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Sage MAS 90 and MAS 200 Accounts Receivable MAS 90 and Sage MAS 200 Accounts Receivable “Before we had Sage MAS 90, accounts sometimes sat for a year or more before we noticed them

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Page 1: Sage MAS 90 and MAS 200 Accounts Receivable MAS 90 and Sage MAS 200 Accounts Receivable “Before we had Sage MAS 90, accounts sometimes sat for a year or more before we noticed them

A Simple, Flexible, Powerful Solution

The Accounts Receivable module for Sage MAS 90 and Sage MAS 200 ERP systems quickly and easilyaccumulates and presents the information you need for effective cash management in an intuitiveformat. The straightforward implementation and ease of use streamlines daily accounts receivableactivities for optimum efficiency, and the flexible design allows you to turn views and options on or offto suit your requirements.

Powerful, yet simple to use, Accounts Receivable presents information in the familiar Windowsgraphical format. It smoothly integrates with Microsoft Office to easily generate personalized customercommunications.

Full Featured for Maximum Business Insights

Accounts Receivable tracks receivables, plans cash flow, and provides extensive information andreporting features to give you vital business insights to plan for the future. The powerful invoicingfunction allows you to prepare invoices and billings from within the system, and automaticallyprepares customer statements on demand.

The multiple features of the Accounts Receivable module allow divisional accounting, use of multiplebank accounts, audit trails, the ability to add new customers and codes “on the fly,” automaticprocessing of repetitive billing, statement printing on standard or custom forms, advanced sales taxsupport, extensive reporting, and more.

A comprehensive module, Accounts Receivable also integrates with the General Ledger, Sales Order,Inventory Management, Job Cost, Bank Reconciliation, e-Business Manager, and Custom Officemodules. And, of course, the Sage Software award-winning customer and technical support teamsback you 100 percent.

REPORTS

The Accounts Receivable module featurespowerful cash management capabilities andmultiple key reports, including:

ACCOUNTS RECEIVABLE

Continued ▼

■ Accounts ReceivableAnalysis

■ Aged Invoice Report

■ Cash ExpectationReport

■ Cash ReceiptsJournal

■ Customer MailingLabels

■ Customer MasterfileAudit Report

■ Customer Memos

■ Customer SalesAnalysis

■ CustomerStatements

■ Daily TransactionRegister

■ Finance ChargeJournal

■ General LedgerPosting Recap

■ Gross Profit Journal

■ Invoice HistoryPrinting

■ Invoice HistoryReport

■ Monthly CashReceipts Report

■ Monthly SalesReport

■ Sales Analysis bySalesperson

■ Sales Journal

■ Sales Tax Report

■ SalespersonCommission Report

■ Trial Balance

■ Tax Journal DetailReport

BUSINESS ALERTS

Business Alerts is an additional module that

monitors your Sage MAS 90 database and can

send e-mail notifications to the appropriate staff,

customers, or vendors based on specific business

events. Predefined Accounts Receivable alerts

included are:

■ CustomerNotification of NewInvoices

■ Customers with No Activity in thePast 30 Days

■ Past Due Receivables Over $1,000

■ New CustomerWelcome

■ Customer CreditLimit Change

■ Customer Account on Hold

Page 2: Sage MAS 90 and MAS 200 Accounts Receivable MAS 90 and Sage MAS 200 Accounts Receivable “Before we had Sage MAS 90, accounts sometimes sat for a year or more before we noticed them

Sage MAS 90 and Sage MAS 200Accounts Receivable

“Before we had Sage MAS 90, accounts sometimes sat for a year or morebefore we noticed them and targeted them for collection. With Sage MAS 90,we run aged invoice reports on a regular basis and contact customers beforethe situation gets out of hand.”

Tom Zerkel, office ManagerAlton E. Sullivan Construction

FEATURES

Divisional Accounting

Cash Expectation Report

Advanced Sales Tax

Multiple Credit Cards

Balance-Forward or Open-Item Customers

International Address Capability

Credit Card Processing for Cash Receipts

Customer Delete/Renumber/Merge

Invoice Entry

Repetitive Invoice Processing

Invoice History Printing

Cash Receipts Processing

Statement Printing

Customer Masterfile Audit

Cash Receipts

Memos

Sage MAS 90 and 200 offers a progressive series of modules and hundreds of industry-specific add-ons. Our integrated accounting, e-business, customer relationships management (CRM), distribution, and manufacturing software helps you transform data into thebusiness insights your organization needs to prosper. The Accounts Receivable module gives you the data and reporting ability to makesound business decisions for the future, by efficiently managing cash flow today.

Divisional accounting allows you to assign a separate accounts receivable general ledger account to the receivables for each division. All reports can provide divisional subtotals.

Forecast future cash receipts using three user-defined aging categories, and forecast requirements based upon the average-days-to-payinformation for individual customers.

Canadian GST/PST, tax schedules for multiple jurisdictions, and tax-on-tax calculations are all part of this feature.

Store multiple credit cards per vendor, including cardholder name and billing address. Storing this information for each credit card allowsyou to take advantage of AVS (Address Verification Service) and potentially reduce credit card processing charges.

Process all accounts receivable on a balance-forward or open-item basis, and assign the open-item or balance-forward method toindividual customers.

Customer masterfiles include three address lines to handle international numbers: country code, international postal codes, and anexpanded telephone number field.

Posting of credit card payments can be done with or without the Credit Card Processing module. When the module is integrated,functionality is further enhanced through automated authorizations and integration with credit card settlement reports.

Automatically delete, renumber, or merge customer numbers without having to manually renumber or merge customer information.

Automatically calculates due dates, discount due dates, discount amounts, and commission amounts for invoice entries. Use sales codes toobtain price and cost-of-goods-sold information. Enter unlimited sales codes, miscellaneous charges, and comment lines for each invoicein an easy-to-use grid based entry window..

Automatically process repetitive billing, such as membership fees, maintenance contracts, and rent.

Prints history invoices for customer numbers, invoice numbers and invoice dates. Reprint Accounts Receivable, Job Cost, and Sales Orderinvoices separately or all at once using the same form code, or print only unpaid invoices for open-item customers. Reprint individualinvoices from the drill-down screen in invoice history.

Automatically applies cash receipts against the oldest invoices or against specific invoices. It allows you to post miscellaneous cashreceipts directly against general ledger accounts and process any prepayments against invoices not yet recorded.

Print statements for a billing cycle, for example monthly or quarterly, on standard or custom forms for all customers or for a specificgroup of customers. You can also print statements based upon a minimum balance. Statements can be faxed directly from within SageMAS 90 or 200, either individually or in batches.

This feature provides an audit trail of changes made to the Accounts Receivable customer masterfile. Use the Customer Masterfile AuditReport to review any changes, deletions, or additions to the customer masterfile.

Apply checks, cash, or credit card payments simply and accurately.

Assign memos to specific customers and have them automatically display from related data entry points throughout the system includingsales order entry and cash receipts. View attachments associated with the memo in addition establishing expiration dates.

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©2005 Sage Software, Inc. All rights reserved. The Sage Software logo and the Sage Software products and service names mentioned herein are registeredtrademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 5036509 10/05 05-3854/1005