SOLICITATION, OFFER, ACCEPTANCE, AND SOLICITATION, OFFER, ACCEPTANCE, AND AWARD 1. Date Solicited December

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  • SOLICITATION, OFFER, ACCEPTANCE, AND AWARD 1. Date Solicited

    December 3, 2014 2. Solicitation Number

    RFQ-214-09-045-SVC 3. Type of Solicitation

    RFQ 4. Date of Award

    5. Contract Number

    6. Issued By:

    7. Mail Or Hand Deliver Bids/Offers To: 8. Due date for bids/offers:

    01/16/2015 University Health System Attn: Purchasing Department Solicitation: RFQ-214-09-045-SVC 9. Time Due for

    bids/offers:

    2:00 PM CST 355-2 Spencer Lane San Antonio, TX 78201

    SOLICITATION (Eastside Clinic Design) 10. Sealed proposals – an original, (signed in blue ink) one (1) copy and five (5) flash drives for furnishing the services in the Schedule will be received at the place, date, and time specified in Items 7, 8 and 9. Proposals received at any other location or after the due date and time specified will be disqualified. Awards are posted on the University Health System (Health System) website at www.UniversityHealthSystem.com/bid-archive. Respondents may NOT contact any Health System employee or representative regarding this solicitation. All contact must be made through the Purchasing Department. All proposals are subject to all terms and conditions attached to this solicitation. Any additions, changes or deletions to any part of this solicitation, including the terms and conditions hereto attached, may render your proposal non-responsive and disqualify you from the solicitation process. 11. A. For information contact: Karen Krueger

    B. E-mail: Karen.krueger@uhs-sa.com

    C. Telephone No. 210-358-9108

    D. Fax No. 210-358-9145

    OFFER (All information must be filled in completely by bidder or your bid may be disqualified) 12. In compliance with the above, the vendor agrees that if this proposal is accepted within 120 calendar days from the date of receipt for offers specified above, the vendor will furnish any or all services/items at the prices offered, delivered at the designated point(s), and within the time specified in the schedule.

    13. Acknowledgement of Amendments: In the event of an amendment(s) to this solicitation, the amendment document will be posted under this solicitation at www.UniversityHealthSystem.com/bids five days before the bid close date. Vendor acknowledges receipt of the following amendments/addenda: ________________________ Acknowledgement of all amendments is mandatory. Omission may render your proposal non-responsive. 14. Discount for Prompt Payment: 10 Calendar Days 20 Calendar Days 30 Calendar Days __ Calendar Days ___________% ____________% ___________% ___________% 15. Size of Business: Small Large * Provide any Certifications, if available, and complete the attached Vendor Questionnaire.

    16. Type of Ownership: Minority Owned Woman Owned Veteran Owned Disadvantaged(SDB) HUB Not Applicable

    17. Name and Address of vendor Company Name _________________________________ Contact Name _________________________________ Address _________________________________ City, State & Zip _________________________________ Telephone No. _________________________________ Fax No. _________________________________ E-mail address: __________________________________

    18. Name and Title of Person Authorized to Sign Offer (Failure to sign shall result in rejection of offer)

    Print Name _________________________________________ Title _________________________________________

    Signature * _________________________________________

    Original must be signed in Ink.

    Date _________________________________________

    * By affixing your signature you certify that you have authority to bind your company to the pricing, terms and conditions contained herein.

    ACCEPTANCE AND AWARD (to be completed by University Health System) 19. Acceptance of the following items:

    _______________________________

    ________________________________

    20. Term of the contract:

    _____________________

    _____________________

    21. Amount of Award: $ __________________

    23. University Health System:

    ______________ Felix Alvarez, Executive Director, Procurement Svcs.

    22. Accounting & Appropriation:

    __________________________

  • Company Name: _____________________________________________________ RFQ-214-09-045-SVC Page 2 of 27

    BEXAR COUNTY HOSPITAL DISTRICT

    RFQ 214-09-045-SVC DUE: January 16, 2015 @ 2:00PM CST

    Professional Design Services for the University Health System Eastside Clinic

    ____________________________________________________________________________

    TABLE OF CONTENTS

    I. INVITATION TO RESPOND

    II. INSTRUCTIONS

    A. Important Bidding Instructions B. Additional Terms and Conditions C. Business Associate Information D. Proposal Format E. Evaluation and Selection Criteria F. Decision Criteria Award Matrix G. Respondent Checklist H. Respondent Question Form

    III. COMPANY RESPONS - Scope of Work

    IV. 4. 0 Statements of Qualifications V. 5.0 Format of Statement of Qualifications VI. 6.0 Decision Matrix

  • Company Name: ____________________________________________ RFQ-214-09-045-SVC Page 3 of 27

    BEXAR COUNTY HOSPITAL DISTRICT

    RFQ 214-09-045-SVC DUE: January 16, 2015 @ 2:00PM CST

    Professional Design Services for the University Health System Eastside Clinic

    ____________________________________________________________________________ I. INVITATION TO RESPOND

    The Bexar County Hospital District d/b/a University Health System, herein after ‘the Health System,’ is a political subdivision of the State of Texas, and is a nationally-recognized academic medical center owned by the people of Bexar County. The Health System is San Antonio’s only Magnet healthcare organization. Magnet is a designation of the American Nurses’ Credentialing Center and is the “gold standard” of excellence in patient care. Accredited by The Joint Commission, the Health System serves as the primary teaching locations for The University of Texas Health Science Center at San Antonio and is in the top one percent of the country for going “paperless” with electronic medical records. Since 2008, the Health System has been included among the American Hospital Association’s list of the 100 Most Wired Hospitals and Health Systems. Clinical locations include University Hospital, a 700+-occupied bed acute care hospital and South Texas’ Lead Level I trauma center; 16 clinics throughout Bexar County providing primary, specialty, and preventive health services; and four outpatient dialysis centers. University Health System is the joint owner of San Antonio AirLIFE, one of the nation’s most recognized emergency air medical transport services. Subsidiary organizations of the Health System include Community First Health Plans, a nonprofit HMO, and Community Medicine Associates, a nonprofit physician practice. Learn more online at www.UniversityHealthSystem.com. As a recognized leader in healthcare, the Health System is committed to Supplier Diversity. The Health System will make every effort to ensure that Diverse Vendors such as Small, Minority, Women, Veteran, and/or Disabled Individual-Owned Business Enterprises (SMWVDIBE) are provided the maximum practicable opportunity to participate as a supplier, vendor, or contractor for products and/or services provided to the Health System.

    The Health System is requesting sealed proposals for Professional Design Services for the University Health System Eastside Clinic contract.

    Respondents must submit proposals according to the Specifications and Standard Purchasing Terms and Conditions contained herein. Pricing will be negotiated up front and will remain firm and fixed throughout the contract term.

  • Company Name: ____________________________________________ RFQ-214-09-045-SVC Page 4 of 27

    Respondents are invited to submit proposals (one marked ORIGINAL and one (1) copy for this project. Must also submit five (5) separate flash drives. All information required in this solicitation shall be furnished or the response may be deemed non-responsive. The respondent shall print or type his or her name and manually sign the Solicitation, Offer, Acceptance, and Award page section 18, and Bid Schedule (if applicable).

    Solicitation responses shall be enclosed in a sealed envelope/package. The name and address of the vendor, the date and hour of the opening, solicitation number, and title of the solicitation must be marked on the outside of the package. Any costs incurred during the development, preparation, and submission of solicitation responses shall be borne solely by the respondent. Proposals will be received at the following location:

    University Health System - Business Center

    Purchasing Department 355-2 Spencer Lane, 2nd Floor

    San Antonio, TX 78201

    Submissions must be received no later than 2:00 P.M. January 16, 2015. Any submission after 2:00 P.M. will be returned to the