Session 1 - Working with Volunteers and Recruiting Volunteers

8/9/2019 Session 1 - Working with Volunteers and Recruiting Volunteers

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Volunteer ManagementStrategies for Greening Groups

Session One

Working With Volunteers

Recruiting Volunteers


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Photograph Eliza Mitchell


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Introductory Activity


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Working With Volunteers


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Its one thing to know that

your organization needsadditionalhelpand that

volunteers are the likely

source. Its quite another

thing to figure outhow tobest involve volunteers.

Norah McClintock, Volunteering

Numbers


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Project Plan

Goals

Objectives

Prioritized task list


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Set Up Your System

Volunteer coordinator

ContactP

erson Tracking


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Determine and

Communicate Needs

Project information

How others can getinvolved


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Before You Begin to Recruit

Identify Your Target Groups

Target Your Recruitment

Communicate With Your Target When Volunteers Step in the

Door


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73% ofthe total number ofvolunteerhours contributed in

Canada is donated by lessthan 7% ofall Canadians.

Larry McKeown, Volunteering in Canada


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Successful recruitment isgetting the rightperson in the

right job withthe right skills atthe righttime.

Lynn Fels, Getting Started Establishing

a volunteer program


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Before You Begin to

Recruit Know what you need volunteers

to do

What skills do you require andwhen?

Develop job descriptions


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Before You Begin toRecruit

Design volunteer positions

for varying levels of

responsibility, commitment and

experience.


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69% of Canadians who dont

volunteer cited lack oftimeas the reason.

Norah McClintock, Quick Tips forVolunteer Management


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Identify Your

Target Group

Know who is most likely

to volunteer


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Who Volunteers?

Canadians in their middle years (35-

54)

Women, but men will put in more

hours

University educated: volunteering

increases with formal education

Employed people, but unemployed

people will put in more hours

Increasingly from the youth sector (15-

24)

Larry McKeown, Who are

Canadas Volunteers


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By activity

Clubs, associations, and special

interest groups

Specialty stores

Universities and technical

institutes

Government organizations


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By availability

By location

Through volunteer-focused

programming


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By association

More than 50% ofpeoplewho volunteer do so becausethey are asked to by a friend,

co-worker oracquaintance.

Norah McClintock, Quick Tips forVolunteer Management


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Communicate With Your

Target Develop a recruitment message

What you have to offer

Appeal to volunteers motivation


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What motivates greeningvolunteers?

Doing something to improve the

environment

Community connections

Building employment

relationships/experience Evergreen, Hands for Nature:

CommunityGreening Volunteerism Survey

2002


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Sample Recruitment

Message

Friends of Shady Groves

Needs Your Help!

Are you interested in keeping your

community clean and green? Were

looking for volunteers to join a green-up

team. Come out to EastgroveP

ark everySunday afternoon, 2:00-4:00, to help with

pruning, raking, mulching, and planting.

No special skills needed just a desire

to work hard, have fun, and meet your

neighbours!Contact Jean at 404-4400 for details, or

visit our website at www.shady.ca

See you there!


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Communicate With YourTarget

Face-to-face contact Network, network, network

Contact your volunteer centre

www.volunteer.ca

Make full use of advertising and

publicity


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We are ready to break ground!!

The Ecole William Reid Naturalization Committee has selected LovelyLandscapes Inc. to do the hard landscaping for our project and they will beginon Saturday October 13th. To ensure the safety of students and thecommunity we will fence off the west entrance and enlarge the stockpile area.

The work is estimated to take approximately 10 days and will include:

removing grass and creating a berm area in the existing stockpile location grading the site putting in a path and dry river bed planting 12 trees installing log benches and seats placing rocks for amphitheatre and stepping stones, and rocks along dry riverbedseeding the dry river bed and grassed areas

We anticipate that there will be minimum disruption to the community.

Thank you in advance for your support and cooperation. We are all lookingforward to the completion and use ofLentre au paradis/ A Piece ofParadise.

If you have any questions or concerns or can help monitor the area for thesafety of William Reid students during the morning (8:20 8:35), recess (10:15 10:30), lunch (12:55 1:10) and after school (3:15 3:30), please call Ms.Nature 444-4444 or 111-1111 (cell).


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Communicate With YourTarget

Make full use of advertising and

publicity Post flyers

Free PSAs, human interestarticles on radio, television,

newspapers, other publications Internet:www.evergreen.ca/en/registry.html


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When Volunteers Step inthe Door

Screen

www.volunteer.ca

Interview

Provide Orientation Train Your Volunteers


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An invitation to volunteer is astrand in the thread thatconnects. Aprogram that saysWelcome in every way, overthephone, in person, or in the mail,invites a volunteerto be apart.Volunteers who feelthey belong,return.

-Sarah Elliston. As quoted in VolunteerManagement: Mobilizing all the Resources ofthe Community


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Resources onRecruitment

Hands forNature: A VolunteerManagement Handbookwww.evergreen.ca/en/resources/

toolshed/hands

A Guide to VolunteerProgramManagement Resources

-Volunteer Canadawww.volunteer.ca

References


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References

Connors, Tracy Daniel, Ed. Volunteer Management Handbook. John

Wiley and Sons Inc., 1995.

Evergreen. Summary Report on Community Greening Volunteerism

2002. Toronto: Evergreen, 2002. Available to download at

www.evergreen.ca

Fels, Lynn. Getting Started Establishing a Volunteer Program.

Toronto: VolunteerCentre of Metropolitan Toronto, 1988.

Hall, Micheal, Larry McKeown and Karen Roberts. Caring

Canadians, Involved Canadians: Highlights from the 2000 National

Survey of Giving, Volunteering and Participating. Ottawa: Statistics

C

anada, 2000Hawthorne, Nan. Matching the Thank-you to the volunteer.

Canadian FundRaiser, June 30, 1998.

McClintock, Norah. Quick Tips for Volunteer Management.

Toronto: Canadian Centre for Philanthropy, 2002. Available at

www.nsgvp.org.

McClintock, Norah. Volunteering Numbers: Using the National

Survey of Giving, Volunteering and Participating for Fundraising.Toronto: Canadian Centre for Philanthropy, 2000. Available at

www.nsgvp.org.

McCurley, Steve and Rick Lynch. Volunteer management:

Mobilizing all the Resources of the Community. Downers Grove,

IL: Heritage Arts Publishing, 1996. This is one of the most

comprehensive texts on involving volunteers

in organizations.McKeown, Larry. Volunteering in Canada. Toronto: Canadian

Centre for Philanthropy, 2002. Available at www.nsgvp.org.

McKeown, Larry. Who are Canadas Volunteers. Toronto: Canadian

Centre for Philanthropy, 2002. Available at www.nsgvp.org

Woloshuk, Jean M and Shirley C. Eagan. Beating Burnout. West

Virginia: West Virginia University Extension Service, 1993.

Wyman, Ken. Volunteer Management and Fundraising: Anintroductory course (Course material). Toronto: Greenability, 2002.

Documents

Session 1 - Working with Volunteers and Recruiting Volunteers