Simdiary2011 Hong W09

8/12/2019 Simdiary2011 Hong W09

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Important note: When you do next week's Diary, save and re-nameCtrl+j to clear To-Do List contents and press Ctrl+i

1.1 color codes:

Boxes with this colour means you should enter the rele

Boxes with this colour means data-entry is not required

1.2 Task No.:

(a) Each task should be allocated a Task Number for easy identification

(b) Below is the convention of numbering the Task Number:

(c) Task No. in To-Do List should be unique

Important note: Please do not insert or delete any rows or columns

1.3 Task Description

(a) Generally, the duration to complete a task should be about 1-3 hours.

(b) Big task should be broken down into smaller tasks with each not more than 2 hours to complete.(c) Task description should be as brief as possible.

2.1 Each week, you are to fill up next week's (W + 1) Week No. in F3 of the "to_do_ list" Worksheet. Eg if

week ( W+1) is Week No. 43, then type 43 in F3

2.2 The "From" & "To" dates in G4 & H4 (covering Monday to Sunday of the week) will be filled automatic

2.3 Enter the no. of days of work for the week as per contract and the relevant days deductibles in K5 to

holidays and others) and also the no. of contract working hours per day in K2 and the Net Contract Ho

2.4 Enter the tasks to be done in the box designated for W+1 and W+2 respectively

2.5 Data to be entered are:

(a) Task No.(b) Task Description

1. Data entry rules

2. To-Do-List

Week No. Task No.

XX YY

03 08

Example: WK No.3, Task No.8


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(a) VA = Task that adds value to your scope of work

(b) NVA = Task that does not added value to the socpe of work as per your JD

NVAM = Non valude added meetingNVAT = Non valude added task

NVAP = Personal activity

NVAO = Other non valude added activity

Important note: If not sure which NVA to select, select NVAT

2.6 Priority code (according to urgency of task completion) of each task to be entered:

(a) H = High priority

(b) M = Medium priority

(c) L = Low priority

3.1 The Diary consists of 6 separate boxes. Each box represent one day from Monday to Saturday. Once

have entered the Week No.in F3 of "to_do_list" worksheet, the respective dates and week days will b

3.2 Schedule the tasks from the To-Do List to the respective time and days in the Diary.

3.3 Each week, you should schedule tasks as stated in Week W+1 of the To-Do List only.

3.4 After each task is done, you should enter the actual duration and date involved.

Other relevant data in the Diary will be populated automatically.

4.1 Save the file to a new file name

4.2 You can manually delete all the completed/scheduled tasks in the To-Do List o

4.3 Alternatively, you may press Ctrl+j to clear all contents in To-Do List and press Ctrl+i to clear all conte

4.4 Copy the planned tasks in last week's W+2 and paste to the empty space in W+1 To-Do List

4.5 Add any other new tasks in W+1 To-Do List and also update the Contract Hours section

4.6 Sort the new To-Do List in W+1 by due date (Column G)

4.7 List new planned tasks in W+2 To-Do List and also the Contract Hours section

4.8 Schedule the tasks in 4.6 above to the Diary

5.1 Status of Tasks Planned:

3. Diary

5. KPI's (These will be updated automatically)

4. Weekly maintenance


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5.2 Task Completion Rate = No. of tasks completed/No. of tasks planned * 100 (Measuring the % task co

5.3 Plan Loading Rate = Total planning hours/Total contract hours * 100 (Measuring the % of planned hou

Note: The rule of thumb optimum % is around 60 - 70%, balance of your time could be spent to suppo

5.4 Actual Loading Rate = Total actual hours/Total contract hours * 100 (Measuring the % of actual hours

Note: If the Actual Loading Rate is higher than 100%, this reflects that you're working longer hours tha

5.5 %VA Workload = Total VA hours/Total VA and NVA hours * 100 (Measuring the %VA workload perfor

5.6 Unplanned Tasks

(a) % of unplanned tasks to contract hours = No. of unplanned tasks/Total contract hours * 100

(b) % unplanned - VA = No. of "Value-Added" unplanned tasks/Total unplanned tasks * 100

(c) % unplanned - NVA = No. of "Non-Value-Added" unplanned tasks/Total unplanned tasks * 100

5.7 Total VA/NVA hours and % incurred for the week

5.8 Summary of time consumed in NVA activities for the week

5.9 HR will extract the Plan Loading Rate (5.3), Total VA/NVA (5.7) and Summary of NVA activities (5.8) f

7.1 This Reminder section gives the following reminder alerts:

(a) If due date past today, alert is "Overdue!"(b) If due date is today, alert is "Due today!"

(c) If due date is within n days of due date, alert is "Do now!"

(d) If due date is more than n (no. of pre-alert days)

days from due date - no alert (blank)

n=no of days (from 3 to 7 days) in advance to give the alert. User to click cell O64 & choose option

Note: This Reminder has no linkage to the To-Do-List or Diary

6. Reminder in To-Do-List (Optional)


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you've

filled automatically.

ts in the Diary


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pletion at end of each week; target is to achieve 100%)

rs as compared to contract hours available for the week)

rt functional/cross functional unplanned tasks

spent as compared to contract hours available for the week)

n you've planned to complete your tasks.

med in a week; the higher the % the better time utilized in your work)

r further VA/NVA and Workload Analyses


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Owne Today is:

Task

No.Task Description VA/NVA?

Priority

(H/M/L)

Duration

(Hr)901 901 Follow up Outsourcing VA M 2.00

902 902 Transfer material to Suppliers VA M 1.50

903 903 Check invoice VA M 1.00

904 904 Check Material shortage VA M 2.00905 905 SIM dainary VA M 0.50

906 906 Check Material shortage 1 VA M 2.00

907 907 SSA report VA M 1.00

908 908 OTD meeting VA M 1.00

909 909 Check invoice 1 VA M 2.00

910 910 Follow up Outsourcing 2 VA M 2.00

911 911 Consumption VA M 0.50

912 912 Pull in 1 VA M 2.00

913 913 Follow up outsourcing 3 VA M 2.00914 914 Pull in 2 VA M 2.00

915 915 Check shortage material 2 VA M 2.00

916 916 Pull in 3 VA M 2.00

Nguyen Thi Hong

To-Do List for (W + 1) Week No. 9


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Total: 25.50

Task

No.Task Description VA/NVA?

Prioirty

(H/M/L)

Duration

(Hours)

1001

1002

10031004

1005

1006

1007

1008

1009

1010

1011

10121013

1014

1015

1016

1017

1018

1019

1020

1021

1022

1023

1024

1025

1026

1027

1028

10291030

To-Do List for (W + 2) Week No. 10


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1035

1036

1037

1038

1039

1040

1041

1042

1043

1044

1045

10461047

1048

1049

1050

Total: 0.00


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Contract Hrs/Day 8.5

To Contract Hrs/Wk Gross Leave Travel P/Holidays6/Mar/11 42.50 42.50 0.00 0.00 0.00

No. of days 5 0 0 0

Due Date Time Completed?

28/Feb/11 8:00 28/Feb/11 #

28/Feb/11 10:00 28/Feb/11 #

28/Feb/11 13:00 28/Feb/11 #

28/Feb/11 14:00 28/Feb/11 #1/Mar/11 8:00 1/Mar/11 #

1/Mar/11 9:00 1/Mar/11 #

1/Mar/11 13:00 1/Mar/11 #

1/Mar/11 14:00 1/Mar/11 #

1/Mar/11 15:00 1/Mar/11 #

2/Mar/11 8:00 2/Mar/11 #

2/Mar/11 10:00 2/Mar/11 #

2/Mar/11 13:00 2/Mar/11 #

3/Mar/11 8:00 3/Mar/11 #3/Mar/11 13:00 3/Mar/11 #

4/Mar/11 8:00 4/Mar/11 #

4/Mar/11 13:00 4/Mar/11 #

0

0

0

0

0

0

0

0

0

0

0

0

0

00

0

0

0

0

0

0

0

00

6/Mar/14Excluding lunch and tea brea

From28/Feb/11

JanJan 2011

Sun Mon Tue Wed Thu Fri

26 27 28 29 30 31

2 3 4 5 6 7

9 10 11 12 13 14

16 17 18 19 20 21

23 24 25 26 27 28

30 31 1 2 3 4


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0

0

0

0

0

0

16

Contract Hrs/Day 8.5

To Contract Hrs/Wk Gross Leave Travel P/Holidays

42.50 42.50 0.00 0.00 0.00

No. of days 5 0 0

Due Date Time Status Due DateReminder

13/Mar/11

Excluding lunch and tea

From

7/Mar/11


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Others0.00

0

s

2011

Sat

1

8

15

22

29

5


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Others

0.00

0

Alert 5

breaks


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Owner: Today is:

Time Plan VA/NVA? Actual

8:00 901 Follow up Outsourcing Fol 2.00 VA 2.00

8:30

9:00

9:30

10:00 902 Transfer material to Suppliers Tra 1.50 VA 1.50

10:30

11:00

11:30

12:00

12:30

13:00 903 Check invoice Ch 1.00 VA 1.00

13:30

14:00 904 Check Material shortage Ch 2.00 VA 2.00

14:30

15:00

15:30

16:00

16:30

17:00

17:30

18:0018:30

19:00

19:30

20:00

20:30

21:00

6.50 6.50 6.50

6/Mar/14

Task No. & Description

S

Monday, February 28, 2011

Nguyen Thi Hong

Unplanned Tasks

Total:


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0.00


8:00 910 Follow up Outsourcing 2 Fol 2.00 VA 2.008:30

9:00

9:30

10:00 911 Consumption Co 0.50 VA 0.50

10:30

11:0011:30

12:00

12:30

13:00 912 Pull in 1 Pul 2.00 VA 2.00

13:30

14:00

14:30

15:00

15:30

16:00

16:30

17:00

17:30

18:00

18:30

19:00

19:30

20:00

20:30

21:004.50 4.50 4.50

Wednesday, March 02, 2011


Total:

Total:


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0.00


8:00 915 Check shortage material 2 Ch 2.00 VA 2.00

8:30

9:00

9:30

10:00

10:30

11:00

11:30

12:00

12:30

13:00 916 Pull in 3 Pul 2.00 VA 2.00

13:3014:00

14:30

15:00

15:30

16:00

16:30

17:00

17:3018:00

18:30

19:00

19:30

20:00

20:30

21:00 4 00 4 00 4 00Total:

Friday, March 04, 2011


Total:


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14:00

15:00

0.00Total:


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Comp Date Time Plan VA/NVA? Actual

28/Feb/11 8:00 905 SIM dainary SI 0.50 VA 0.50

8:30

9:00 906 Check Material shortage 1 Ch 2.00 VA 2.00

9:30

28/Feb/11 10:00

10:30

11:00

11:30

12:00

12:30

28/Feb/11 13:00 907 SSA report SS 1.00 VA 1.00

13:30

28/Feb/11 14:00 908 OTD meeting OT 1.00 VA 1.00

14:3015:00 909 Check invoice 1 Ch 2.00 VA 2.00

15:30

16:00

16:30

17:00

17:30

18:0018:30

19:00

19:30

20:00

20:30

21:00

6.50 6.50 6.50

IM Diary for W9

Total:

Tuesday, March 01, 2011


Unplanned Tasks


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0.00 0.00


2/Mar/11 8:00 913 Follow up outsourcing 3 Foll 2.00 VA 2.00 8:30

9:00

9:30

2/Mar/11 10:00

10:30

11:0011:30

12:00

12:30

2/Mar/11 13:00 914 Pull in 2 Pul 2.00 VA 2.00

13:30

14:00

14:30

15:00

15:30

16:00

16:30

17:00

17:30

18:00

18:30

19:00

19:30

20:00

20:30

21:00

4.00 4.00 4.00

Thursday, March 03, 2011

Total:


Total:


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0.00 0.00


4/Mar/11 8:00

8:30

9:00

9:30

10:00

10:30

11:00

11:30

12:00

12:30

4/Mar/11 13:00

13:3014:00

14:30

15:00

15:30

16:00

16:30

17:00

17:3018:00

18:30

19:00

19:30

20:00

20:30

21:00

0 00 0 00 0 00


Saturday, March 05, 2011

Total:

Total:


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0.00 0.00Total:


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Comp Date

1/Mar/11

1/Mar/11

1/Mar/11

1/Mar/11

1/Mar/11

Jan 2011Jan 2011

Mon Tue Wed Thu Fri Sat Sun

27 28 29 30 31 1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

31 1 2 3 4 5 6


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0.00

Comp Date

3/Mar/11

3/Mar/11


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0.00

Comp Date


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0.00


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Task No. Task Description A/NVA rity(H/M/ uration(Hr) Due Date Time

901 Follow up Outsourcing VA M 2.00 28/Feb/11 8:00 AM

902 Transfer material to Suppl VA M 1.50 28/Feb/11 10:00 AM

903 Check invoice VA M 1.00 28/Feb/11 1:00 PM

904 Check Material shortage VA M 2.00 28/Feb/11 2:00 PM

905 SIM dainary VA M 0.50 1/Mar/11 8:00 AM

906 Check Material shortage 1 VA M 2.00 1/Mar/11 9:00 AM

907 SSA report VA M 1.00 1/Mar/11 1:00 PM908 OTD meeting VA M 1.00 1/Mar/11 2:00 PM

909 Check invoice 1 VA M 2.00 1/Mar/11 3:00 PM

910 Follow up Outsourcing 2 VA M 2.00 2/Mar/11 8:00 AM

911 Consumption VA M 0.50 2/Mar/11 10:00 AM

912 Pull in 1 VA M 2.00 2/Mar/11 1:00 PM

913 Follow up outsourcing 3 VA M 2.00 3/Mar/11 8:00 AM

914 Pull in 2 VA M 2.00 3/Mar/11 1:00 PM

915 Check shortage material 2 VA M 2.00 4/Mar/11 8:00 AM

916 Pull in 3 VA M 2.00 4/Mar/11 1:00 PM0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

KPI for We

Status of Tasks Planned


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0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

Total: 25.5


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Completed? Week No. 9 10

28/Feb/11 No. of Planned Tasks 16 0

28/Feb/11 Completed Tasks 16 0

28/Feb/11 Task Completion Rate 100.0% 0.0%

28/Feb/11 Total Planning Hours 25.50 0.00

1/Mar/11 Weekly Contract Hours 42.50 42.50

1/Mar/11 Plan Loading Rate 60.0% 0.0%

1/Mar/11 Actual Loading Rate 60.0%1/Mar/11

1/Mar/11 % VA Hrs/Ttl Planned & Unplanned Hrs 100.0%

2/Mar/11

2/Mar/11

2/Mar/11 Week No. 9

3/Mar/11 No. of Unplanned Tasks 0

3/Mar/11 Unplanned Hours Used 0.00

4/Mar/11 % to Contract Hours 0.0%

4/Mar/11 VA Unplanned Tasks 0NVA Unplanned Tasks 0

% Unplanned - VA 0.0%

%Unplanned - NVA 0.0%

Total VA Hours 25.50 100.0%

Total NVA Hours 0.00

Total VA + NVA Hours 25.50 100.0%

NVA Meeting 0.00 #DIV/0!

NVA Task 0.00 #DIV/0!

NVA Personal 0.00 #DIV/0!NVA Others 0.00 #DIV/0!

ek No. 9

Task Planning & Completion Efficiency

4

5

3

2 2

4

5

3

2 2

1

2

3

4

5

6

No. of tasks


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16


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9

100.0%

25.5

42.5

25.5

0.0

Note: Do not "copy" then

"paste" directly into SIM

Diary Tracking file. Pls

choose "Paste special"

then "Paste value"

Last SIM diary updated

This week SIM diary update

Total Planning Hours

Weekly contract hours

Total VA Hours

Task Completion Rate

Total NVA Hours

Copy to SIM Diary Tracking

Week No.


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From To From To

Monday Sunday Monday Sunday1 3/Jan/11 9/Jan/11

2 10/Jan/11 16/Jan/11

3 17/Jan/11 23/Jan/11

4 24/Jan/11 30/Jan/11

5 31/Jan/11 6/Feb/11

6 7/Feb/11 13/Feb/11

7 14/Feb/11 20/Feb/11

8 21/Feb/11 27/Feb/11

9 28/Feb/11 6/Mar/1153 27/Dec/10 2/Jan/11 10 7/Mar/11 13/Mar/11

11 14/Mar/11 20/Mar/11

12 21/Mar/11 27/Mar/11

13 28/Mar/11 3/Apr/11

14 4/Apr/11 10/Apr/11

15 11/Apr/11 17/Apr/11

16 18/Apr/11 24/Apr/11

17 25/Apr/11 1/May/11

18 2/May/11 8/May/11

19 9/May/11 15/May/11

20 16/May/11 22/May/11

21 23/May/11 29/May/11

22 30/May/11 5/Jun/11

23 6/Jun/11 12/Jun/11

24 13/Jun/11 19/Jun/11

25 20/Jun/11 26/Jun/11

26 27/Jun/11 3/Jul/1127 4/Jul/11 10/Jul/11

28 11/Jul/11 17/Jul/11

29 18/Jul/11 24/Jul/11

30 25/Jul/11 31/Jul/11

31 1/Aug/11 7/Aug/11

32 8/Aug/11 14/Aug/11

33 15/Aug/11 21/Aug/11

34 22/Aug/11 28/Aug/11

35 29/Aug/11 4/Sep/1136 5/Sep/11 11/Sep/11

37 12/Sep/11 18/Sep/11

38 19/Sep/11 25/Sep/11

39 26/Sep/11 2/Oct/11

40 3/Oct/11 9/Oct/11

41 10/Oct/11 16/Oct/11

42 17/Oct/11 23/Oct/11

43 24/Oct/11 30/Oct/11

44 31/Oct/11 6/Nov/11

2010 2011

Wk No. Wk No.


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49 5/Dec/11 11/Dec/11

50 12/Dec/11 18/Dec/11

51 19/Dec/11 25/Dec/11

52 26/Dec/11 1/Jan/12


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Items Elementary Task


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Last update:

1/Jan/11Day

Date

Day

Date

Day

Date

Mon Mon Mon

Tue Tue 1 Tue 1

Wed Wed 2 Public Holiday Tet Holiday Wed 2

Thu Thu 3 Public Holiday Tet Holiday Thu 3

Fri Fri 4 Public Holiday Tet Holiday Fri 4

Sat 1 Public Holiday Tet Holiday Sat 5 Public Holiday Tet Holiday Sat 5

Sun 2 Sun 6 Public Holiday Tet Holiday Sun 6

Mon 3 Mon 7 Public Holiday Tet Holiday Mon 7

Tue 4 Tue 8 Tue 8

Wed 5 Wed 9 Send/Sbmt rprt DLP Wed 9

Thu 6 Thu 10 Thu 10

Fri 7 Fri 11 Fri 11

Sat 8 Sat 12 Sat 12

Sun 9 Sun 13 Sun 13

Mon 10 Mon 14 Mon 14

Tue 11 Tue 15 Tue 15

Wed 12 Wed 16 Wed 16

Thu 13 Thu 17 Thu 17

Fri 14 Fri 18 Fri 18

Sat 15 Sat 19 Sat 19

Sun 16 Sun 20 Sun 20




Thu 20 Attend training Offside meeting Thu 24 Mnthly meetin SuggEvaluation Thu 24

Fri 21 Attend training Offside meeting Fri 25 Mnthly meetin SPS Plus meeting w aL Fri 25

Sat 22 Attend training Offside meeting Sat 26 Sat 26


Mon 24 Mon 28 Mon 28 Mnthly meetin

Tue 25 Tue Tue 29 Mnthly meetin

Wed 26 Wed Wed 30

Thu 27 Thu Thu 31

January February


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Fri 28 Fri Fri

Sat 29 Sat Sat

Sun 30 Sun SunMon 31 Mon Mon

Tue

Business Travel

SPS Review

SPS Mock Audit

SPS Audit

Mnthly meetin

Send/Sbmt rprt

Attend training

Give training

Public Holiday

On leave

Other


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Day

Date

Day

Date

Day

Date

Mon Mon Mon

Tue Tue Tue

Wed Wed Wed 1

Thu Thu Thu 2

Fri 1 Fri Fri 3

Sat 2 Sat Sat 4

Sun 3 Sun 1 Public Holiday National Labor day Sun 5

Mon 4 Mon 2 Mon 6

Tue 5 Tue 3 Tue 7

Wed 6 Wed 4 Wed 8

Thu 7 Thu 5 Thu 9 Send/Sbmt rprt

Fri 8 Send/Sbmt rprt Quarterly Sugg submit Fri 6 Fri 10

Sat 9 Send/Sbmt rprt SPS Plus Sat 7 Sat 11

Sun 10 Sun 8 Sun 12

Mon 11 On leave Private Mon 9 Mon 13 Other

Tue 12 Public Holiday King's day Tue 10 Send/Sbmt rprt SPS Plus Tue 14 Other

Wed 13 Wed 11 Wed 15 Other









Fri 22 Fri 20 Fri 24 Mnthly meetin



SuggEvaluation Mon 25 Mnthly meetin SuggEvaluation Mon 23 Mon 27

SPS Plus review w aLong Tue 26 Tue 24 Mnthly meetin SuggEvaluation Tue 28

Wed 27 Wed 25 Mnthly meetin SPS Plus review w aL Wed 29Thu 28 Thu 26 Thu 30

March April May


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Fri 29 Mnthly meetin SPS Plus review w aLong Fri 27 Fri

Sat 30 Public Holiday Independence Day Sat 28 Sat

Sun Sun 29 SunMon Mon 30 Mon

Tue 31


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Day

Date

Day

Date

Day

Date

Mon Mon 1 Mon

Tue Tue 2 Tue

Wed Wed 3 Wed

Thu Thu 4 Thu 1

Fri 1 Fri 5 Fri 2

Sat 2 Sat 6 Sat 3

Sun 3 Sun 7 Sun 4

Mon 4 Mon 8 Mon 5

Tue 5 Tue 9 Tue 6

Wed 6 Wed 10 Wed 7

SPS Plus Thu 7 Thu 11 Thu 8

Fri 8 Send/Sbmt rprt Quarterly Sugg submit Fri 12 Fri 9

Sat 9 Send/Sbmt rprt SPS Plus Sat 13 Sat 10


APP review Mon 11 Mon 15 Mon 12

APP review Tue 12 Tue 16 Tue 13

APP review Wed 13 Wed 17 Wed 14









SPS plus review w aL Fri 22 Fri 26 Fri 23





Wed 27 Wed 31 Wed 28Thu 28 Thu Thu 29

June July August


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Fri 29 Mnthly meetin SPS review w aL Fri Fri 30

Sat 30 Sat Sat

Sun 31 Sun SunMon Mon Mon


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Day

Date

Day

Date

Day

Date

Mon Mon Mon

Tue Tue 1 Tue

Wed Wed 2 Wed

Thu Thu 3 Thu 1

Public Holiday Victory Day Fri Fri 4 Fri 2

Sat 1 Sat 5 Sat 3

Sun 2 Sun 6 Sun 4

Mon 3 Mon 7 Mon 5Tue 4 Tue 8 Tue 6

Wed 5 Wed 9 Wed 7

Thu 6 Thu 10 Thu 8

Fri 7 Fri 11 Fri 9

Sat 8 Sat 12 Sat 10

Sun 9 Sun 13 Sun 11


















Thu 27 Thu Thu 29

NovemberSeptember October


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Fri 28 Fri Fri 30

Sat 29 Sat Sat 31

Sun 30 Sun SunMon 31 Mon Mon

Tue


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Day

Mon

Tue

Wed

Thu

Fri

Sat

Sun

MonTue

Wed

Thu

Fri

Sat

Sun

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Mon

Tue

Wed

Thu

December


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Fri

Sat

SunMon

Documents

Simdiary2011 Hong W09