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SMART Goals: Writing Attendance Goals
Learning Outcomes
Learners will:
Create specific, measurable goals related to attendance
Understand the process for developing and monitoring intervention plans
Know how to document in eCST
Why Does it Matter?In order to know if
we’re on the right track, we must know where we started and where we want to go.
A goal is a dream with a deadline.
-Napoleon Hill
Intervention Plan: Analyze DataAnalyze
Data
Create SMART
Goal
Deliver Focused
Intervention
Monitor Progress
Guiding QuestionsWhat do we want the student to do?Why can’t the student do this now?How is this relevant to this student’s
learning?How can we measure this skill or
behavior?
Analyze Attendance DataSources of Data
• Student Level Review
• Grade Speed• eCST• DEEDS• SchoolNet• My Reporting• ACCESSPlease see childstudysystem.com for more information
including detailed instructions for accessing specific AISD reports.
Intervention Plan: Create Goal
Analyze Data
Create SMART
Goal
Deliver Focused
Intervention
Monitor Progress
Writing S.M.A.R.T. GoalsSpecific—clearly focused; answers who,
what, where, when, etc.
Measurable—establishes concrete criteria for measuring progress
Attainable—reasonable chance of being achieved
Relevant—achievement will make a significant difference to the student’s ability to make progress
Timely—the goal has a begin date and time frames for progress monitoring and follow-up
(from the work of George T. Doran and Paul J. Meyer)
Example 1: Make it SMARTDanielle will get to school on time.
Danielle will be present in her classroom by 7:45 at least 90% of school days.
Example 2: Make it SMARTAdam will improve his
attendance.
Adam will be present in each class at least 90% of the time as measured by attendance records.
Creating Attendance Goals in eCST1. Identify area of concern—include learning impact.
2. Identify what has already been tried.
3. Write SMART goal in text box.
Danielle is frequently late to school, often by as much as 30-45 minutes which causes her to miss a significant amount of reading instruction each day. This is especially harmful because Danielle struggles with reading and is currently working below grade level in that area.
parent phone calls, parent conference, home visit from school social worker, compulsory attendance letter mailed home
Danielle will be present in her classroom by 7:45 at least 90% of school days as evidenced by teacher observation and attendance records.
Example Goal in eCST
Example Goal in eCST
Common Goal Writing ErrorsToo broad to be measurable
Too many to be manageable
Too high to be achievable
Too low to make any difference
And the Biggest Thing to Remember
The Intervention Plan is all about the INTERVENTIONS, not the goal.
The purpose of the goal is to measure the student’s response to your interventions.
Without good, quality interventions, implemented with fidelity, the goal is meaningless.
InterventionsResearch- or evidence-based Directly linked to goalNot just a location (dropout specialist,
tutoring, etc.) What happens during that time?
Multiple interventions usually support one goal
Interventions can change even if goal remains the same
Attendance InterventionsFamily Engagement—phone calls, Taking Care of
Business, Connecting the Dots, notesAttendance Contracts—agreement by student that
they will meet specific attendance criteria, usually with incentives for progress shown
Home Visits—periodic check in by school staff (counselor, dropout specialist, social worker, administrator) when student is absent
Mandatory Tutoring—student is assigned after school or Saturday tutoring to recoup skills and hours missed
Other—any appropriate interventions that don’t fit into the drop down categories.
Documenting Interventions
Documenting Interventions
I Have a Goal and Intervention Plan—Now What?
Intervention Plan: Instruction
Analyze Data
Create SMART
Goal
Deliver Focused
Intervention
Monitor Progress
Attendance InterventionsCheck in/Check outSuccess ChartAttendance ContractBack and Forth JournalPartner with CISFocus GroupParent EngagementTutoringSaturday SchoolSocial Service
Specialist Involvement
Connecting the DotsTaking Care of BusinessParenting ResourcesPhone calls home
(structured plan)Positive Notes HomeAlternative Learning
PathwaysCounselingCommunity Service
Multiple InterventionsMultiple interventions can support one goal.Consider using one intervention to teach or
prevent and another to reinforce.
Intervention Plan: Monitor Progress
Analyze Data
Create SMART
Goal
Deliver Focused
Intervention
Monitor Progress
Progress Monitoring Measure progress toward goal regularlyDocument progress by entering monitoring
dates on the PM section of the attendance intervention
Review progress regularly (3-9 weeks)Adjust interventions as needed based on data- Frequency- Intensity- Duration
Develop new intervention if needed
Documenting PM in eCSTClick on Intervention tab and find the goalClick on “PM” for Progress MonitoringEnter monitoring intervals (choose dates) and
“Save”
Documenting PM DataFor each monitoring interval, eCST will
calculate the number of:Unexcused absencesUnexcused tardiesPeriod unexcused absencesPeriod unexcused tardies
Okay. I’ve created a goal, provided
interventions, and collected data.
What now?
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Intervention Plan: Analyze Data
Analyze Data
Create SMART
Goal
Deliver Focused
Intervention
Monitor Progress
Review Data (3-9 weeks)Review progress monitoring dataReview fidelity of implementationMay increase/decrease frequency,
durationMay add additional interventionMay change current interventionMay discontinue intervention if
attendance problems are resolved
If Insufficient Response ContinuesRefer to Child Study Team
(CST)Make request through eCST
(Service Tracking)CST will meet to:
- Review current interventions- Review progress monitoring
data- Consider possible additional
interventions- Consider possible referrals
(SSS, PSS, DPS, truancy filing, etc.)
For Additional Help and Information
Dropout Prevention SpecialisteCST Resource LinksChild Study System FacilitatorSocial Service SpecialistParent Support SpecialistCST Chair or TeamCampus SpecialistAttendance ClerkOther Colleagues
Child Study System website—childstudysystem.com