SPECIAL MEETING MINUTES CUMBERLAND COMMUNITY … · 1/7/2016 · The special called meeting of the Cumberland Community Improvement District Board was called to order at 7:31 a.m

SPECIAL MEETING MINUTES CUMBERLAND COMMUNITY IMPROVEMENT DISTRICT

Thursday, January 7, 2016 MEMBERS PRESENT Tad Leithead John Shern Connie Engel Mike Plant Mason Zimmerman Barry Teague (Due to health via speakerphone so that he could hear the proceedings in the meeting room and those in the meeting room could hear him) Bob Voyles (Absent from the jurisdiction via speakerphone so that he could hear the proceedings in the meeting room and those in the meeting room could hear him) EXECUTIVE DIRECTOR Malaika Rivers LEGAL COUNSEL Lynn Rainey COBB CHAMBER OF COMMERCE David Connell Melissa Crook Bryan Bebout Kyethea Clark Roxanne Plummer Mike Winters JACOBS Vinay Uchil OTHERS PRESENT Mike Boyce, Citizen Dan Klepal, AJC J.K. Murphy, Citizen Ricky Leroux, MDJ The special called meeting of the Cumberland Community Improvement District Board was called to order at 7:31 a.m. on Thursday, January 7, 2016 at the Cobb Chamber of Commerce, 240 Interstate North Parkway, Atlanta, Cobb County, Georgia, pursuant to legal notice. A quorum was present in person. Chairman Leithead presided. Chairman Leithead stated the purpose of this meeting is to consider providing CCID funding towards the construction of the pedestrian bridge across I-285 that would connect the Cobb Galleria Authority with the development that includes The Battery and SunTrust Park. CCID funding would go to the span of the bridge that’s above or on the public ROW. The CCID Board is not meeting today to take a position on parking, nor approve the design or budget of the bridge. The CCID’s contribution would be $5M towards construction of the bridge. Chairman Leithead supports this initiative because of pedestrian safety and connectivity (connecting two major business centers). The CCID would be working in partnership with Cobb County and the CCID will not be

SPECIAL CCID Minutes January 7, 2016 Page 2 of 3 approving the bridge. The two entities that have approval rights over the bridge are Cobb County and Cobb-Marietta Coliseum and Exhibit Hall Authority. Both entities will be meeting in the coming weeks to decide whether to approve the bridge for construction. The CCID’s $5M is a contingent commitment assuming the bridge goes forward. Chairman Leithead presented Board members with a cash flow projection on how the CCID intends to fund this request. The CCID made an initial $10M commitment to governmental facilities associated with development of the public ballpark and the CCID is half-way into that commitment (making two $2.5M installment payments with two years to go). The cash flow projection reflects that should this be approved there would be two more $2.5M yearly payments added that would occur in 2018 and 2019. The CCID could provide this funding without tapping into the line of credit. Mr. Shern made a motion to contribute $5M to Cobb County for a portion of the construction cost of a bridge across I-285 to provide the public safe pedestrian movement between the Cobb-Marietta Coliseum and Exhibit Hall Authority property areas, with the County determining the exact landing points on property it owns or upon which it has an easement, contingent upon construction beginning by December 1, 2018, with $2.5M to be paid by December 31, 2018, and $2.5M to be paid by December 31, 2019, and with the further understanding that this motion is not intended to address any issue related to parking facilities. Mr. Plant seconded the motion. Board members discussed the merits of the CCID funding. Board member Mr. Zimmerman stated that this is a complicated matter and there are a lot of answers we don’t know, but the CCID should participate. He stated this commitment is not any different than any other project commitment. He then discussed the following methodology for his decision making.

1. Is it good for the CCID? Are we better off with it than without it? Yes, for public safety and what it could do for public and private owners. All stakeholders would benefit from this project.

2. Is it likely to happen in a timely fashion if the CCID does not participate? No, the CCID has been a catalyst for seeding projects since inception. The CCID could expedite this project.

3. Will the CCID receive reasonable leverage on the investment that will be made? At a minimum it would be a 2:1.

4. Is there is a conflict of interest? No, Mr. Rainey has done a good analysis on that. It is what the CCID does and has done. There is nothing in the Battery project that is contingent upon this bridge.

5. Can the CCID afford it? Yes, Ms. Rivers provided the financials to prove that it is a reasonable investment.

Mr. Zimmerman supports the motion. Board member Shern stated this is consistent to what the CCID has done for the last 20 years. Board member Teague stated he is not in favor of this motion for two reasons: 1) the CCID has already committed $10M towards the Braves development and 2) it will put a financial strain on the CCID. Board member Voyles stated back in the early 1980’s the Cumberland arena was a horrible market to maneuver and one of the reasons the CCID was formed to improve access all around I-285, I-75, etc. The result has been vehicular access which has been positively affected, but the area now is trying to play catch up with pedestrian improvements. The pedestrian connectivity, from a safety standpoint, and also from a prudent business standpoint, merits connecting one major node with another major node, both which include major county investments, one the stadium and the other is the Cobb Galleria convention facility right across the interstate. When we look back 20 years from now, he believes this investment will prove itself out in a major way. We do a lot of good things in the CCID. This is one of those investments that he thinks will have both near-term and long-term positive impacts. Mr. Voyles is comfortable with the financials and in support of the motion.

SPECIAL CCID Minutes January 7, 2016 Page 3 of 3 Board member Engel stated that she represents Childress Klein Properties. She thinks the connection is good. The property owners of the office buildings need to be clear that fans would not be able to utilize the office building parking decks. She said she is uncomfortable with the speed of this vote. Ms. Engel went on to state she will not vote in favor today for the bridge funding not because she is opposed to the bridge concept, but because there is not enough information. Board member Plant stated that he takes a little exception to what Mr. Teague said about the CCID having already given $10 million “to the Braves”. In his mind, this bridge has very little to do with the Braves. Mr. Plant went on to state that he regrets the fact that the Braves have become a lightning rod for a pedestrian bridge. The Braves play 81 games a year and there are 365 days in a year. Fifteen months from now, there’s no one around this table that can deny that there are thousands of new apartment units north of the Braves stadium site going online, the Galleria office has tens of thousands of employees, (and) the convention center — Mr. Plant has heard from all of their leadership — they’re already getting a lot more activity for conventions in 2018, 2019, 2020 and beyond. Why? Because the Braves have become the catalyst for people saying, there’s something else to do in the Cumberland area. It’s not just 81 baseball games a year. There are thousands of people every week of the year that are going to try to go from north to south, back and forth. So the pedestrian bridge is good for everybody. It would be irresponsible for the CCID not to help provide a safe way for pedestrians to get around. Mr. Plant went on to state he thinks it is pretty clear that knowing for the next 30-plus years, and probably well beyond, people are going to find a way to walk back and forth, and they’re going to do it in a really unsafe way if there is no bridge. Mr. Plant stated he is completely in support of the pedestrian bridge and thinks this is a solution to connectivity for the Cumberland area.

Chairman Leithead called the question and the motion passed 5 to 2 with Ms. Engel and Mr. Teague opposed. ITEMS FOR APPROVAL

A. Minutes: Mr. Shern made a motion to approve the December 10, 2015 Minutes of the CID Board. Mr. Zimmerman seconded the motion which was unanimously approved.

OTHER BUSINESS The next regular board meeting is scheduled for the same location on January 28, 2016 at 7:30 a.m. There being no further business, the meeting was adjourned at 8:05 a.m.

Approved by the Board this _______day of

_________________________, 2016

_______________________Secretary

MEETING MINUTES CUMBERLAND COMMUNITY IMPROVEMENT DISTRICT

Thursday, January 28, 2016 MEMBERS PRESENT Tad Leithead John Shern Connie Engel Barry Teague Bob Voyles Mason Zimmerman EXECUTIVE DIRECTOR Malaika Rivers LEGAL COUNSEL Lynn Rainey COBB CHAMBER OF COMMERCE David Connell Melissa Crook Sharon Mason Bryan Bebout Kyethea Clark Roxanne Plummer Mike Winters COBB COUNTY

Chairman Tim Lee Jim Wilgus Karen Matthews Jason Gaines JACOBS Jeff Woodward Vinay Uchil OTHERS PRESENT Chris McCoy, Cumberland Mall Alisha Smith, ARCADIS Chris Kingsbury, ARCADIS Kerry Davidson, Fairlead Peter Hortman, AECOM Patricia Rice, Terrell Mill Community Assoc. Sheri George, Terrell Mill Community Assoc. Kori Stokes, EpiCity/Powers Ferry Business Park Milton Dortch, Stowers & Company Bill Elliott, Adopt-A-Highway William Jones, Adopt-A-Highway Joshua Gensicke, Adopt-A-Highway Ron Sifen, Vinings

The January meeting of the Cumberland Community Improvement District Board was called to order at 7:34 a.m. on Thursday, January 28, 2016 at the Cobb Chamber of Commerce, 240 Interstate North Parkway, Atlanta, Cobb County, Georgia, pursuant to legal notice. A quorum was present. Chairman Leithead presided. ITEMS FOR APPROVAL

1. Minutes: Mr. Zimmerman made a motion to approve the January 7, 2016 Minutes of the CID Board. Mr. Teague seconded the motion which was unanimously approved.

2. Approval of Financial Statement: After making the Treasurer’s Report, Mr. Teague made a motion to approve the December Financial Report (Exhibit A) as presented and the invoices and cash disbursements as presented (Exhibit B). Ms. Engel seconded the motion which was unanimously approved.

CHAIRMAN’S REPORT: BIG PICTURE Chairman Leithead reported there is nothing in the legislative session that affects the CCID this year. The major issues this year is education and horseracing. The session is projected to be short. Chairman Leithead stated on Tuesday evening, the CCID presented its annual report in junction with Town Center CID and Marietta CID. It was a powerful message to the Commissioners. Cobb Commission Tim Lee thanked the CCID for the report.

CCID Minutes January 28, 2016 Page 2 of 4 EXECUTIVE DIRECTOR’S REPORT: A. Real Estate Activity: Investment, Sales, Land Use & Residential: Ms. Rivers reviewed the Investment Sales,

Land Use and Residential collaterals. Through December 30, 2015 the total value of permits in the CCID is $117M (nearly $82.3M of that is commercial or CCID taxable). This makes up 35% of Cobb County’s total commercial permit value in 2015. The CCID saw properties selling on average for 125% above tax assessor values in 2015. There is a steady increase in the value of the CCID’s property. There continues to be an uptick in residential units zoned in the CCID. There are 6,780 dwelling units/13,560 new residents coming into the area.

B. Financials: Tax Digest Collections, Top Tax Payers, Tax Parcel Overview & Tax Parcel Overview Map: Ms. Rivers stated the CCID ended the calendar year with $5,597,763 ($206,200 more than projected; 3.68% increase over 2014) in net revenue. The CCID is trending in an upward direction.

C. Work Program: CID Open Projects & Cobb County Initiated Projects: Ms. Rivers stated the CCID has 24 projects in the total work program and is valued in excess of $230M. $131M is under construction and so far the CCID has received outside commitments of $141M towards those projects. The CCID has also committed $47M to those projects and there is a $42M funding gap which CCID staff continues to work on closing the gap. The sister story to the CCID’s work program is the County’s efforts. The County has been working very diligently over the past few years to put together capital projects that are meeting the growth needs of this community. Ms. Rivers referred Board members to the Cobb County Initiated Projects sheet which is prepared with the help of Cobb DOT Interim Director Jim Wilgus. There is a lot of activity coming into this market the end of the first and beginning of second quarter.

D. Current Issues/Activities/Requests 1. 2015 Project Close-Outs: Ms. Rivers reported the CCID just closed out another fiscal year and will be

returning $451K ($275K of that was in annual contracts and the rest in some capital projects) back to the general fund.

2. Updated Cash Projections: Ms. Rivers stated that at the Special Called meeting on January 7th, the discussion was on a particular capital improvement project and at that point Ms. Rivers had shown the Board what its impact would be on the CCID’s cash management and September 2017 would be the low point with approximately $730K left in the bank. Over the past few weeks, CCID staff has been working on closing out projects, looking at payment schedules, and received a reimbursement for a project. The CCID is now to the positive instead of the CCID’s low point being $730K it is now up towards $1.8M. The CCID is moving in the right direction. Chairman Leithead and Ms. Rivers thanked staff for their hard work.

3. Adopt A Highway Presentation: Bill Elliott, National Director of Sales and Marketing, and William Jones, National Director of Business Development gave Board members a presentation of the Adopt A Highway Program. Adopt-A-Highway Maintenance Corporation (AHMC) has partnered with state DOTs for over 25 years. AHMC program stated that GDOT has denied sign permitting in CID areas because CID’s have maintenance programs in place already with GDOT. GDOT has stated AHMC needs to obtain permission from CCID to work along state roads within our district. AHMC’s work has contributed to the removal of over 4.5M pounds of trash across the 22 states they do business in. For each sign sponsored, a portion of the proceeds pay AHMC crew members to clean up trash along their one mile sponsored areas. The trash that is collected is sorted at local recycling plants and it is either

CCID Minutes January 28, 2016 Page 3 of 4

recycled, reduced, and reused or properly disposed. For each segment sponsored, one litter removal sign with sponsor recognition panel is placed on the shoulder of the freeway, facing traffic within one-mile segments. The goal for presenting to the CCID is to enhance the already successful CCID district by providing regular highway litter removal between the interchanges (I-75/I-285) that are already being maintained. The CCID is the first CID that AHMC has approached for this program. If approved, this would be the framework that other CID’s could use moving forward. Program elements were defined as: • Adopt-A-Highway Maintenance Corporation (AHMC) would secure corporate sponsors to

provide funding for program. • Each sponsor would be in place for a 2 year term and have the option to renew. • AHMC would clean and remove litter monthly from the areas that are sponsored. • The sponsor would receive a recognition panel on the highway. • The CCID would receive a recognition panel at the top of the ramp (1 per sponsorship sold along

the highway). Board members discussed that this could be a cost effective way to keep areas within the CCID looking presentable and would like Ms. Rivers and Kyethea Clark to investigate a plan and discuss possible framework. Mr. Lynn Rainey, Legal Counsel, stated the CCID has a Mowing & Maintenance Agreement with GDOT. The CCID will consider how this program could complement what the CCID already has, and will consider the impact of AHMC signage in the district. Ms. Rivers will bring more information back to the Board in February.

E. Operations 1. Capital Improvement Projects Performance Project: Kyethea Clark, Operations Manager, gave updates

on: Windy Hill / I-75 Interchange DDI, US 41 Widening & Trail, Street/Ped Lighting & Mast Arms Project (various routes), Cumberland Boulevard Bridgescape, Bob Callan Trunk Trail Ph. II A, Riverwood Parkway Streetscape, and Terrell Mill Connector. Ms. Rivers updated Board members on the Cumberland Blvd Bridgescape budget overrun. It is likely there will be an increase to the expected budgetary needs in order to get the project completed. In mid-February, GDOT will be opening bids and the CCID will then know what the cost will be. The project will then be able to proceed to construction shortly assuming all the funding is put together. The CCID still has federal funds attached to this project. There is not another opportunity to ask GDOT to switch the federal funds to another project. GDOT has already deferred this project for years and if the CCID doesn’t use the money it will be gone. Construction and material costs are very expensive. Once the new number is determined, Ms. Rivers will let the Board know, which should be before the February meeting. Board members then discussed possible illumination for the bridge, which is not in the current plan, but could be retrofitted.

Other Updates: Ms. Clark reported the Bike Plan study has been kicked off and a decision from ARC on the Blueprint Cumberland 3.0 application should be announced soon. Ms. Rivers stated, even if the

CCID Minutes January 28, 2016 Page 4 of 4

CCID does not receive the grant from ARC, it is still an important initiative for the CCID to move forward with. It would be a valuable effort not only to give the CCID an understanding of cultural, residential, and jobs to housing, but also come up with a capital improvement project list that will help to replenish the CCID’s work program. The Board recognized that the Terrell Mill Connector has been fully funded without CCID dollars and is moving forward.

F. Communications & Outreach: Ms. Rivers thanked Ms. Plummer and Mr. Bebout for their hard work

during staff transitions. Ms. Rivers has extended an offer for the Outreach Manager position and who begin April 4th.

Cobb County Issues & Updates Mr. Wilgus gave project updates on Cobb Parkway at Intersection 285 through Windy Ridge (4 projects) – bidding opened today. Starting today, one westbound lane on Windy Hill Road will be closed across the I-75 bridge overpass as work continues on the DDI. This lane closure will cause significant delays for all traffic heading westbound. Due to this, Board members were interested in knowing what type of communication process is being used to make sure stakeholders are aware of the transportation activity in the area. The CCID is working in partnership with Cobb County to make timely announcements. Ms. Plummer stated that Mr. Bebout sent out communication through various social media outlets. Mr. Wilgus went on to report as part of the rebranding for CCT; all the bus stops will be replaced system wide later this year. Cobb Commission Chairman Tim Lee thanked the CCID for our relationship and to keep things moving forward. OTHER BUSINESS David Connell, President & CEO of the Cobb Chamber, stated Chairman Leithead received an appreciation award at the Chamber’s Annual Dinner last Saturday. Mr. Connell went on to read the script from Saturday night. Board members thanked Chairman Leithead for his service.

The next regular board meeting is scheduled for the same location on February 25, 2016 at 7:30 a.m. There being no further business, the meeting was adjourned at 8:40 a.m.


_________________________, 2016

_______________________Secretary


Thursday, February 25, 2016 MEMBERS PRESENT Tad Leithead John Shern Connie Engel Barry Teague Bob Voyles Mason Zimmerman EXECUTIVE DIRECTOR Malaika Rivers LEGAL COUNSEL Lynn Rainey COBB CHAMBER OF COMMERCE David Connell Melissa Crook Bryan Bebout Kyethea Clark Slade Gulledge Roxanne Plummer Mike Winters Philip Brooks

COBB COUNTY Jim Wilgus Karyn Matthews JACOBS Jeff Woodward OTHERS PRESENT Lee Johnson, ServisFirst Josh Winter, Winter Design Chris Rideout, Croy Engineering Chris McCoy, Cumberland Mall Holly Quinlan, Cobb Travel & Tourism Lindsey Burruss, Cobb Travel & Tourism Peter Hortman, AECOM Sheri George, Terrell Mill Community Assoc. Kori Stokes, EpiCity/Powers Ferry Business Park Milton Dortch, Stowers & Company Richard Vera, Georgia Commute Options Buddy Gratton, Moreland Altobelli Sammy Powell, Long Engineering Ron Sifen, Vinings Ricky Leroux, MDJ

The February meeting of the Cumberland Community Improvement District Board was called to order at 7:33 a.m. on Thursday, February 25, 2016 at the Cobb Chamber of Commerce, 240 Interstate North Parkway, Atlanta, Cobb County, Georgia, pursuant to legal notice. A quorum was present. Chairman Leithead presided. ITEMS FOR APPROVAL

1. Minutes: Mr. Zimmerman made a motion to approve the January 28, 2016 Minutes of the CID Board. Mr. Shern seconded the motion which was unanimously approved.

2. Approval of Financial Statement: After making the Treasurer’s Report, Mr. Teague made a motion to approve the January Financial Report (Exhibit A) as presented and the invoices and cash disbursements as presented (Exhibit B). Ms. Engel seconded the motion which was unanimously approved.

EXECUTIVE DIRECTOR’S REPORT: A. Real Estate Activity: Investment, Sales, Land Use & Residential: Ms. Rivers reviewed the Investment Sales,

Land Use and Residential collaterals. Through February 19, 2016 the total value of permits in the CCID is $39M (nearly $36M of that is commercial or CCID taxable). This makes up 95% of Cobb County’s total commercial permit value to date in 2016. There continues to be an uptick in residential units zoned in the CCID. There are 6,780 dwelling units/13,560 new residents coming into the area.

B. Financials: Tax Digest Collections, Top Tax Payers, Tax Parcel Overview & Tax Parcel Overview Map: Ms. Rivers reported 2015 has been closed out and April is when the county will be communicating to the taxing authorities about the preliminary tax digest. Ms. Rivers reviewed the Top Tax Payers in the district.

CCID Minutes February 25, 2016 Page 2 of 5

Board member Shern discussed expanding the CCID’s boundaries up to Delk Road. Years ago conversations were had with the county, but Ms. Rivers will elevate the conversation again with Commissioner Ott.

C. Work Program: CID Open Projects & Cobb County Initiated Projects: Ms. Rivers stated the CCID has 24 projects in the total work program and is valued in excess of $236M with $130M under construction. So far the CCID has received outside commitments of $145M towards those projects. The CCID has also committed $49M to those projects and there is a $40M funding gap which CCID staff continues to work on closing. There is a lot of infrastructure activity coming into this market over the first and second quarters. Over the next two to four months there will be approximately five projects headed to construction. Ms. Rivers referred Board members to the Cobb County Initiated Projects sheet which is prepared with the help of Cobb DOT Interim Director Jim Wilgus. Ms. Rivers will begin working on a new format for the Cobb County Initiated Projects list to better mimic the CID’s work program spreadsheet.

D. Current Issues/Activities/Requests 1. Cobb Pkwy Beautification Design ($52,250 Design Request for Winter Landscaping): Ms. Rivers

reported staff is requesting that a portion of the budget savings (about $52K of the $493K total) remaining in the Akers Mill Streetscape project be shifted over to Cobb Parkway. Given the different planning and delivery years of the Cobb Pkwy streetscape north of Akers Mill and the current delivery of the one taking place through the widening project south of Akers Mill, there is an aesthetic disconnect along Cobb Pkwy. Given that Cobb Pkwy is the community’s most visible corridor, staff requested a proposal from Josh Winter, Winter Design, to design a more cohesive look along Cobb Pkwy from I-285 south to the river. It would cost $52,250 to design and to take through permitting. The goal is to address opportunities for more seamless aesthetics while keeping in mind existing hardscape and landscape treatments and available budgetary resources. Mr. Winter’s design also includes the slope on the west side of Cobb Pkwy upon which there is a public easement. The schedule includes two months of design (soft and hardscape) and another two months for permitting through GDOT. Staff will be coordinating that timing with CMES, the firm constructing the Cobb Pkwy Widening road project, in order to coordinate this aesthetic enhancement effort with their budget and schedule. Jeff Woodward, Jacobs, also discussed the slope. GDOT has a permanent easement to maintain the slope. Conversations have been had with GDOT and they are okay with the CCID moving forward, but the CCID could be in jeopardy in the long run if GDOT wants to come back and do something with that piece of property. Board members discussed the scope of the project and all were in agreement that they want the area to look nice. Chairman Leithead stated the design would be completed in the fall and then the next steps would be to find out the cost of the installation and find out what is in the existing project budget. Ms. Engel made a motion to approve $52,250 for Winter Design, LLC to design landscape improvements for Cobb Parkway Corridor from I-285 south to the river and the slope on the west side of Cobb Pkwy. Mr. Voyles seconded the motion which was unanimously approved.

2. On Call Professional Services Agreement Approval (Winter Design, LLC): Ms. Rivers stated later this year staff will be updating and extending the On Call Professional Services list. This process could take approximately 8 months. However, until that exercise is complete, the CCID will need to extend professional services agreements as needed. One such is Winter Design, LLC. Mr. Rainey’s recommendation is to change the definition of the Term so that it continues until the CCID terminates the agreement. Mr. Teague made a motion to approve the changes to the On Call professional services agreement as stated above. Chairman Leithead seconded the motion which was unanimously approved.

3. 2015 Annual Report: Ms. Rivers distributed the 2015 Annual Report. Ms. Rivers noted a couple of highlights - commercial property owners hold 61 percent of Cumberland’s real estate value, but claim only one-third of the land. Given the market’s accelerated growth, Cumberland will add another $1.9 billion in real value in the next nine years, one-third of the time it took to capture the last $1.9 billion.


Digital and hard copies available for distribution. This is a good report to supply to property owners. Board members congratulated Ms. Rivers on a great report.

4. Other: Akers Mill Ramp Project update: Ms. Rivers is still waiting on the design team to get the costing plan which will revise the budget numbers associated with the ramp. The intention is to have the progress report presentation for the Board at the March board meeting. Ms. Rivers went on to state staff is still working with potential funders, and working with GDOT on design. There is another funding opportunity that just got released, in that the Feds have put a call out for projects with TIGER funding. TIGER is a grant program and in the past the projects that are eligible must have regional or national significance (must be impactful projects). Projects had to be in the $50M-$100M range in order to apply for this grant program. With the new FASTACT, which is the new transportation bill, the Feds have changed some of the requirements of TIGER. Projects that are much smaller can now apply with a minimum $5M and maximum request of $100M. The CCID is not an eligible sponsor of the project, but Cobb County government is an eligible sponsor. Chairman Lee and Commissioner Ott have agreed to have Cobb County act as the sponsor. Ms. Rivers will ask Jacobs to prepare the application. CCID staff is pursuing all funding angles. The Feds will probably not make an announcement until the fall. Board member Zimmerman stated the target date for this project is August. Chairman Leithead went on to state this is a complicated project and hopes to identify a few new funding sources. The August deadline is driven by the fact if the CCID does not continue with the design then it will not be included in the project deadline. Funding must be in place. Commercial Real Estate Value & Growth Expert Survey: Ms. Rivers stated three years ago she reached out to some commercial real estate experts and asked what they believe the development was going to be each year going forward in order to project the CID’s future revenues. This was immediately done after the Braves made their announcement. Ms. Rivers will be redoing that exercise through a survey and will be reaching out to those that are familiar with Cumberland’s office, retail, hotel and multi-family. This will help update the CCID’s revenue projections moving forward. Ms. Rivers hopes to distribute the survey within the next week and the data will be ready for consumption in the next 30 to 60 days.

E. Operations 1. Capital Improvement Projects Performance Project: Kyethea Clark, Operations Manager, gave updates

on: Windy Hill / I-75 Interchange DDI, Windy Hill East & West Side Road Improvement, US 41 Widening & Trail, Street/Ped Lighting & Mast Arms Project (various routes), Cumberland Boulevard Bridgescape, Bob Callan Trunk Trail Ph. II A, Riverwood Parkway Streetscape, Terrell Mill Connector and I-285 Pedestrian Bridge.

2. Plans & Studies Update a. Bike Master Plan Update: Ms. Clark reported the Bike Master Plan study is moving forward

and the consultants from PATH Foundation are preparing for the advisory group meeting that will be held in April.

Blueprint Cumberland 3.0 Update: Ms. Clark reported that the CCID did receive notice from the ARC that it was not selected for funding, so CCID staff is looking at ways on how to proceed. The reason for not being selected is because the CCID completed an internal ten year update back in 2011 and ARC is considering that sufficient as a ten year update. ARC is suggesting the CCID do a internal five year update. Ms. Rivers is disappointed in this announcement as the area has changed dramatically since the last update. The CCID could do an internal minor update that will keep the CCID eligible for future LCI funds, but it would not allow the CCID to study the various areas that the CCID needs to understand which really is


the benefit of Blueprint Cumberland. When the effort was first launched back in 2000, it allowed the CCID to look at jobs to housing ratio, cultural assets, offices, land uses and spawned other studies to help make decisions for projects and engagements. Ms. Rivers asked Board members for their feedback on what they would like to do moving forward – 1) do an internal minor update (to keep the CCID eligible for LCI funds; 2) or fund it with CCID funds (not a small process and would cost approximately $150K and would take 12-18 months to complete). The benefits of the study allows the CCID to understand which areas need more attention and the future vision of the area. It will also give stakeholders a roadmap in terms of what Cumberland should look like. Chairman Leithead stated it behooves the CCID to complete the study to have a collected vision whether the ARC pays for it or the CCID pays for it. Board members discussed and stated concerns: 1. Board member Engel recommended that the CCID could do a Blueprint Cumberland 2.5 2. Must do an in-house minimum to stay eligible for LCI funds 3. Board member Voyles stated he doesn’t see how the CCID can’t afford to complete the

study. If the process is started now, then the study would not be completed until a year from now.

4. Board member Shern stated he feels that if the CCID pays for the study then the ARC might not fund other efforts. He went on to state that maybe the right thing to do is wait until 2017.

5. Board member Engel stated there are so many unanswered questions and feels waiting a year from now to do the study is the best solution. The timing is questionable.

6. Chairman Leithead does not see the benefit in waiting to start the study.

Ms. Rivers proposed another approach would be to deconstruct the holistic elements of Blueprint Cumberland in order to advance a few priority elements in the interim until the master document can be re-submitted again in the future. Staff could figure out what those various priority areas are and start studying one or two of those areas, then in perhaps a year from now bundle it all together and have a more comprehensive vision.

Board member Voyles asked Chairman Leithead to find out who received the grants from ARC what needs to be done minimally, and what would it jeopardize future study funding requests if the CID were to pay for it itself. Board member Zimmerman agreed that maybe the effort could be done in the proposed deconstructed approach which would build into a bigger study. Board members want to do something, but need more information before committing to a particular way forward.

F. Communications & Outreach: Ms. Rivers stated Noelle Lloyd, Communications Outreach Manager will begin in April. Among other needs, Ms. Lloyd will be looking at collaterals to make sure branding is consistent.

Cobb County Issues & Updates Mr. Wilgus gave project updates on Cobb Parkway at Intersection 285 through Windy Ridge. Cobb County is expanding its construction ambassador program to a larger area throughout the Cumberland area. Cobb DOT

CCID Minutes February 25, 2016 Page 5 of 5 will be working with Ms. Rivers to see who they need to contact. The transportation page on the county website has a “Cumberland Projects” link and gives up to date information on the current projects. OTHER BUSINESS The next regular board meeting is scheduled for the same location on March 31, 2016 at 7:30 a.m. There being no further business, the meeting was adjourned at 8:52 a.m.


_________________________, 2016

_______________________Secretary


Thursday, March 31, 2016 MEMBERS PRESENT Tad Leithead Connie Engel Mike Plant Barry Teague Bob Voyles Mason Zimmerman EXECUTIVE DIRECTOR Malaika Rivers LEGAL COUNSEL Lynn Rainey COBB CHAMBER OF COMMERCE David Connell Melissa Crook Bryan Bebout Kyethea Clark Roxanne Plummer

COBB COUNTY Chairman Tim Lee Commissioner Bob Ott Jim Wilgus JACOBS Vinay Uchil Jeff Woodward OTHERS PRESENT Buddy Gratton, Moreland Altobelli Stone Ermentrout, Stone Tevis Inv. Chris Rideout, Croy Engineering Lindsey Burruss, Cobb Travel & Tourism Peter Hortman, AECOM Kori Stokes, EpiCity/Powers Ferry Business Park John Freyermuth, Georgia Commute Options Ron Sifen, Vinings Meris Lutz, MDJ

Mike Winters The March meeting of the Cumberland Community Improvement District Board was called to order at 7:34 a.m. on Thursday, March 31, 2016 at the Cobb Chamber of Commerce, 240 Interstate North Parkway, Atlanta, Cobb County, Georgia, pursuant to legal notice. A quorum was present. Chairman Leithead presided and welcomed special guests. ITEMS FOR APPROVAL

1. Minutes: Mr. Voyles made a motion to approve the February 25, 2016 Minutes of the CID Board. Ms. Engel seconded the motion which was unanimously approved.

2. Approval of Financial Statement: After making the Treasurer’s Report, Mr. Teague made a motion to approve the February Financial Report (Exhibit A) as presented and the invoices and cash disbursements as presented (Exhibit B). Ms. Engel seconded the motion which was unanimously approved.

EXECUTIVE DIRECTOR’S REPORT: A. Real Estate Activity: Investment, Sales, Land Use & Residential: Ms. Rivers reviewed the Investment Sales,

Land Use and Residential collaterals. Through March 18, 2016 the total value of permits in the CCID is $90.5M (nearly $85M of that is commercial or CCID taxable). This makes up 87% of Cobb County’s total commercial permit value to date in 2016. Ms. Rivers went on to state in 2016, almost $100M in commercial properties have sold so far in the CCID area, selling on average 119% above tax assessor values. There continues to be an uptick in residential units zoned in the CCID. There are 6,806 dwelling units/13,612 new residents coming into the area.

CCID Minutes March 31, 2016 Page 2 of 4

B. Work Program: CID Open Projects & Other Agency Open Projects: Ms. Rivers stated the CCID has 24

projects in the total work program and is valued in excess of $236M with $130M under construction. So far the CCID has received outside commitments of $146M towards those projects. The CCID has also committed $50M to those projects and there is a $40M funding gap which CCID staff continues to work on closing. The CCID has identified at least $6M that will be coming to the CCID. Ms. Rivers referred Board members to the Other Agency Open Projects spreadsheet which was formerly called the Cobb County Initiated Projects sheet. The format has been revised which mimics the CCID work program spreadsheet.

C. Financial Requests & Updates: 1. Riverwood Streetscape ($6,000 for Mid-Block Crossing Needs): Ms. Rivers reported this streetscape

project is proceeding along so that construction bids can be released shortly with responses due back in May. The project’s current construction estimate is $480,000, a cost that the CCID has been expecting to bear and will be asked to approve in May. Recently an adjacent property owner, Seven Oaks, requested that a mid-block crossing be added to this improvement. Before proceeding with this step, the County is requiring a study be performed to determine if the crossing is warranted. For $3,000, ARCADIS will complete the study, and if warranted, will modify the existing design plans for another $3,000. If the mid-block crossing is added, it will likely add $15,000 to the construction estimate. If the plan revision isn’t necessary, any unspent committed balance will help offset the cost of the intended construction commitment in May. Mr. Teague made a motion to approve $6,000 for ARCADIS to proceed with pedestrian study for potential mid-block crossing and redesign if warranted. Mr. Zimmerman seconded the motion which was unanimously approved.

2. Stillhouse Trails Update: Ms. Rivers gave Board members an update on Stillhouse. The CCID has been working on this for about 2 years with stakeholders (the Vinings community, District Commissioner Ott, and Cobb DOT) and have engaged a design firm to do some concepts that would look at adding some greenway trails in this area. Stakeholders have been working together very well on this effort and agree on the general concept. The next phase is a submittal to the Cobb County Parks Bond in terms of seeking some funding opportunities. The application will be submitted by the Vinings contacts next month. Cobb County Parks will prepare, vet and then submit the application to the Board of Commissioners by October. The CCID will have more information by the end of the year.

3. Akers Mill Ramp Update: Ms. Rivers began by stating this presentation has been delayed another month because the CCID is still waiting on the design team to get the costing plan which will revise the budget numbers associated with the ramp. Archer Western has still not submitted project costs. In the meantime, CCID staff has submitted the Interchange Modification Report (IMR) to GDOT and GDOT has provided the CCID with comments. Chairman Leithead stated there still is a fair amount of work to be done. The CCID has experienced an unexpected level of technical challenges from GDOT with regard to design. Chairman Leithead and Ms. Rivers have had several meetings with GDOT and potential funders are likely to put funding into the project. The project is moving forward and still on track for the August deadline. This project is really important. Chairman Leithead asked the Cobb Chamber to help the business community convey the importance of this project to GDOT. If this NW Corridor Project moves forward without this ramp it would really work a hardship. This community is arguably one of the largest business and residential communities in the region. Both projects (Terrell Mill Connector & Akers Mill Ramp) need to be built together. Board members discussed organizing some major business owners and key representatives of the business community to give a briefing on how important this project is to the region and then they can meet with GDOT to express the importance of the ramp. David Connell, Cobb Chamber stated this is a regional project and will work with Ms. Rivers on a combined strategy. The CCID board is deeply behind this project.


4. Blueprint Cumberland 3.0 Strategy Update: Ms. Rivers reminded the Board that she had previously reported that the CCID was not awarded funding from the ARC for its submittal. At that time, the Board had discussed how to proceed: moving forward with the study by fully funding it, delaying it a year or two given the changing environment, applying for the next round of funds, or breaking out a few priority elements of the study advancing those. To help determine the best strategy, Ms. Rivers and staff have been meeting with ARC about potential next step but have not determined a best course at this time given that ARC is still very fluid in what they will be doing over the next twelve months. She reported however, that ARC did confirm that the CCID will continue to be eligible for capital funds and that the CCID is not required to move forward with an update at this point. Ms. Rivers went on to discuss the potential of advancing one of the priority elements; transportation. She stated that most of the current crop of transportation improvements are known, given the dozens of projects that are making their way into the community over the next year given the recent push to advance these Braves and growth-related projects. She stated that the CCID needs to be looking at the next round of projects that the community needs, given that it will take a decade to get them through the pipeline. Given these points, Ms. Rivers indicated a desire to move forward with either the more comprehensive Blueprint visioning effort, or the more narrowed transportation component. Chairman Leithead commented that it’s important for the CCID to understand the community’s needs and that waiting for things to settle would only put the CCID further behind. He stated this is something the Board should move forward with and would like to have this data complied as soon as possible. He went on to ask for a vote. Board member Voyles made a motion to approve an amount not to exceed $150K to complete Blueprint Cumberland 3.0. The funds would come out of the New Initiatives account. Chairman Leithead seconded the motion. Board member Teague asked how often study information is used with Commissioner Ott responding that the two previous Blueprint studies are indeed included in the County’s Comprehensive Plan. Mr. Voyles commented that it will help re-frame the CCID’s vision going forward. Board members agreed with Voyles and feel it needs to be done in short order. The area is evolving a needs guidance. Board member Zimmerman asked what the difference is between a comprehensive visioning update (per the ARC application) vs the deconstructed component plan. Ms. Rivers stated that the comprehensive visioning effort consists of many elements, i.e. housing, jobs, land use, transportation, environment etc. That effort would address those chosen elements and their relationship to each other which will result in recommendations, but not necessarily an action plan for each given the study’s breadth.. An effort that would focus on one of the elements, however, would result in very specific action items and projects. She went on to state that the CCID’s main focus is transportation infrastructure and that the CCID’s work program needs to be replenished given its advanced state. Studies, including the Blueprint Cumberland effort over the past 15 years, have been very valuable to the CCID because they birth all of the projects in the community, and without studying the need and opportunity, it’s hard to effectively chart your course. After further discussion, Mr. Voyles asked CCID staff to frame out what a recommended scope would be so that the Board could further understand the best course of action and what the deliverables would be. Ms. Rivers stated she will begin working on this and have more information at next month’s meeting. Mr. Voyles stated the first thing to do is put the framework together with the Board, seek Board input and then move forward. Mr. Voyles withdrew his motion. Chairman Leithead stated the issue will be readdressed at the April Board meeting.

D. Operations

1. Capital Improvement Projects Performance Project: Ms. Clark, Operations Manager, gave updates on: Windy Hill / I-75 Interchange DDI, Windy Hill East & West Side Road Improvement, US 41 Widening & Trail, Akers Mill Trail east (Bob Callan Loop Trail), Cumberland Boulevard Bridgescape,


Bob Callan Trunk Trail Ph. II A, Riverwood Parkway Streetscape, Terrell Mill Connector and I-285 Pedestrian Bridge.

2. Plans & Studies Update a. Bike Master Plan Update: Ms. Clark reported the consultants from PATH Foundation have

collected and compiled the data of existing conditions and opportunities. The next advisory meeting will be April 7th and findings will be presented.

Mr. Voyles asked for an update on the slope on the west side of Cobb Pkwy and the I-285 Interchange clean up. Mr. Voyles would like a meeting to be set with GDOT soon to discuss the set up and how to maintain. Jeff Woodward, Jacobs stated he has met with GDOT and will be circling back to schedule another meeting. GDOT does have landscaping in the plans. The interchange will be completed in 2018. Ms. Engel asked for an update on the Cumberland Boulevard Bridgescape. Ms. Rivers stated no one bid on the job. The cost estimates have gone up and labor and materials are expensive. Moving forward the rebid will be in May. Ms. Rivers will give an update in June.

E. Communications & Outreach: Ms. Rivers stated Noelle Lloyd, Communications Outreach Manager will start on Monday.

Cobb County Issues & Updates Commissioner Ott updated Board members on the East Cobb Pipeline Project. In the beginning of June, construction crews will begin construction at Indian Hills Parkway and Cove Drive. Lane closures should last approximately one week. Commissioner Ott has met with the broker at the old Houston’s Restaurant pad. There is a possibility of a hybrid restaurant and hotel coming into the area. Jim Wilgus, Cobb DOT Interim Director stated the county’s construction ambassador program has been expanded into Cumberland. They have been meeting with property owners around the stadium. OTHER BUSINESS Mr. Connell reported that Cindy Miller, Senior Vice President of HR retired from the Chamber on April 1st. Chairman Leithead stated she was an extraordinary asset to the CCID and will be missed. The next regular board meeting is scheduled for the same location on April 28, 2016 at 7:30 a.m. There being no further business, the meeting was adjourned at 8:55 a.m.


_________________________, 2016

_______________________Secretary

MEETING MINUTES

CUMBERLAND COMMUNITY IMPROVEMENT DISTRICT

Thursday, April 28, 2016

MEMBERS PRESENT

Tad Leithead

John Shern

Connie Engel

Mason Zimmerman

EXECUTIVE DIRECTOR

Malaika Rivers

LEGAL COUNSEL

Lynn Rainey

COBB CHAMBER OF COMMERCE

David Connell

Melissa Crook

Bryan Bebout

Kyethea Clark

Monica Gonzalez

Joshua Jones

Sue Leithead

Noelle Lloyd

Roxanne Plummer

Melissa Sabia

Jeanette Sybert

Mike Winters

COBB COUNTY

Chairman Tim Lee

Commissioner Bob Ott

Michael Hughes

Karyn Matthews

Jim Wilgus

JACOBS

Vinay Uchil

Jeff Woodward

OTHERS PRESENT

Terry DeWitt, First Landmark Bank

Britany Hancock, Southeastern Engineering

Kerry Davidsen, Fairlead CRE

Barbara Desmond, Barbara Desmond Productions

Chris Kingsbury, Moreland Altobelli

Tim Matthews, Pond

Chris Rideout, Croy Engineering

William Parker, TMCA

Milton Dortch, Stowers & Company

Peter Hortman, AECOM

Kori Stokes, EpiCity/Powers Ferry Business Park

Cindy Miller, Cobb Chamber of Commerce

Ron Sifen, Vinings

Meris Lutz, MDJ

The April meeting of the Cumberland Community Improvement District Board was called to order at 7:32 a.m.

on Thursday, April 28, 2016 at the Cobb Chamber of Commerce, 240 Interstate North Parkway, Atlanta, Cobb

County, Georgia, pursuant to legal notice. A quorum was present.

Chairman Leithead presided and welcomed special guests.

ITEMS FOR APPROVAL

1. Minutes: Mr. Zimmerman made a motion to approve the March 31, 2016 Minutes of the CID Board.

Ms. Engel seconded the motion which was unanimously approved.

2. Approval of Financial Statement: Mike Winters, Accountant for the CCID, made the Treasurer’s Report

for Mr. Teague. Ms. Engel made a motion to approve the March Financial Report (Exhibit A) as

presented and the invoices and cash disbursements as presented (Exhibit B). Mr. Shern seconded the

motion which was unanimously approved.

CHAIRMAN’S REPORT: BIG PICTURE

Chairman Leithead made a special presentation to Cindy Miller. Ms. Miller retired from the Cobb Chamber after

22 years of service.

CCID Minutes

April 28, 2016

Page 2 of 5

EXECUTIVE DIRECTOR’S REPORT:

A. Real Estate Activity: Investment, Sales, Land Use & Residential: Ms. Rivers reviewed the Investment Sales,

Land Use and Residential collaterals. Through April 22, 2016 the total value of permits in the CCID is

$114M (nearly $107M of that is commercial or CCID taxable). This makes up 70% of Cobb County’s total

commercial permit value to date in 2016. Ms. Rivers went on to state in 2016, over $200M in commercial

properties have sold to date in the CCID area. There continues to be an uptick in residential units zoned in

the CCID. There are 6,806 dwelling units/13,612 new residents coming into the area.

B. Work Program: CID Open Projects & Other Agency Open Projects: Ms. Rivers stated the CCID has 25

projects in the total work program and is valued in excess of $236M with $130M under construction. So far

the CCID has received outside commitments of $146M towards those projects. The CCID has also

committed $50M to those projects and there is a $40M funding gap which CCID staff continues to work on

closing. The CCID has identified at least $6M that will be coming to the CCID. Ms. Rivers referred Board

members to the Other Agency Open Projects spreadsheet which was formerly called the Cobb County

Initiated Projects sheet.

C. Financial Requests:

1. Blueprint Cumberland 3.0 ($150,000 out of New Initiatives): Ms. Rivers reported that last month the

Board discussed advancing the next comprehensive update to Blueprint Cumberland given the immense

changes taking place in the community. Since its initial launch in 2001, Blueprint Cumberland has

effectively provided a roadmap to help guide Cumberland’s growth and in those last 15 years, it has

resulted in the construction of more than two dozen improvements worth an estimated $25M. It has

undergone two internal updates, and since the last one in 2011, the community has experienced

significant changes. CCID staff recommends advancing a comprehensive update which will take into

account many factors, including changes in population, demographics, land use, housing, transportation,

economic development, greenspace, urban design and more. Staff recommended $150K from the New

Initiatives account be allocated to this 12 – 18 month effort so that an RFP can be issued and a consultant

be approved at the May meeting. The effort will be fully coordinated with partners such as Cobb County,

Cobb’s Competitive EDGE, ARC, and others. The deliverable will result in a 15-year vision for the

community as well as recommended steps to achieve that vision. Board members shared their concerns.

One concern was expressed that there will be a lot happening in the next two years that will impact the

results of this study and there may need another study done again in two years. After Board discussion,

Mr. Shern made a motion to approve $150K out of the New Initiatives account to fund the Blueprint

Cumberland 3.0 Comprehensive Plan. Chairman Leithead seconded the motion which was unanimously

approved.

D. Updates:

Ms. Rivers introduced Ms. Noelle Lloyd. Ms. Lloyd is the CCID’s Communications & Outreach Manager.

1. Akers Mill Ramp Update: Ms. Rivers outlined the Akers Mill Ramp project benchmarks. Back in

October 2014, the CCID Board committed to moving forward with the Akers Mill Ramp project

recognizing that it was not part of the existing design build financed project that the state is building

and it is a necessary improvement for this community. After having conversations with GDOT, the

CCID initiated this work by contracting Parsons Design Group as the designer (they are the designer of

the Northwest Corridor Project), Parsons Brinckerhoff the environmental firm, and Jacobs the project

management firm. There have been two tracks this group has been following: 1) funding – submitted

applications and received a hard commitment from ARC through federal funds in the amount of $4M,

and a pending application with the state through GTIB from whom we should hear by the end of May.

CCID Minutes

April 28, 2016

Page 3 of 5

We also submitted for two federal funds that are available through the new transportation bill through

FAST Act – Fastlane Grant and Tiger Grant. Both have been submitted for in excess of $13M on each

of those and the County was the sponsoring agency on behalf of the CCID. Conversations continue to

be had with other funding partners and the group will continue to work closely with ARC because as

the planning agency charged with designating federal funds it is always tweaking the Transportation

Improvement Program (TIP), looking for opportunities, and the CCID will continue to seek them out.

The funding is on track and coming together. 2) On the technical side, it’s proving to be slightly more

challenging. Even though the CCID is using the state’s design team, the CCID must pass through the

approval process of the state and GDOT has come back with some questions on the initial submittal.

That initial submittal is called an Interchange Modification Report (IMR). The state, including GDOT

and SRTA, have asked the CCID to make some material changes to the report that has been submitted.

There have been a series of conversations to go through the discovery phase and the first was receiving

a letter back from the GDOT indicating some of the questions and issues that it would like for the CCID

to address, then a follow up meeting with GDOT staff, engineers and the State’s project manager. Then

after that, a very helpful meeting with leadership including the Commissioner of GDOT, Chief Engineer

of GDOT, State planning director, Executive Director of SRTA and GRTA, CCID Board members, the

leader designer and community business leaders. It was a policy and relationship meeting as much as it

was a technical conversation meeting about the project. The meeting ended with GDOT asking the

CCID team through Parsons Design Group and Jacobs to look at some of the alternatives that were

discussed at that meeting and determine a high level feasibility, bring it back to the state in short order,

get direction from the state on which alternative they would like for the CCID team to pursue and then

resubmit an IMR based on that new direction. The next meeting with the GDOT Commissioner and the

Chief Engineer will be the third week of May. The information requested will be submitted ahead of

this meeting so that they can give some direction to proceed on this technical course. The CCID team

continues to work within this fluid environment, but the State is getting realigned with the project and

the needs. Chairman Leithead stated this is a situation where Jacobs is doing a tremendous amount of

service for the CCID. GDOT understands this project needs to be done and the August deadline

associated with it. This project has been elevated. It is very difficult to nail down the funding until the

CCID knows if there is a project. Ms. Rivers stated she was not in a place to give an updated cost

estimate at this meeting, but perhaps at the June meeting. After the GDOT meeting in May, there will

be more information on pricing and the schedule of the project.

2. 2016 Strategic Planning Retreat Update: Ms. Rivers announced the 2016 Strategic Planning Retreat

will be on Thursday, September 29, 2016 from 8:00 a.m. – 2:00 p.m. with a condensed abbreviated

Board meeting at 7:30 a.m.

E. Operations

1. Capital Improvement

a. Project Updates: Ms. Clark, Operations Manager, gave updates on: Windy Hill / I-75 Interchange

DDI, Windy Hill East & West Side Road Improvement, US 41 Widening & Trail, Akers Mill Trail

east (Bob Callan Loop Trail), Cumberland Boulevard Bridgescape, Bob Callan Trunk Trail Ph. II A,

Terrell Mill Connector and I-285 Pedestrian Bridge.

CCID Minutes

April 28, 2016

Page 4 of 5

Ms. Clark updated Board members on the Riverwood Streetscape. At last month’s meeting the Board

approved $3K for the mid-block crossing and the report came back warranted. Now that the signal

is warranted the extra $3K that the Board committed for the total of $6Kwill go to make the design

modification and then be bid out. The project’s current construction estimate is approximately

$500K, which has always been scoped to be 100% funded by the CCID.

2. Community Programs & Service

a. Landscape Maintenance: Ms. Clark stated Russell Landscaping and OLM are doing a great job

maintaining the area with all the construction going on.

Chairman Leithead asked that staff attach a high priority to the slope on the west side of Cobb Pkwy

and the I-285/I-75 interchange clean up. Ms. Rivers stated there will be a brief presentation with

maps and illustrations at the next Board meeting.

Chairman Leithead thanked Ms. Clark for her help with coordinating the landscaping at Cumberland

Mall near the monument for Lindsey McBee. Lindsey was killed crossing Cobb Parkway.

Cumberland Mall will be maintaining this area moving forward.

3. Plans & Studies

a. Bike Master Plan Update: The advisory group met on April 7th and the next steps are to conduct

stakeholder interviews and the advisory group will meet in May.

F. Communications & Outreach:

1. 2016 Communications Plan Activities: Noelle Lloyd, Communications & Outreach Manager, reported

she is making updates and tweaks to the existing strategic communications outreach plan and working

to advance the projects and initiatives.

Board member Shern asked how the CCID is communicating the construction in the area. Ms. Rivers

responded that outreach is taking place with the monthly News & Views and it is supplemented by a

weekly construction blast. There are approximately 4700 on the distribution list. The newsletters are

also supplemented with social media posts and linking to Cobb DOT updates. Ms. Rivers thanked Bryan

Bebout for his help in getting out the messages to property owners and the community.

Earlier in the week the Skip Spann Bridge opened in Kennesaw. It is a great example of public private

partnership. It is the first lighted bridge. The Town Center CID is very proud of this accomplishment.

Cobb County Issues & Updates

Commissioner Ott reported there is possibly a senior living center with 170 units going up in Wildwood.

Commissioner Ott has met with the broker at the old Houston’s Restaurant pad. There is a possibility of a hybrid

restaurant and hotel coming into the area.

The County is in the final stages of acquiring the property for Fire Station 29. The land values in the area have

dramatically increased.

CCID Minutes

April 28, 2016

Page 5 of 5

Financials: Tax Digest Collections, Top Tax Payers, Tax Parcel Overview, & Tax Parcel Overview Map: Ms.

Rivers reported the County has released its 2016 preliminary tax digest. At the meeting each year the County

distributes the digest for all the taxing authorities including the CCID, but this year the County did not provide

Cumberland’s commercial digest because the area is so hot that they did not have a separate percentage for the

CCID. The CCID could collect upwards of $6.1M prior to appeals (9% over the $5.6M from last year). The

projection for 2016 is $5.8M. The tax digest is basically back to a prerecession figure; with residential property

values driving up the digest (7% over last year). Ms. Plummer will continue to crunch numbers. Ms. Rivers and

Mr. Winters have been working on data collection for the CCID’s financial projections and modeling. Chairman

Leithead would like to stay conservative and the Board will review the updated projections at the retreat.

Chairman Lee stated the Cumberland CID is doing a great job on communicating the projects to the community.

He went on to state maybe a joint robust effort like purchasing radio spots will drive the community to get the

information, or maybe temporary signage in the area would help. The CCID makes opportunities happen at a

faster rate than otherwise. The infrastructure improvements are what bring private investment and creates jobs.

The County is thankful for the great partnership.

Chairman Lee reported Cobb’s fire rating went from a 3 to 1. This is the highest rating in the country. It is

important because it ensures your community that people live in a safe environment and it keeps commercial

and retail property owners insurance rates low. This rating will go into effect August 1.

OTHER BUSINESS

Chairman Leithead encouraged everyone to vote. Early voting starts Tuesday until May 24.

The next regular board meeting is scheduled for the same location on May 26, 2016 at 7:30 a.m. There being

no further business, the meeting was adjourned at 8:53 a.m.


_________________________, 2016

_______________________Secretary

MEETING MINUTES


Thursday, May 26, 2016

MEMBERS PRESENT

Tad Leithead

John Shern

Connie Engel

Mike Plant

Barry Teague

Bob Voyles

Mason Zimmerman

EXECUTIVE DIRECTOR

Malaika Rivers

LEGAL COUNSEL

Lynn Rainey


Melissa Crook

Bryan Bebout

Kyethea Clark

Noelle Lloyd

Roxanne Plummer

Mike Winters

COBB COUNTY

Chairman Tim Lee


Michael Hughes

Karyn Matthews

Jim Wilgus

JACOBS

Alex Chuny

Vinay Uchil

OTHERS PRESENT

Britany Hancock, Southeastern Engineering

Josh Rowan, MBP


Chris Rideout, Croy Engineering


Lindsey Burruss, CT& T

Brett McClung, Goldman & Co CPA

Sheri George, Terrell Mill Community Association

Ricardo Vera, Georgia Commute Options

Kori Stokes, EpiCity/Powers Ferry Business Park

Ron Sifen, Vinings

Jon Gargis, MDJ

The May meeting of the Cumberland Community Improvement District Board was called to order at 7:31 a.m.

on Thursday, May 26, 2016 at the Cobb Chamber of Commerce, 240 Interstate North Parkway, Atlanta, Cobb



ITEMS FOR APPROVAL

1. Minutes: Mr. Shern made a motion to approve the April 28, 2016 Minutes of the CID Board. Mr. Teague

seconded the motion which was unanimously approved.

2. Approval of Financial Statement: After making the Treasurer’s Report, Mr. Teague made a motion to

approve the April Financial Report (Exhibit A) as presented and the invoices and cash disbursements as

presented (Exhibit B). Ms. Engel seconded the motion which was unanimously approved.

EXECUTIVE DIRECTOR’S REPORT:

Ms. Rivers reviewed the agenda modifications.

A. Real Estate Activity

1. Investment: Ms. Rivers reviewed the Investment collateral. Through May 13, 2016 the total value of

permits in the CCID is $122M (nearly $115M of that is commercial or CCID taxable). This makes up

63% of Cobb County’s total commercial permit value to date in 2016.

2. Sales: Ms. Rivers went on to state in 2016, over $200M in commercial properties have sold to date in

the CCID area. The average sale price has been 274% above Tax Assessors Value.

CCID Minutes

May 26, 2016

Page 2 of 5

3. Residential: Ms. Rivers stated there continues to be an uptick in residential units zoned in the CCID.

There are 6,806 dwelling units/13,612 new residents coming into the area. The ARC has indicated that

Cumberland is getting the most millennials than any other market which is great indication of some of

the growth and attraction in this community.

B. Financials: Tax Digest Collections

The 2016 preliminary tax digest has come out and CCID staff has done some internal analysis on it. Ms.

Rivers started out by comparing 2015 to 2016. In 2015, the total commercial property valuation in the CCID

was at $2.8B and for the 2016 preliminary digest it is almost $3.1B; that is an increase of $211M. As it

relates to tax collections as a CCID; the amount of taxes levied in 2015 was $5.7M with a collection just

under $5.6M; for 2016 taxes levied was just under $6.2M. The CCID is projecting a more conservative

figure than the County’s digest because the CCID is trying to continue to keep in line with the financial

projections that were set out a few years ago. The County is indicating that the CCID’s collection would be

upwards of 9%, but the CCID’s conservative figures are 3.38%. Ms. Rivers and Mr. Winters are in the

process of updating the CCID’s financial forecast and projections and within the next 60 days Ms. Rivers

will be sharing with the Board the updated financial projections. Next year, the Tax Assessors will be doing

a complete commercial re-evaluation on properties (80% of the parcels this year did not see an increase and

5% had a decrease and of the remaining 15%, majority of those only increased less than 10%). For the most

part the digest values did not reflect an increase on most of the parcels.

Commissioner Ott asked for Stephen White with the County’s Tax Assessors Office to come and present at

next month’s Board meeting to show growth in this area.

1. Commercial Tax Digest Analysis

a. Top Tax Payers: Ms. Rivers reviewed the Top Tax Payers collateral. Of the CCID’s 184

commercial property owners, the top 9%, represent 66% of the CCID digest, but only 10% of

the land.

b. Top Parcels: Ms. Rivers reviewed the Top Parcels collateral.

c. Top Property Managers: Ms. Rivers reviewed the Top Property Managers collateral.

2. Audit Report

Brett McClung with Goldman & Company CPAs PC presented the audited financial statements for the

year ending December 31, 2015. Mr. McClung issued a clean, unqualified opinion with no material

weaknesses and no recommendations. The management letters were included and stated there were no

disagreements and no issues during the completion of the audit. Mr. McClung stated the CCID’s

deposits are sufficiently collateralized in the pooled funds with Georgia Bankers Association. This was

confirmed with a letter from the Georgia Bankers Association. Mr. McClung thanked CCID staff for all

of their hard work. Chairman Leithead thanked Mr. McClung for his long time service to the CCID.

(Documents attached)

C. Work Program

1. CID Open Projects: Ms. Rivers stated the CCID has 25 projects in the total work program and is valued

in excess of $236M with $130M under construction. So far the CCID has received outside commitments

of $146M towards those projects. The CCID has also committed $50M to those projects and there is a

$40M funding gap which CCID staff continues to work on closing. There is a lot of construction in the

area.

2. Other Agency Open Projects: Ms. Rivers referred Board members to the spreadsheet which was

formerly called the Cobb County Initiated Projects sheet.

CCID Minutes

May 26, 2016

Page 3 of 5

D. Updates

1. Market Activity Resource Materials: Ms. Rivers stated staff has updated materials for the CCID’s

various stakeholders. The suite of materials provides excellent data on the various activities taking place

in the district and provides a cohesive theme which helps brand the CCID’s communications. These

resources will be highlighted at the June meeting and will be available on the CCID website moving

forward. Board members thanked Ms. Rivers for the materials. This information is very useful and the

CCID members are utilizing this information. 2. NW Corridor Managed Lanes Landscape Update: Ms. Rivers stated the CCID has received the plans

from the contractors related to landscaping. The NW Corridor project does not have a landscaping

component. Ms. Rivers went on to state if the CCID Board is interested in landscaping efforts around

this interchange then the CCID would basically be scoping a new project. Ms. Rivers asked for direction

from the Board. Jacobs has reviewed the landscaping plans from the state. Board members discussed

how costly the design, installation, and ongoing maintenance would be. Ms. Rivers will be meeting with

the state and come back to the Board with more information. Board member Shern discussed other

potential landscaping projects in the district. 3. Akers Mill Ramp Update: Ms. Rivers outlined the Akers Mill Ramp project benchmarks. Last month,

GDOT asked the CCID team through Parsons Design Group and Jacobs; to look at some of the

alternatives that were discussed at that meeting and determine a high level feasibility, bring it back to

the state in short order, get direction from the state on which alternative they would like for the CCID

team to pursue and then resubmit an IMR based on that new direction. That meeting took place and was

very productive with GDOT Commissioner, GDOT’s Chief Engineer, State Planning Director

Representative for the Governor, Executive Director for SRTA & GRTA, engineers and top designers

from the design team (Parsons Transportation Group, etc.) in attendance. The CCID team presented

three options to the state and everyone indicated they liked one particular option, which is a change to

what was originally presented, as it alleviates some of the concerns that the state had with the original

design which was relative to safety issues. The next steps are to have the engineers from the state and

CCID team meet and answer some final questions. By all accounts, the state indicated, without barring

any issues with the questions, they are comfortable with the CCID team moving forward. In the

meantime, the CCID team continues to move forward to make the deadlines. GDOT understands this

project needs to be done and the August deadline associated with it. Jacobs has put together a schedule

to meet these deadlines in terms of the design track. The CCID has communicated the process as it has

unfolded with funding partners. Everyone continues to be supportive. Chairman Leithead stated we now

have a project design that everyone supports. The amount of work that has been done in the 4 week

period is extraordinary and GDOT’s dedication speaks volumes. The final tweaking of design and costs

should be available in mid-July. Ms. Rivers is working parallel on lining up funding sources because

the CCID’s deadline is August. The Board must vote at the August Board meeting regarding the funding

package. The timeline is tight, but all involved are working to get this project done. In the interest of

time, Ms. Rivers has authorized (Parsons Brinckerhoff who will be doing the environmental and IMR

and PTG will be doing 30% of design plans) to proceed. This means expenses to making the revisions,

but there is some money left over in the existing project budget that was not utilized in the federal grant

that was secured and she has authorized these funds to pay for the revisions. Board members discussed

beautification after the ramp is built. If the Board chooses to do so, it would likely be the CCID’s

responsibility.

CCID Minutes

May 26, 2016

Page 4 of 5

E. Operations

1. Capital Improvements

a. Project Updates: Ms. Clark, Operations Manager, gave updates on: Windy Hill / I-75 Interchange

DDI, Windy Hill East & West Side Road Improvement, US 41 Widening & Trail, Akers Mill Trail

east (Bob Callan Loop Trail), Cumberland Boulevard Bridgescape, Bob Callan Trunk Trail Ph. II A,

Riverwood Parkway Streetscape, Terrell Mill Connector and I-285 Pedestrian Bridge.

2. Community Programs & Services

a. Landscape Maintenance: Ms. Clark stated Russell Landscaping and OLM are doing a great job

maintaining the area with all the construction going on.

3. Plans & Studies

a. Bike Master Plan Update: The first rounds of meetings are now completed. The PATH

Foundation and CCID staff will follow up with information that stakeholders have requested.

The next step will be to meet with Cobb County.

Chairman Leithead encouraged someone to attend the forum at the ARC regarding the Bicycle

sharing program.

Board members asked for updates on: Akers Mill bicycle connection, repair of the wall at Cumberland

Blvd and Akers Mill, and status of repairing the stamped brick crosswalk at Overton. Ms. Rivers stated

CCID staff is developing a hardscape maintenance policy that will help prioritize items and better deploy

money. There will be a hardscape maintenance plan within the next 30 to 60 days.

b. Blueprint Cumberland 3.0: Ms. Clark stated the CCID has received 7 new bids for review to

complete Blueprint Cumberland 3.0. Ms. Clark is working on setting up the selection

committee to review the proposals.

F. Communications & Outreach:

1. 2016 Communications Plan Activities: Noelle Lloyd, Communications & Outreach Manager, reported

she is continuing to prioritize projects, working to create and update marketing sheets, is in the process

of doing inventory of CCID collaterals and beginning to look at the website.

Chairman Leithead asked if a coordinated meeting may be necessary between the area’s CIDs and the

County to help citizens navigate seamlessly throughout the region. Chairman Lee stated that the County and

Braves have a robust system in place, but an internal meeting needs to happen first. Chairman Leithead

agreed.


Commissioner Ott reminded everyone about lane closures between June 1 – June 5 near Indian Hills Parkway

and Roswell Road. It will not be completely closed, but expect heavy delays.

Jim Wilgus, Interim Director, announced the new Cobb LINC buses are out on the roads.

CCID Minutes

May 26, 2016

Page 5 of 5

OTHER BUSINESS

The next regular board meeting is scheduled for the same location on June 30, 2016 at 7:30 a.m. There being

no further business, the meeting was adjourned at 8:46 a.m.


_________________________, 2016

_______________________Secretary

MEETING MINUTES


Thursday, June 30, 2016

MEMBERS PRESENT

Tad Leithead

John Shern

Connie Engel

Barry Teague

Bob Voyles

Mason Zimmerman

LEGAL COUNSEL

Lynn Rainey


David Connell

Melissa Crook

Bryan Bebout

Kyethea Clark

Noelle Lloyd

Roxanne Plummer

Slade Gulledge

Mike Winters

COBB COUNTY


Karyn Matthews

Stephen White

Jim Wilgus

JACOBS

Alex Chung

Vinay Uchil

OTHERS PRESENT


Dan Dobry, Croy Engineering


Lindsey Burruss, CT& T

Eric Bosman, Kimley-Horn

John Freyermuth, GA Commute Options

Ron Sifen, Vinings

Ricky Leroux, MDJ

The June meeting of the Cumberland Community Improvement District Board was called to order at 7:32 a.m.

on Thursday, June 30, 2016 at the Cobb Chamber of Commerce, 240 Interstate North Parkway, Atlanta, Cobb



ITEMS FOR APPROVAL

1. Minutes: Ms. Engel made a motion to approve the May 26, 2016 Minutes of the CID Board. Mr. Shern

seconded the motion which was unanimously approved.

2. Approval of Financial Statement: After making the Treasurer’s Report, Mr. Teague made a motion to

approve the May Financial Report (Exhibit A) as presented and the invoices and cash disbursements as

presented (Exhibit B). Ms. Engel seconded the motion which was unanimously approved.

CHAIRMAN’S REPORT: BIG PICTURE/REQUESTS

A. Real Estate Activity: Chairman Leithead encouraged Board members to review the documents on the Board

portal.

B. Financials: Tax Digest Collections

1. Tax Assessor Update: Commissioner Bob Ott, District 2, stated Chairman Lee will be proposing a

general fund millage rate of 6.66 mills, down from the current 7.12 mills. That would bring the millage

to the current rollback rate.

CCID Minutes

June 30, 2016

Page 2 of 4

Stephen White, Cobb County Tax Assessor, reviewed tax graphs. The average growth per parcel in the

Cumberland area is $264K. Mr. White went on to discuss appeals. Appeals play a large role in the

commercial sector. Appeals are down drastically from prior years. Next year, all commercial properties

and some residential properties county wide will be re-evaluated. The Department of Revenue and the

Department of Audits review and grade the county’s digest every year. If the County is not in a certain

range then the County cannot bill utilities at 100%. There are a lot of positive things happening in the

county. Mr. White will be holding an in depth meeting at 9 am today for CCID property owners.

Lynn Rainey, Legal Counsel, discussed the proposed 2016 millage rate. Mr. Rainey has met with the

Tax Commissioners office along with representatives of all the other cities and school boards and

received the packages showing the computation of assessed values. The net effect is if the CCID sets its

millage rate at 5 mills as the CCID has since inception it will result in $340K in additional revenue for

2016 which represents a 6% rise in the amount of revenue over 2015. It would project $6.1M in revenue

in 2016. The CCID continues to be conservative in projections. Mr. Rainey discussed with Board

members the draft of the legal ad that would be placed in the Marietta Daily Journal showing what the

five year history has been of the district as far as assessed values, amount of taxes levied and percentage

and dollar change from year to year. This ad will be placed in a 30 square inch ad that would not be in

the legal section, but in the regular section for the public to review and give input to the CCID Board

before it sets the millage rate for 2016. Board members discussed advertising a proposed 5 mills, but

the Board would like to discuss the 2017 rate at the Retreat. The July CCID meeting date may need to

be changed or a special meeting will need to be called to meet the Tax Commissioner’s deadline,

however, Mr. Rainey is working this out to see if we can keep the CCID meeting as originally scheduled.

There will be more information to come. After the millage rate is approved Mr. Rainey will then

advertise at least 1 week prior to our vote.

C. Work Program: Chairman Leithead referred Board members to the Board portal to review the documents.

D. Financial Requests

1. EDGE Investment ($50,000 Request): Chairman Leithead reported Brooks Mathis, Executive Director,

EDGE had a family medical emergency and has deferred his presentation to next month.

E. Updates

1. Akers Mill Ramp Update: Chairman Leithead updated Board members on the Akers Mill Ramp. After

some time, there is now a project design that everyone supports. The final tweaking of design and costs

should be available in mid-July. The cost estimate to complete this project is projected at $22M, but

the plans should be completed by July 5 and the cost of the project will be released 2 weeks later. In

terms of funding, ARC has committed $4M, CCID has committed $2.5M (and in July the CCID will

consider committing an additional $2.1M), and since the last meeting, Governor Deal announced the

GTIB grant of $2M. Commissioner Ott announced that he has agreed to sponsor an agenda item on July

12th at the Board of Commissioners meeting stating the County will commit $5M provided that the rest

of the funding is in place. This would put the funding commitments at $15.6M, then around July 15th

the cost estimate will be released and the funding gap will be known. Chairman Leithead went on to

state other funding sources have been identified to help close the gap, but before the CCID can seek

additional funding the final cost for the project must be determined. More information will be given at

the next meeting.

CCID Minutes

June 30, 2016

Page 3 of 4

F. Operations

1. CFA/Cumberland Blvd. Mast Arm Improvement (Pass Through $73,485): Kyethea Clark, Director of

Operations, reported that in prior meetings she has given updates on the status of installing mast arms

along Cumberland Blvd. Ms. Clark went on to discuss installing an additional mast arm at Cumberland

Blvd and Cobb Galleria Parkway. In June, the CCID received a pass through payment in the amount of

$73,485 from Green Star Ventures, LLC. The pass through payment is to purchase and install the

additional mast arm as part of the original project with the County. Mr. Rainey stated the County will

need to approve on its agenda, the additional item on the contract for the construction to be done on

these mast arms. The CCID already has a CFA with the County for 8 intersections for improvements

including mast arms. This particular mast arm was not in the previous documents that were approved.

Mr. Rainey asked for the CCID Board to approve the acceptance of the funds of $73,485 from Green

Star Ventures, LLC for 100% of the cost for this additional mast arm and the Executive Director be

empowered to sign an amendment to the scope of the CFA if requested by the County. Mr. Voyles made

a motion to approve the acceptance of the funds of $73,485 from Green Star Ventures, LLC for 100%

of the cost for this additional mast arm and the Executive Director be empowered to sign an amendment

to the scope of the CFA if requested by the County. Mr. Engel seconded the motion which approved.

Board member Shern abstained from the vote. (5 yes/0 no/1 abstained)

2. Capital Improvements

a. Project Updates: Ms. Clark gave updates on three CCID projects that are moving forward to

construction: Cumberland Boulevard Bridgescape, Bob Callan Trunk Trail Ph. II A, and Riverwood

Parkway Streetscape.

Ms. Clark went reported that the CCID continues to see construction prices rise. In the next few

weeks, staff will be looking at ways to offset those construction cost increases. Ms. Rivers will report

next month on the details of those projects.

3. Community Programs & Services

a. Landscape Maintenance Update: Ms. Clark reported OLM and Russell Landscaping have

challenging jobs during the summer months as well as working around all of the construction

in the district.

4. Plans & Studies

a. Bike Master Plan Update: Ms. Clark reported the 2nd advisory group met yesterday and the

final report will be released in July.

b. Blueprint Cumberland 3.0 Update: Ms. Clark reported CCID staff has short listed the

consulting firms and interviews will be conducted on July 13th. The Board will be updated next

month on the firm that is selected.

Board member Teague asked Ms. Clark to give an update on Palisades/Paces Mill rehabilitation. In July,

the National Park Service’s design review board will meet. There is a concept plan and scope to look at

the area and trail head. The CCID has committed $125K with the hopes that NPS will match these funds.

Once the funds are committed the design will done (not to install, but to plan the design). CCID Board

members are very discouraged by the look of this area. GDOT is working with NPS to close out the

project by the end of summer. The CCID does not have any leverage on this project. Commissioner Ott

recommended staff call the GA Native Plants Society to have them relocate the endangered/native

plants. Ms. Plummer has spoken to Cobb Masters Gardening Group, but NPS was concerned about

CCID Minutes

June 30, 2016

Page 4 of 4

letting this group do anything on the NPS land. Chairman Leithead stated NPS must be a partner and be

involved in the plan.

G. Communications & Outreach

1. Market Activity Sheets

a. Commercial & Residential SF and Construction Costs: Noelle Lloyd, Communications &

Outreach Manager, reported the existing data sheets have been created into collaterals titled

“Our Market Activity Sheets.” These data sheets demonstrate some of the information that is

available on the CCID website and other collaterals that are shared with stakeholders. Ms.

Lloyd reviewed the data sheets. The CCID website is in the process of being updated and will

be completed by the end of next month.


Commissioner Ott has been working with developers in the area on managing the growth in the Cumberland

area (what and how to attract) and how that affects schools, etc. The rent per square foot on residential is

currently $1.75-$2.00. There are more office buildings coming on board as well. District 2 is 50% of the

County’s digest.

On July 9th Terrell Mill south (east of Delk Road) will be closed until September 2nd due to the pipeline

replacement project.

OTHER BUSINESS

Chairman Leithead congratulated Jim Wilgus, as Cobb County’s newest Director of Cobb DOT.

David Connell, President & CEO of the Cobb Chamber invited the CCID Board to the Chamber’s First Monday

Breakfast on July 11.

The next regular board meeting is scheduled for the same location on July 28, 2016 at 7:30 a.m. There being no

further business, the meeting was adjourned at 8:33 a.m.


_________________________, 2016

_______________________Secretary