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Satisfactory Academic Progress Standards (SAP)

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Satisfactory Academic Progress Standards (SAP). Presented by Yolanda Cleveland . S.A.P.. Satisfactory Academic Progress School must have a published policy for monitoring a student’s progress Standards include Qualitative Quantitative. QUALITATIVE STANDARD. Grade based - PowerPoint PPT Presentation

Text of Satisfactory Academic Progress Standards (SAP)

Satisfactory Academic Progress Standards (SAP)

Satisfactory Academic Progress Standards (SAP)Presented byYolanda Cleveland S.A.P.Satisfactory Academic ProgressSchool must have a published policy for monitoring a students progressStandards include QualitativeQuantitative

QUALITATIVE STANDARDGrade basedPrograms > than 2 years- at least a C averagePrograms < than 2 years- standards = to a CApply policy consistentlyBe as strict as those non T4 enrolled studentsQUANTITATIVE STANDARDTime-relatedDetermines a % of courses completedSet max time frame to complete programUndergraduate-150% of length of programApply policy consistentlyBe as strict as those non T4 enrolled students

CHANGE OF MAJOR & TRANSFER CREDITSAll period of enrollment countYou may exclude courses not part of new majorYou may limit # of times student changes majorMust count transfer credits for new programYou may count transfer gradesEstablish rules for those who want new degrees

REPEATS, DROPS, INCOMPLETES, REMEDIAL, ESL COURSESExplain course repeats including which grade will count.Quantitative-include all repeated coursesPolicy must explain remedial, incomplete grades, and ESL course workCannot exclude course work from the Summer termWHEN DO YOU CHECK SAPNo longer than one academic year or the length of the program, whichever is less

Increments generally coincide with payment periods

REGAINING SAP ELIGIBILITYPolicy must explain how to regain eligibilityWhen student meets SAP standardsPlace them on probation , part of policySubmit an appeal, part of policySitting out a term doesnt regain eligibilityPaying for one term doesnt regain eligibilityPROBATION/WARNING STATUSPolicy explains circumstance and proceduresContinue to receive T4 fundingMust regain eligibilityCannot allow over two such periods

APPEAL POLICYMay have an appeal policy for mitigating circumstancesExplain circumstance and proceduresCannot limit appealsApproved appeals receive T4 fundingMust regain eligibility by your policy standards

PROGRAM RULESSAP policy must include:IncompletesWithdrawalsRepetitionsTransfer of credit from other schools

STANDARDIZED TERMSPace= Measures the pace at each SAP evaluation

Pace= Total cumulative hours completedTotal cumulative hours attempted

FA Warning -Fails to meet SAP at a school who evaluates after each payment period.

FA ProbationFails to meet SAP at a school, approved appeal and aid reinstated.STANDARDIZED TERMSMaximum time frame-Undergraduate program (credit hours), cannot exceed 150% of published length of program

Undergraduate program (clock hours), cannot exceed 150% of published length of program, measured by cumulative # of clock hours required to complete.

Graduate programrules do not change.150% rule does not applyMust develop a policy and apply consistently.

APPEAL POLICYAppealProcess by which a student not meeting a schools SAP standards petitions for reconsideration of T4 eligibility.

May have an appeal procedureHow the student may re-establish T4 eligibilityBasis for filing an appealPetition must include why the student failed to meet SAP, what has changed that will allow the student to meet SAP at the next review.

SCHOOLS THAT EVALUATE SAP EACH PAYMENT PERIODOption 1Place on FA warningReceives T4 funding for one payment periodNot meeting SAP after that , loses T4 eligibilityNo appeal policy, regain eligibility when meets SAPApproved appeal, FA Probation, receives T4 fundsStudent must meet SAP end of next payment period orComply with academic plan designed to ensure student will meet SAP standards

SCHOOL EVALUATES EACH PAYMENT PERIODOption 2SAP not met

Student loses T4 eligibility immediately

No appeal policy, regain eligibility when meets SAP

Approved appeal, FA Probation, receives T4 fundsStudent must meet SAP end of next payment period orComply with academic plan designed to ensure student will meet SAP standards

EVALUATES SAP ANNUALLY OR LESS THAN EACH PAYMENT PERIODStudent not making SAP, loses T4 funding

Approved appeal, receive T4 fundingPart of your policyStudent placed on FA ProbationStudent must meet SAP end of next payment period orComply with academic plan designed to ensure student will meet SAP standards

No appeal policy-student regain eligibility when they meet schools SAP standardsFINANCIAL AID PROBATIONSchool determines that student should be able to meet SAP standards by the end of the next payment period. ORAn academic plan is developed and student can meet school SAP standards by a specific point in time.

ACADEMIC PLANSteps needed to meet SAP standardsReview of progress at each SAP evaluationSpecified time frame by which SAP standards must be met

SAP NOTIFICATIONMust notify students of the SAP evaluations end of each reviewIf an appeal process, describe how to appealNot meeting SAP, describe how to regain eligibility

RESOURCES:Federal Register 668.34 (c); (d); (a) (3-7), (b)2010 FSA ConferenceProgram Integrity Final RulesIndustry Webinars

DISCUSSION QUESTIONSIs the school required to have an appeal process?Can the school limit the # of appeals?What is included in the academic Plan?Case Studies..

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