Skyward GradeBook Manual June2009 - PBworkstechnologyintegrationshthornt.pbworks.com/f/Skyward+Grade+Book...Page 2 EM-S ISD Instructional Technology 2009 TABLE OF CONTENTS ... Assignment

Skyward Gradebook A manual for the gradebook in Skyward

6/22/2009

EM-S ISD Instructional Technology 2009

潙牵慎牵

Page 2 EM-S ISD Instructional Technology 2009

TABLE OF CONTENTS

WHAT IS SKYWARD EDUCATOR ACCESS PLUS? ............................................ 4

WHAT CAN SKYWARD EDUCATOR ACCESS PLUS DO FOR ME? ................................................................................... 4

HOW DOES SKYWARD EDUCATOR ACCESS PLUS WORK? .......................................................................................... 4

GETTING STARTED .................................................................................................................... 5

LOGGING IN TO SKYWARD ................................................................................................................................... 5

Important Information Screen .................................................................................................................. 6

ACCESSING THE GRADEBOOK/SELECTING CLASSES .................................................................................................. 6

DISPLAY OPTIONS .................................................................................................................... 9

STUDENT DISPLAY ............................................................................................................................................. 9

ASSIGNMENT DISPLAY ...................................................................................................................................... 10

GRADE PERIOD DISPLAY ................................................................................................................................... 11

Hiding “Extra” Grading Periods from View ............................................................................................. 12

WORKING WITH ASSIGNMENTS.............................................................................................. 13

SETTING UP YOUR CATEGORIES ......................................................................................................................... 13

ADDING AN ASSIGNMENT ................................................................................................................................. 14

CLONING ASSIGNMENTS ................................................................................................................................... 16

EDITING ASSIGNMENTS .................................................................................................................................... 17

DELETING AN ASSIGNMENT ............................................................................................................................... 17

WORKING WITH GRADES ........................................................................................................ 19

ENTERING OR CHANGING GRADES FROM THE MAIN GRADEBOOK SCREEN ................................................................ 19

ENTERING GRADES THROUGH QUICK SCORING ..................................................................................................... 21

MASS ASSIGNING SCORES ................................................................................................................................ 22

MARK SCORE AS NO COUNT ............................................................................................................................. 23

ASSIGNING EXTRA CREDIT ................................................................................................................................. 24

DROPPING GRADES ......................................................................................................................................... 24

Automated Dropped Score ...................................................................................................................... 24

Change an Automated Dropped Score: ................................................................................................... 26

ENTERING NEW STUDENT TRANSFER/WITHDRAWAL GRADES ................................................................................. 27

TRANSFERRING GRADES USING THE BUTTON ........................................................................................ 28

MARKING A GRADE AS INCOMPLETE ................................................................................................................... 29

REPORTS ................................................................................................................................ 30

SKYWARD REPORT TEMPLATES .......................................................................................................................... 30


IMPORTANT INFORMATION about Reports:.......................................................................................... 31

GRADE SHEET REPORTS FOR PREVIOUS GRADING PERIODS .................................................................................... 32

Creating A New Template ....................................................................................................................... 32

ASSIGNMENT LISTING BY STUDENT ..................................................................................................................... 34

ASSIGNMENT MASTER REPORT .......................................................................................................................... 34

MISSING ASSIGNMENTS ................................................................................................................................... 34

EMAIL PROGRESS REPORTS ............................................................................................................................... 35

VIEW EMAILED REPORTS .................................................................................................................................. 35

VIEW CATEGORY SUMMARY REPORTS ................................................................................................................ 35

PRINTING INDIVIDUAL PROGRESS REPORTS .......................................................................................................... 35

CREATING A BLANK ATTENDANCE REPORT ........................................................................................................... 36

CITIZENSHIP ........................................................................................................................... 39

ENTERING CITIZENSHIP GRADES (ELEMENTARY) ................................................................................................... 39

ENTERING CITIZENSHIP GRADES (SECONDARY) ..................................................................................................... 40

EDITING TERM GRADES .......................................................................................................... 42

GRADE CHANGES AFTER A GRADE PERIOD CLOSES................................................................................................ 42

END OF TERM GRADE EDITS .............................................................................................................................. 44

If Grade Adjustments are Necessary ....................................................................................................... 45

Posting Grade Changes ........................................................................................................................... 45

MISCELLANEOUS .................................................................................................................... 47

ENTERING COMMENTS ..................................................................................................................................... 47

LOGGING OUT OF SKYWARD GRADEBOOK.............................................................................. 48


Overview

What is Skyward Educator Access

Plus? Educator Access plus is an online district tool that allows teachers and administrators to easily

record and track the educational progress of each student in their classes. Grades and student

progress can then be shared with parents via Skyward’s Family Access modules.

What can Skyward Educator Access Plus do for me?

� Frees up more of your time for teaching versus paperwork.

� Student data is automatically available to you. No need to import or export data.

� Secures confidential student grades and progress data.

� Makes the entering, maintaining and communicating of student grades and progress

information less tedious and time consuming.

� Assignment grades for a class of 75 students can be entered in quickly with the “Quick

Scoring” grade option.

� Opens the lines of communication between teachers, parents, students and administrators.

� Attendance, emergency and general student information is readily available to you via the

Gradebook program. You do not need to exit and open up a separate program to view these

pieces of information.

How does Skyward Educator Access Plus work?

� All of the preliminary setup is done at the district level so the system is ready to use when

teachers walk into the classroom. Teachers can:

� Log in with a district-appointed user name and password.

� Select the class(es) they want to work with.

� Add assignments for homework, projects, quizzes, etc.

� Enter scores for the students once the assignments are completed.


Getting Started Logging in to Skyward

1. Go to the Novell

Delivered application

window (should appear

when you login to your

computer every day) and

click the Skyward WEB

Student icon.

2. Click the Continue to this

website link.

3. Type in your Skyward login and

password.

• (To change your Skyward password

click the link Change Password)


Important Information Screen

�� Check this daily – Information regarding changes, problems, etc.

�� Check the Handouts/Techtorials section of the Technology page for

instructions to print.

NOTE: Return to this screen to exit the gradebook properly. Click the Exit button.

(Any other method may leave you logged in and unable to access the gradebook from another computer.)

Accessing the Gradebook/Selecting Classes

1. Click on My Gradebook. (if needed, open the Teacher Access folder)


2. The classes assigned to you will be listed.

3. Click the Gradebook link to view the students in a class/section.

4. Your gradebook will open to the ‘Main Screen’. The tabs (menu items) at the top of

the screen will let you navigate around the gradebook.

The grade reporting periods will be listed:

PR1, PR2, PR3 etc. will be for Progress Reports

1ST , 2ND, 3RD etc. will be six weeks grades

EX1, EX2 is for semester exams

SM1, SM2 is the semester average

(See Page 12 for how to hide the “extra” grading periods.)

• To see student information, click the picture icon to the left of the student

name. This will also allow you to see Family Access – what parents see for

their student.


*****Be sure that Term Grade column is set to 1ST 2ND, 3RD, etc. if you want to see

the entire six week’s grade. If it is set to PR1, PR2, PR3, etc., then only the grade for

the Progress report period of time will be shown.*****

5. To switch to another class, click on the drop down Classes tab and select another

class from the list.


Display Options

Student Display

You can select how you want student names to appear in

your gradebook including sorting options.

You can choose to view Student IDs or Dropped Students.

**Sorting by Gradesheet Sequence will allow you to add a new

student to the end of your list rather than alphabetically!


Assignment Display

The Assignment Display option allows you to format the information you want displayed on

assignments in the column header the way you want it to appear. You may also set a default

grade from this screen.

****Be sure to save any changes made to this screen. *****


Grade Period Display

This option in the gradebook allows you to display which term grades or assignments per term

you wish to view. A Term Grade is a six week period (1ST, 2ND, 3RD, 4TH, 5TH, 6TH) OR a

progress report period (PR1, PR2, PR3, PR4, PR5, PR6). You can hide or show as many grading

periods as you wish. However, you cannot hide current grading periods.

The Term Grade Column lets you choose which grading

period you want to view. This is the only column that lets you

choose the grade to be displayed. All others are static with

the term grade determined in the column heading.


Hiding “Extra” Grading Periods from View

To hide the “Extra” grading periods for a class, with the class open:

1. Click Display Options menu, choose Grade Period Display.

2. Choose Hide All for the Display Grade Period and/or Display Assignments. You will

not be able to hide the current grading period.

Be sure to SAVE before leaving this screen or the changes will not be saved.


Working with Assignments

Setting Up Your Categories

Your categories will need to be set up BEFORE adding an assignment. You will need to check with

your campus/department if there are specific categories to use and the percentage allotted to

each category. Percentage amounts need to be set BEFORE adding an assignment.

Under the Categories menu you may also change your scoring method (i.e. Use Total Points

instead of Percent).

1. From the ‘Main Screen’ go to the Menu Bar, click on Categories.

2. Click Add/Edit Categories button.

3. Check the Categories that you wish to include.

4. Type in the Percent for the category under the Modified Percent column.

5. Check to be sure that the Percent Allocated equals 100.

6. Click the Use These Categories For My Other Classes button, if desired.

7. Click the Save button.


Adding an Assignment

To add an assignment with defined categories (To set up your categories see page 13):

1. From the ‘Main Menu’ click the Assignments menu at the top and select Add

Assignment.

2. Use the pull down menu to select the proper category. (To set up your own

categories, see page. 13)

3. Type the name of the assignment in the Description box.

Example: Chapter 1 Test, Pages 10 – 12 Evens, Etc.

Assignment Group (Optional) will allow you to group assignments together for reporting

purposes.

4. Assign Date – This is the date the assignment was given to the students. It defaults to

the current date.

5. Proposed Due Date – The date you anticipate the assignment will be due.


6. Actual Due Date – The final date the assignment is due. Be sure that the Actual Due

Date that you enter is one that is in the designated Six Weeks term that you want the

grade to be averaged into.

7. Max Score – Must always be 100 (Unless adding Extra Credit - see page 24).

8. Weight Multiplier – allows you to make an assignment have a greater, lesser, or

equal value to the other assignments for the class within the category.

9. Click Save and Score to go directly to entering student grades, or Save and Add

Another to add another assignment without entering grades for the assignment just

entered, or Save and Back to return to the Gradebook.

10. Click the appropriate box, “Post to Family Access” and “Post to Student Access”, for

the grade for an assignment to be included in the six weeks average information to

Family Access and Student Access.

**(If you want to add an assignment to another class, be sure that the box is checked

next to the class in the list in the lower half of the window.)


Cloning Assignments

If you have several similar assignments, you can use the Clone tool to clone the assignment, then

go back in and make the changes that are necessary on the cloned assignments.

1. From the ‘Main Screen’ click on the header of the assignment you want to clone.

2. A screen with the assignment information will appear; click Clone.

3. Modify the assignment information as needed and select the class (es) that need the

assignment added to it.

4. Be sure to click Save.


Editing Assignments

1. From the ‘Main Screen’ click on the header of the assignment you want to edit.

2. A screen with the assignment information will appear; click Edit.

3. Modify the assignment information as needed and click Save.

Deleting an Assignment

1. From the Main Screen click on the header of the assignment you want to delete.


2. The assignment information will appear; click Delete.

3. A screen with the assignment information will appear.

4. Click the appropriate Delete button.

5. A message box appears to confirm that you want to permanently remove the

assignment. Click OK.


Working with Grades

Entering or Changing Grades from the Main Gradebook Screen

The Main Gradebook screen enables quick entry of grades, special codes, and comments for an

assignment. You can indicate whether the assignment is No Count or Missing as well.

NOTE: An *asterisk indicates that a grade has not yet been entered. It will NOT be averaged in the

Grade Period or count as a zero.

Skyward EA Gradebook does not allow you to enter

“E” or “M” or other letter codes into the grade cells.

Instead, excused assignments will be marked as “No

Count,” and missing assignments will be marked as

“Missing” with checkmarks. You also have the ability

to add your own comments about grades.

1. From the ‘Main Screen’, locate the assignment column in which you want to enter or

change grades.

NOTE: To identify the assignments, move the cursor slowly over the assignment header.

2. Click in the corresponding box under the desired assignment column to enter or

change the grade.


3. Enter the student’s grade and press the enter key on your keyboard to move down to

the next student, or click in the corresponding grade box of any student to continue

entering grades.

• Mark “No Count” and “Missing” assignments

• Enter your own comments.

Once you have added a comment, it will be saved so you can use it another

time. The comment can be seen by parents in Family Access.

• Rather than mark missing grades

individually, you can leave them blank

and click the Mark un-scored as 0 and

Missing button.

4. When grades are entered into the Gradebook the cumulative grade will appear under

the appropriate Grading Period (P1, 1ST, P2, 2ND, etc).


Entering Grades through Quick Scoring

Quick Scoring is especially helpful for teachers who have already entered multiple assignments

into the Gradebook.

1. From the ‘Main Screen’ click on the Quick Scoring tab.

2. This screen allows you to enter or change scores for ALL of the assignments for ALL

the students.

3. Grades will turn green as they are being entered.

4. The Show ‘Cell’ Details button allows you to enter more detail

about the score such as special codes, no count, missing, or

comments. You can also double click on a cell and the Student

Score Detail window will pop up.


Mass Assigning Scores

1. From the ‘Main Screen’ click on the header of the assignment you want to grade.

2. Click Mass Assign Scr.

3. Enter the score and/or select options to be assigned to all students and click Apply.


Mark Score as No Count

This option allows you to take a student’s score (lowest or any) and not have it count towards the

student’s grade in the class.

1. Locate the score for the student that will not count towards the

student’s grade and double click inside the box.

2. The ‘Score Entry’ screen will appear for you to select No

Count. This will indicate to the system that this score will not

count when calculating the student’s grade. Enter a Special

Code for the assignment, if applicable; these codes are set up and maintained by the

district.

3. Click Save to save the information and return to the main class screen.

4. The grade for the assignment will now appear bold. If you hover over the grade you

will see the special code indicator.


Assigning Extra Credit

In order for a student to benefit from extra credit, create an ‘Extra Credit’ assignment with a Max

score of ‘0’.

Be sure to give the student the EXTRA points that are earned over the standard grade. (Ex. 1, 2, 3,

4, etc.) This will average the extra points into the total points for the category (Daily, Quiz, Test,

etc.) selected.

Dropping Grades

Automated Dropped Score

1. To drop grades, click the Display Options menu and select Advanced Drop Lowest

Score. These instructions are specifically for that option, not the Drop Lowest Score

Option, because the Advanced option is more powerful.

2. This will take you through a multi-screen process that gives you the ability to specify

which grade period (term) you wish to drop grades in.


3. Click the Advanced Drop Lowest Score link for the grade period you want to drop

scores in.

4. Review list of students included in the process.

To exclude a student from the process uncheck the corresponding box.

5. Once you have the correct students checked, click the Next button.

6. Review Categories and Assignments included in the process. To exclude an

assignment or category from the process uncheck the corresponding box.

7. Select the number of scores to be dropped.


8. Click Next.

9. Review the assignment scores that will be dropped for each student.

10. Click the Process Drops button.

11. In the main screen of the gradebook the dropped scores will be reflected by marking

an *AD (Automated Dropped Score) and No Count will be assigned to the assignment

for the student.

Change an Automated Dropped Score:

There are several ways to change an automated dropped score:

1. Click on the grade (*AD), remove the Special Code and the checkmark under the No

Count column. Click Save.


OR under the Display Options, Advanced Drop Lowest Score

2. Click Undo Drop Lowest Score link to delete that action.

3. Click Process Undrops button.

Entering New Student Transfer/Withdrawal Grades

1. When a new student enrolls on a campus, the office/registrar will enter his/her

transfer/withdrawal TERM (six weeks) grades in the system once they are received

from the student’s last school.

2. This does not automatically enter the term (six weeks) grades in your gradebook. You

will still have blank term grades. You will have to enter the grades manually. (See

Grade Changes After a Grade Period Closes, page 42)

3. In order to give the student a fair grade for a current grading period, you must enter

the withdrawal grade(s) accordingly for that term in your gradebook up to the

present assignment.

4. For the remainder of the term the student will earn grades from you. These grades

will be averaged with the withdrawal grades you previously entered for a current

term grade.


Transferring Grades Using the Button

When a student has a section change in his/her schedule and the course remains the same, a

button will appear in the teacher gradebook. This allows teachers to transfer

assignment grades from one of their classes to another or from another teacher’s class to

theirs.

1. 1. Click the button.

2. The ‘New Student’ screen will pop up. There will be a message telling how many

assignments matched and how many did not.

In order for an assignment to match it must meet three criteria before it can transfer:

• Date

• Weight

• Category

IT DOES NOT LOOK AT THE DESCRIPTION

3. If there are any matches, there will be a Transfer Score link. Click it and all matching

scores will transfer into the gradebook for you.

4. There will be a View Assignments link for any scores that do not match.

5. You will have to manually place these scores in the appropriate places.


Marking a Grade as Incomplete

In your gradebook, in the current grading period:

1. Go to Options under the appropriate grading column, and then choose Enter Term ...

Grade Adjustments.

2. Under the column Override for Medical or Incomplete, click to open the drop-down

menu and choose Incomplete.

3. Click Save once you have completed your changes.


Reports

Skyward has created some report templates for your use. Below are the general instructions for

printing out a pre-set Skyward report. Specific reports follow the section as well as how to create

your own report template.

Skyward Report Templates

1. In the Reports menu, choose the desired report.

2. A Report Template screen appears.

3. Choose the desired report (they are very similar, with some variations of font size).

4. Click Print.

5. The report is sent to the Print Queue. Wait for report to complete, then click View.

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6. A pdf version of the report will open in a new window.

IMPORTANT INFORMATION

• You cannot revise or delete the set Skyward templates, but you can view its parameters or

clone it.

o You can create a report template from scratch

32)

• Set Skyward reports are only available for the current term, so to print a report on data

from a previous term you must clone or create a new report. H

and save a report, you will always have it.

• You can delete any reports you clone or create yourself.

• You can print the same report on multiple classes at one time by choosing the “Select

Different Classes” button.

• You can print a report on just one student or a select few by clicking on the “Select

Different Students” button and making your selection.

• Reports will remain in the Print Queue for 2 days and may be viewed at any time by

selecting the Print Queue link throughout the syste

• After 2 days, reports in the print queue are automatically deleted.

• Reports can be converted to Excel and then opened or saved to your computer.


A pdf version of the report will open in a new window. You can print or save the file.

IMPORTANT INFORMATION about Reports:

You cannot revise or delete the set Skyward templates, but you can view its parameters or

a report template from scratch.(See Creating a New Template Page

Set Skyward reports are only available for the current term, so to print a report on data

from a previous term you must clone or create a new report. However, once you build

and save a report, you will always have it.

You can delete any reports you clone or create yourself.

You can print the same report on multiple classes at one time by choosing the “Select

port on just one student or a select few by clicking on the “Select

Different Students” button and making your selection.

Reports will remain in the Print Queue for 2 days and may be viewed at any time by

selecting the Print Queue link throughout the system.

After 2 days, reports in the print queue are automatically deleted.

Reports can be converted to Excel and then opened or saved to your computer.

S ISD Instructional Technology 2009

You can print or save the file.

You cannot revise or delete the set Skyward templates, but you can view its parameters or

(See Creating a New Template Page

Set Skyward reports are only available for the current term, so to print a report on data

owever, once you build

You can print the same report on multiple classes at one time by choosing the “Select

port on just one student or a select few by clicking on the “Select

Reports will remain in the Print Queue for 2 days and may be viewed at any time by

Reports can be converted to Excel and then opened or saved to your computer.


Grade Sheet Reports for Previous Grading Periods

1. In Skyward Gradebook, click on Reports and choose Grade Sheet Report.

• Any reports you choose from this screen will give you information on the Current Six

Weeks only.

• To see a grade sheet report from a previous grading period, you will need to create a

new Template.

Creating A New Template

1. Click Add a new Template button.

2. Name your new Template. Do not worry about the number that it is assigned.

3. Click Save.


4. Set all parameters as desired.

• make sure Display Grades and Assignments for Term is set to the desired grading

period

5. Click Save.

6. Highlight the template, click Print.


Assignment Listing by Student

1. In the Reports menu, choose the Assignment Listing by Student to print assignments

and grades for each student.

2. Choose the desired report (they are very similar, with some variations of font size).

3. Click Print.

Assignment Master Report

1. In the Reports menu, choose the Assignment Master Report to print a list of

assignments. This does not include any information about students or scores.

2. Click Print.

Missing Assignments

1. In the Reports menu, choose the Missing Assignments to print a list of missing

assignments for each student.

2. Choose the desired report (one will print separate pages for each student, the other

form prints multiple students per page).

3. Click Print.


Email Progress Reports

1. In the Reports menu, choose Email Progress Reports to send an email version of the

progress report to parents who have an email address. For any parent without an

email address, you can print a hard copy of the progress report.

2. Click Create Emails.

View Emailed Reports

1. In the Reports menu, choose View Emailed Reports to see a history of the reports you

have sent to parents via email.

2. Select the desired report.

3. Click View.

View Category Summary Reports

1. In the Reports menu, choose View Category Summary Reports to see current

averages for the different categories for each student.

2. Click Print.

Printing Individual Progress Reports 1. Open your Gradebook to the class needed, click on the boy/girl icon that is next to a students’

name.

2. Select the Progress Report Letter (Student Info > Reports > Progress Report Letter).

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3. There are a few options that you may want to change (see below). Notice that you can also switch

the student that you are creating the report for at the top of the page.

Creating a Blank Attendance Repor

1. Login to Skyward and open your gradebook.

2. Under the Reports window, choose


There are a few options that you may want to change (see below). Notice that you can also switch

the student that you are creating the report for at the top of the page.

Creating a Blank Attendance Report

Login to Skyward and open your gradebook.

window, choose Summary Report by Class.


There are a few options that you may want to change (see below). Notice that you can also switch

Page 37

3. Choose to Add a New Template

4. Name your report and click

5. Make sure that there are checks next to both options to

and Show Entered Attendance Only

6. Upon saving you will see your new report displayed. In order to change the date range of

the report, click to Modify Parameters of Template

7. Choose the Term you would like displayed by selecting

will ensure that you see the appropriate weeks on your report. Click


Add a New Template.

Name your report and click Save.

Make sure that there are checks next to both options to Print for Class Scheduled

Show Entered Attendance Only, then click Save.

Upon saving you will see your new report displayed. In order to change the date range of

Modify Parameters of Template.

Choose the Term you would like displayed by selecting it from the drop down menu. This

will ensure that you see the appropriate weeks on your report. Click Save.


Print for Class Scheduled Days,

Upon saving you will see your new report displayed. In order to change the date range of

it from the drop down menu. This

.

Page 38

8. You should now be able to run the report. Select the report from the menu and choose

Print.

9. The report will go into a queue. Wait for the report

Report.

10. You will see your report in pdf form. Click the print button, or choose

to print out your report.


You should now be able to run the report. Select the report from the menu and choose

The report will go into a queue. Wait for the report to run and then choose

You will see your report in pdf form. Click the print button, or choose File


You should now be able to run the report. Select the report from the menu and choose

to run and then choose Display

File and then Print


Citizenship Entering Citizenship Grades (Elementary)

1. From the My Gradebook page, click the blue Gradebook link for the Citizenship

class.

2. Click on the drop down Options button on the current grading period Column, and

select Enter Term ?TH

Grade Adjustments

Citizenship grades can be entered with letter grades (E,S,N, or U) or numeric grades.

3. To enter letter grades, enter the E,S,N, or U in the Adjustment Grades column and

click Save.

For numeric scores, enter the number grade in the Adjustment Amount column. Click

Save.


Entering Citizenship Grades (Secondary)

1. From the My Gradebook page, click the blue Gradebook link for the first class.

2. Click on the drop down Options button on the current grading period Column, and select

Enter Term ?TH

Grade Adjustments.


3. Enter the citizenship grades (E,S,N, or U) in the first column.

4. Enter any comments under C1, C2, or C3.

To see a list of the comment codes, click the View Comment Codes link at the top left of

the screen.

5. To edit grades in another class/subject, click the Save &

Continue Editing Grades button. When you have

completed the process for all classes, click Save & Back.


Editing Term Grades

Grade Changes After a Grade Period Closes

You must manually enter missing term (six weeks) grades because missing grades will affect

semester and final averages (if applicable). You must follow these instructions to change any

grades, assignment or term grades, or enter transfer grades once a grading period window is

closed by your campus administration. Before changing any grade, make sure you note what it

originally was because, in the event it is denied by your campus administration, you will need to

change it back to what it was by following these instructions, too.

You will know that the

window is closed if you

try to change a grade or

enter a transfer grade

and see a message of this nature at the top of the grade adjustment screen.

Follow these instructions to change grades after a

grading period is closed.

1. Adjust the display settings in the ‘Main

Screen’ of your gradebook to see the

previous Grading Period (if needed).

2. Click the drop down Options button on

the desired grading period Column, and

select Grade Posting Status for Term ?

3. On the Grade Posting Status Screen, click the Request Grade Changes

button (far right of the screen).

If you see a Complete Grade Changes button instead of the Request Grade Changes

button, it is indicating that you have previously requested changes for this class and

you are still within the time window when changes can be made.


Please be patient; it may take a little while for the next screen (illustrated below) to appear.

4. Read the Request Grade Changes window carefully, as it tells you exactly how long you

have to complete

your grade changes

for this class.

5. Enter a reason for

this grade change

request (Ex.

Missing/late papers

turned in, Transfer

grade, etc.)

6. Click Yes. You will

return to the class

grading session.

7. Click the Options button for the appropriate grading period column and select Enter Term

? Grade Adjustments.

8. Enter the new or updated average in the Adjustment Grade

Column and click the Save button.

The request will be COMPLETED WHEN YOUR Principal or designated person

approves your request. You may want to email or call them to let them know

they have a request waiting for approval.

Page 44

End of Term Grade EditsAutoposting relays term grade information from your Gradebook to the office for printing on report cards.

Educator Access Plus

Teacher’s Gradebook

Once the process is complete, the grade will print on the report card. If you understand how the system

operates, you will better understand how to avoid any discrepancies in your gradebook and on report

cards.

� Each grading period has a window which is only open for a specified period of time.

� The only data the teacher gradebook (Educator Access plus) posts to PaC is for that specific

grading period.

� It does not re-post any previous grading periods.

� A BOLD grade will affect the accuracy of semester averages printed on report cards.

� Any missing term (six weeks) grades will affect the accuracy of semester averages printed on

report cards.

� Semester averages are calculated in Terms (six weeks) three & six.

(six weeks) grades from the gradebook, not from the office

(six weeks) grades should be corrected before report cards are printed.

� When a new student enters the district, the transfer/withdrawal grades must be entered

gradebook. (See Entering New Student T

At the end of each grading term, please complete the following steps:

� Enter all assignments and scores in Skyward G

campus administrators.

� Using Edit Sheets from your office, verify that averages are correct.

If everything is correct, sign and return your edit sheets

time.


e Edits Autoposting relays term grade information from your Gradebook to the office for printing on report cards.

PaC (Point

Office –

posting



as a window which is only open for a specified period of time.

The only data the teacher gradebook (Educator Access plus) posts to PaC is for that specific

post any previous grading periods.

accuracy of semester averages printed on report cards.

Any missing term (six weeks) grades will affect the accuracy of semester averages printed on

Semester averages are calculated in Terms (six weeks) three & six. The system averages ter

(six weeks) grades from the gradebook, not from the office. This is why bold or missing term

(six weeks) grades should be corrected before report cards are printed.

When a new student enters the district, the transfer/withdrawal grades must be entered

Entering New Student Transfer/Withdrawal Grades, p.27 )

, please complete the following steps:

Enter all assignments and scores in Skyward Gradebook by the date/time designated by your

Using Edit Sheets from your office, verify that averages are correct.

If everything is correct, sign and return your edit sheets to the office. No further steps are necessary at this

CURRENT TERM (six

weeks) data is sent

automatically to the

office for report cards.


Autoposting relays term grade information from your Gradebook to the office for printing on report cards.

oint and Click)

– where the

posting takes place



as a window which is only open for a specified period of time.

The only data the teacher gradebook (Educator Access plus) posts to PaC is for that specific

accuracy of semester averages printed on report cards.

Any missing term (six weeks) grades will affect the accuracy of semester averages printed on

The system averages term

. This is why bold or missing term

When a new student enters the district, the transfer/withdrawal grades must be entered into your

radebook by the date/time designated by your

the office. No further steps are necessary at this


If Grade Adjustments are Necessary

1. Click on the drop down Options button on

the current grading period Column and

select Enter Term ? Grade Adjustments.

2. In the Grade Adjustment window, enter

the new grade in the Grade Adjustment

column and click Save.

All changes made in the Grade Adjustment window must be notated on the Edit Sheets.

Posting Grade Changes

• In order for this grade adjustment to be reflected on the Report Card you must POST the

newly adjusted grade.

You will only be able to complete this step during a Grade Posting Period.

1. Pull down the Posting tab and select Post Grades.


2. Grading Periods that are open are listed. Confirm that the correct grading period (most

likely just the current grading period is listed) and click the blue Post Grades link.

3. Changed grades will appear in red.

4. Enter any necessary comments using the C1,C2, and C3 columns. (See Entering Comments

– page 47)

*If changes in Citizenship are necessary,

o Secondary Teachers: Enter Citizenship Grades for each class in the CZ column; the Default

blanks to: drop down feature can also be used while entering citizenship grades

o Elementary Teachers: Enter Citizenship Grades in the CZ column ONLY in the Citizenship

Class; the Default blanks to: drop down feature can also be used while entering

citizenship grades

o Verify that these are correct and click Save.

• The grades will then turn green. This means that your adjusted grades have been posted

to your gradebook. You can re-post as many times as you like as long as the posting period

is still open.

• Repeat these steps for all classes that need edits.

• Sign your Edit Sheets to indicate you have verified grades, entered any necessary grade

adjustments, and posted your grades. Turn your edit sheets in to the office so they may

be referenced in the future if necessary.


Miscellaneous Entering Comments

Comments can be entered for students after the grades have been pulled and the Grade Posting

Period is open for either a Progress Report or Report Card period.

1. From the main screen of your gradebook, pull down the Posting tab and select Post

Grades.

2. You will see a list of Grading Periods that are open (most likely just the current grading

period). Confirm that it is the correct grading period and click the blue Post Grades link.

3. Enter district comment codes in the C1, C2, or C3 columns.

4. Click the blue View Comment Codes link to see a list of the district comment codes

5. Use the drop down box under C1, C2, or C3 column to post a comment for the entire

class.

6. When

comments are

complete, click

Save.


Logging out of Skyward

Gradebook

To log out of the Skyward Gradebook, always use the BackBackBackBack buttons

to go back to the Home Page.

Or, click on the Educator Access Apple iconEducator Access Apple iconEducator Access Apple iconEducator Access Apple icon or the Home PageHome PageHome PageHome Page Link.

Always click the ExitExitExitExit button in the top right corner to exit Gradebook.

Documents

Skyward GradeBook Manual June2009 - PBworkstechnologyintegrationshthornt.pbworks.com/f/Skyward+Grade+Book...Page 2 EM-S ISD Instructional Technology 2009 TABLE OF CONTENTS ... Assignment