Salary and Human Resource accounting solution offers a flexible functionality that can be widely expanded and is required to organize and to monitor human resource policy in your company and to ensure fast and precise salary calculation. The solution corresponds to the regulation enactment requirements of the Republic of Latvia and regulations of the State Revenue Service regarding accounting, human resource management, and salary calculations.

Salary and Human Resource accounting solution

Company resources planning and management solution

Salary and Human Resource accounting module is the specialized solution for Microsoft Dynamics NAV and is developed by the experienced team of Elva Baltic professionals in cooperation with accounting and finance specialists, as well as programmers. Add-on solution is being continuously improved

and amended pursuant to regulation enactment changes and Microsoft Dynamics NAV updates. User receives a convenient solution for salary calculations and support of human resource management, simple development of reports, savings of working hours and an excellent tool for data analysis.

Microsoft Dynamics NAV module Human Resource functionality ensures a flexible way for collecting, storing and processing the in-formation about employees pursuant to the regulation enactments of the Republic of Latvia. This solution is intended for a creation of human resource accounting in the company and included all the necessary fields to store data on employees. Human Resource mod-ule ensures the following data input and maintenance:

Creation and maintenance of employee’s card by entering all the re-quired information on an individual (first name, last name, ID number, address, contact information)

Hiring/lay off date and its reason, employment contract term, period of probation, passport data, information on the family status, citizen-ship, etc.

Creation of the position card with a name of the title, profession code and other information as well as saving of the history on all positions held by the employee and salary conditions

Information on a salary roll tax booklet

Register of material values and object allocated to the employee

Registers on trainings, education, diplomas, health checks, skills, abili-ties, etc.

Information on relatives, children and their birthdays, etc.

Employee’s card reflects the general information on an employee and as the result this data may be used for analysis, acquiring of various reports on the employees working in the company.

Registration of information on employees

Microsoft Dynamics NAV Human Resource

Employee’s card contains the confidential information on the employee’s salary, insurance amount, number of shares as well as passwords and access information for hardware, software and ne-tworks. System allows defining of access rights based on user’s status that ensures secure and convenient storing of the confidential infor-mation and the protection of the sensitive personal data.

Security of confidential data

Recruitment functionality allows controlling of available vacancies in the company and creating of recruitment for contests. System provi-des the possibility to create list of applicants, contest interviews with the defined questions, an automatic invitation for the applicant to an interview or the next stage as well as to send the automatic message – answer to the applicant on the contest results.

Recruitment

Staff orders are used to record any changes related to the staff – hi-ring, laying off, change of the employee’s position, load change, salary change, etc. It is possible to create MS Word template for each order and it allows the user to create a new document based on this tem-plate. By accounting staff orders, the system will make changes in the employee’s card automatically.

Staff orders

In the system it is possible to maintain the information on the man-datory health inspections of the employee as well as occupational instructions. This functionality allows defining of a frequency of man-datory health inspections for specific risk group or the frequency of instructions for a certain topic and as the result the system generates time for the next instruction or health inspection automatically.

Occupational safety and instructions

This functionality allows making of an announcement and to inform employees on important events in the company and it is also possib-le to see the history to the messages sent.

Announcement creation

Function for planning of the absence is created for the effective resour-ce planning. User enters all data in the system on employee’s planned absence as a reason (e.g., vacation, business trip, training, etc.), absence dates, number of days, persons who will replace this employee, an aim of the absence and a description. As the result, using the orders defined in the system it is possible to move the absence of the employee to the Work time change register automatically and this will impact any salary calculations without a need to make double data input, accordingly.

Planning of absence

Microsoft Dynamics NAV Salary module ensures fast and precise pay calculation. System functionality ensures the user with wide possibilities to make salary accounting pursuant to the regulation enactments of the Republic of Latvia. It ensures generating of all reports related to salaries for the State Revenue Service and link to the electronic declaration system. Calculations are made based on the information included in the employee’s card, absence regis-ter, and work time accounting data.

Microsoft Dynamics NAV based Salary functionality provides a user with wide possibilities for salary calculations on the information included in the employee’s card. Solution ensures performing of the following calculations:

standard salary for employees sick leave accumulated vacation days holiday pay calculations income tax social security payments advance payment of salary calculations and input for alimony and other deductions deductions for dependents, disability as well as deductions for repres-

sed individuals non-taxable minimum direct time payment, hourly-work payment, piecework payment re-

ports and salary print-outs

Accurate and fast salary calculations

Maintenance of a position list allocating the corresponding codes to the classification of occupations

Work with a salary component register to register various variable be-nefits and deductions. It is possible to import this data from Microsoft Office Excel using special templates

Recalculation of tax incentives; sick leave during a vacation/information re-ceived with a delay and changes of tax incentives in the previous months

Overtime calculation for different types of salaries pursuant to the pe-riod, number of hours or calendar settings

Accounting of planned and actual work time and making of corres-ponding calculations based on this accounting

Various analytical reports

In the Salary accounting module it is possible to define unlimited number of salary components for every type of income pursuant to the needs of the company – various types of income (taxable, tax-exempt, only income tax applied, etc.), deductions and exempts, limits and reliefs. And also taxes, types of expenses, hourly rates or monthly wage calculation, and overtime, various bonuses and al-lowances, holiday pay and sick pay calculations.

Salary components

Microsoft Dynamics NAV Salaries

Employee work time accounting is accomplished via forming of a work schedule and calculations and this is a foundation for detailed plan-ning and accounting of hours worked by the employee during day and night shifts, etc. Functionality envisages automatic overtime calcu-lations based on various criteria, as well as it also includes import and export of the work time accounting schedule data to/from MS Excel.

Work-time accounting

System provides the possibility to create various summaries and re-views pursuant to the requirements of the regulation enactments of the Republic of Latvia. Also automatic preparing of reports for the state authorities and the Central Statistics Bureau and their electronic submission and possibility to make individual payment orders for the third parties.

Automatic preparing of reports

Calendar is used in salary calculations in order to calculate working days and hours of the month. System offers various types of calendars – work time calendar, holiday calendar, allocation of the calendar for the position of the employee.

Calendars

In addition to the text menu, a user has a possibility to use graphic menu that allows increasing of the productivity by fast and conve-nient selection of options and this also can be used to deny/to limit information access for an employee.

Graphic menu

Solution also ensures changes related to the effective legislation in relation to salary calculation and human resource accounting. Func-tionality envisages sending of reports to be submitted to the State Revenue Service via the electronic declaration system, print outs of report “2-darbs” for the Central Statistics Bureau and also developing of human resource reports.

Compliance to the law

It is possible to make electronic salary transactions to various banks, to fulfil individual payment orders for the third parties (alimony, leasing, etc.).

Salary transaction using e-banks

Company resources planning and management solution

Detailed salary accounting includes:

Basic Salary module envisages additional functions

Company Elva Baltic was founded in 2004 in Riga, Latvia. Thanks to the successful growth and the team consisting of the high level specialists Elva Baltic has become one of the leading players in its industry and it has subsidiaries in Lithuania and Estonia - Elva Baltic UAB and Elva Baltic OU. The objective of Elva Baltic is to ensure company’s clients with the top level services, latest technologies and single standards both in the Baltics and also in other countries. The company has more than 60 responsive and competent specialists at client’s service – experienced project managers, consultants, and programmers who have good knowledge in the local laws and accounting standards. More than 300 clients have entrusted their cares and wishes to Elva Baltic and their number is increasing with every day – not only in Latvia, but also in Lithuania and Estonia.

About Elva Baltic

SIA Elva Baltic, Robežu Str. 46, Riga, LV-1004, Phone +371 67065115, Fax +371 67065117, info@elvabaltic.lv w w w. e l v a b a l t i c . c o m

Microsoft Dynamics NAV is a comprehensive enterprise resource planning solution for medium and large companies. This integrated accounting and business management system is used by approximately 65,000 companies in more than 150 countries in their everyday work. Microsoft Dynamics NAV fully corresponds to the requirements of the Latvian market and it has more than 1.3 million users in the world and it is available in more than 40 language versions.

Solution is based on company management, accounting, tax recording, item, raw-material flow and manufacturing management tool and its users acquire advantages of adjustment, efficiency, security, transparency, and various analysis.

System is suitable for companies that are willing to use the benefits of the business management system in the shortest time choosing convenient and simple enterprise resource planning system with wide functionality in order to concentrate their attention on the operation of their company and to gain full perspective on the company.

In addition it is possible to add various vertical solutions as well as to integrate it with other software – Microsoft products. This is the international level system with a comprehensive worldwide partner network providing wide integration possibilities that makes the work process much easier and improves its efficiency.

„Taking into account the large number of employees and rather extensive salary calculations, we were searching for the solution that could satisfy our longterm needs to summarize all data in a single system and ensuring of effective human resource management. Nonetheless, it may help to save work time and gain excellent possibilities for data analysis”, in this way experience was shared by Accountant Anda Maurīte from the company CATA SIA.

„The wide functionality ensures personnel data analysis in fast and convenient way and transparent human resource management as well as solves all questions that are related to the work time accounting and pay calculations. In addition, in a longterm system maintenance costs are lower if compared to other similar systems. These are stable investments for the futures,” says Māris Valdmanis, Finance Manager of Skonto Plan Ltd., SIA.

„Implementation of the Salary solution in our company made essential arrangements liberating accountants from time-consuming routine work and letting to make it flexible and always ensuring duly payments of salaries. In addition, it ensured the possibility to see all employee data at any time and to get review from the necessary perspective,” thinks Egija Selga who is the Accounting Department Manager at Siera nams AS.

Customer references

Company resources planning and management solution

Role Center in Microsoft Dynamics NAV 2013