectionatintervalsofnomorethan threeyears; thedocuments inquestion shallbe included in theopenhistorical archives upon the lifting of such objection.

III. ThisResolutionshallnotapplytothearchivesheldbytheIEA.

IV. The official coded documents issued by the OEEC betweenApril 1948 andSeptember 1961 shall be derestricted and included in theopen historical archives.

69