Safe Harbors Quarterly Partner’s Meeting

November 13, 2013New Holly Gathering Hall

Agenda ReviewThank YouVersion 5 Cut-OffAnnual Housing Assessment

Report (AHAR) Data Clean-upSafe Harbors User’s Group

UpdateUpcoming New Page Questions & AnswersAdjourn

Thank You for your partnership in 2013!!Reporting Technical IssuesTwo Partner’s Meetings (May /

August)Version 5 Testing & ConversionUser’s Group

Version 5 – Cut-Over

Enginuity Version 4 Enginuity Version 5

Version 5 - Cut-OverSafe Harbors has released Enginuity

Version 5 for the user community (August)

The HMIS software vendor, Adsystech, will no longer support Version 4 after November 30, 2013.

All Safe Harbors Users will need to convert to Version 5

December 1st, Version 4 will be turned-off and no longer accessible.

Version 5 - Cut-OverSafe Harbors is ready to assist users with the conversion. ◦Remotely◦On Phone / Via e-mail◦In Person

Version 5 MentionsOverview classes - On-line - sign-up

online◦Supervisor approval for time, 2 hour

overviewIntro classes - In class only, sign-up

onlineVersion 5 Reports Class – In class only,

sign-up onlineUninstall Enginuity Version 4

◦Visit our website for instructions http://www.safeharbors.org/v5install.htm

Version 5 Process

User Process: Install Silverlight &

Enginuity

User Process: Training Sign Up

via WebEx Training Center

User Process: Complete

Scheduled Training

User Process: License machine with Product Key,

check-in w/ Agency contact

User Process: User begins to use

version 5

User Process: Once user is

comfortable with v5, user un-installs

v4 software

AHAR BasicsThe Annual Homeless Assessment

Report (AHAR) is a report to the U.S. Congress on the extent and nature of homelessness.

The AHAR uses aggregate HMIS data from communities across the country.

The AHAR is also a good tool for communities to assess the quality of their data in HMIS.

AHAR DataEmergency Shelter, Transitional

Housing, and Permanent Supportive Housing programs are included

Homelessness Prevention and Rapid Re-Housing Programs (HPRP), Safe Havens, Permanent Housing, and Service Only programs are NOT included

Domestic violence programs are NOT included

AHAR Timeline

Report Period: Oct 1, 2012–Sept 30, 2013

Report Draft Due to HUD: Nov 15th

Final Report Due to HUD: Dec13th

AHAR Data Clean-upAgency Support Reps will contact

you regarding data clean-up in the next couple weeks

Common data clean-up:◦Data completeness on Universal

Data Elements◦Utilization rates◦Date of Birth or Program Entry Date

errors

Safe Harbors User’s GroupGroup of volunteer HMIS usersRole of User’s group

◦Issues such as data quality, policies and procedures, testing new system features, improving user experience, prioritizing tickets, and addressing user needs

Safe Harbors User’s GroupRepresentation of users or

management from small, medium, and large agencies with an interest in improving Safe Harbors for the user community

First meeting, September 27th

◦Minutes available on tableThere is room for more

volunteersSign-up today!

Safe Harbors User’s Group The User’s Group will meet bi-monthly

on the 2nd Thursday of the month. The next User’s Group meeting will

take place: Thursday, November 14th 2013 9 –

10:30 a.m. Wellspring Family Services,

Community Room on the first floor 1900 Rainier Avenue S. Seattle, WA

98144.

Upcoming New Page in V5Client Intake Page

◦Combines functions from the HOH Intake & Household Statistics Pages in easy to access tabs

Client Intake Page: Demographics Tab

Client Intake Page: Income Tab

Questions & Answers

Adjourn