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SchoolNutritionEducationProgramProductionRecordsUSDAProfessionalStandardsCode2000/2100/2120LessonObjectives

• Understandtherequirementsforproductionrecords.• Knowwhyproductionrecordsareusefulandrequired.• Understandhowtousethemtohelpwithforecastingandordering.• Knowwheretogenerallyfindaproductionrecordinaschoolcafeteria.• Understandwhofillsthemout.• Knowtheprocesses/proceduresthathappeninthetwostepcompletionprocess.• Recognizeandpracticeproperrecordkeeping.• Customizetofityourschool/schooldistrict.

Whatisthepoint??

• Productionrecordssupporttheclaimingofreimbursablemeals.• Theyarerequiredforallschoolnutritionprograms(SBP,NSLP,AfterschoolSnack

Program).• Productionrecordsareakeypartofmenuplanning.• Theymustdemonstratehowthemealscontributetotherequiredfooditemsandmenu

itemsforeachdayofoperation.ProductionRecordsmustinclude:

• Date• Sitename• Plannednumberofmealstobeserved(studentandadult)• Age/gradegroup• Plannednumberofservings• Plannedportionsize• Offervs.servestatus• Allmenuitems(includethingslikesaladbar,milkoptions,andalacarteitems)• Totalplannedquantity• Actualnumberofservings• Actualnumberofmealsserved(studentandadult)• Leftovermeals• Recipeand/orproductnumber(ifapplicable)• Managersignature• Mealpatterncontributionforeachmenuitem(optional)• Temperatures(optional)

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Whyareproductionrecordsuseful?

• Theyhelpplanforfutureorderingo Ifyouknowlastmonthyouplannedfor200servingsofhamburgers,butonly150

servingswereeaten,youknownexttimetodecreasetheamountofhamburgersyouorderandserve.

• Theycanhelpadjust/changemenuitems• Helptoremoveunpopularitems• Necessarytosupporttheclaimforreimbursablemeals• Helptoidentifyinformationneededfornutrientanalysis• Theyaredocumentationofwhatispreparedandserved

o DocumentationthatisneedduringyourAdministrativeReviewForecastingandordering

• Maintainingproperproductionsheetswillhelpyoutoknowwhathasbeenorderedandactuallyservedinthepasttohelpyoutoknowwheretogointhefuture

• Itiswrittendocumentationthatshowsyouwhichmealsstudents(andadults)arechoosing

• Theyshowyouhowmanymealsareleftover,whichgodirectlyintothetrash• Forecastingnotonlyhelpspleaseyourcustomersbyprovidingthemwiththeirfavorite

foodsbutithelpstosaveyourschool/schooldistrictmoneyWherearetheyfound?

• Productionrecordsaremostlikelyfoundneartheservinglineorinthekitchenmanager’soffice

• Usuallytherecordislookedatandstartedthedaybeforethatmealisserved• Itisimportanttohavethemnearbybeforeandaftermealservice,butbesuretokeep

themawayfromfoodandspills• Aftercompleted,theyshouldbechronologicallyfiledorplacedinbinder,inaplace

wheretheyareeasilyaccessedWhofillsthemout?

• Productionrecordsaregenerallystartedandfinishedbythekitchenmanager.Fillingoutasmuchinformationaspossiblebeforethedateofoperationishelpful.

• Itcanbehelpfulifwhomevercountstheplannedfooditemsandtheleftoverfooditemsfromthemealtoaddthosenumbersintotheproductionsheet.

• Fillingouttheproductionsheetisateameffort!Itisbestifthekitchenmanagergivesitafinallooktomakesureitisfilledoutcompletelyandcorrectly.

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The2stepcompletionprocess

• Step1-Priortomealserviceo Siteo Dateo Age/agegroupo Offervsservestatuso Plannednumberofservingso Plannedportionsizeo Menuitemso Plannednumberofstudentsandadultstobeservedo Mealpatterncontribution(optional)

• Step2-Duringandaftermealservice

o Finalamountspreparedo Anychangesorsubstitutionso Totalamountsservedo Totalleftoverservingso Temperatures(optional)

Properrecordkeeping

• Aproductionrecordshouldbecompletedforeverydayofoperation• Afteritiscompletelyfilledout,itshouldbesavedandfiledinanorganizedmanner• Theyshouldbeavailableforastateorfederalaudit/review• Productionrecordsmustbekeptforthreeyearsplusthecurrentyear

Customizingandcreatingyourownproductionsheets

• Utilizeanavailablespreadsheetsoftwaretocreateproductionsheetsthatareuniquetoyourschoolwithallofyourneeds

• Ifyouarenotsurewheretostartyoucanfindvarioussamplesandtemplatesonline• Followtherequirementsforproductionssheetslistthatwasearlierinthispresentation• Makesuretosaveyourcopyandmakechangesasnecessary(whenmealschange)

WrapUp...

• Productionrecordsareveryimportantwhenitcomestosupportingyourmealclaim.• Therearecertainrequirementsthatmustbeonyourproductionsheets.• Utilizingthemtohelpyouforecastforfutureorderingishelpfulandhelpssavemoney.• Letyourproductionrecordshelpyouplanyourfuturemenus.

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• Understandinghowtofillthemoutiskey!• Organizationandproperfilingofproductionrecordsisextremelyimportant.• Allproductionsheetsmustbesavedforthecurrentyear,plusthreeadditionalyears.• Thereisroomforadditionalitemssofeelfreetocustomizeasneeded!

Testyourknowledge...

1. Howlongdoproductionrecordsneedtobekept?2. Whereareproductionrecordsgenerallyfound?3. Whyisitimportanttosaveproductionsheets?4. Whatisthebenefitofforecastingbasedoffofyourproductionsheets?5. TrueorFalse:Productionrecordsarerequiredforallschoolnutritionprograms?

Congratulations!!YouhavecompletedtheLessonfor–

ProductionRecordsUSDAProfessionalStandardsCode2000/2100/2120

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