Sponsorship Prospectus 2013

Bond University Medical Students Society

i

MSSBU SPONSORSHIP PROSPECTUS 2013

Sponsorship Director – Emma Keen [email protected]


i

1. Executive Summary 1

2. Medical Students’ Society of Bond University (MSSBU) 2

3. MSSBU Executive and Non-Executive Committee 3

4. Future Development Plan 4

5. What It Means To Be Our Sponsor 5

6. 2013 Social Calendar 7

7. MSSBU Event Description 9

8. Publications and Merchandise 12

9. Levels of Sponsorship 14

10. Sponsorship Summary 19

11. Sponsorship Agreement 20

Table of Contents


Page 1

The Medical Students’ Society of Bond University (MSSBU) is a representative body dedicated to enriching the university experience of Bond medical students during their MBBS program. The society strives to support students academically, financially and socially. The MSSBU appreciates that to achieve this, support is needed from external corporations in the form of sponsorship. We strive to create a mutually beneficial relationship in which sponsors get maximum exposure to Bond medical students through events, advertisements and merchandising.

The 2013 MSSBU aims to increase the number of sponsors that contribute to the society as well as strengthen relationships with current sponsors. This year we have plans for several new events, publications and merchandising prospects that will increase the opportunities for sponsors to be involved with the MSSBU and the Bond medical community.

This document outlines the ways in which your corporation can become affiliated with the MSSBU and the benefits that such an affiliation will provide.

OUTLINE:

• Introduction to the MSSBU and the 2013 Executive Committee.• An outline of our future plans to ensure the continuity of the MSSBU.• Descriptions of all MSSBU events and an outline of the social calendar.• How sponsorship of the MSSBU can benefit your business.• Sponsorship packages available.• Provision of a sponsorship agreement to prospective sponsors.

Executive Summary


Page 2

The Medical Students’ Society of Bond University was founded in 2005 at the commencement of the Bachelor of Medicine Bachelor of Surgery program. Since its foundation the MBBS program has grown to five cohorts with approximately 450 students. In 2013 Bond will see its fifth year of graduating doctors. Since our inception, we have grown exponentially as a medical school and continue to strive to develop our program and to enhance our presence in the medical community. The MSSBU represents Bond medical students with the central aim of improving and enriching the experience of student life in the MBBS program.

• To expand opportunities for students to improve their academic performance andincrease the number of academic events with sponsorship involvement.

• To advocate for all medical students at Bond and provide financial bursaries,educational and charitable grants and discounts on medical student supplies.

• To increase sponsor exposure at current MSSBU events and to introduce newevents for students and sponsors.

• To work closely with M.A.D, the Bond Global Health Group and BUSHFIRE, theBond Rural Health Group, to raise funds for charity and organise events forstudents.

• To develop relationships with sponsors and increase exposure for sponsors tostudents, (in particular final year students) through current and new events, newpublications and merchandise.

• To advocate for Bond students at the AMSA council and contribute to policydevelopment at a national level

• Expand student opportunity within the university through the planning anddevelopment of a Bond Students Surgical Society.

Medical Students’ Society of Bond University

Our main objectives for 2013:


Page 3

The newly elected MSSBU is a cohesive and diverse array of experienced medical students that aspire to represent the Bond medical community with professionalism and commitment. The group is a combination of first, second and third year medical students. We are individually motivated and capable, but it is our enthusiastic teamwork that will enable us to achieve our goals.

EXECUTIVE COMMITTEE:

President Naim Mridha Clinical Vice- President Rajan Rehan Pre-Clinical Vice-President Farhaan Patel Sponsorship & Merchandising Emma Keen AMSA Representative Andrew Robinson Social Director Angela Nallimelli Treasurer Rehan Sequeira Secretary Sophie Henalla CMC Representative Hashim Abdeen

Non-elective members will be chosen for support roles such as IT and Publications Officers, Junior Social Director and Junior AMSA representative. These members will be an important part of the committee in ensuring the growth and development of the current and future MSSBU.

Executive and Committee


Page 4

The MSSBU Executive Committee is re-elected on an annual basis. The purpose of a development plan is to ensure the longevity of the MSSBU and to have security and continuity for our sponsors. The objectives of our plan are as follows:

• To continually expand academic programs including barrier semester informationsessions as well as the continuation of Careers night and Electives night.

• Enhance our connections with the local community and charities and work with othergroups within the faculty to increase MSSBU presence at community events.

• Establish an alumni network with the potential for a mentor-mentee program andseminars.

• Develop portfolios for each executive role to ensure a smooth hand over to the nextMSSBU including a sponsorship portfolio.

• To grow and develop as a society by collaborating with M.A.D, BUSHFIRE and HMSA.• Increase our presence and participation at AMSA and develop the role of Junior AMSA

Officer to ensure continuity.• Initiate plans to become incorporated as an independent legal entity to reduce liability

and guarantee the longevity of the MSSBU and its sponsorship agreements.• To develop a sponsorship policy to align our values as a society with those of our

sponsors and to provide a basis for future Executive Committees to build relationshipswith sponsors.

Future Development Plan


Page 5

The 2013 Executive Committee appreciates the importance of our relationships with our sponsors, who will be promoted at academic, charitable and social events throughout the year. In 2013 we are introducing a number of new events, which we anticipate will be highly successful and will expand opportunities for sponsors to meet students. In addition, we have a number of publications available for sponsor advertisements and hope to expand on publications and merchandising opportunities from previous years. MSSBU is interested in tailoring individual packages to meet sponsors’ needs.

Sponsorship involvement allows Bond students to be educated early in their career about issues that will impact them in their chosen profession as well as providing valuable networking opportunities. Sponsorship funding is an invaluable resource that allows us to provide Bond medical students with an enriching experience of university life. In return our sponsors will gain maximum exposure to Bond medical students. We hope to work closely with all our sponsors for the mutually beneficial outcome of producing fully equipped doctors for the future.

What It Means To Be Our Sponsor

How Sponsorship Benefits the Students:


Page 6

MSSBU will endeavor to provide your company with a multitude of advertising opportunities. We will aim to promote your company to medical students and staff with a focus on graduating students. This will be done through the following mediums:

• Depiction of your company logo on the MSSBU newsletter, website, yearbook andevent promotional materials.

• Merchandising, for example Bond medical school jumpers that are extremely popularwhich students wear around the faculty and outside the university. The 2013 MSSBUplans to expand merchandise through the design and purchase of new productsincluding hats, t-shirts and bags.

• There will also be opportunities for sponsors to come to MSSBU events held at BondUniversity to speak to the students, give presentations and set up stalls.

By becoming an MSSBU sponsor you will be promoting a positive image of your business to the Australian medical community. Your company will be demonstrating its interest in, and commitment to the development of new doctors and the future of the medical profession. It is through your sponsorship agreement with MSSBU that our graduates are able to make informed choices about companies and products they wish to use in their professional life. Therefore, sponsorship will be a valuable opportunity for your company to secure future clients who are likely to be loyal and reliable customers.

How Sponsoring the MSSBU will Benefit Your Company:


Page 7

WEEK EVENTWeek 2 MedEagle Week 3 Sports Tournament Week 4 Trivia Night Week 6 Scrub Crawl Week 7 MedBall Week 8 Elective Night Week 10 Internship Night

2013 Social Calendar

Semester 1 14th January - 20th April


Page 8

WEEK EVENTO-Week Orientation Events Week 2 MedEagle Week 4 Dodgeball Week 6 Special Olympics Week 8 Careers Night Week 10 Finance Night

WEEK EVENTWeek 2 MedEagle Week 2 Tri-Uni Cocktails Week 3 MedRevue Week 4 Handover Week 6 Anatomy Challenge Week 8 Live Well Study Well Week 9 Movember

Semester 2 7th May – 17th August

Semester 3 9th September – 14th December


Page 9

TRIVIA NIGHT A fun and competitive night in which students compete in teams for the title of Trivia Champion! This is a popular night that promotes cohort interaction.

ANATOMY CHALLENGE A night for all medical students, targeted at the first years that are about to undergo their barrier exams. With questions from the anatomy staff and older students, this is a creative and fun night of learning in aid of exam preparation.

MSSBU BURSARY SCHEME A new initiative of the MSSBU, this scheme plans to attract and involve general members of the student body. The bursary

will aid students in the participation of general medical and educational activities, including both MSSBU and outside events.

ELECTIVE NIGHT A night in which students share experiences from their electives. This is a useful night for students planning their electives and for younger students to gather knowledge about the elective process.

CAREERS NIGHT This is the biggest academic event of the year; doctors from a range of different fields share their personal journey in medicine and information on their specialty. ‘Career’s Night’ is an important night where sponsors have an opportunity to interact with students on a personal level.

MSSBU Event Descriptions Academic Events


Page 10

MEDBALL This eagerly awaited event brings together the School of Medicine and the wider community in a night of exclusive dining, entertainment and elegance. Proceeds from the evening go towards the chosen charity - ‘Bond-Aid’ in 2013.

MOVEMBER Bond medical students grow ‘MOs’ for the month of November, to raise funds and awareness about men’s health as part of AMSA’s National Drive in 2012.

LIVE WELL / STUDY WELL This is an important week to focus on, and raise awareness about wellbeing within the student body. The day aims to promote issues often faced by medical students and address topics such as mental health, stress management, balancing lifestyle and overall welfare. Incorporating the AMSA objectives, this day aims to highlight such prevalent problems that are often swept aside for more “important priorities” such as study.

SCRUB CRAWL One of the most anticipated events of the year sees Bond and Griffith Medical Schools combine to enjoy an exciting night out, proudly donning our trademark scrubs!

MEDEAGLE This trademark event takes place at the beginning of every semester. It provides an opportunity for medical students across all years to connect and regroup after the holiday - especially in the second semester as our new first years get a chance to meet older students.

DODGEBALL The inter-cohort dodge ball competition is fiercely contested every year. It is a popular sporting event enjoyed by all students with post-game refreshments and great prizes

TRI-UNI COCKTAILS This is an elegant evening of cocktails and canapés that allows all the local Medical Schools students from UQ, Griffith and Bond to unite and make new connections.

INITIATION DAY / ORIENTATION WEEK This is a fun-filled week of activities and games for the new cohort of medical students. It provides an excellent opportunity for new students to meet each other and settle into university life. During orientation week, sponsors are invited to attend on both Thursday and Friday to be introduced to the new students. This is a great opportunity for sponsors to interact with the students and vice versa.

Social Events

Community Events


Page 11

POST-GRADUATE DINNER & DRINKS A new initiative this year targeted at the post-graduate students in all cohorts. This aims to promote post-graduate student involvement, as previously all MSSBU events were aimed at undergraduate students. POST-BARRIER DINNER & DRINKS Another new initiative this year, in conjunction with semester 1 MedEagle, a celebration of the passing of end of year barrier exams that is sure to be a well received and highly anticipated event. HALFWAY DINNER & DRINKS This is an event for students who have recently passed their Phase 2 Barrier Examinations (semester 8 students). It is a rewarding night and rite of passage for students who have completed ‘half’ their degree! MEDREVUE A new initiative that sees a variety of medical students put together a production of skits, musical numbers and a range of other creative performances. A promising night of entertainment for all! HANDOVER The final event of our term; the new Medical Society are formally presented to the student body. It is an enjoyable night for all students.

SPORTS TOURNAMENT As a new initiative of the of the 2013 MSSBU, the sports tournament aims to bring students from across all cohorts together for some friendly competition and rivalry.


Page 12

ORIENTATION WEEK BOOKLET

A new publication, this comprehensive ‘survival guide’ provides first year medical students with all of the information necessary to make their transition as easy as possible. It includes an overview of the medical program and its components, helpful study tips, useful textbook information and a calendar to avoid missing any important academic or social events. First year students will gain a great understanding of the role of MSSBU within the Medical Program during the first week, as well as being exposed to associations and sponsors affiliated with MSSBU for the first time. First years will become aware that MSSBU is a helpful point of contact for any questions or concerns that they may have in future.

NEWSLETTER

The MSSBU newsletter will be a fortnightly publication informing the students of all MSSBU’s academic or social events in the days to come. It will also include photos and details of the success of previous events, any relevant news within the faculty, and promotion of our charities. Through this initiative, MSSBU will maintain maximum communication with medical students through email as well as print mediums. We are expanding the newsletter from previous years; this will be an excellent opportunity for sponsors to have regular exposure to students on a fortnightly basis.

WEBSITE & SOCIAL MEDIA

The MSSBU Website and social media outlets are also utilised as a popular form of communication with students. They will include promotions and information for all initiatives and events organised by our association, which will also be found on posters and in printed mediums around the university. We aim this year to expand the website and make more use of this medium for sponsorship promotion by further developing the sponsorship page.

ARTICLES

The website will also include helpful and informative articles and forums based on student concerns that arise during the course of their medical degree. Currently, students would like to know more about the availability of internship places and MSSBU aims to meet this need by thoroughly researching and presenting this information to them.

Publications


Page 13

MED STUDENT DIARY

A new initiative this year, the Med Student Diary will be designed with student life and well being in mind. The diary will include MSSBU specific events, helpful medical mnemonics and survival tips for everyday medical life. The diary will provide information for all MSSBU events and expand the opportunity for sponsor promotion through a publication used daily by students.


Page 14

The MSSBU has four tiers of sponsorship available for external corporations to consider. The tiers are as follows:

• Platinum $10,000 • Gold $5,000 • Silver $3,000 • Bronze Negotiable amount

Each tier provides different benefits for our sponsors, detailed in the next section. We have introduced two new bronze sponsorship opportunities, the Orientation Week Brochure and the Graduation Presents. Current sponsors are welcome to apply for these bronze sponsorships in addition to their other sponsorship package. Either of these new initiatives would be an excellent avenue for current sponsors to expand their marketing opportunities. We are committed to maintaining and improving our relationship with our sponsors and welcome feedback as to how we can achieve this. We are open to discussing individualised packages for our sponsors.

The MSSBU understands that as dynamic and ever-changing companies you may require individual and tailored sponsorship packages that give your company the desired representation to the students of Bond Medicine. We are willing to work with you in developing individual agreements and welcome any queries you may have in relationship to representation with the MSSBU.

Levels of Sponsorship


Page 15

Platinum sponsorship is the premium level of sponsorship with the MSSBU. A sponsor is awarded this title when their financial contributions are equal to or in excess of $10,000 per annum (GST included).

The MSSBU recognises the value of sponsors who make such a financial contribution. Consequently, involvement of that sponsor in all MSSBU operations will be maintained.

The Platinum Sponsorship Package Entails:

• Formal recognition as an MSSBU Platinum Sponsor for 1 year. • Recognition of status as platinum sponsor at all major events. • There will be an opportunity for a representative from your company to give a

presentation at one of our events as a guest speaker. • Your company logo will be displayed on all advertisements (flyers, posters and tickets) at

all events. • Multiple opportunities at MSSBU events to provide Bond medical students with

promotional materials. • Four complimentary tickets to all MSSBU events. • Your company logo will be displayed on all current merchandise and publications. Please

see new Bronze Sponsorship packages for additional merchandising opportunities. • Your company logo will be placed on the MSSBU website homepage with a hyperlink to

your website. • Your company logo, description and a hyperlink to your website will be placed on the

sponsor’s page of the MSSBU website. As the platinum sponsor these details will be significantly larger than the other sponsor’s and will be situated at the top of the page.

Sponsorship tiers will not be terminated upon the end of a sponsorship term. Each sponsor will be given preference to their current tier or higher.

Platinum Sponsorship $10,000


Page 16

Recognition as a MSSBU Gold Sponsor occurs when financial contributions are equal to or in excess of $5000 per annum (GST included).

The Gold Sponsorship Package Entails:

• Formal recognition as an MSSBU Gold Sponsor for 1 year. • Acknowledgement as an event sponsor at four MSSBU events • Your company logo will be displayed on all advertisement (flyers, posters and tickets) at

these four events. • Opportunity to address medical students or verbal acknowledgement of sponsorship at

events. • Reserved area to display your corporate banner at MSSBU events. • Two complimentary tickets to chosen MSSBU events. • Your company logo will be displayed on MSSBU merchandise and publications. Please

see new Bronze Sponsorship packages for additional merchandising opportunities. • Your company logo, a link and a description of your company on the sponsor’s page of

the MSSBU website. • Possibility for distribution of promotional material at student orientation.

Sponsorship tiers will not be terminated upon the end of a sponsorship term. Each sponsor will be given preference to their current tier or higher for the next term.

Gold Sponsorship $5,000


Page 17

Recognition as a MSSBU Silver Sponsor occurs when financial contributions are equal to or in excess of $3000 per annum (GST included).

The Silver Sponsorship Package Entails:

• Recognition as an MSSBU Silver Sponsor for 1 year. • Acknowledgment as an event sponsor for two MSSBU events. • Your company logo on all advertisements (flyers, posters and tickets) at the two events. • Opportunity to address medical students or verbal acknowledgement at events (where

appropriates). • Reserved area to display your corporate banner at events. • 1 complimentary ticket to a chosen MSSBU event. • Your company logo, a link and a description of your company on the sponsor’s page of

the MSSBU website.

Sponsorship tiers will not be terminated upon the end of a sponsorship term. Each sponsor will be given preference to their current tier or higher for the next term.

Silver Sponsorship $3,000


Page 18

The MSSBU Bronze Sponsor is more flexible than our other options. Sponsors have the opportunity to sponsor single events and their financial contribution is negotiable.

Bronze Sponsorship of a Single Event:

• Your company logo will be displayed on all advertisements (flyers, posters and tickets) for the event you sponsor.

• Your company logo on the MSSBU website sponsor’s page. • An opportunity for verbal acknowledgement at the event. • Reserved area for your corporate banner at the event. • One complimentary ticket to the chosen MSSBU event.

NEW THIS YEAR

Bronze Sponsorship of Orientation Week Booklet:

The Orientation Week Booklet is a new publication that will be given to all new first year medical students. See Publications section for full description. Bronze sponsorship of this publication will include:

• Advertisement on the inside of the front cover • A one page insert for company promotion

Bronze Sponsorship of Graduation Presents:

Graduation presents are given to final year students at their Graduation Ball. The graduating students for the rest of their careers will keep these gifts. This is a fantastic opportunity for a sponsor wishing to target new doctors.

• Company logo on Graduation present. • Opportunity to host the Graduation Ball alongside GradBall Committee. • Logo on advertisements for the event.

Bronze Sponsorship


Page 19

Bronze Sponsorship of MedRevue: The 2013 MSSBU aims to establish a MedRevue that will showcase the diverse talents of Bond Medical students to a large audience including other faculties within Bond and the general public. As an established event amongst other universities, the MSSBU feels that it is an opportunity for both the Medical students and sponsors to engage with the community. A subcommittee will be formed to ensure the smooth planning and execution of such a large event. The society has an unlimited number of Bronze Packages available; excluding new merchandising packages. We will endeavor to alert current and prospective sponsors to any possible conflict of interest that may arise.


Page 20

Customised packages are also available for the sponsor – these can be tailored to suit the involvement that they wish to have with our program. These packages can be tailored upon negotiation with the MSSBU at a time that is suitable for the sponsor.

Platinum Gold Silver Bronze Promotion at social events

Yes 4 3 2

Logo presentation in publications

Yes Yes Yes No * Yes for O

Week Booklet Website acknowledgement

Large link and blog

Smaller link and blog

Smaller link and blog

Logo

Tickets to events All events 3 events 2 events 1 event Opportunity to sponsor events

All 4 events 2 events Negotiable

Company logo exposure on tickets and advertising


Advertising on MSSBU merchandise

Yes No No No * Yes for

graduation present

Banner at events All 3 events 2 events Negotiable Verbal recognition at events


Cost (GST included)

$10,000 $5,000 $3,000 Negotiable

Sponsorship Summary


Page 21

Please Return to: MSSBU Emma Keen – Sponsorship Director

Level 2, Faculty of Health Sciences and Medicine

University Drive

BOND UNIVERSITY 4229

Contact Details Company name/Organisation:

________________________________________________________________________________________________

Contact Name:

________________________________________________________________________________________________

Postal Address:

________________________________________________________________________________________________

Suburb: ______________________________________ State: __________________ Postcode: __________________

Telephone: ___________________________________ Facsimile: __________________________________________

Email: __________________________________________________________________________________________

Sponsorship Package Preference: Corporate Sponsorship

(Please circle) Platinum Gold Silver Bronze

Sponsored Amount:

________________________________________________________________________________________________

Sponsorship Requests:

________________________________________________________________________________________________

Payment Details: Payment type (please circle): Money Order Cheque Direct Deposit

Please make money orders and cheques payable to MSSBU and forward to the address below:

MSSBU Emma Keen – Sponsorship Director

Level 2, Faculty of Health Sciences and Medicine

University Drive

BOND UNIVERSITY 4229

Please make direct deposits to the following bank account:

Bank: Bank of Queensland

Account Name: MSSBU

Account Number: 20792339

BSB: 124-323 Please email remittance advice on day of transfer to: [email protected]

Sponsorship Agreement

Documents

Sponsorship Prospectus 2013