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Bernadette Bedminster Brooke Bronkovic Daureen Lingley Erica Torres. Simmons College. The Purchasing Process. Technology Department. Bernadette Bedminster Brooke Bronkovic Daureen Lingley Erica Torres. Document the process Determine controls Both Present & Missing - PowerPoint PPT Presentation
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SIMMONS COLLEGETechnology Department
Bernadette Bedminster
Brooke BronkovicDaureen Lingley
Erica Torres
The Purchasing Process
Bernadette BedminsterBrooke BronkovicDaureen Lingley
Erica Torres
Document the process Determine controls
Both Present & Missing Identify the significance of controls
How these controls impact Both the Operations & Information Processes
Create a Process Review Report Offering recommendations to our client
INTRODUCTION / AGENDA
Private, college In Boston, Massachusetts.
founded in 1899, four-year women’s
undergraduate four graduate professional
schools with programs for both men &
women
ORGANIZATION OVERVIEW
LOCATION
Simmons College is centrally located at: 300 The Fenway.
There are approximately 400 faculty members, with 206 full-time faculty members approximately 200 part-time members;
There is an impressive 12:1 student/faculty ratio. With roughly 300 full-time staff members
The student body at Simmons College consists of : nearly 2,000 undergraduate women students and over 2,000 graduate men and women students,
FACTS: FACULTY
There are approximately 400 faculty members,
with 206 full-time faculty members approximately 200 part-time members;
FACTS: FACULTY RATIO
There is an impressive 12:1 student/faculty ratio.
With roughly 300 full-time staff members
Student Faculty
FACTS: STUDENT BODY
The student body consists of : nearly 2,000 undergraduate women
students and over 2,000 graduate men and women
students
Undergrad Graduate2000 2000
INTERVIEW PROCESS
Technology Department at Simmons College
Contact: Patricia Santoro Operations Manager
Technology Equipment Computer hardware and software
Peripheral equipment Audio/Visual equipment Servers
BUSINESS PROCESS OVERVIEW
•Request Product•- Via email 1.
•Operations Manager generates quote2.
•Fill out purchase requisition3.
BUSINESS PROCESS OVERVIEW
Technology Department
5-10 orders/week
Most are <$5,000
BUSINESS PROCESS OVERVIEW
Track-It •Inventory
Excel •Payment
DataTel •Budgeting
Other •MS Outlook•Adobe Professional
PURCHASING PROCESS
MAJOR RELATIONSHIPS
Administrative System Datatel Inc.
AARC web-based
Colleague system Inventory
purchasing system Track It
Pottruck Technology Resource Center (PRTC) Funded by:
Emily &David Pottruck since 1999
Networking on campus:
Windows XP & Mac OS X
Statistical Software Consultant
PURCHASING PROCESS
Heavily reliant on Patricia for main processes
Need to incorporate workers manual and process instructions
Need to incorporate managers for different access and regulations
Need to incorporate data control and organizer software
QUOTATIONS
“Technology governance will coordinate the development and implementation of action steps for each goal, so that these interdependencies act to strengthen the overall plan,” -Simmons College
“The strategic Technology Plan of Simmons College for the year 2006-2009 builds on the success of the three prior plans: high-level, strategic, and cross-reference one another” -Simmons College
PROCESS CONTROLS
From section 4.3
CONTROL ANALYSIS
From section 4.4
RECOMMENDATIONS
From section 4.5
SUMMARY
