Joining Skype meetings for third-party participants SKYPE FOR BUSINESS QUICK START GUIDE WINDOWS USERS

Skype meetings for third-party participants If third-party participants do not use Skype for Business they will still be able to join the meetings and collaborate. This guide covers how to:

1. join as a third-party participant using Skype for Business

2. join as a third-party participant not using Skype for Business

How to join as a third-party participant using Skype for Business

If you are also using Skype for Business in your company you can join the Skype meeting using one of the

three methods shown below, please ensure you plug in your headset before you get started. If you don’t

have a headset you can dial in using the conference number and ID shown in the invite.

If you incur problems trying to join the meeting then it may be that your company does not have

‘open federation’ in place or joining external Skype meetings is blocked; in either case please

contact your IT department.

You can also try joining using the ‘third-party participant joining without using Skype’ instructions

in the next section.

Joining options

Virtual lobby When you join as a third-party participant you may be taken to the Virtual Lobby, once the meeting organizer joins the meeting they will admit you into the meeting

How to join as a third-party participant without using Skype for Business

If you are not using Skype for Business in your company you can still join the Skype meeting, please ensure you plug in

your headset before you get started. If you don’t have a headset you can dial in using the conference number and ID shown in the invite.

Joining options 1. Open the Skype meeting invite and select Join Skype Meeting

2. You’ll be prompted to download the Skype for Business Web App, select Skype for Business Web App plug-in to install the Web App

3. Once installed select Join the meeting

4. In the next screen, enter your name

5. Select Join the meeting

6. If you are prompted to load the plug-in select Allow

7. If you don’t have a headset, dial in for the audio using the conference number and ID provided in the invite

Virtual lobby When you join as a third-party participant you may be taken to the Virtual Lobby, once the meeting organizer joins the meeting they will admit you into the meeting

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Presenting as a third-party participant in a Skype meeting

A third-party participant can join our Skype meetings using the audio and video features (if you

have a headset and webcam) and view the content that is being shared in the meeting. You will appear as an attendee rather than a presenter, which limits what you can do in the meeting.

For example, you can view the content that is being presented but you cannot present content

yourselves. This section shows you how to present content once your access has been changed.

1. Under Participants you’ll see who’s in the meeting, third-party participants will appear under Attendees

2. To allow an attendee to share their screen, a presenter must right-click on their name

3. Select Make a Presenter

4. Your name will now appear under Presenters

5. You now have the same access as the person that organized the meeting and can share your screen by selecting Present and Present Desktop

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