Self Mgt & Time Mgt

8/2/2019 Self Mgt & Time Mgt

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SELF MANAGEMENT &

TIME MANAGEMENT

for Soft Skill Development

Prof. Ranjan Kumar Bal

Utkal University


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y

DREAMSDreams possess electromagnetic energy.

Life is purposeless without dreams.

What we can dream, we can achieve.

Aim big in life, acquire knowledge, workhard, defeat the problems and succeed.

Dr. APJ Abdul Kalam


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Why Self Management ?To achieve 5Ls during our lifespan:

LIVE

LOVE LEARN

LEAD

LEAVE A LEGACY

Personal Evolution: Good to Great


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LIVE LIKE A HUMAN BEING

Sri Nanda Kishore PuhanSri Bijay Narayan Patnaik

Sri Sri Ravi ShankarLearn Lead Serve


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LOVE & BE LOVEDMother Teresa

Florence Nightingale


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LEARNING: A LIFE-LONG PROCESS

KNOWLEDGE ECONOMY Knowledge Workers

(Knowledge/Information is being doubled in every 18 months)

Ajim Premji on JRD TataJRD was a life-long learner.

Complete Education:

Knowledge, Music & Meditation

Goddess Saraswati


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INDIA NEEDS LEADERS

Narayan Murty

Ratan Tata

Nandan Nilekani

Kumar Mangalam Birla

We have hard work ahead. There is no restingfor any one of us till we redeem our pledge in

full, till we make all the people of India what

destiny intended them to do. -14th Aug. 1947


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LEAVE A LEGACYAlfred Nobel

Mahatma Gandhi


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TO ACHIEVE EXCELLENCE INPERSONAL LIFE:

Reduce the gap between your

POTENTIAL and PERFORMANCE

Harness your true strengths & passions


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SOFT SKILLPeople Skillor Interpersonal Skill

Enhances: Job Performance,Career Prospects & Success in Life

Cluster of:personality traits, social graces,communication, language, personal habits,

friendliness & optimism.


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SOFT SKILL Is this skill inborn or can be inculcated?

Can it be taught?

Soft skill Vs. Hard skill

Helps: Creative Problem Solving,

Strategic Thinking, Team Building,Influencing Skill, Selling Skill.

To excelin ones profession


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SOFT SKILL

Soft Skills: Social

Communication Skills

Interpersonal Skills

Positive Attitude

Values

Perception

Etiquette

Creativity

Problem Solving

Decision Making

Soft Skills: Negotiating

Coping with time

Coping with stress

Coping with emotions

Teamwork

Source: Soft Skills- K. Alex


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Communication Skills

Written Communication SkillOral Communication Skill

Presentation Skill

Investment: One Hour Time

Work: Read Business News paper10%

Write one paragraph

Discuss with friends/parents


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WHO SAID THESE WORDS ?

Knowledge workers must, effectively, be

their own chief executive officer.A managers job is to pursue the

interests ofsociety.

Entrepreneurship andinnovation are notinborn characteristics.

Customer is the only valid reason for theexistence of a business.

Management is neither an art nor ascience, but a ractice.


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PETER F. DRUCKER

Father of Modern Management. Born in Austria:1909; Died in Los Angeles:2005

Studied Law in Germany at Hamburg Univ.

Ph.D. from Frankfurt Univ. in International Law

Moved to London & Taught Economics.

Married Doris & Moved to America as aCorrespondent for several British Newspapers.

Professor of Management at New York Un.


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Managing Oneself

We live in an age of unprecedented

opportunities: If youve got

ambition and smarts, you can riseto the top of your chosen profession,

regardless of where you started out.Peter F. Drucker(1999)


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Self ManagementWhat are my strengths?

How do I perform?

Am I a reader or listener?

How do I learn?

What are my values?

What should I contribute?

Peter F. Drucker


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Self ManagementLive by your values

Honour your own good words

Be trustworthy

Be more productive

Be nice, courteous, interesting & polite

Be self-disciplinedKeep healthy & take care of yourself


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Self DevelopmentDevelop Personal Mission StatementLeave your Comfort Zone

Increase your Motivation

Life-long Learning

Manage your Time

SWOT Analysis

ALL DEVELOPMENT BEGINS WITHSELF DEVELOPMENT.


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Important Words for Self Mgt.6: I admit, I made a mistake.

5: You did a good job.

4: What is your opinion ?

3: Will you please..

2: Thank you.

Least important word: I


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YOUR BALANCE SHEETKNOW THYSELF / SELF-DISCOVERY

Strengths

Weaknesses(Prepare your Balance Sheet with 7 strengths & 7 weaknesses)

I.Q., E.Q. & S.Q.


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You want to present a gift

to someone you love.

What is your gift ?


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Time Managementis

Self Management.

Present your time to someoneyou love dearly.


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TIMETime is a resource. Time never waits for anyone.

Time can not be stored.

Time can only be used orwasted.Time is money.

Time management teaches one

to manage oneself.


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Time is really the only capital

that any human being has, andthe only thing he can not

afford to lose.Thomas Edison


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TIME MGT. IS A PROCESS OF:

Examining how time is utilised.Analyzing the principal time users.Identifying the time wasters.Developing new personal &

managerial habits.

TIME MANAGEMENTIS

LIFE MANAGEMENT.


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TIME MANAGEMENT

Reading Effectively

Writing Effectively

Effective CommunicationEffective Change Agent

Managing People

Innovation & Creativity

Planning, Controlling & Decision Making


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OBJECTIVES

Time mastery is necessary for us to :Achieve our goals

Have balance in our lives

Be efficient & Effective

Enjoy life


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COST-BENEFIT ANALYSIS:

BENEFITSIncreased effectiveness & efficiency

Higher productivity

Increased leisure time

Enhanced job satisfaction

Higher creativity & innovation

Reduced stress


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COST

Initial EffortDetermination

DisciplineChange

Change is the only constant in todays world.


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GOOD TIME MANAGEMENT

= Right Motivation

+ Right Frame of Mind+ Right Technique

The busy man has time for everything.


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PUT FIRST THINGS FIRST

IMPORTANT

URGENT NOTURGENT

CrisesPressing problems

Dead-line driven

activities

PreventionRelationship bldg

New opportunityPlanning

Recreation

Renewal

NOT IMP.

Some calls

Some mail

Some meetings

Some reports

Interruptions

Popular work

Trivial matters

Time wasters

Some mail/calls

Escapist work


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PUT FIRST THINGS FIRST

R

E IMP

SU

L

T N.I.

S

URGENT NOTURGENT

StressBurnout

Crisis Mgt.

Fire Fighting

VisionPerspective

Balanced

approachDiscipline

Control

Few crises

Busy-but doing nothing

Crisis Mgt.See goals as worthless

Feel victimised

Shallow/broken relationship

Total irresponsibility

FrustratedFired

Dependent on others


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TIME MANAGEMENT SKILLS Define the essentials of your job.

Ensure that most of your time is

spent on them. Frequently analyze the use of your

time.

Ration your time based on priorities.

Identify your prime time and spend

it on to riorities.


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Time Management Skills - Cont. Reserve blocks of time for important

work.

Recognise your attention span.Limit your quality work within your

attention span.

Use delays and waiting time

constructively.

Identify time-wasters and avoid them.


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Time Management Strategies

Master Schedule

Weekly Schedule

Daily Schedule

Identify Goals

Prioritize Tasks


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The key to good time

management is to worksmarter, not always harder,

in every phase of life


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Living by the Clock

VS.

Living by the Compass


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THE IMPORTANCE OF PURPOSE

With purpose, effort is directed and efficient.

EffortsTarget

Without purpose, effort is wasted.

Efforts

Where do we go ?


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Standing at the foot boys

Gazing at the sky,

How can you get up boys

if you nevertry.


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A thousand miles journey begins with the

first step.

The journey begins today.

(Tomorrow never comes.)

CREDO: Kal Kare so Aaj Kar, Aaj Kare so Aab.

Never Never NeverGive Up.Winston Churchill

The woods are lovely dark and deep


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The woods are lovely, dark and deep.

But I have promises to keep.

And miles to go before I sleep,

And miles to go before I sleep.Robert Frost

Arise, awake and stop not until goal is achieved.

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Self Mgt & Time Mgt