7/31/2019 Sec Year End Report

1/5

Y e a r - E n d R e p o r t

Secretariat & Logistics CommitteeA Y 2 0 1 0 2 0 1 1

Committee Members:

Dan Christian E. RamosSecretary-General

Councilor

Esther Joy D. J. PasaguiAssistant Head, Services OfficerGeography Department Representative

Leslie Louise C. Dela CruzLogistics & Office Upkeep Head, Volcorps Assistant Convener

History Department Representative

Michael Wilson I. RoseroHuman Resource Coordinator

Linguistics Department Representative

Virginia Mara M. Favis

Documentation ManagerPhilosophy Department Representative

Ranulfo J. Javelosa, IIIEx-Officio Member

Chairperson

Projects:

I. CSSP Student Services Plus!

a. Description: The council aimed to provide accessible services relevant to the lives of the everydayUP student. The services provided were as follows:

o LCD rental

o Locker Rental

o Panel Board rental

o Print P1.99 (CSSP), P2.99 (Non-CSSP)

o Scan P2.99 (CSSP), P5.00 (Non-CSSP)

o Emergency Charging Service

o Storage Service

o CSSP SC Office Rental

7/31/2019 Sec Year End Report

2/5

o Student Lounge Rental

o Medical Kit

Were the objectives met?

o Yes.

o The services were constantly availed by the students. The existence of the services

were reportedly more well-known as compared to the previous year.

b. Date & Venue: Yearlong project, CSSP Student Council Office

c. Postive Points of the Project:

Service provision was year-long

Services were widely known

This also became a source for income generation throughout the year

d. Points for Improvement:

Reserve supplies must be constantly available so as to prevent any gaps in service provision

Guidelines should be adopted and strictly adhered to as early as possible

There were few instances wherein the LCD projector was not lent due to unforeseen conflicts in reservations

as well as absence of available council members to hand over the projector

e. Overall rating from 1 (problematic) to 10 (successful)

9

II. CSSPSC Volunteer Corps

a. Description: To reinvigorate the CSSPSC Volunteer Corps (Volcorps) and achieve College-wide

recognition as the measure of its efficiency and activity

Were the objectives met?

o To an extent, yes.

o The membership of the Volcorps reached more than 50, enabling it to send two

official representatives to the CSSPSC General Assemblies, and entitling it to have

one voting power.

o For several activities, the Volcorps were also active and effective in the extension of

its assistance to the CSSPSC

o However, the internal dynamics of the Volcorps Executive Committee could have

been improved

b. Date: Yearlong project

c. Postive Points of the Project:

More than 50 members

Earned itself 2 representatives and 1 voting power during the CSSPSC General Assemblies

Assisted in various activities of the Council

d. Points for Improvement:

Better internal dynamics especially for the Executive Committee

Engage the members to participate more

e. Overall rating from 1 (problematic) to 10 (successful)

7

III. GA Window

a. Description:In order to make the General Assemblies of the Council more transparent and

accessible to the students, the following were published in the CSSPSC Bulletin Board and

Secretariat & Logistics Committee Bulletin Board:

o Attendance of the CSSPSC members in the General Assemblies

o Highlights of the previous General Assembly

o The agenda set for the next General Assembly

Were the objectives met?

o Yes

7/31/2019 Sec Year End Report

3/5

o Through this project, the actions of the council were made more transparent

b. Date & Venue: Yearlong project, CSSPSC Bulletin Board in the 1st Floor Palma Hall Lobby and the

Secretariat & Logistics Committee Bulletin Board in the Student Lounge

c. Postive Points of the Project:

Provided an avenue for the students to be updated about the Council and its activities

Promoted transparency of the Councils actions and the attendance of its members

d. Points for Improvement:

There were occasional lapses in terms of updating the content

Publicity and awareness about the project was limitede. Overall rating from 1 (problematic) to 10 (successful)

8

IV. CSSPSC Office and Student Lounge Maintenance

a. Description: To provide the council members and the visiting public a clean, clear, and cool space

for activities

Were the objectives met?

o Inconsistently.

o Initially, the cleanliness of the office was maintained. During the latter part of the

term, difficulty was met in maintaining its cleanliness

o During preparations for special events and production works, it was impossible forthe office to be cleaned

Actual Audience vs. Target Audience (if applicable):

b. Date & Venue: Yearlong project, CSSPSC Office and Student Lounge

c. Postive Points of the Project:

The air-conditioning unit was cleaned for the first time since its acquirement

The office and lounge were cleaned regularly during the first half of the term

Efforts, such as installation of council portraits and decors, were done in order to make the office feel more

homely

d. Points for Improvement:

Production works and preparations for certain events caused the cleaning of the office and lounge to be

impractical Latter part of the term has seen a decrease in cleaning behavior

e. Overall rating from 1 (problematic) to 10 (successful)

6

V. Feedbox

a. Description:In order to bring the students closer to the Council, an avenue for them to voice out

their concerns and comments was provided in the form of a drop box for comment forms.

Were the objectives met?

o Not really.

o Though the venue was provided and publicized during the org heads meetings and

college registrations, the effort wasnt fully utilized by the student body because itlacked the capability to engage and did not stand out enough in their stations.

o Its usage was eventually extended to council activity audience assessments

b. Date & Venue: Yearlong project, CSSPSC Office, CSSPSC Bulletin Board, Psychedelics Bulletin

Board, and Council Registration Booth

c. Postive Points of the Project:

Was highly utilized during the summer registration period, 1st semester registration period, and the Open

General Assembly

Provided a year-long avenue for students to voice their concerns

The box was creatively packaged and repackaged three times throughout the term

d. Points for Improvement:

7/31/2019 Sec Year End Report

4/5

The project could have been tweaked in such a way that it engages or entices the students to express their

concerns to the Council

Tweak it in such a way that the feedback becomes interactive or two-way

e. Overall rating from 1 (problematic) to 10 (successful)

6

VI. Taas Noo, CSSP Tayo!

a. Description:In order to foster College Pride, members(students, faculty, non-teaching staff, and

organizations) of the CSSP community who have gained special awards, recognitions, or grantswere announced through this publicity material

Were the objectives met?

o Yes, however not to its full extent.

b. Venue: Online media and at the AS Parking Lot Bulletin Board

c. Postive Points of the Project:

Some of the members publicized expressed their gratitude

The online publicity material was well-received by the public

The tarpaulin publicity material was posted in the AS Parking Lot Bulletin Board

The College Administration was very supportive with the project

d. Points for Improvement:

Only two rounds of publicity materials were released due to the lack of individuals forwardede. Overall rating from 1 (problematic) to 10 (successful)

8

VII. Bureaucracy 101

a. Description:In order to assist the organization and its members, a CD and a handbook was given

to the organizations containing the following:

o process and requirement for org recognition

o rental services, prices and procedures of several institutions within the

University

o Library Information Key

o CSSP-based Organizations External Heads Directoryo Information regarding the 2010 Draft Code of Student Conduct

o Services offered by the CSSPSC

o 1stSemester KAPPulungan powerpoint presentations

o UP Academic Calendar

o Listing of administrative offices and officers of UP

Were the objectives met?

o Yes

Actual Audience vs. Target Audience (if applicable):

b. Date & Venue (if applicable):

c. Postive Points of the Project:

The CDs were distributed earlier

Positive feedback was elicited

d. Points for Improvement:

Lack of publicity

Late release of handbook

e. Overall rating from 1 (problematic) to 10 (successful)

9

VIII. Kagalingang KAPP

7/31/2019 Sec Year End Report

5/5

a. Description: To give recognition to the CSSP Administration, Faculty, Staff, Organizations, and

Students who have performed exemplary in their respective fields

Were the objectives met?

o Yes

Actual Audience vs. Target Audience (if applicable):

b. Date & Venue: February 11, 2011 (Guerrero Theater)

c. Postive Points of the Project:

Preparations started several months before the actual event

Early information dissemination and opening of the window for nominations

The College Administration supported and assisted in the projects preparation

Marked improvement in terms of venue and production as compared to previous Kagalingang KAPP events

Institutionalized event

d. Points for Improvement:

Last minute changes from the College Administration

Last minute and late submissions resulted in an extension of the deadline for nominations

Lacked in publicity

e. Overall rating from 1 (problematic) to 10 (successful)

9