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OVER VIEW OF SAP HR Co nfiguration Pack Published by Team of SAP Consultants at SAPTOPJOBS Visit us at www.sap-topjobs.com Copyright 2010-12@SAPTOPJOBS All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form, or by any means electronic or mechanical including photocopying, recording or any information storage and retrieval system without permission in writingfrom SAPTOPJOBS

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Page 1: Sap Hr Configuration

OVER VIEW OF SAP HR Configuration

Pack

Published by Team of SAP

Consultants at SAPTOPJOBS

Visit us at www.sap-topjobs.com

Copyright 2010-12@SAPTOPJOBS

All rights reserved. No part of this publication may be reproduced, stored in

a retrieval system, or transmitted in any form, or by any means electronic

or mechanical including photocopying, recording or any information storage

and retrieval system without permission in writingfrom

SAPTOPJOBS

Page 2: Sap Hr Configuration

HR Configuration Overview

1. TPERSONNEL AREAS – CREATE PERSONNEL AREA 5

1.1

Create Personnel Sub areas

8

1.2

Basic Settings

10

1.3

Create Forms of address

12

1.4

Define Generated table maintenance for ID Type

13

1.5

Employee – Education & Training

15

1.6

Define Education / Training

16

1.7

Customizing User Interfaces – change header modifier

17

1.8

Infotype Header Definition

18

1.9

Change Screen Modifications

21

1.10

Define International Terms of Employment.

25

1.11

Create Payroll Area

26

2. SETUP NUMBER ASSIGNMENT FOR ALL PLAN VERSIONS 28

2.1

Maintain Object Type

32

2.2

Maintain Info types

36

2.3

Transfer Data from Personnel Administration

42

2.4

Set Up Integration for Cost Distribution

45

3. ACTIVATE INTEGRATION FOR ACTIVITY ALLOCATION 46

3.1

Specify default controlling area

47

3.2

Define Cost Center of Cost Object

49

3.3

Specify Organizer Types

51

3.4

Create organizer type „Company‟

52

3.5

Create Business Event Group

53

3.6

User Exit Settings for Resource Reservations

56

Page 3: Sap Hr Configuration

4. DEFINE PUBLIC HOLIDAY CLASSES 57

4.1 Group Personnel Subareas for the Daily Work Schedule 63

4.2

Daily Work Schedules – define break schedules

65

4.3

Define Daily Work Schedules

68

4.4

Generate Work Schedule Rules in Batch

74

4.5

Set Default Value for the Work Schedule

76

4.6

Set default value for time management status

78

4.7

Define Rules for Rounding Counted Absences

81

4.8

Define Time Types

83

5. WHO’S WHO (ESS): SELECTION AND OUTPUT (PZ01) 86

5.1 Define Parameters for Country 89

5.2

Create Rule Groups

90

5.3

Determine Leave Types require Approval or Pre-approved

92

5.4

Display Payslip

94

6. ACTIVATE ENTERPRISE COMPENSATION MANAGEMENT 97

6.1 Set Budget Control Parameters 99

6.2

Define Compensation Areas

101

6.3

Define Compensation Feature

103

7. DEFINE GLOBAL SETTINGS 105

7.1 Define Reimbursement Groups for Travel Costs 108

7.2

Define Vehicle Types

110

7.3

Define Employee Grouping for Travel Expense Types

111

Page 4: Sap Hr Configuration

Hello Everyone,

A Ware Welcome To You All! We are really excited to offer the

complete SAP HR configuration pack to the SAP community. This

was a much- awaited pack and we are happy to present that to

you… As you are aware that our SAP FICO, PP/QM , SD, MM/WM

PS, and PM have already achieved the best selling status and have

received lots of accolades and really helped the consultants take

their SAP knowledge and career to the next level …I am very

confident that HR configuration package will go a step forward and do

much more than that……….

For those who have been on our list and who have bought from us

earlier you all know that we have over-delivered on each of our

configuration packs and we want to do the same thing with SAP HR

config pack too… For those who have visited our site for the first

time I would like to welcome you to our site and promise you that

we would do our best to ensure that your life at the clients place would

be very comfortable…

What I have done here is given you a brief of around 110+ pages

of content in HR pack so that you can have a feel of what it would be

like in terms of structure. The whole pack is extremely voluminous,

step by step guide this is just a feeler… So I hope you enjoy this…. So

lets dive right in….

Page 5: Sap Hr Configuration

1. PERSONNEL AREAS – CREATE PERSONNEL AREA

In this section, you create the personnel areas which represent

specific areas of the enterprise and are organized according to

aspects of personnel, time management and payroll.

BACKGROUND

In this section, you create the personnel areas which represent

specific areas of the enterprise and are organized according to

aspects of personnel, time management and payroll.

In this step, you create the Personnel Areas required, and

assign characteristics to these Personnel Areas.

SCENARIO

Create Personnel area INSTRUCTIONS

Follow the Menu Path: IMG Enterprise Structure

Definition Human Resources Management Personnel

Areas Personnel Areas

Click

Double Click on Create Personnel areas

Maintain the following fields

Field Description

Personnel Area Enter 4 digits Personnel Area

Personnel Area text Enter Personnel Area text

Page 6: Sap Hr Configuration

Click

Select personnel area and click on

Field Description

Personnel Area Enter Personnel Area text

City Enter city where the personnel area

exhists

Country Key MY (Select proper country key)

The following screen will appear when the Address button

(from the Menu Bar) is selected:

Page 7: Sap Hr Configuration

Field Description Country Select the country code if it is not defaulted

Time Zone Select time (Standard Available in the system)

Click

Click

Page 8: Sap Hr Configuration

1.1 CREATE PERSONNEL SUB AREAS

BACKGROUND

In this section, you create personnel sub areas for each of the

personnel areas created.

SCENARIO

Create personnel sub area

INSTRUCTIONS

Follow the Menu Path: IMG Entreprise Structure

Définition Human Resources Management Personnel

Subareas Create personnel subareas

Click

Double Click on Create Personnel Sub areas

Enter Personnel area (4 digit) “4600”

Page 9: Sap Hr Configuration

Click Click

Click

Field Description

Personnel Sub Area Enter 4 digit Personnel Sub Area

Personnel Sub Area text Enter Personnel Sub Area text

Impact of this configuration in Master Data / Transaction

Required for Entreprise Structure config.

Page 10: Sap Hr Configuration

1.2 BASIC SETTINGS

BACKGROUND

In this step you can store parameters in your user master

record. You will need these parameters later for the overall

management of the country version that you have chosen. SCENARIO

Discuss basic setting INSTRUCTIONS

Follow the Menu Path: IMG Human Resources Personnel

Administration Basic Settings Maintain User Parameters

Click

Page 11: Sap Hr Configuration
Page 12: Sap Hr Configuration

1.3 CREATE FORMS OF ADDRESS

BACKGROUND

In this step, you add the Forms of Address that may be

universally needed by the various companies SCENARIO

Discuss create forms of address INSTRUCTIONS

Follow the Menu Path: IMG Personnel Management

Personnel Administration Personal Data Personal Data

Create forms of address

Click

Click

Page 13: Sap Hr Configuration

1.4 DEFINE GENERATED TABLE MAINTENANCE FOR ID TYPE

BACKGROUND

Here you create the relevant types of work permit to be used in

IT 0094 (Residence Status).

SCENARIO

Discuss defining ID type INSTRUCTIONS

Follow the Menu Path: IMG Personnel Management

Personnel Administration Personal Data Residence

Status Residence Status Generated table maintenance:

V_T509H

Double click

Selec the desried rows to copy

Click to copy

Maintain the new ID type as required

Page 14: Sap Hr Configuration

Click

Impact of this configuration in Master Data / Transaction

Required for IT0094 Configuration

Page 15: Sap Hr Configuration

1.5 EMPLOYEE – EDUCATION & TRAINING

CREATE EDUCATION ESTABLISHMENT TYPES BACKGROUND

In this section, you make the settings for the EE‟s Qualifications relating to Training and Education.

SCENARIO

Define the Education Establishment type such as what kind of

school it is

INSTRUCTIONS

Follow the Menu Path: IMG Personnel Management

Personnel Administration Employee Qualifications

Education and Training Create education establishment

types

Click

Page 16: Sap Hr Configuration

Click

1.6 DEFINE EDUCATION / TRAINING

BACKGROUND

In this step, you the kind of Educational training such as what

is listed below.

SCENARIO

Define education and training INSTRUCTIONS

Follow the Menu Path: IMG Personnel Management

Personnel Administration Employee Qualifications

Education and Training Define Education/Training

Click

Click

Page 17: Sap Hr Configuration

1.7 CUSTOMIZING USER INTERFACES – CHANGE HEADER MODIFIER

BACKGROUND

In this section, you define how the HR system is to react when

master data is maintained.

In this step you can change the infotype header, that is, the first three lines of the individual and list screens.

INSTRUCTIONS

Follow the Menu Path: IMG Personnel Management

Personnel Administration Customizing User Interfaces

Change Screen Header Header Modifier

Click

Click

Page 18: Sap Hr Configuration

1.8 INFOTYPE HEADER DEFINITION

BACKGROUND

In this step you define which standard SAP infotype and

subtype fields you want to display in the infotype header. INSTRUCTIONS

Follow the Menu Path: IMG Personnel Management

Personnel Administration Customizing User Interfaces

Change Screen Header Infotype header definition

Click

Page 19: Sap Hr Configuration
Page 20: Sap Hr Configuration
Page 21: Sap Hr Configuration

1.9 CHANGE SCREEN MODIFICATIONS

BACKGROUND

In this step you can suppress any fields in an infotype that are

not required. INSTRUCTIONS

Follow the Menu Path: IMG Personnel Management

Personnel Administration Customizing User Interfaces

Change Screen Modifications

Click

Page 22: Sap Hr Configuration

Field Description

Grp The modification group is used to

combine different screen fields. If field

attributes are changed using this view,

this always affects the entire group.

Feild Name Feild name of the Infotype

Feild text Feild text of the Infotype

1.Std If this checkbox is marked, the field

characteristics correspond to the

standard setting.

Page 23: Sap Hr Configuration

2.RF(Required feild) Mark this checkbox to define the screen

field as a required field.

3.OF(optional feild) Enter Check (X)

4.Hide If this checkbox is marked, the screen

field is hidden. .

5.Init(Initialize) If this field is selected, the screen field is

hidden.

In addition, the system initializes the

corresponding field content if you create

or copy an infotype record.

Left Blank

Variable key Blank

Which is default the screen with blank . This is done by feature P0001

Feature P0001

Page 24: Sap Hr Configuration

Impact of this configuration in Master Data / Transaction

All Infotype feilds will be displayed as per above 5 settings in

this Table.See below screen shot Business Area is not shown

in the IT0001

Page 25: Sap Hr Configuration

1.10 DEFINE INTERNATIONAL TERMS OF EMPLOYMENT.

BACKGROUND

In this step, you define the possible terms of employment. INSTRUCTIONS

Follow the Menu Path: IMG Personnel Management

Personnel Administration Organzational Data Define

international terms of employment

Click

Field Description

Contract Enter 2 digit Contract Code

Contract Text Enter Contract Code text

Impact of this configuration in Master Data / Transaction

Field in IT 0001

Page 26: Sap Hr Configuration

1.11 CREATE PAYROLL AREA

BACKGROUND

In this step, you set up the payroll areas (accounting areas)

that your enterprise needs. The payroll area fulfills two

functions that are necessary for payroll:

-It groups together personnel numbers that are to be

processed on the same date.

-It determines the exact payroll period.

For Example there willbe one payroll area for salaried

employees and one for industrial workers. INSTRUCTIONS

Follow the Menu Path: IMG Personnel Management

Personnel Administration Organzational Data Create

Payroll Area

Click

Field Description

Payroll area Enter 2 digit Payroll area

Payroll Area Text Enter Payroll area text

Period Parameters Enter 01 MONTHLY

The period parameter determines how

often payroll is run for a payroll

accounting area. Each payroll

accounting area is assigned one period

parameter. Payroll periods are defined

for each period parameter.

Examples of standard values are

monthly, weekly, and bi-weekly.

Run payroll for payroll area Enter Check (X)

Date modifier Enter Blank (00)

Modifier used to associate additional

Page 27: Sap Hr Configuration

date types with a

payroll calendar. You can create

additional dates in addition

to the standard payroll period interval

dates for each period

within a payroll calendar. For example,

additional dates may

include period pay date or disposition

date (date funds are made available to employee's account).

Impact of this configuration in Master Data / Transaction

Field in IT 0001

Page 28: Sap Hr Configuration

2. SETUP NUMBER ASSIGNMENT FOR ALL PLAN VERSIONS

BACKGROUND

In this step, you specify whether number assignment is plan

version- specific or plan version-independent, in other words,

valid for all plan versions. This decision is important since it

affects the kind of subgroups (number intervals) you may use.

If you decide not to work with number assignment valid for all

plan versions, you must create individual number intervals

per plan version (and possibly also per object type).

If you decide to use plan version- independent number

assignment, you create number intervals that are valid for all

plan versions. In this case, there is no danger of parallel

number intervals occurring i.e. the same number interval for

one object in one plan version and for a different object in

another plan version.

SCENARIO

Discuss number range assignment for all plan versions.

INSTRUCTIONS

Follow the Menu Path: IMG Personnel Management

Organizational Management Basic Settings Maintain

Number Ranges Set Up Number Assignment for All Plan

Versions

Steps:

Page 29: Sap Hr Configuration

1. Enter 'X' in the field Value abbr. to activate number

assignment for all plan versions. Leave the field Value abbr.

blank to deactivate this function.

Page 30: Sap Hr Configuration
Page 31: Sap Hr Configuration

2. Save your entries.

Page 32: Sap Hr Configuration

2.1 MAINTAIN OBJECT TYPE

BACKGROUND

This configuration setting enables to define the object type and

to change the existing object type.

SCENARIO

Create object type. INSTRUCTION

Follow the Menu Path: IMG Personnel Management

Organizational Management Basic Settings Data Model

Enhancement > Maintain Object Type

Page 33: Sap Hr Configuration

To create New Object for Example Job Family

Select the existing object types from which it is required to be

copied

Click

Page 34: Sap Hr Configuration

Maintain the object type. E.g. ZC in place of C

Click

Click

Page 35: Sap Hr Configuration

Click

Click

Page 36: Sap Hr Configuration

2.2 MAINTAIN INFO TYPES

BACKGROUND

In this step, you can make the changes to the infotypes. An

infotype is a logical or a business related characteristics of an

object.

SCENARIO

The standard SAP delivered Infotype are used .Don‟t change

any settings unless needed

1. Change the name of the infotype, if required.

2. Check and, if necessary, change the time constraint of the

info types or subtypes.

3. Assign the info types to object types. (Don‟t delete any

objects unless needed)

INSTRUCTIONS

Follow the Menu Path: IMG Personnel Management

Organizational Management Basic Settings Data Model

Enhancement Infotype Maintenance Maintain Infotypes Click

Select the desired info type. E.g. 1000

Page 37: Sap Hr Configuration

Infotype 1000 – Object

Double click

Maintain time constraint. E.g.1 to indicate without gaps.

Other available entries are

Page 38: Sap Hr Configuration

Double click

Note: - Tick in the check box will not allow to maintain the info type through basic transaction.

Click

Click

Page 39: Sap Hr Configuration

Infotype 1001 – Relationships

Select infotype 1001

Double click to maintain time constraint

Double click to maintain Alt. screen and

maintenance control.

Below few more info types are discussed for understanding.

Page 40: Sap Hr Configuration

Infotype 1005 – Planned Compensation

Page 41: Sap Hr Configuration
Page 42: Sap Hr Configuration

2.3 TRANSFER DATA FROM PERSONNEL ADMINISTRATION

BACKGROUND

In this step, you can copy the objects and relationships set up

in Personnel Administration into Organizational Management

using the report RHINTE00.

This program reads the objects of infotype 0001

"Organizational Assignment" which were created in Personnel

Administration.

On this basis, the following records are created in

Organizational Management. As a prerequisite, you must have

selected the "Create objects" or "Create objects" and "Create

relationships" parameters in report RHINTE00. SCENARIO

Discuss the data transfer in PA INSTRUCTIONS

Follow the Menu Path: IMG Personnel Administration

Organizational Management Basic Settings>Integration

Transfer Data from Personnel Administration Click

Perform the following Steps:

1. Start the program WITHOUT creating a batch input session.

2. If personnel numbers were found that are not assigned to a

position, correct these by

a) Deactivating the integration switch in the Set Up

Integration with Personnel Administration step (entry

PLOGI ORGA).

Page 43: Sap Hr Configuration

b) Correcting the data for the persons concerned.

Make sure that all persons are assigned to a position or

to a work center.

3. Activate integration again (see 2.a).

4. Start the program RHINTE00 again, this time WITH creation

of a batch input session. This session can be started

automatically or manually

Page 44: Sap Hr Configuration

Impact of this configuration in Master Data / Transaction

RHITE00 is major report transfer data PA to OM

Page 45: Sap Hr Configuration

2.4 SET UP INTEGRATION FOR COST DISTRIBUTION

BACKGROUND

The PLOGI COSTD entry enables you to activate integration

between Organizational Management and Personnel

Administration for Cost Distribution.

SCENARIO

Discuss the standard settings.

INSTRUCTIONS

Follow the Menu Path: IMG Personnel Administration

Organizational Management Basic Settings Integration

Set Up Integration for Cost Distribution

Impact of this configuration in Master Data / Transaction

It will activate IT0027& 1018 if the value X.

Page 46: Sap Hr Configuration

3. ACTIVATE INTEGRATION FOR ACTIVITY ALLOCATION

BACKGROUND

This is where the integration between TEM and Cost

Accounting is activated to allow for internal activity allocation.

SAP does not allow the transfer of costs from different

controlling areas.

The integration is switched on however, to allow for the

generation of the customized „Training Allocation Report‟. INSTRUCTIONS

Follow the Menu Path: IMG Training and Event

Management > Integration > Billing and Activity Allocation >

Activity Allocation > Integration

Steps: In this step, you activate the integration switch for internal

activity allocation in the Cost Accounting application component (CO). You must set the INLV switch to 1.

Page 47: Sap Hr Configuration

3.1 SPECIFY DEFAULT CONTROLLING AREA

BACKGROUND

This is where the default controlling area to be used during

activity allocation is specified.

When you create relationships between cost centres and

positions or Organizational units in Organizational

Management, the system requires that the cost centre is

assigned to a controlling area, as a cost centre must always be

assigned to a particular controlling area.

In this case, the value of this entry will be used as the default

for the controlling area. INSTRUCTIONS

Follow the Menu Path: IMG Training and Event

Management > Integration > Billing and Activity Allocation >

Activity Allocation > Specify Organizational Elements

Click

Steps:

In this step, you enter a default value for the controlling area

in the entry PPINT

Page 48: Sap Hr Configuration
Page 49: Sap Hr Configuration

3.2 DEFINE COST CENTER OF COST OBJECT

BACKGROUND

This is where the evaluation path for the determination of cost

center is specified.

If a cost center is not found at the end of the evaluation, the

cost center specified in SEMIN COST will be used. INSTRUCTIONS

Follow the Menu Path: IMG Training and Event

Management > Integration > Billing and Activity Allocation >

Activity Allocation > Define Cost Center of Cost Object

Steps:

In this step, you specify the parameters required to determine

the cost center of the cost object.

Under COSTC you specify the evaluation path used to find the

cost center of the cost object. Under SCOST you specify the

cost center of the cost object.

The system first looks for the cost center via the evaluation

path. If it finds no cost center, it uses the cost center stored in

SCOST.

Page 50: Sap Hr Configuration
Page 51: Sap Hr Configuration

3.3 SPECIFY ORGANIZER TYPES

BACKGROUND

This is where the default organizer types are specified. VTYP1

controls the main default.

Note:Object type „O‟ for organizational unit has been set as the default organizer since most courses are conducted internally.

INSTRUCTIONS

Menu Path: IMG > Training and Event Management >

Business Event Preparation > Organizers > Specify Organizer

Types

Page 52: Sap Hr Configuration

3.4 CREATE ORGANIZER TYPE „COMPANY‟

BACKGROUND

This is where the external companies who organize training are maintained.

INSTRUCTIONS

Follow the Menu Path: IMG Training and Event

Management > Business Event Preparation > Organizers >

Create Company

Page 53: Sap Hr Configuration

3.5 CREATE BUSINESS EVENT GROUP

BACKGROUND

This is where the business event groups are maintained. In

this step, You can use business event groups to create a

hierarchical event offering or catalog.

Business event types are assigned to business event groups.

You maintain this relationship when you carry out the step

Create Business Event Type.

You record the following data for business event groups:

General description:

The text you store here is included in the business event

brochure.

Relationship - "Belongs to business event group"

Here you assign a business event group to an overlying

business event group. The hierarchy is always created top down

Note:This is the highest level of the business event hierarchy.

The entries here will have to be maintained separately in each

client since it is considered master data. INSTRUCTIONS

Follow the Menu Path: IMG Training and Event

Management > Business Event Preparation > Create Business

Event Group

Steps: Enter the following on the initial screen:

Page 54: Sap Hr Configuration

If you are using external number assignment, enter a

number for the business event group you want to

create in the Business event group field. Enter the

validity start date of the object in the Validity field.

If you are using internal number assignment, simply

enter the validity start date of the object and choose Create.

1. Enter the relevant data for the business event group on the

data screen.

2. Choose Save.

Page 55: Sap Hr Configuration
Page 56: Sap Hr Configuration

3.6 USER EXIT SETTINGS FOR RESOURCE RESERVATIONS

BACKGROUND

In this step, you set up resource reservation enhancements

using the user exit SEMIN RESOC.

Note:

The standard SAP entry is maintained. Currently, there is no need for user exits so the settings in this table do not apply.

INSTRUCTIONS

Follow the Menu Path: IMG Training and Event

Management > Business Event Preparation > Resource

Management > Control Elements

Page 57: Sap Hr Configuration

4. DEFINE PUBLIC HOLIDAY CLASSES BACKGROUND

In this step, you assign public holiday classes to the holidays

defined in the public holiday calendar.

In the standard SAP system, the public holiday class "1" is

assigned to all public holidays except for Christmas Eve and

New Year's Eve.

These days are assigned public holiday class "2". The

calendar is not client-specific. Each change takes effect

directly in all clients.

A list of public holiday with description starting from “US:” is

being created to represent the possible public holidays in USA. INSTRUCTIONS

Transaction Code : SCA4_D, SCA5_D

Follow the Menu Path: IMG Time Management > Work

Schedules > Define Public Holiday Classes

Click

The following Holiday are delivered for US

Page 58: Sap Hr Configuration

Click

Steps:

1. Define the public holiday classes for your public holidays.

2. Call the "Change public holidays" function.

3. Select the public holiday (For ex; Martin Luther King Day

(US)) you want to change, and choose the "Change" function.

4. On the second screen, enter the required public holiday

class, and save your entry.

5. Finally, generate all your public holiday calendars.

Page 59: Sap Hr Configuration
Page 60: Sap Hr Configuration

Select the Public holiday you have changed click on

Page 61: Sap Hr Configuration

The holiday class is changed.

To Create /Change Holiday Calendar

Click

Page 62: Sap Hr Configuration
Page 63: Sap Hr Configuration

4.1 GROUP PERSONNEL SUBAREAS FOR THE DAILY WORK

SCHEDULE

BACKGROUND

In this step, you assign a personnel area grouping for daily

work schedules to a personnel area grouping for work

schedules.

For example, employees in personnel areas 0001 and 0002

have been assigned to personnel subarea grouping for work

schedules 01. Employees in personnel area 0003 have been

assigned to grouping 02.

All three personnel areas are to use the same daily work

schedules. You therefore assign personnel subarea grouping

for daily work schedules 10 to personnel subarea groupings

for work schedules 10 for US INSTRUCTIONS

Table : T508Z

Follow the Menu Path: IMG Time Management > Work

Schedules > Personnel Subarea Groupings > Group Personnel

Subareas for the Daily Work Schedule

Click

Steps:

1. Check SAP's reference entries and do not change them for

the first step.

2. You can specify new assignments later, if necessary

Page 64: Sap Hr Configuration

The personnel subarea grouping for daily work schedules

(initially 10) which you assign at this point is also used in the

subsequent steps.

Page 65: Sap Hr Configuration

4.2 DAILY WORK SCHEDULES – DEFINE BREAK SCHEDULES

BACKGROUND

The daily work schedule (DWS) represents the actual working

time for a particular employee on a given day.

It can differ from the employee's agreed daily working time

stipulated in the work contract or collective agreement. In the

following steps, you set up the DWS.

You can specify exactly when breaks may be taken within the

DWS, and whether they are paid or unpaid.

For example, a day shift has a coffee break from 9:00 a.m. to

9:15 a.m. and a lunch break from 12:30 p.m. to 1:00 p.m.

(work break schedule DAY1). Another shift has a coffee break

from 9:15 a.m. to 9:30 a.m. and a 30-minute lunch break,

which may be taken between 12:00 noon and 1:30 p.m. (work

break schedule DAY2). For US choose Grpg 10.

The existing entries maintained if need Change the entries

INSTRUCTIONS

Table : V_T550P

Follow the Menu Path: IMG Time Management > Work

Schedules > Daily Work Schedules > Define Break Schedules >

Determine Break Schedules

Click

Use the SAP sample entries as a reference.

Steps:

1. Check the standard work break schedules.

2. Create new work break schedules if necessary.

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a) Assign your work break schedules to grouping 10 for

daily work schedules.

b) Enter the name of your work break schedule (NORM)

in the Work break schedule field.

c) Assign as many planned working time breaks as you

wish to your break schedule, and a maximum of four

overtime breaks, and number them sequentially.

d) Enter the start and end times of the break in the fields

provided.

e) Specify the break duration for each break type in the

unpaid break period or paid break period fields (in

industry minutes).

f) Use the P field to indicate breaks after 12 midnight

during night shifts.

g) If the break does not have to be taken at a specific time

but after x hours of work, enter the number of hours in after

hrs. The Start and End fields remain empty in this case. In

the standard system, the start of planned

working time is taken as the starting point for calculating

dynamic breaks. You can change this in time evaluation.

h) If you only want selected breaks to be processed in

time evaluation, enter an indicator of your choice in the

Type 1 or

Type 2 field. Use operation TFLAG to specify which

breaks should be taken into account in time evaluation,

according to the entries in the Type 1 and Type 2 fields.

i) Enter "0" in field Type 1 for breaks outside of planned

working

For this document Type 1 and Type 2 field are left blank

Page 67: Sap Hr Configuration

Field Description

Start Enter start time for Break 12:00

End Enter time for Break 13;00

Unpaid Enter hrs of Unpaid 1:00

Previous Day Indicator Left blank

Impact of this configuration in Master Data / Transaction

It will part of Work schedule rule (Breaks)

Page 68: Sap Hr Configuration

4.3 DEFINE DAILY WORK SCHEDULES

BACKGROUND

In this step, you define the DWS. By entering the planned

working time, the system calculates the planned hours for one

day, taking the break schedule into consideration.

The following DWS were configured for US: ex: NORM INSTRUCTIONS

Table : V_T550A

Follow the Menu Path: IMG Time Management > Work

Schedules > Daily Work Schedules > Define Daily Work

Schedules

Click

Page 69: Sap Hr Configuration

Steps:

1. Copy a suitable daily work schedule from the SAP

samples.

2. Change the copied daily work schedule to reflect your

desired daily working time.

3. Enter a Personnel subarea grouping (10) for daily

work schedules.

4. In the Daily work schedule field, enter the following

data:

ID for the daily work schedule

Page 70: Sap Hr Configuration

Name of a variant if the daily work schedule is a

variant of an existing one

Applicable name for the daily work schedule

5. In the Planned working hours field, enter the working

time that an employee has to work each day.

By entering the working time, the planned working hours

are calculated by the system. Paid break times are added

and unpaid breaks are deducted.

6. Select the Planned working hours = 0 field if this daily

work schedule reflects a non-working day.

7. If you want to create a basic variant of a daily work

schedule, you can enter a rule number or name for a

daily work schedule selection rule in the Daily work

schedule selection rule field, from which the daily work

schedule variants are determined. For US left blank

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8. Enter the desired working time using one of the

following definitions of working time:

a) Fixed working time 08:00 - 17:00 for Daily Work

Schedule NORM

b) Flextime

Enter the times you want to use to calculate the

planned working hours in the Normal working time

field. No entries should be made here for other daily

work schedules.

Enter up to two core times in the Core time 1 and

Core time 2 fields.

c) Breaks

In the Work break schedule field, enter the break

schedule containing your desired break times.

d) Tolerance times

In the Start of tolerance and End of tolerance fields,

enter the tolerance times if postings within a given

tolerance timeframe should be adjusted to the start

or end of planned working time in time evaluation.

Page 72: Sap Hr Configuration

9. Enter a valuation.(Keep blank for US except Daily WS

class& Automatic Overtime)

You can use the Minimum working time, Maximum

working time, Compensation time and Additional hours

fields in the personnel calculation rules in time

evaluation.

1. Classify the daily work schedule for time wage type

selection or time evaluation using a value from

0-9. Based on the work schedule class, you can then

specify special regulations in time wage type selection or

time evaluation. For US the Value is set 04

2. Select the Automatic overtime if you want working time

that exceeds the specified planned working time to be

valuated as overtime in time evaluation.

The personnel calculation rule T015 calculates overtime

in time evaluation.

3. If you use the Overtime infotype (2005), you can use

the Reaction to overtime and Reaction to overtime in core

Page 73: Sap Hr Configuration

time fields to set reaction indicators for flextime daily

work schedules.

Further Notes

You only need to use the use the Normal working time

and following fields if you run time evaluation and want

to set up a flextime model. If this is the case, then enter a

working time frame in the Planned working time field and

the standard working time in the Normal working time

field.

• First specify the basic variant of a daily work

schedule, by leaving the Daily work schedule variant field

blank and then entering the name or number of a rule in

the Daily work schedule selection field. If the daily work

schedule is a variant of an existing one, enter the name

of the variant (such as "A") in the Daily work schedule

variant field. Make sure you use the variant names that

are defined in the following step by the daily work

schedule selection rules.

• The Maximum working time, Compensation time,

and Additional hours fields are not used in the standard

SAP System.

Impact of this configuration in Master Data / Transaction

Required for IT0007 Configuration

Page 74: Sap Hr Configuration

4.4 GENERATE WORK SCHEDULE RULES IN BATCH

BACKGROUND

In this step, you can generate work schedules by batch input.

INSTRUCTIONS

Structure : PSHFT

Follow the Menu Path: IMG Time Management > Work

Schedules > Work Schedule Rules and Work Schedules >

Generate Work Schedule Rules in Batch

Click

Step:

1. Enter the employee subgroup grouping

2. Enter the public holiday calendar ID- US

3. Enter the personnel subarea grouping -10

4. Enter the work schedule rule you want to generate- NORM

5. In the Calendar month from - to fields, enter the time span

for which you want to generate the work schedule. 012007 -

122007

6. Specify the type of batch input. Refer to the online

documentation for field BTCI...

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Page 76: Sap Hr Configuration

4.5 SET DEFAULT VALUE FOR THE WORK SCHEDULE BACKGROUND

If you are assigning a planned working time to an employee for

the first time, you can use a feature to generate a default work

schedule according to the employee's organizational

assignment.

For example, you wish to assign the shift work schedule to all

employees in shift personnel subareas; NORM is the default in

all other cases. INSTRUCTIONS

Transaction Code : PE03

Follow the Menu Path: IMG Time Management > Work

Schedules > Planned Working Time > Set Default Value for the

Work Schedule

Steps:

Customize the feature to cater to the requirements of your

company.

You can use the following organizational data to form a

decision rule:

Company code (BUKRS)

Personnel area (WERKS)

Personnel subarea (BTRTL)

Employee group (PERSG)

Employee subgroup (PERSK)

Country grouping (MOLGA)

Page 77: Sap Hr Configuration

Impact of this configuration in Master Data / Transaction

Required for IT0007 Configuration

Page 78: Sap Hr Configuration

4.6 SET DEFAULT VALUE FOR TIME MANAGEMENT STATUS

BACKGROUND

The time management status specifies whether an employee

participates in time evaluation, and if so, which form. Here, you can use a feature to create a default value for the

time management status in the Planned Working Time

Infotype.

This default value is proposed when you create an Infotype

record. It can be determined on the basis of an employee's

organizational assignment.

The following are possible values:

0 No time evaluation

1 Time evaluation - actual times

2 Time evaluation - PDC

7 Time evaluation without payroll integration

8 External services

9 Time evaluation - planned times

INSTRUCTIONS

Transaction Code : PE03

Follow the Menu Path: IMG Time Management > Work

Schedules > Planned Working Time > Set Default Value for

Time Management Status

Click

Steps:

Page 79: Sap Hr Configuration

Modify the feature to suit your individual requirements You can use the following organizational data for an employee

to structure the feature:

Company code (BUKRS)

Personnel area (WERKS)

Personnel subarea (BTRTL)

Employee group (PERSG)

Employee subgroup (PERSK)

Country grouping (MOLGA)

Page 80: Sap Hr Configuration

Impact of this configuration in Master Data / Transaction

Required for IT0007 Configuration. Trigger the time evaluation

(Time eval. will select schema depends on Status)

Page 81: Sap Hr Configuration

4.7 DEFINE RULES FOR ROUNDING COUNTED ABSENCES

BACKGROUND

If you specify an hours or day multiplier for counting

attendances and absences, the values determined can have

several places behind the decimal point. It is difficult to use

these values for quota deduction and payroll.

In this step, therefore, you set rounding rules for absence and

attendance counting. You use concrete numbers for the

rounding rules and can specify whether you want:

Only values within the specified interval to be rounded or

the interval to be rolled.

The specified upper and lower limits to be included in the calculation

You can specify several sub rules for a rounding rule and

number them sequentially. The system runs through the sub

rules in sequential order until it finds one that applies

INSTRUCTIONS

Table V_T559R

Follow the Menu Path: IMG Time Management > Time

Data Recording and Administration > Absences > Absence

Catalog > Absence Counting > Rules for Absence Counting

(New) > Define Rules for Rounding Counted Absences

Click

Steps:

1. Define a rounding rule.

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2. If you want to specify several sub rules, number them

sequentially.

3. Enter the upper and lower limit of the rounding

interval.

If you select the Incl. field, the value of the specified

upper or lower limit is included in the rounding (greater

than/equal to or less than/equal to).

4. Enter the target value to which you want the value to

be rounded.

5. If you want the rounding rule to be rolled, select the

Roll. Field

.

Impact of this configuration in Master Data / Transaction

Needed for Absence quota configuration .Rounding the quota

hrs or days

Page 83: Sap Hr Configuration

4.8 DEFINE TIME TYPES

BACKGROUND

In this step, you define time types, day balances, and period

balances for your company.

Time types are semantic groupings of time spans. The

balances formed in time evaluation are posted to time types.

They determine whether balances should be cumulated in a

particular time type on a daily or monthly basis.

Example

Employees in a certain personnel subarea grouping are

scheduled to work 8 hours a day. The collective agreement

specifies an average daily working time of 7.5 hours.

Employees can accumulate compensation time from the

difference. Define the time type "Compensation time".

Requirements

You have defined personnel subarea groupings for time

recording.

Standard settings

The standard SAP system contains the most common time

types. You can add your own entries if these are not sufficient.

The meaning of the time types is taken from time evaluation's

personnel calculation rules. The standard time types are as

follows:

0002 - Planned working time from daily work schedule

0003 - Skeleton time (times which qualify as planned

work)

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0005 - Flex balance (difference between 0003 and 0002)

0010 - Attendance (generated or from time events)

0020 - Recorded absences (infotype 2001)

0030 - Recorded attendances (infotype 2002)

0040 - Overtime worked

0050 - Productive hours (total of 0010, 0030 and 0040)

0904 – Utility time type.

INSTRUCTIONS

Follow the Menu Path: IMG Time Evaluation > Time

Evaluation Settings >Group Employee Subgroups for the

Personnel Calculation Rule

Steps:

1) Decide which additional time types are required.

2) Specify the personnel subarea groupings for time recording

for which

the time types are valid.

3) Decide if the time type should be cumulated on a daily or

period

basis.

4) Specify whether the balance from the previous period or

year should

be taken over at the start of a new period or year, or whether

the

Page 85: Sap Hr Configuration

Cumulation should start from zero.

For the US the following time types are used

Page 86: Sap Hr Configuration

5. WHO’S WHO (ESS): SELECTION AND OUTPUT (PZ01) BACKGROUND

In this step you can change the data selection and data output

fields for the Who's who service. The fields of the infoset as

well as the underlying infoset Query are also available. However, note that text fields cannot be chosen for the data

selection - with the exception of the Organizational unit text, Name of position and Job description fields.

INSTRUCTIONS

The maintenance of Workplace Information can be allowed or

disallowed in ESS depending on the relevant settings made.

IMG

Path

Personnel Management Employee Self-Service

ESS Settings for Specific Services Office Who‟s

Who (ESS): Selection and Output (PZ01)

Table -

You have the following options:

You can define the fields for the selection of an employee

You can define the fields for the hit list: a list of all

employees who match the selection criteria

You can define the fields for the detail screen of the

selected employee

All the selected fields are automatically copied to the service in

the chosen order, and are then available there for selection or

output

Page 87: Sap Hr Configuration
Page 88: Sap Hr Configuration
Page 89: Sap Hr Configuration

5.1 DEFINE PARAMETERS FOR COUNTRY

BACKGROUND

The relevant parameters need to be defined for each Country

Grouping.

INSTRUCTIONS

IMG Path

SM30

Table T77WWW_WHO_PARA

Parameters for Country Grouping 10 (USA) are maintained as

follow:

Page 90: Sap Hr Configuration

5.2 CREATE RULE GROUPS

BACKGROUND

In this IMG activity, you specify the groups of employees for

which you want special rules for Web applications to apply.

You define rule groups for the following applications:

Leave Request in Employee Self-Service (ESS)

Team Calendar in Leave Request and Manager Self-

Service (MSS)

Attendance Overview (MSS)

Time Accounts (ESS)

Clock-In/Out Corrections (ESS)

Approval of Working Times (CATS)(MSS): You need to

carry out this activity only if you want to use the

Manager Self-Service view group or the Time Manager's

Workplace group ID to determine the working times to be

approved.

To determine the number of rule groups required, find out

how many different groups of employees in your enterprise

require different Customizing settings for the above-named

applications. It may also be the case that you require only one

rule group.

If required, you can form the rule groups on the basis of the

Web applications that the employees use. This enables you to

form different rule groups for the Leave Request and Team

Calendar in Manager Self-Service than for the Clock-In/Out

Corrections applications.

Page 91: Sap Hr Configuration

INSTRUCTIONS

IMG

Path

Personnel Management → Employee Self-Service →

Service-Specific Settings → Working Time → Leave

Request → Create Rule Groups

Table V_HRWEB_RULE_GRP

Steps:

Choose the Create Rule Group activity.

Define the various rule groups that you require and give

them easily identifiable names. This will make it easier

for you subsequently to find the required rule group in

Customizing. If you do not want to group your employees,

you need to create at least one rule group,

00000001.

Choose Adjust WEBMO Feature. If required, assign your

employees to The defined rule groups based on their

organizational assignments. Create at least the rule

group 00000001 based on the country Indicator

Page 92: Sap Hr Configuration

5.3 DETERMINE LEAVE TYPES REQUIRE APPROVAL OR PRE- APPROVED

BACKGROUND

Leave Types can be assigned to workflow template with

Approval by Line Supervisor or assigned to workflow template

without Approval.

For leave types that are assigned to the Non-approval workflow

template, all submitted applications will be updated to IT2001

and IT2006 directly if there are enough remaining Quotas.

Line Supervisor is determined via the relationship A002

(reports to) between position and position. INSTRUCTIONS

IMG

Path

Personnel Management Employee Self-Service

ESS Settings for Specific Services Time

Management Leave Request Link Absence Types

and Workflow Templates

Table V_T554S_WEB2

The 3 Workflow Templates used are:

WS98000001 – Leave Request with Approval

WS98000003 – Leave Request without Approval

WS98000007 – Leave Cancellation without Approval

Leave Types are assigned to Workflow Templates with Approval

or Workflow Templates without approval by PSG (PSG 1 for

MY, PSG 2 for Singapore, PSG 3 for BASC) as follow:

Page 93: Sap Hr Configuration
Page 94: Sap Hr Configuration

5.4 DISPLAY PAYSLIP

BACKGROUND

The ESS service Display Payslip allows employees to select

payslips by period and display in PDF format.

Employee could also save or print their payslips from ESS.

Determine Variant to be used for Displaying Payslips

The form used to display Payslips and selection criteria e.g.

Payroll Area is country-specific. Variant needs to be created for

every country in Payslip Printing Report. Next, the Standard

Feature EDTIN needs to be setup to assign a variant to each

Country Grouping in scope.

INSTRUCTIONS

IMG

Path

Personnel Management Employee Self-Service

ESS Settings for Specific Services Payment

Provide Remuneration Statement in Internet

Feature EDTIN

The respective Variants are created for “Remuneration

Statement” program for every country e.g. variant SAP&CALC

is created for US(OTHERWISE). The variants are then assigned

to the respective country grouping in the following feature:

Page 95: Sap Hr Configuration
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Page 97: Sap Hr Configuration

6. ACTIVATE ENTERPRISE COMPENSATION MANAGEMENT BACKGROUND

In this step, you set the HRECM-ECMON switch to activate the

Enterprise Compensation Management component (PA-EC)

and allow users to have immediate access to the related

functionality. INSTRUCTIONS

1. Access the activity using one of the following navigation

options:

Transaction

Code SPRO

IMG Menu IMGPersonnel Management Enterprise

Compensation Management Global

Settings Activate Enterprise

Compensation Management

Page 98: Sap Hr Configuration

2. On the HRECM row, in the Value abbr field, enter X and

choose Save.

Page 99: Sap Hr Configuration

6.1 SET BUDGET CONTROL PARAMETERS

BACKGROUND

In this step, you can determine the control parameters for

budgeting. INSTRUCTIONS

1. Access the activity using one of the following navigation

options:

Transaction

Code SPRO

IMG Menu Personnel Management Enterprise

Compensation Management Budgeting

Set Budget Control Parameters

Page 100: Sap Hr Configuration

2. For both rows, in the Value abbr. field, enter Blank

3. Choose Save.

4. Choose Back.

Page 101: Sap Hr Configuration

6.2 DEFINE COMPENSATION AREAS

BACKGROUND

In this step, you define compensation areas.

A compensation area is a key entity within the Compensation

Administration component and is used throughout

Customizing, thus affecting eligibility and guidelines.

It enables you, via infotype Compensation Program (0758), to

group employees belonging to different countries or

organizational units but with similar or identical

compensation processes, as described in the examples below.

As a result, employees could belong to more than one

compensation area. INSTRUCTIONS

1. Access the activity using one of the following navigation

options:

Transaction

Code SPRO

IMG Menu IMGPersonnel Management Enterprise

Compensation Management

Compensation Administration Define

Compensation Areas

2. Choose the New Entries button.

3. Make the following entries:

Field name Description User action and values Note

Area BP

Description HCM BP

Page 102: Sap Hr Configuration

4. Choose Save.

5. Choose Back.

Page 103: Sap Hr Configuration

6.3 DEFINE COMPENSATION FEATURE

BACKGROUND

In this step, you set the default compensation area for infotype

Compensation Program (0758) by means of the relevant

feature. INSTRUCTIONS

1. Access the activity using one of the following navigation

options:

Transaction

Code SPRO

IMG Menu Personnel Management Enterprise

Compensation Management

Compensation Management Define

Compensation Area Feature

Feature

Name CARGP

2. Expand the MOLGA node.

3. Select the 01Germany node, and then choose Create.

4. On the Choose node type for new nodes dialog box, select

Return value and choose Continue.

5. Select the DE row and choose Continue.

6. Choose Save.

7. Choose Back .

Page 104: Sap Hr Configuration
Page 105: Sap Hr Configuration

7. DEFINE GLOBAL SETTINGS

BACKGROUND

Here we can define the global settings for each trip provision

variant for Travel Management INSTRUCTIONS

Follow the Menu Path: IMG Financial Accounting > Travel

Management > Travel Expenses > Master Data > Control

Parameters for Travel Expenses > > Define Global Settings

Steps

1. Select Define Global Settings and the following screen

will appear:

Page 106: Sap Hr Configuration

2. Select the trip provision variant which you created and

click on Details button. The following screen will appear

Page 107: Sap Hr Configuration

3. Here we give all the settings as per our requirement and

click on the SAVE button to save your entries.

Page 108: Sap Hr Configuration

7.1 DEFINE REIMBURSEMENT GROUPS FOR TRAVEL COSTS

BACKGROUND

In this section you define the valid entry values for the control

parameters for trip costs accounting which can be stored for

each employee within his master data in infotype Travel

Privileges (0017).

If a company wants to reproduce different trip provisions for

travel costs (e.g. mile/kilometre rates) for different groups of

employees, they can be stored via the reimbursement group

for travel costs.

Here we define the permitted input values for the

reimbursement groups for travel costs depending on the trip

provision variant and store the corresponding long names. The

reimbursement group for travel costs is defined using a one-

digit numeric key (1....9). INSTRUCTIONS

Follow the Menu Path: IMG Financial Accounting > Travel

Management > Travel Expenses > Master Data > Control

Parameters for Travel Expenses > Control Parameters from

Travel Privileges> Control Parameters from Travel Privileges>

Define Reimbursement Groups for Travel Costs

1. Select Define Reimbursement Groups for Travel Costs

and add the reimbursements groups for the trip provision

variant which we created as per the requirement and

save it. Then the following screen appears:

Page 109: Sap Hr Configuration
Page 110: Sap Hr Configuration

7.2 DEFINE VEHICLE TYPES

BACKGROUND

Trip costs accounting offers the option to differentiate

reimbursement rates for travel costs according to vehicle types

(for example, bicycle, motorcycle and car).

The vehicle type used on a business trip is entered with the

trip facts. Accounting only accesses reimbursement rates

assigned this parameter.

Here we will define, depending on the trip provision variant;

the allowed entry values for vehicle type and store the

corresponding long names. Vehicle types are defined using a

one-place alphanumeric key and a long name.

INSTRUCTIONS

Follow the Menu Path: IMG Financial Accounting > Travel

Management > Travel Expenses > Master Data > Control

Parameters for Travel Expenses > Control Parameters from

Travel Privileges> Define Vehicle Types

Field Description

TrProv.Var Enter 01

Vehicle Type Leave Blank

Name Text for Vehicle Type

Impact of this configuration in Master Data / Transaction

Required for IT 0017

Page 111: Sap Hr Configuration

7.3 DEFINE EMPLOYEE GROUPING FOR TRAVEL EXPENSE TYPES

BACKGROUND

An employee grouping for trip expense type is a classification

of employees for whom the same trip expense types are valid.

Here the employee grouping for trip expense type is defined

depending on trip provision variant via a one-place

alphanumeric key and a long name.

The employee groupings for trip expense type that are

authorized to use a certain trip expense type are stored for

each trip expense type in the Expense type permissibility field

in the IMG activity Create trip expense types. INSTRUCTIONS

Follow the Menu Path: IMG Financial Accounting > Travel

Management > Travel Expenses > Master Data > Control

Parameters for Travel Expenses > Control Parameters from

Travel Privileges> Define Employee Grouping for Travel

Expense Types

1. Select Define Employee Grouping for Travel Expense

Types and add all the employee groupings as per

the requirement

Page 112: Sap Hr Configuration

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