Special Services to EMIS Reporting

Craig Munyon Product Manager

May 6, 2013

Introduction

• Provides the ability to pull out the EMIS reportable data from SpS

• Import that data into StudentInformation for EMIS reporting

• How many people are currently using this process between SpS and SI?

SpecialServices to EMIS Reporting

• Process from SpS to StudentInformation

• What EMIS data and where it is imported

• Best process practices

• Helpful Resources

SpecialServices to EMIS Reporting

Complete IEP/ETR

Review EMIS

Report/DCF

• Correct Errors

Generate SpS EMIS Extract

• Correct Errors

Import SpS file in

SI

SpecialServices to EMIS Reporting

• Forms are Complete

• Verify EMIS– Confirm data on form is correct– Make corrections if needed

• Staff Complete Tasks

– Confirm the Event Dates are present– Confirm Include in EMIS is checked

SpecialServices to EMIS Reporting

• Run EMIS Review Report

– Confirm all desired students are present– Confirm all desired data is present– Run EMIS extract and resolve identified

errors

SpecialServices to EMIS Reporting

SpecialServices to EMIS Reporting

• EMIS Review Report

SpecialServices to EMIS Reporting

• Run EMIS Extract Report– Build EMIS Extract

SpecialServices to EMIS Reporting

• Run EMIS Extract Report

– Build EMIS Extract oResolve identified errors – refer to Web Help

EMIS Extract Error Messages

SpecialServices to EMIS Reporting

• Process EMIS Extract- Select File- Save file locally for processing

SpecialServices to EMIS Reporting

• Special Education Import (SpS)- Login into Student Information- Navigate to:

- Home » Management » Import/Export » Special Education Import (SpS)

- Note: This must be done at the District level…not building

SpecialServices to EMIS Reporting

• Special Education Import (SpS)- Select the appropriate reporting period- Browse for file previously saved to desktop- Select file attributes- Import

SpecialServices to EMIS Reporting

• Special Education Import (SpS)- Resolve Errors – If AnyNote: The error file may be downloaded

SpecialServices to EMIS Reporting

• Special Education Import (SpS)- If there are no errors you can view the

students data in StudentInformation that was imported.

FD 2013N04512027578498420090623 01

SpecialServices to EMIS Reporting

• Special Education Import (SpS)

GQ 2013N042218275784984215008 2012040920130408

SpecialServices to EMIS Reporting

• Special Education Import (SpS)

FE 2013N045120275784984RIEP20120409GXR Y

SpecialServices to EMIS Reporting

• Special Education Import (SpS)

FA 2013N045120275784984GX10R 201303 STR10Y2

SpecialServices to EMIS Reporting

• Special Education Import (SpS)

GE 2013N042218275784984RIEP20120409IE60**2012041020130409STATPNP

SpecialServices to EMIS Reporting

• Special Education Import (SpS)

– Once records are imported into SI they are then available to be reported

SpecialServices to EMIS Reporting

Best Practices

- Policies and timelines for complete data

- Clean and complete data

- Save time

SpecialServices to EMIS Reporting

• Helpful Resources in WebHelp systemSpS:– EMIS Data Collection Form– EMIS Data Flow– EMIS extract error messagesSI:- Import/Export Guide

SpecialServices to EMIS Reporting

Thank you!