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e-GP Pakistan

24th November, 2011

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Electronic Government Directorate

Sequence of Presentation

1. Status of e-GP in Pakistan

3. Key Issues and Constraints

4. Measures to Resolve Constraints

5. Timeline for e-GP Sys. Implementation

2. Action Plan for Developing e-GP

6. Areas Requiring MDBs Assistance

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Status of e-GP in Pakistan

1. Pakistans Central Procurement Authority (PPRA)

functioning since 2002

2. Authority is independent under Cabinet Division

3. Posts tenders, evaluations, awards and act on defaults

4. Other functions:

Frame Proc. Policies and Guidance to Public Sector Proc. Reviews, Proc. Audit Capacity Building / Training (NIP)

5. Info on PPRAs portal (ppra.org.pk) includes:

Proc. Rules, News, online tenders uploading, details of

trainings Posting of Proc. Plans, Contracts > 50 Mill. Grievance Redressal, Black listed firms Registration of Proc. Agencies & Suppliers

6. I.T. setup of PPRA is modest

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Status of e-GP in Pakistan (Contd.)

7. Pakistans Proc. Law provides for full decentralizedprocurement

8. Proc. framework requires disclosure of bid evaluations asmandatory (partial imp.)

9. Provinces have their own Proc. Rules10. Deptts. process proc. as per notified manual procedures

11. Grievancesof bidders not handled online

12. Standardizedtender docs prepared(awaits implementation)

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Status of e-GP in Pakistan (Contd.)

15. E-Government Directorate (EGD) (Tech. Arm of GOP) underMOIT provides IT support to Federal Ministries

16. EGD

Develops appl. for the Fed. Gov. and

Showcases to Prov. for replication17. ERP developed for Ministries includes:

Internal Communication HRM Project Management

Procurement and Inventories Budget and Accounts

18. EGD e-GP consultancy for PPRA

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Status of e-GP in Pakistan (Contd.)

Procurement and Inventories Module

The Module covers the following:

o E-Tendering

o E-Purchasingo E-Contract Management

Possesses capability to electronically processes:- the existing manual proc. procedures

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Pakistan E-GP Strategy

Copied from Strategic E-Govt. Procurement at MDB-EGP website & adapted to Pakistan

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Action Plan for Developing e-GP

Phased Implementation

E-Tendering System

Phase 0 Information ServiceProcuring Agency Registration

Tender AdvertisementDocument DownloadsPreparation of SBD and Contract Forms

Phase 1 Procedure for Online Tendering and Basic

E-Purchasing E-TenderingPhase 2 Development e-GP Portal

Phase 3 Supplier Registration SuppliersCatalogue Purchasing Portal

Phase 4 Capacity Building(Suppliers/Proc. Deptts)

Phase 5 Online bid submission & evaluation

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Action Plan for developing e-GP

E-PurchasingPhase 6 Online quotations, Integration with Budget, Catalogues

Shopping, E-Purchasing, Reverse Auctions etc.

Plan to extend Proc. System up to here

E-Contract Management

Phase 7 - System already developed by EGD-To be integrated with e-GP

- Provides for:

Processing of Approvals, Awards, Interim Payments,Inventories, Overall Performance, Final Payments

Integration with Provinces

Phase 8 - All 7 Phases to be implemented in interested Provinces

- To have well integrated proc. systems in country

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Key Issues and Constraints

1. Limited knowledge about

i. Governments Procurement Framework and

ii. ICT in Government

2. Weak IT capacity of PPRA and Suppliers

3. Manual system requires direct communication betweenProc. Agency and Suppliers

4. No proper system to generate procurement statistics

5. Limited access to tender docs (online)

6. No facility is available for online tenders submission and

their onward processing

7. No central registration of suppliers

8. Absence of GOPs infrastructure for online fund transferand payment clearance

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Timeline for e-GP Implementation

S. N. Phase Title Start Date End Date1. Phase 0 Information Service Already in Process

Tender Advertisement Already in Process

Tender Docs Downloads Already in Process

SBDs and Contract Forms Already in Process

2a Phase-1 Development of e-GP system Critical Activity

2b. Phase-2 Make Provisions in Proc. Lawfor Online Proc. System

Within 6 months afterStep 2a

3. Phase 3 Suppliers Registration Started

Catalogue Purchasing One year after 2a

4. Phase-4 Capacity Building of Suppliers& Proc. Departments

- Do -

5. Phase 5 Online Bid Submission - 15 Months after 2a -

Pilot Few

Departments

Bid Processing/Evaluation - Do -

Bid Evaluation Result - Do -

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Timeline for e-GP Implementation

S.No.

Phase Title Start Date End Date

6. Phase 6 Online Bid Submission 21 months after 2a

(Fullreplication

Phase for allFederalDeptts.)

Online Bid Processing/ Evaluation - Do -

Result of Online Bid Evaluation - Do -

7. Phase 7 E-Purchasing 30 months after 2a

8. Phase 8 E-Contract Management

integration

- Do -

9. Phase 9 Integration with Provinces 4-5 Years after 2a

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Areas Requiring MDBs Assistance

1. Development of integrated Federal e-ProcurementSystem through PPP or in-house

2. Development of Institutional Arrangements and Rulesand Procedures to:

implement the Federal e-Procurement System

3. Tech. assistance in development of:

GOPs central infrastructure for online fund transferand

payment clearance

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Thank You !