SAP Time Entry

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EHP5 for SAP ERP 6.0 September 2011 English

Time Entry (564)Business Process Documentation

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Time Entry (564): BPD

Copyright 2011 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle and Java are registered trademarks of Oracle. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology.

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SAP Best Practices

Time Entry (564): BPD

IconsIcon Meaning Caution Example Note Recommendation Syntax External Process Business Process Alternative/Decision Choice

Typographic ConventionsType Style Description Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Example text EXAMPLE TEXT Emphasized words or phrases in body text, titles of graphics and tables. Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools. on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text

EXAMPLE TEXT Keys

Example text

Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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SAP Best Practices

Time Entry (564): BPD

ContentsTime Entry..........................................................................................................................................5 1 Purpose ...........................................................................................................................................5 2 Prerequisites.....................................................................................................................................6 2.1 Master Data and Organizational Data........................................................................................6 2.2 Preliminary Steps.......................................................................................................................9 2.2.1 Setting the Time Managers Workplace Profile.....................................................................9 2.3 Roles........................................................................................................................................10 3 Process Overview...........................................................................................................................11 4 Process Steps.................................................................................................................................13 4.1 Time Entry Manual ...............................................................................................................13 4.1.1 Create Attendances...........................................................................................................13 4.1.2 Create Absences...............................................................................................................15 4.1.3 Enter Time in the Weekly Screen......................................................................................17 4.2 Time Entry CATS..................................................................................................................18 4.2.1 Recording Actual Working Times.......................................................................................18 4.2.2 Release Time.....................................................................................................................20 4.3 Time Managers Workplace......................................................................................................22 4.3.1 Select Employees..............................................................................................................22 4.3.2 Select Dates......................................................................................................................23 4.3.3 View Employee Data.........................................................................................................23 4.3.4 Enter Time for One Employee...........................................................................................24 4.3.5 Enter Time for Multiple Employees....................................................................................25 4.3.6 Process Messages............................................................................................................27 5 Follow-up Processes.......................................................................................................................29 5.1 Workforce Time Processing Cross Application Time Sheet (CATS) (572)............................29 5.2 Workforce Time Evaluation Processing (573)..........................................................................29 5.3 Payroll and Post Payroll Processing (566)..............................................................................30 6 Appendix.........................................................................................................................................31 6.1 Reversal of Process Steps.......................................................................................................31 6.2 SAP ERP Reports....................................................................................................................32 6.3 Frequently Asked Questions....................................................................................................32 .........................................................................................................................................................33

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SAP Best Practices

Time Entry (564): BPD

Time Entry 1 PurposeThis scenario describes three methods of entering time data. Time Entry Manual - This scenario describes typical processes to create and maintain employee time information using the HR infotypes directly. This may be used by administrators when CATS time entry is not in use, or for entering an absence that spans multiple days. Any entries made here are not reflected in CATS. Cross-Application Time Sheet (CATS) CATS is one of the tools used f