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2706856-W Spring 2015 Test Coordinator’s Manual

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  • 2706856-W

    Spring 2015 Test Coordinators Manual

  • Developed and published under contract with the Association of Christian Schools International (ACSI) by CTB/McGraw-Hill LLC, 20 Ryan Ranch Road, Monterey, California 93940-5703. Copyright 2015 by CTB/McGraw-Hill LLC. All rights reserved. Only ACSI educators may copy, download, and/or print the document located online at: www.purposefuldesign.com. Any other use or reproduction of this document, in whole or in part, requires prior written permission of publisher. TerraNova, TerraNova 3, Primary Test of Cognitive Skills, and InView are trademarks of McGraw-Hill School Education Holdings, LLC. The ACSI logo is a registered trademark of the ACSI. All other trademarks are the property of their respective owners.

    PRINTED IN U.S.A.1 2 3 4 5 6 7 8 9 ROV 16 15 14

    www.purposefuldesign.com

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Contents

    Schedule of Important Dates for the Spring 2015 Testing Program 1

    Partners in Your Assessment Program 4

    Introduction 4

    Important Contact Information 4

    Message to Test Coordinators 5

    Administration 5

    Test Administration Times and Number of Items 6

    Reports 7

    Paper Reports 7

    Biographical Changes 7

    Optional Reports 8

    Electronic Reports (PDF Format) 9

    ACSI Data Online Email Notification 9

    ACSI Data Online for Parents 10

    Benefits of ACSI Data Online and ACSI Data Online for Parents 10

    Longitudinal Tracking 13

    Calculators 17

    Webinars 18

    Online Enrollment (Registration for Machine Scoring) 19

    Ordering Precoded Barcode Labels (Optional Service) 20

    Important Information About Test Security 21

    Before Testing 21

    During Testing 21

    After Testing 22

    Important Additional Instructions 22

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Steps in Handling Test Materials

    Step 1Preparation for Testing 23Step 2Review Your Test Materials 24Step 3Apply Precoded Barcode Labels (If Ordered) 25Step 4Distribute Test Materials 27Step 5Check Answer Documents 28 Physical Condition 28

    Invalidation of Tests 29

    Large Print 30

    Student-Identifying Information 31

    Step 6Check Group Information Sheets 34 Excluded Student Groups 36

    Special Circumstances 37

    Step 7Complete the School/Group List 40Step 8Prepare Answer Documents for Shipping 42 Test Book Matching Rules for Grades K3 42

    Packaging Rules for Answer Documents for Grades 412 43

    Packaging Rules for Excluded Groups 45

    Stack Cover Card 47

    Step 9Package and Ship Test Materials 49

    Appendices

    Appendix A. Customer Checklist 53

    Appendix B. Classroom/Teacher Checklist 55

    Appendix C. Test Coordinator Checklist 59

    Appendix D. Applying Precoded Barcode Labels 63

    Appendix E. Region Numbers 65

    Appendix F. Special Handling Form 67

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 1

    Schedule of Important Dates for the Spring 2015 Testing Program

    Please observe the following schedule so that CTB/McGraw-Hill may serve all of the ACSI schools most efficiently:

    March Test AdministrationImportant Dates:

    November 3, 2014 Online Enrollment and Precode Upload windowJanuary 16, 2015 for schools testing during the early test administration

    window in March. Schools that order Precoded Barcode Labels for answer documents must submit student ID information files to CTB/McGraw-Hill in the same window. The Precoded Barcode Labels will be sent with the Test Coordinators Kit.

    February 27, 2015 Test Coordinators Kits will arrive no later than this date at schools completing Online Enrollment by January 16, 2015. Please complete an inventory of materials immediately upon receipt.

    March 2015 Early test administration window. Only schools that have logged 136 days of instruction before test administration may test in this window.

    April Test AdministrationImportant Dates:

    January 26, 2015 Online Enrollment and Precode Upload window forFebruary 20, 2015 schools testing during the April test administration

    window. Schools that order Precoded Barcode Labels for answer documents must submit student ID information files to CTB/McGraw-Hill in the same window. The Precoded Barcode Labels will be sent with the Test Coordinators Kit.

    March 31, 2015 Test Coordinators Kits will arrive no later than this date at schools completing Online Enrollment by February 20, 2015. Please complete an inventory of materials immediately upon receipt.

    April 2015 Official test administration window.

    June 1July 15, 2015 Biographical changes window. All biographical changes on student scoring reports due to packaging or bubbling errors that require reprocessing of reports will incur a set-up fee and a per-student fee. (See Pages 78 for additional information.)

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 2 Test Coordinators Manual

    Late Enrollments

    Late enrollments are discouraged. However, ACSI schools that did not complete the Online Enrollment process by February 20, 2015, may request and submit an ACSI Online Enrollment Alternative Form to receive a Test Coordinators Kit and be able to have their answer documents machine-scored. All ACSI schools are required to complete Online Enrollment before the February 20, 2015, deadline to receive Test Coordinators Kits based on Spring 2015 estimated student counts.

    Precoded Barcode Labels may be ordered in either Online Enrollment window, and student data files must be uploaded and verified as complete by February 20, 2015.

    If you are not able to complete Online Enrollment for any reason, contact ACSI Customer Service for assistance.

    Materials ReturnImportant Date:

    May 29, 2015 Last day for CTB/McGraw-Hill to receive scorable materials from schools. Any materials received at the CTB/McGraw-Hill scoring center after the materials return deadline will be subject to a late materials fee.

    Additional Materials Return

    Please follow this process if additional scorable answer documents or test books are found after returning the rest of materials for scoring.

    Package all additional materials for return following the same processes used for the initial materials return (Steps 59, Pages 28 through 51). If you do not have blank Stack Cover Cards, School/Group Lists, Group Information Sheets, or Scoring Center labels, please contact ACSI Customer Service at 800-367-0798 to request additional copies of the packaging materials needed.

    Additional materials returned to the CTB/McGraw-Hill Scoring Center will be processed as received and are subject to the following:

    1) All data for the school is reposted to ACSI Data Online and ACSI Data Online for Parents.

    Note: Any materials received after the deadline will be subject to a late materials fee.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 3

    2) Paper reports for the subsequent additional materials returned are limited to:

    TerraNova 3 Individual Profile Report (IPR)Student LabelBible Student Report

    3) If you receive your paper reports before additional materials have been received by CTB/McGraw-Hill, you will not receive updated Summary and Optional reports.

    ReportsTurnaround Times

    Scoring reports will be shipped to ACSI schools within the following turnaround times from the receipt of scorable materials by CTB/McGraw-Hill:

    5 business days PDF versions of reports posted and student data loaded to ACSI Data Online.

    10 business days ACSI Score Reports Package shipped to schools. Optional reports will be shipped separately.

    21 business days Optional reports shipped to schools. Optional reports will be invoiced separately from the ACSI Base Scoring & Reporting Package.

    Please inventory all reports for every class and grade. Please report any discrepancies to ACSI Customer Service at 800-367-0798 or email: [email protected]

    Note: Email notification that reports have been posted in ACSI Data Online will be sent to the email address or addresses indicated in Online Enrollment. Password information to access the PDF reports is found at www.ctb.com where you accessed Online Enrollment and Precode Upload.

    mailto:order%40acsi.org?subject=http://www.ctb.com

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 4 Test Coordinators Manual

    Partners in Your Assessment Program

    IntroductionACSI and CTB/McGraw-Hill have designed this manual to help you organize and assemble the TerraNova 3TM, ACSI Edition; Primary Test of Cognitive SkillsTM (PTCS); and InViewTM test materials that will be sent to CTB/McGraw-Hill for scoring. We have sequentially described the steps you should follow in checking and assembling test materials to ensure that your testing program is successful for students, teachers, parents, and schools.

    Other optional assessments from CTB/McGraw-Hill are available through ACSI. Please contact ACSI for ordering and score processing information.

    Important Contact Information If you have any questions, you may contact ACSI Customer Service by any of the options below. Before contacting ACSI Customer Service, see Appendix A. Customer Checklist. This checklist will help you prepare information before contacting us and will also help us answer your questions quickly and accurately.

    ACSI Customer Service

    Telephone: 800-367-0798

    Fax: 719-531-0716

    Email: [email protected]

    Website: http://www.purposefuldesign.com

    mailto:order%40acsi.org?subject=http://tinyurl.com/ACSIDashboardhttp://www.purposefuldesign.com

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 5

    Message to Test Coordinators

    AdministrationThe ACSI Spring 2015 test administration may include the following:

    TerraNova 3, ACSI Editioncomposed of TerraNovaTM, Third Edition, Form G Complete Battery; PLUS tests; and ACSI Bible Assessment

    Primary Test of Cognitive Skills (PTCS) (grades K1)if administered with TerraNova 3, ACSI Edition

    InView (grades 212)if administered with TerraNova 3, ACSI Edition

    Please review all supplementary materials as soon as possible. As the Test Coordinator, please ensure Test Administrators are familiar with the information provided in this manual, as applicable. They should also be thoroughly familiar with the appropriate Test Directions for Teachers for TerraNova 3, ACSI Edition and Examiners Manuals for PTCS and InView. These directions contain important information that must be reviewed prior to the day of testing.

    This manual contains specific information necessary for completing Student Answer Documents, Group Information Sheets (GISs), and the School/Group List (SGL) and for packaging completed materials for return to the CTB/McGraw-Hill Scoring Center. It is imperative that the directions be followed exactly as written to ensure proper scoring.

    Note: Student Answer Documents sent to CTB/McGraw-Hill without appropriate packaging will be assessed a fee and grouped and processed at grade level, not by individual teacher. Appropriate packaging encompasses current-year forms such as SGL and GIS, Stack Cover Cards, and CTB/McGraw-Hill Scoring Center labels.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 6 Test Coordinators Manual

    Test Administration Times and Number of Items

    For each test section, add 5 to 10 minutes for administering the sample test questions and reading introductions and directions.

    TerraNova 3, ACSI EditionAdministration Times/# of Items

    Level Grade

    TerraNova, Third EditionComplete Battery PLUS Tests

    Bible TotalReading Language Math ScienceSocial

    StudiesWord

    Analysis Vocab.Language

    Mechanics SpellingMath

    Comput.

    10 K :55/40 :40/30 N/A N/A N/A N/A N/A N/A N/A :30/40 2:05

    11 1 1:00/45 1:05/47 :20/20 :20/20 :15/20 :15/20 N/A N/A :20/20 :30/40 4:05

    12 2 1:15/60 1:00/47 :25/25 :25/25 :15/20 :15/20 :15/20 :15/20 :20/20 :30/40 4:55

    13 3 1:00/42 :35/28 1:10/50 :40/35 :40/35 :15/20 :15/20 :15/20 :15/20 :20/20 :25/40 5:50

    14 4 1:00/46 :35/34 1:10/57 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

    15 5 1:00/46 :35/34 1:10/57 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

    16 6 1:00/46 :35/34 1:10/56 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

    17 7 1:00/46 :35/34 1:10/57 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

    18 8 1:00/46 :35/34 1:10/56 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

    19 9 1:00/46 :35/34 1:10/46 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

    20 10 1:00/46 :35/34 1:10/46 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

    21/22 11/12 1:00/46 :35/34 1:10/46 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

    Primary Test of Cognitive Skills (PTCS)Administration Times/# of Items

    Grade Spatial Memory Concepts Verbal *Total

    K/1 :30/21 :30/21 :30/28 :30/24 2:00

    InViewAdministration Times/# of Items

    Level Grade Sequences AnalogiesQuantitative

    Reasoning

    Verbal Reasoning

    Words

    Verbal Reasoning

    Context Total

    1 2/3 :15/20 :20/20 :30/20 :20/20 :20/20 1:45

    2 4/5 :15/20 :10/20 :30/20 :20/20 :20/20 1:35

    3 6/7 :15/20 :10/20 :30/20 :20/20 :20/20 1:35

    4 8/9 :15/20 :10/20 :30/20 :20/20 :20/20 1:35

    5 10/11 :15/20 :10/20 :30/20 :20/20 :20/20 1:35

    6 11/12 :15/20 :10/20 :30/20 :20/20 :20/20 1:35

    *Note: PTCS is not timed. When planning administration, allow 30 minutes for each of the four tests.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 7

    Reports

    Paper ReportsAfter the tests have been scored at CTB/McGraw-Hill, your school will receive the following paper reports:

    ACSI Score Reports PackageSpring 2015

    TerraNova 3, ACSI EditionComplete Battery and PLUS tests

    Assessment Summary* (1 copy) Group List Report* (2 copies) Objectives Performance Summary (1 copy) Objectives Performance Report (1 copy) Individual Profile Report* (2 copies) ACSI Parent Report# Student Record Label*+ (1 copy)

    *The report version varies when PTCS or InView is administered.#The ACSI Parent Report will be included in electronic format on ACSI Data Online only.

    * +The Student Record Label will not be available in electronic format.

    Bible Assessment Summary Report (2 copies) Roster Report (1 copy) Student Report (2 copies)

    The Assessment Summary, Group List Report, Individual Profile Report, and Student Record Label will vary depending on the products administered. All reports for properly coded and packaged scorable test materials received from ACSI schools by May 29, 2015, will be shipped ten business days after receipt.

    Biographical ChangesTo avoid discrepancies, Test Coordinators must review the student biographical data bubbled on the answer documents, as well as the packaging of materials, before returning them to CTB/McGraw-Hill for machine scoring. Even with strong quality assurance measures in place, a student name or other biographical data that are incorrectly bubbled or missing can be overlooked.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 8 Test Coordinators Manual

    If Precoded Barcode Labels are used, it is important to review the Barcode Roster Report that was shipped with the Precoded Barcode Labels to make sure the student biographical information is complete and accurate before the label is applied to the answer document. TerraNova and InView level information is not part of the student ID information uploaded for Precoded Barcode Labels. Please ensure that the TerraNova level and the InView level (if applicable) are bubbled on the answer documents for grades 4 through 12.

    If you discover an error in the biographical information on the reports that your school received, ACSI has a process in place to allow schools a window of time to request changes to student biographical data (see Page 1). Within the window, you may request one or more changes per student within each category for the current test administration only. Listed below are the categories and changes that may be requested:

    Category 1 General Changes:0 Student First Name0 Student Middle Initial0 Student Last Name0 Birth Date0 Gender0 Grade (if form/level is bubbled correctly)0 Student ID Number

    Category 2Grade and Form/Level Changes:0 Grade (if form/level not bubbled for grades 412)0 Form/Level (not bubbled on answer document for

    grades 412)

    There are fees associated with these changes if the changes are due to incorrect bubbling or packaging of test documents. A fee will be assessed based on the category of the change requested. See cover letter for additional details. Please contact ACSI Customer Service via email at [email protected] for additional information.

    Optional ReportsIn addition to the reports included in the ACSI Score Reports Package, you can order the following Optional reports by grade or for your entire school population. There is a fee for these additional reports. These reports are provided in paper format only. You can find the current pricing in the ACSI Assessment Catalog and in the description of the Optional reports in the Survey within Online Enrollment.

    mailto:order%40acsi.org?subject=

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 9

    Optional Reports (see the current ACSI Assessment Catalog for pricing) Home Report* Student Report with Grade Equivalents (GE) Student Rank Order Report with Lexiles Reading Links Report Student Performance Level Report Group Performance Level Report Item Analysis Report Item Analysis Summary State Proficiency Reports are available for the following states

    and grades:0 Alaska (grades 3 through 10)0 California (grades 3 through 10)0 Florida (grades 3 through 10)0 Hawaii (grades 3 through 10)0 Indiana (grades 3 through 10)0 Massachusetts (grades 3 through 11)0 Michigan (grades 3 through 8)0 New Jersey (grades 3 through 11)0 New York (grades 3 through 8)0 Ohio (grades 3 through 9)0 Pennsylvania (grades 3 through 10)

    Student Data File (on CD)A .csv file for use with a student data management system to import data

    *Although this is titled Home Report, ACSI schools are already provided with excellent reports for parents within the ACSI Scoring Package. These include ACSI Data Online for Parents with the ACSI Parent Report attached, and the Individual Profile Report (paper).

    Call ACSI Customer Service at 800-367-0798 for additional information.

    Electronic Reports (PDF Format)ACSI schools will have access to electronic copies of the scoring reports in the ACSI Score Reports Package (except for Student Record Labels) through ACSI Data Online. These reports are provided at no additional cost.

    ACSI Data Online Email NotificationACSI schools will have access to all ACSI Data Online features five business days after receipt by CTB/McGraw-Hill of properly coded and packaged scorable test materials.

    Notification that your students scores are available on ACSI Data Online is sent to your school to the email address of the user who completed Online Enrollment, as well as to the two additional addresses entered

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 10 Test Coordinators Manual

    into Online Enrollment on the Site Information page under the heading Additional Email Addresses for ACSI Data Online. These email recipients are responsible for distributing the login information to teachers for access to ACSI Data Online. (Login information is not sent directly from CTB/McGraw-Hill to individual teachers.) The email recipients should keep a copy of the attachments received from CTB/McGraw-Hill containing teacher user names and initial passwords on file for reference.

    ACSI Data Online for ParentsACSI schools receive parent access letters containing Activation Codes to distribute to parents so they may access TerraNova 3 and Bible Assessment results online. The information is sent as a second attachment with the ACSI Data Online school email notification. It is the responsibility of the school to securely distribute the parent access letters containing the activation codes to parents and to maintain copies of the parent access letters for reference.

    Benefits of ACSI Data Online and ACSI Data Online for Parents

    Administrators/teachers and parents/guardians can log in to ACSI Data Online and ACSI Data Online for Parents at https://acsi.ctb.com.

    ACSI Data Online, a web-based data analysis system, is part of each schools score reporting package at no extra cost. This powerful online tool enables ACSI educators to review and analyze test data in order to identify academic strengths, challenges, and critical needs of students and instructional programs. ACSI school data are loaded into this system throughout the ACSI testing window as schools turn in their testing materials and tests are scored.

    https://acsi.ctb.com

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 11

    Once loaded, the data for all ACSI Assessment components are available online, including TerraNova 3, ACSI Bible Assessment, and, if administered, InView and PTCS cognitive abilities assessments. These data are available continuously through assigned logins and passwords at three levels: association, school, and teacher. Additionally, an administrative sign-in is provided for the association and each school.

    ACSI Data Online Dashboards: ACSI Data Online consists of a series of dashboards, or data panels, that present the different types of test data available, e.g., TerraNova 3 data or Bible Assessment data. These dashboards allow administrators and teachers to see student data as graphic displays and, with many of the dashboards, to drill down for more specific analyses. For example, you may drill down to a students Individual Student Report (ISR) by clicking on that students name on the TerraNova 3: Class Dashboard. The ISR lists not only test scores but also the students Relative Objective Strengths and Challenges (highest and lowest performing areas) and a Lexile score for Reading.

    Filters to Create Specific Data Reports: All dashboards have filters for creating specific reports not available on paper. For example, an ACSI educator can request a report of fourth-grade Reading scores in rank order by National Percentiles (NPs) for students attending Christian schools for two or more years. Categories for aggregating and disaggregating data are defined based on the student demographic information recorded on the Student Data Grid section of the answer documents. Scored test data are then linked to each of the online systems disaggregation categories. For example, when demographic data have been recorded on students answer documents, TerraNova 3 scores can be disaggregated by males and females, by different ethnicities, or by years attended in your Christian school.

    PDF Reports: Certain paper reports will also be delivered in PDF form in the ACSI Data Online system. Most of the PDFs are exact copies of TerraNova 3, InView, or PTCS paper reports; their content is fixed and cannot be changed but can be printed. Reports available as PDFs in ACSI Data Online include Assessment Summary, Group List Report, Objectives Performance Report, Individual Profile Report, and ACSI Parent Report for parents/guardians.

    Additional Resources: In addition to tabs that access test data, ACSI Data Online provides a Resources tab with information to assist ACSI educators in navigating the ACSI Data Online system or interpreting assessment data. These resources include documents such as the Guide to ACSI Data Online, a Quick Start Guide, and additional information sources such as the Performance Level Look-up Tables.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 12 Test Coordinators Manual

    ACSI Data Online for Parents is a segment of the ACSI Data Online system where parents can log in and view their childs assessment results and access resources to support their childs learning. Initially, parents receive a parent access letter with an activation code used to log in and create an account. Once their account is created, parents can access their childs TerraNova 3 and Bible Assessment results and all available resources on this parent site. If parents have more than one student enrolled in an ACSI school, they will log in one time to see all of their childrens assessment results; however, they will receive a separate parent access letter with an activation code for each child.

    Two dashboards, two reports, and a Resources tab are available on ACSI Data Online for Parents. When parents log in, they land on the TerraNova 3 Student Report dashboard. This dashboard graphically shows an individual students TerraNova 3 results for all subtests completed, including PLUS tests, if administered. No InView or PTCS results are shown. The Bible Student Report dashboard displays a graphic of the students performance on the Bible Assessment if the student completed that test.

    Two reports are provided as PDF files that can be printed. One report is the ACSI Parent Report, a multi-page report with explanations of TerraNova 3 Complete Battery subtests (Reading, Language, Mathematics, Science, and Social Studies, if all are administered). In addition, the report has specific suggestions for ways parents can help their child, as well as a list of websites or related resources. Sample pages from the ACSI Parent Report are included below. For additional information on the ACSI Parent Report, refer to the ACSI Guide to Data Online posted under the Resources tab.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 13

    Longitudinal Tracking

    Longitudinal tracking is a feature that is provided in ACSI Data Online. It was introduced with the Spring 2013 assessment. Longitudinal tracking of TerraNova 3 subtest results allows you to track student progress in the TerraNova 3 content areas from year to year. Students are matched from year to year based on an exact match of the Student ID Number and the students last name. The PTCS, InView, and Bible Assessments will not have longitudinal tracking. The information below is intended to assist you in applying Student Identification Numbers to Student Answer Documents, so that the longitudinal tracking feature may be utilized in future years for new students and for students whose ID numbers were not entered on their answer document during the previous test administration.

    Assignment of Student Identification Numbers:

    Schools need to follow the guidelines below for Student ID Numbers to enable longitudinal tracking after two consecutive use years.

    a) If Student ID Numbers were used in the prior administration year, please use the same number for the same student, as assigned. To ensure longitudinal tracking, the Student ID Number and Last Name must match from year to year.

    b) New Students: Schools need to assign a Student ID Number for incoming students. Follow the six-digit formula and DO NOT reuse numbers from the past.

    c) Former Students: If a student has left the school for more than a year, please assign a new Student ID Number because the students longitudinal data has disconnected from the non-consecutive use. Schools may choose to use the students prior number, but it might be easier to assign a new one.

    It is strongly recommended that you do not use any previously assigned Student ID Numbers.

    Retrieving Student ID Numbers:

    It is strongly advised that a school store TerraNova 3 Student ID Numbers in its Student Management System or maintain them in a secure Excel data file. If the school is unable to locate the file, there are a few troubleshooting steps to follow:

    a) Use the Group List Report for a grade-level classroom to retrieve the Student ID Number manually. To find the Student ID Numbers used the previous spring, please refer to the Spring 2014 Class

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 14 Test Coordinators Manual

    Group List Report, Part III. It lists each student by name and includes the Student ID Number, if included. You will need both the students last name (exactly as spelled in spring 2014) in addition to the Student ID Number in order to match the student records from spring 2014 to spring 2015.

    b) Check server/computer files with key words such as student id number, precode, Terranova, TN3, testing id, testing file, etc.

    The assignment of the Student Identification Numbers follows these guidelines:

    a) The longitudinal scoring may be matched or tracked over time only with the ACSI Member ID number for that school/campus as used in Online Enrollment.

    b) It is the schools responsibility to maintain and properly use the Student ID Numbers and create new numbers for new students.

    c) It is highly recommended that you do not use any previously used Student ID Numbers.

    d) When a new student enters a school for any reason, the student cannot reuse the Student ID Number assigned from the previous school. A new number must be assigned to that student.

    e) There is no longitudinal tracking across schools or campuses within ACSI.

    f ) Longitudinal tracking is only available for consecutive test administration years.

    g) It is important for your school to keep accurate and consistent information from year to year to ensure reliability of longitudinal tracking results. Maintain the list of Student ID Numbers assigned each year to ensure that you do not unintentionally duplicate Student ID Numbers. The Student ID Numbers master file contains:

    For each school:0 Region number0 ACSI Member ID0 School name

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 15

    For each new and returning student:0 Grade (from previous test administration, if applicable)0 Student last name0 Student first name0 Student middle initial0 Birth date0 Gender 0 Student ID Number

    It is recommended that the list be sorted alphabetically by student last name within the school and grade. This will assist with bubbling Student ID Numbers when preparing and/or packaging materials and assigning new numbers.

    If your school is participating in the TerraNova 3, ACSI Edition administration for the first time, please follow these guidelines to establish the Student ID Number across your school:

    a) It is the schools responsibility to assign, maintain, and properly use the Student ID Number.

    b) When a new student enters your school, he or she cannot reuse a Student ID Number assigned from the previous school. Also, the school may not reuse a Student ID Number from a student that is no longer enrolled at your school. The school must assign a new number to each new student.

    c) Assign a unique six-digit numeric identification number to each student in your school. It must be unique across the school (all grades included). Do not begin with blanks or zeros. Begin with 1, for example: 100001, 100002, 100003, etc.

    d) This same Student ID Number and last name (spelled exactly the same each year) must be accurately used each year. The six-digit number must be coded on the students answer document (in the ID Number columns A through F only) or included in the Precoded Barcode Label data file if Precoded Barcode Labels are used.

    Schools with existing Student Information System (SIS) ID Numbers:ACSI is aware that some schools have existing Student Information Systems and may be using a Student ID Number within those systems. However, for purposes of the TerraNova 3, ACSI Edition assessment program, these numbers may not be used for longitudinal tracking. It is imperative for longitudinal tracking that you begin and continue with the same unique number for each student to be tracked during all the years the student is enrolled in your school.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 16 Test Coordinators Manual

    Entering Student ID Numbers in Student Biographical Data on answer documents: Please refer to Page 31 for a graphic description of placement of the Student ID Number on the Student Data Grid. Schools are encouraged to use the optional service for Precoded Barcode Labels, which helps to eliminate errors in bubbling critical student biographical data on the answer document. Order Precoded Barcode Labels during the Online Enrollment process. For additional information, contact ACSI Customer Service at 800-367-0798 or email [email protected]

    mailto:order%40acsi.org?subject=

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 17

    Calculators

    Unless a student has a special accommodation allowing the use of a calculator:

    Calculators are permitted in grades 312 only and only where specified in the ACSI Test Directions for Teachers.

    Calculators are not permitted in the Science Assessment.

    By design, the test items do not require the use of a calculator to solve them. ACSI does not provide, endorse, or recommend a list of calculator brands or types that students are permitted to use. Test Examiners should follow their own general education policy for the types of calculators permitted during quizzes, benchmark tests, common assessments, chapter/unit tests, and final exams.

    Calculators cannot contain stored equations or functions at the time of the Mathematics Assessments. Test Examiners are responsible for ensuring and verifying that calculators that have the ability to store equations and functions, e.g., a graphing or a scientific calculator, have the memory cleared before and after each Mathematics Assessment.

    Calculators cannot have Internet connectivity or be able to connect to anyone inside or outside the classroom during testing. Students cannot use a calculator on a laptop or other portable computer, pocket organizer, cell phone, device with a typewriter-style keyboard, electronic writing pad, or pen-input device unless a particular assistive device is required for a student and is specified on his or her IEP.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 18 Test Coordinators Manual

    Webinars

    To help ACSI educators deepen their knowledge about TerraNova 3, InView, and PTCS tests and reports, ACSI provides a library of professional development webinars. The webinars, typically 3060 minutes in length, address a range of topics, such as understanding norm-referenced reports, assessing exceptional students, making connections to classroom instruction, and using ACSI Data Online. The webinars can be found at http://www.purposefuldesign.com.

    http://www.purposefuldesign.comhttp://www.purposefuldesign.com

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 19

    Online Enrollment (Registration for Machine Scoring)

    After placing your order with ACSI for testing materials, please go to http://www.purposefuldesign.com for complete information and instructions for entering your schools information into Online Enrollment.

    Online Enrollment is a mandatory online registration for schools to have tests machine scored. Each school must complete Online Enrollment each year on CTB/McGraw-Hills website as a prerequisite to sending in tests for machine scoring. Online Enrollment provides CTB/McGraw-Hills Scoring Center with essential school information so that it can have a check system in place when tests finally arrive to be scored. The process provides for quality control and for the fastest scoring turnaround time in the assessment industry. Information entered into Online Enrollment also provides CTB/McGraw-Hill with your schools current shipping address for sending your Test Coordinators Kit and scoring reports, as well as providing CTB with the school contacts valid email address(es) so that ACSI Data Online logins may be sent to you once scoring has been completed.

    You will be asked to provide an estimate of the number of students that will be tested at each grade level in the spring. Once you have entered your enrollment estimates for each grade level into Online Enrollment, the system will guide you through the School Demographics and Optional Scoring Services survey. The enrollment process and survey sections take approximately 30 minutes to complete.

    In Online Enrollment you will have the opportunity to order Optional reports in addition to the ACSI Scoring Package of reports that comes automatically when scoring through ACSI. To review descriptions and costs of the Optional reports available, please refer to the ACSI 2015 Assessment Catalog or go to http://www.purposefuldesign.com and select TerraNova 3 Spring 2015 Information.

    After completing Online Enrollment (which must be done in the date-range window detailed on Page 1), CTB/McGraw-Hill will prepare a packet of pre-filled forms, Scoring Center labels, and other Test Coordinator materials customized for your school based on the information provided in Online Enrollment. CTB/McGraw-Hill will ship your Test Coordinators Kit via FedEx after the close of the Online Enrollment window in which you participated. The forms and materials found in your Test Coordinators Kit are essential for use in packaging your tests correctly and sending them in to CTB/McGraw-Hills Scoring Center for machine scoring.

    (Note: If a school does not have access to a computer and the internet, ACSI Customer Service will provide an alternative Online Enrollment process upon request.)

    http://www.purposefuldesign.comhttp://www.purposefuldesign.com

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 20 Test Coordinators Manual

    Ordering Precoded Barcode Labels (Optional Service)

    Precoded Barcode Labels that contain student biographical data may be ordered in Online Enrollment to later be affixed to your students test books and answer documents. These labels reduce administration time and enhance accuracy by eliminating the need to enter individual student data manually on test documents. For CTB/McGraw-Hill to create the Precoded Barcode Labels, schools must submit student biographic and demographic information in the designated format, using the Student PreID Upload System available at www.ctb.com/login. Complete instructions may be found in the Student ID Upload System (For Precoded Barcode Labels) User Guide, also available at www.ctb.com/login and at http://www.purposefuldesign.com.

    To make sure you receive your Precoded Barcode Labels in a timely manner, you must:

    1. Format your Precoded Barcode Label file according to the Spring 2015 ACSI Administration PreID File Layout, which may be found in Appendix B of the Student ID Upload System (For Precoded Barcode Labels) User Guide.

    2. Finish uploading your Precoded Barcode Label file to CTB/McGraw-Hill during the appropriate window of Online Enrollment:

    1st Window: November 3, 2014January 16, 2015 (for those completing Online Enrollment by January 16, 2015, and to receive your Precoded Barcode Labels as part of your Test Coordinators Kit package by February 27, 2015)

    2nd Window: January 26, 2015February 20, 2015 (for those completing Online Enrollment between January 26 and February 20, 2015, and to receive your Precoded Barcode Labels as part of your Test Coordinators Kit package by March 31, 2015)

    If Precoded Barcode Labels are ordered in Online Enrollment, you must then submit an electronic student data file to CTB/McGraw-Hill. Student data must be formatted per the instructions detailed in the Student ID Upload System (For Precoded Barcode Labels) User Guide, with no error flags in your student data, for the order to be complete. After ordering Precoded Barcode Labels in Online Enrollment, if you later decide against using the labels and do not upload your student data files, your order will be canceled and you will not be invoiced for the service.

    If you order the optional Precoded Barcode Labels and upload the required Precoded Barcode Label data file, please refer to Step 3 on Pages 2526 for instructions on how to use the Precoded Barcode Labels and apply them to test materials.

    Note: Please see Appendix D. Applying Precoded Barcode Labels for more information.

    http://www.ctb.com/loginhttp://www.ctb.com/loginhttp://www.purposefuldesign.comhttp://www.purposefuldesign.com

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 21

    Important Information About Test Security

    The Test Coordinator must take full responsibility for security of all test materials and for communicating security requirements to appropriate staff. A breach of security carries significant consequences. Depending on the nature of the breach, your school, class, or student(s) may be disqualified from testing. Your school may be allowed to purchase an alternate assessment for the breach population.

    If you feel there may have been a breach of security, please contact ACSI immediately at 800-367-0798.

    Before TestingTest materialsTeacher Directions, test books, and answer documentsmust always be kept in a secure location. Students should never have prior knowledge of test content or have access to test books. This is a secure, high-stakes summative assessment. TerraNova 3, ACSI Edition test materials are copyrighted and must not be photocopied under any circumstance. To review the alignment of the schools curriculum to the tests objectives, the school should use such resources as the Teachers Guide to TerraNova 3 and The Bible Assessment Subtest Administrators Guide. The school should never use actual test books/items for this purpose.

    Do not use the operational test book for practice test items. Practice test books are available for purchase from ACSI.

    Materials should be distributed to teachers/proctors just prior to testing, providing just enough time for them to become familiar with directions, testing format, and how the directions and test book correlate. Teachers/proctors may also need to complete student demographic information on the test books and generally organize materials. They should also make sure materials are kept out of sight and in a secure location.

    During TestingTest Coordinators and teachers/proctors should:

    Make sure that students have cleared their desks of all materials but their test books and No. 2 pencils. For the Mathematics test, students may also have scratch paper.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 22 Test Coordinators Manual

    Except for appropriate use of calculators (see Page 17), do not allow electronic devices of any kind (including cell phones, digital cameras, handheld scanners, pagers, or games). Also not allowed in the testing area are mechanical pencils, pens, highlighters, crayons, colored pencils, or correction fluid.

    Be certain that students are working quietly and independently in the correct section of the test book. Make sure that they are marking their answers in the correct subtests.

    Encourage students to do their best. If asked for assistance, encourage students to continue working. As appropriate, suggest that they go back and check their work if they have finished early.

    Do not discuss test questions or answers; follow teacher directions precisely.

    Begin a subtest only if there is time for its completion. Never break up the administration time of a single subtest. Also, do not allow students to complete a subtest at a later time.

    Strictly adhere to the time limits. TerraNova 3 and InView are timed tests.

    After TestingAfter testing, teachers/proctors should package test books according to the Test Coordinators instructions. Again, all test materials must be kept secure at all times.

    Important Additional InstructionsThe Classroom/Teacher Checklist is Appendix B, beginning on Page 55.

    The Test Coordinator Checklist is Appendix C, beginning on Page 59.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 23

    Preparation for Testing

    The following instructions are necessary for each Test Administrator to administer the test. They must

    q announce the test dates to students in advance and prepare students by explaining the purpose of the test.

    q read the appropriate TerraNova 3, ACSI Edition Test Directions for Teachers and Primary Test of Cognitive Skills or InView Examiners Manuals and become thoroughly familiar with their contents.

    q review the security requirements outlined on Pages 2122. Test security is critical to successful test administration.

    q If using practice activities/tests, administer them prior to the actual testing. Careful checking of the practice activities/tests will identify those students who may need extra help with the mechanics of taking tests.

    q prepare the testing schedule. The schedule should be paced to avoid rushed sessions and fatigue.

    q gather materials for the test administration:

    several No. 2 pencils with erasers for each student

    a sufficient number of test books

    a sufficient number of answer documents for students who are using reusable test books (grades 412)

    appropriate Test Directions for Teachers (for TerraNova 3) and Examiners Manuals (for InView)

    Group Information Sheet(s)

    a Do Not Disturb sign (not furnished)

    a watch or clock with second hand (a stopwatch is recommended)

    scratch paper

    punch-out rulers, for TerraNova 3, ACSI Edition only

    calculators, where applicable for TerraNova 3, ACSI Edition only.Test Directions for Teachers must be followed because calculators may not be used in specified sections of the tests. (See Page 17, Calculators, for a description of ACSIs calculator policy.)

    If students are able to complete the student-identifying information themselves, the Test Administrator may display a model of the answer documents data grid to guide them in completing this form.

    If students are not able to complete the student-identifying information, the Test Administrator must complete all the student-identifying information on each students answer document prior to distributing the documents, including correct birth date, which is essential for certain scores to be complete.

    Step1

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 24 Test Coordinators Manual

    Review Your Test Materials

    This section will explain the procedures for securing and distributing test materials and returning them to CTB/McGraw-Hill for scoring to ensure accurate reporting of the test results. Please read the directions carefully before distributing any test materials to the Test Administrators. (See Pages 2122 for security requirements.)

    The following items should be noted:

    We use the term Test Coordinator to refer to the person who will be responsible for receiving test materials from ACSI before testing, distributing the materials to the teachers who will be administering the test, collecting the materials after testing, and shipping the materials to CTB/McGraw-Hill for scoring. If you will not be acting in this capacity, please provide the new contact persons email address to ACSI Customer Service. To ensure that the testing and packing procedures are followed, it is important that the Test Coordinator receives this Test Coordinators Manual.

    Save the sturdy boxes in which test materials were shipped so that you can use them to return answer documents to CTB/McGraw-Hill, providing they are still in usable condition.

    If, after reading this manual, you have any questions about the test materials or the instructions for organizing and returning the materials to CTB/McGraw-Hill for scoring, please call ACSI Customer Service at 800-367-0798.

    Inventory and check all test materials and Test Coordinators Kit materials immediately upon receipt. The Test Coordinators Kit is sent to your school upon completion of Online Enrollment according to the windows described on Page 1. Please report any shortages to ACSI Customer Service as soon as identified.

    Please verify that you have sufficient answer documents or scannable test books (grades K3) for each student expected to test. TerraNova 3, ACSI Edition test materials may not be photocopied under any circumstance.

    Step2

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 25

    Apply Precoded Barcode Labels (If Ordered)

    Precoded Barcode Labels are an optional service that schools elect to pay for during Online Enrollment. (See Page 20, Ordering Precoded Barcode Labels.) If you selected this option and uploaded student data, labels were created and distributed to your school with your Test Coordinator materials. Follow these instructions to apply the labels to test books and answer documents before testing:

    1) Using your Precode Roster, verify that each students biographic and demographic information is accurate. If there are any errors in the students data, DO NOT use the Precoded Barcode Label. Destroy the label and bubble in student demographic information on the test book/answer document.

    2) Affix only one Precoded Barcode Label to the designated area on the front cover of the students answer document or the back cover of the students test book.

    3) The Precoded Barcode Label will not scan if placed outside the designated area on the front of the answer document or on the back cover of the test book.

    4) Even when applying Precoded Barcode Labels, the TerraNova level and, if appropriate, the InView level MUST BE BUBBLED for each student. This information is not captured by the precoded barcode data your school supplied. It is critical that this information be bubbled for each student. Grade on the Group Information Sheet (GIS) does NOT determine which TerraNova level or InView level was administered to each student.

    5) TerraNova 3, ACSI Edition (Levels 1013, Grades K3), PTCS (Levels 1011, Grades K1), and InView Level 1 (Grades 23)

    The Precoded Barcode Label placement for TerraNova 3, ACSI Edition (Levels 1013, grades K3), and InView, Level 1 (grades 23) books is on the back cover of the test book. PTCS test books are not designed to accept Precoded Barcode Labels. Do not apply Precoded Barcode Labels to the PTCS books. Instead, follow these steps:

    Bubblethestudentslastname,firstname,birthdate,andgenderon the PTCS biographic information sheet (front cover of PTCS book).

    Forallscannablebooks,carefullyfollowthedirectionsonPages 4243 under Test Book Matching Rules for Grades K3.

    Step3

    Note: Please see Appendix D. Applying Precoded Barcode Labels for more information.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 26 Test Coordinators Manual

    6) Answer Documents (Levels 1421/22, Grades 412) and InView (Levels 26)

    Precoded Barcode Label placement is on the front cover of the answer document in the area (upper left) indicated Place Student Label Here.

    7) If the Precoded Barcode Label is damaged or if an incorrect Precoded Barcode Label is affixed to an answer document or test book, cover the incorrect student label with a blank, white label and either (a) ensure that the biographic and demographic information for the correct student is bubbled on the front cover of the answer document or the inside front cover of the test book or (b) place the correct student label on top of the blank label. Multiple copies of the Precoded Barcode Labels are provided to ensure that you can replace damaged Precoded Barcode Labels, if needed.

    8) Do not use a Precoded Barcode Label if any data on it are incorrect. Destroy the label and bubble in student demographic information on the test book/answer document

    9) If any of the following data were not entered into the pre-code upload and are missing on the Barcode Roster Report, you may use the Precoded Barcode Label, and, in addition, bubble this information on the test book/answer document:

    Gender Ethnicity GiftedandTalented NumberofYearsinYourChristianSchool SpecialPrograms(IEP,504,LEP/ELL)

    10) The Home Language and Accommodations sections are not recorded for ACSI schools. Do not bubble these two sections.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 27

    Distribute Test Materials

    Shortly before the testing date, distribute the test books, answer documents, and precoded Group Information Sheets to the teachers who will be administering the test. Each school should also have a School/Group List and enough Stack Cover Cards with paper bands for shipping. The GIS and SGL must be for the current test administration.

    When you distribute these do this:

    test books and answer documents Distribute test books and answer

    documents in appropriate numbers to

    each class.

    If you are distributing Large Print

    TerraNova 3, Complete Battery

    documents, include the corresponding

    TerraNova 3, ACSI Edition machine-

    scorable Student Book or Student

    Answer Document. (See Page 30.)

    Group Information Sheets (GISs)

    scannable documents, one for

    each set of answer documents to

    be scored and reported as a single

    group

    School/Group List (SGL)document

    to check the information used to

    group the answer documents

    Stack Cover Cards with paper

    bands used with the GIS and the

    SGL to group answer documents for

    scoring

    Distribute Group Information Sheets to

    each class. Give the teachers one GIS

    for each group to be scored. (GISs are

    scanned with the answer documents

    and cannot be photocopied.)

    One School/Group List must be filled

    out by the Test Coordinator. (SGLs may

    be photocopied if needed.)

    Bind documents using the Stack Cover

    Cards as described in Step 9. (Stack

    Cover Cards may be photocopied on

    heavy paper if necessary.)

    Note: If you need additional Group Information Sheets or any additional Test

    Coordinator Kit materials, please call

    ACSI Customer Service at 800-367-0798.

    Place all documents in the boxes materials were received in, provided they are still in usable condition, for return to the scoring center.

    Note: For information on administering the tests, please refer to the appropriate test directions.

    Step4

    Test Book

    Answer Document

    STACKCOVER CARD

    Paper Band

    adhesive

    ANY SCHOOL

    B R O W N AB R O W N AS M I T H MH A N S O N JL A R S O N P

    5

    Mr. Mike Smith

    555 123-4567

    5566

    00000

    20322

    62 Excl Grp259

    1

    23

    4

    5

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 28 Test Coordinators Manual

    Check Answer Documents

    Immediately after the testing session, the teacher collects the test documents from the students and checks the physical condition of the responses, including whether bubbles are filled in with solid, dark markings. Invalidated tests are also identified and documents are checked for accurate student-identifying information.

    If manufacturing defects are discovered (such as upside-down pages, loose pages, large ink blotches), follow the instructions in Appendix F. Special Handling Form.

    Physical ConditionThere are some conditions that interfere with the electronic scoring process. Please check documents that are to be machine-scored for the following:

    If you find this... do this:

    scratch paper

    tape of any kind

    Post-it Notes

    staples

    pins

    paper clips

    loose sheets

    Remove them.

    incomplete or light marks

    stray marks

    completed bubbles in sections not

    tested

    Fill in marks or make heavier as needed.

    Use a No. 2 pencil only.

    Use a soft eraser to completely remove

    stray marks.

    Invalidate the test section.

    (See invalidation instructions on the

    next page.)

    bent corners

    folds in document

    creases in document

    paper damaged by erasures

    ripped or torn sheets

    Transcribe the filled-in circles onto a

    clean, unused document.

    Use a No. 2 pencil only. Use a soft eraser.

    Mark responses with solid, dark,

    filled-in circles.

    Note: Please carefully count answer documents to ensure that a document has been collected from each student who was tested.

    Step5

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 29

    Invalidation of TestsStudents who mark multiple or random responses to test questions, experience sudden illness, or become unduly disturbed by the testing situation should have their tests marked as invalid. If a teacher has determined that a test section must be invalidated, all circles for the first five items must be filled in for the test section that is to be invalidated, as described in the Test Directions for Teachers or PTCS/InView Examiners Manuals.

    Note that a student may have an invalidated test in one content area, but valid tests in others. If all test sections are to be invalidated for one student, these instructions must be applied to all content areas of the test. Only content areas the student has attempted (has made marks in) may be considered for invalidation. If any marks are made in a test section, those marks will be scored unless invalidated. If a test section is left blank, no invalidation is needed. It is not possible to invalidate one section within a subtest. Both sections must be invalidated at the beginning of the subtest.

    Encourage teachers to ask students to refrain from making any stray marks in sections they will not be tested in. If stray marks are made, the section will be scored and erroneous score reports and billing will result.

    If any student fills in one or more bubbles in the InView section of the Answer Document (Levels 1421/22), a School Billing Report will be generated for the entire GIS grade. To avoid unexpected InView billing, please emphasize the importance of completely erasing any stray marks in the InView section.

    Language

    A

    1

    2

    3

    4

    B 6

    7

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    5

    10

    12

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    14

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    11

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    A B C D

    A B C D

    F G H J

    F G H J

    A B C D

    F G H J

    A B C D

    F G H J

    A B C D

    F G H J

    A B C D

    F G H J

    A B C D

    F G H J

    A B C D

    F G H J

    A B C D

    F G H J

    Sample Test Invalidation

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 30 Test Coordinators Manual

    Large PrintIf Large Print versions of the TerraNova 3, Complete Battery need to be ordered, please contact ACSI Customer Service at 800-367-0798.

    Large Print versions are not available for Kindergarten, grade 1, or grade 2.

    Large Print versions of TerraNova 3, Complete Battery (not including Plus Tests and Bible Assessment) are available for grades 312.

    Schools may enlarge all Bible Assessment, Plus Tests, and TerraNova form GL for Kindergarten, grade 1, and grade 2.

    Schools may enlarge Bible Assessment and Plus Tests for grades 312.

    After administering the Large Print test, student responses must be carefully transcribed into the standard test book or answer document for the corresponding level. These transcribed test books or answer documents must be sent in with the materials for the regular student population.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 31

    Student-Identifying InformationCheck the student-identifying information on all answer documents. This information should have already been filled in during the test administration. Review the data for accuracy and check all handwritten entries for legibility. All marks should be solid and dark. Ensure that only No. 2 pencils were used to complete student-identifying information. Incorrect or incomplete information (including incorrect bubbling) will result in inaccurate student data and will have a negative impact on the final reports.

    Below is a sample of the Student Data Grid from the Student Answer Document. Use it and the explanations on the following pages to check all data grids.

    Sample Student Data Grid

    11

    5

    4

    3

    2

    6

    1 M.I.Last FirstSTUDENTS NAME

    Birth Date

    Month Day Year

    Teacher Name

    School Name

    Region

    Female

    American Indianor Alaska Native

    African American orBlack, Not Hispanic

    Asian

    Pacifi c Islander

    Hispanic or Latino

    White, Not Hispanic

    Multiethnic

    Other

    January

    February

    March

    April

    May

    June

    July

    August

    September

    October

    November

    December

    Grade

    Male

    Gender

    Ethnicity HomeLanguage

    TerraNova Level14 15 16 17

    18 19 20 21/22

    InView Level

    Program

    IEP

    504

    LEP/ELL

    2702464

    Place Student

    Label Here

    ID Number Special Codes

    A B C D E F G H I J K L M N O P

    R L MA SC SS InV

    CAT

    EG

    OR

    Y

    Testing Accommodations

    1 1 1 1 1

    2 2 2 2 2

    3 3 3 3 3

    1

    2

    3

    L

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    Complete Battery Form G

    7 8 9 10

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 32 Test Coordinators Manual

    When you check this... look for this:Students last name, first

    name, and middle initial

    Letters must be printed, one per box, above

    the lettered circles. Under each box, the circle

    with the same letter must be filled in. If the

    letter space is blank, fill in the empty circle at

    the top of the column under that letter space.

    Teacher Name, School

    Name, Region (See

    Appendix E. Region

    Numbers.)

    Names should be printed in the appropriate

    spaces. Teacher names should be unique

    within a school.

    Birth Date The appropriate circles for the month, day, and year of the students date of birth must be filled in. (If the day is not a two-digit number, the number should be

    preceded by a zero.) This is critical in

    receiving accurate Cognitive Skills Index (CSI)

    scores when administering PTCS and InView.

    Gender and Grade The circle indicating the students gender and

    the circle corresponding to the students grade

    level must be filled in.

    TerraNova Level and

    InView Level

    The circle corresponding to the level of the

    test taken must be filled in, as appropriate for

    each test. (TerraNova 3, ACSI Edition Levels

    1421/22, and InView Levels 26 only.)

    Precoded Barcode Label users must also fill in the TerraNova and InView level bubbles on the Student Data Grid. This information is NOT captured in the Precoded Barcode Label data.

    ID number If your school is using Student ID Numbers

    for Longitudinal Tracking, the first digit of

    the students number should correspond with

    a filled-in circle in column A, the second

    in column B, etc. Columns AF should be

    filled and columns GJ left blank. Students

    are matched from year to year based on

    an exact match of the Student ID Number

    and the students last name. (See the section

    beginning on Page 13 for information on the

    use of Student ID Numbers for Longitudinal

    Tracking.)

    1

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    6

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 33

    Special Codes See the table on the left for a description

    of the special codes. Bubble 1 in column K

    if applicable; otherwise, leave the column

    blank. One circle, and only one circle, in

    column L must be filled in for each student.

    Marking more than one circle in a column

    will invalidate the coding. All other columns

    (MP) should be left blank. You can disaggregate data by these special codes in

    ACSI Data Online.

    Ethnicity Enter student ethnicity here. You can

    disaggregate data by ethnicity in ACSI Data

    Online.

    Home Language Home language may be left blank. It does not

    appear on paper or electronic reports.

    Program If the student has an IEP, 504, or LEP/ELL,

    mark here. You can disaggregate data by

    program in ACSI Data Online.

    Testing Accommodations Unless ordering a Student Data File on

    CD, this information is not reported back

    to the school. Refer to the Assessment

    Accommodations Supplement for coding

    details if special accommodations were

    given to any special-needs students.

    Accommodations may be used but are not

    required.

    7

    Special Codes

    Column Bubble

    Gifted and Talented

    K 1

    Number of Years in Your Christian School:

    01 year L 1

    23 years L 2

    45 years L 3

    68 years L 4

    9 or more years

    L 5

    8

    9

    10

    11

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 34 Test Coordinators Manual

    Check Group Information Sheets

    The Group Information Sheet (GIS) provides data that will appear on your reports. It is essential that a complete and accurate GIS be placed on top of each stack of answer documents with scores that are to be reported together. One GIS is to be used for each class or group. Some information has already been filled in (pre-filled). Some information must be entered manually by the teachers. Please review both the precoded and hand-entered information for accuracy. Use only a No. 2 pencil to complete the hand-entered information. Only one grade per GIS may be selected. Please use only GISs for the CURRENT administration year! Please destroy all previous versions.

    81119

    TEACHER NAME

    B R OWN A0 2 6

    A N Y S C H O O L

    SCHOOL NAME

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    NumberStudentsTesting

    GRADE

    Organization Name: ACSI SPRING XXXX

    Element/District Name: CALIFORNIA

    SO #: 62200

    State: CO

    ORG-TP (CTB USE) STRUC/ELEMENT # (CTB USE)

    Group Information Sheet

    Published by CTB/McGraw-Hill LLC, 20 Ryan RanchRoad, Monterey, California 93940-5703. Copyright 1996 by CTB/McGraw-Hill LLC. All rights reserved.

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    A B C D E F G H I J K L M N O P Q R S T U

    SPECIAL CODES

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    SE ON

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    M 0 2 2 0 1 1 0 0 1

    1

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    23 4

    Bubble 0 in column T for excluded student groups. Leave blank for regular-population students.

    Sample Group Information Sheet

    Step6

    Note: Make sure the GIS GRADE and TEACHER NAME are correctly matched to the student documents placed under the sheet. Refer to the following pages for details.

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Test Coordinators Manual Page 35

    When you check this... look for this:TEACHER NAME

    (or Group Name)

    The teachers last name must be printed

    in the boxes and then the initial of the

    first name (or full name, if needed).

    Under each box, the circle with the

    same letter must be filled in. Teacher

    names should be unique within a school

    across classrooms (a teacher with an

    excluded group may use the same

    teacher name for the regular class and

    the excluded group).

    SCHOOL NAME The school name has been pre-filled. Be

    sure that your GISs reflect your school

    name and ACSI Member ID.

    NUMBER STUDENTS TESTING The number of students whose answer

    documents are grouped with the GIS

    must be printed in the boxes and the

    corresponding circles filled in. (The

    number will be preceded by zero(s) as

    needed to completely fill in the boxes.)

    GRADE The circle that shows the grade of the

    students being tested must be filled in.

    Do not group multiple grade levels

    under the same GIS unless testing one

    or more students in a class off level (GIS

    Grade is what is reflected as the student

    grade level on reports). Do not bubble

    more than one grade level per GIS.

    Check to make sure the group of student documents placed under the GIS matches the Grade and count (Number Students Testing) on the GIS.

    ORGANIZATION NAME,

    ELEMENT/DISTRICT NAME,

    SO #, STATE

    These have been pre-filled. Note that

    Element/District Name refers to

    the ACSI region. (CO identifies the

    location of ACSI headquarters, not

    where the school is located.)

    1

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    5

  • Copyright 2015 by CTB/McGraw-Hill LLC

    Page 36 Test Coordinators Manual

    SPECIAL CODES This has been pre-filled with your ACSI

    region and school identification numbers.

    Please check columns AB (Region

    Number) and columns CI (School

    Number) for accuracy. Region codes

    are listed in Appendix E. Column L

    is pre-filled with a code identifying

    the Online Enrollment window you

    used. Please instruct teachers to bubble 0 in column T only if the group of answer documents is for excluded students and to leave it blank for regular-population students. (See below for more details.)

    Note: After a GIS has been checked for accuracy, place it on top of the students answer documents. Double-check that the Grade and count on the GIS match the student grade for all students (unless a student tested off-level) and that the count of documents under the GIS matches the count bubbled on the GIS (Number Students Testing). Then bind the GIS and the answer documents with a Stack Cover Card and paper bands.

    Excluded Student GroupsIf there are excluded students, you must direct teachers to separate excluded students answer documents from those of the rest of the students. They must use a separate Group Information Sheet for each grades excluded students answer documents and bubble 0 in column T in the Special Codes field at the bottom of the sheet. For instance, a fourth-grade teacher with three excluded students must submit a Group Information Sheet for the excluded student group and another Group Information Sheet for the regular-population students. (See Page 45 for excluded student groups packaging instructions.)

    Be sure to list all GISs on the School/Group List (SGL) and identify the excluded student groups in the Comments section of the SGL. Each GIS will go on top of its corresponding group of answer documents. If a group measures higher than three inches, separate the group into separate stacks, each with its own Stack Cover Card. The GIS will be placed under the first Stack Cover Card. The SGL will be placed on top of the bound documents in Box #1. (See Steps 710 for more details.)

    6

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    Test Coordinators Manual Page 37

    For students who have documented education plans (an IEP, 504, or LEP/ELL) indicating that they may participate in educational tests with certain accommodations during testing (e.g., extra testing time), appropriate accommodations may be made. For a detailed explanation of categories of accommodations, refer to the Assessment Accommodations Supplement available through ACSI.

    These students results may be either included in the schools group norms or excluded. If the school chooses to exclude, that students test results will not be factored into group results on the paper reports, but will be included in the group results on ACSI Data Online.

    If a student has special needs but does not have documentation on file, the teacher and administrator, at their discretion, may still choose to exclude that students results from the general population of students tested. In that case, the students parents must be notified and given reasons for the exclusion, and documentation must be included in the students permanent file.

    Special CircumstancesOccasionally, schools come across unique situations that require extra attention to detail when packaging student responses for machine scoring. Highlighted below are some situations and special handling that is required:

    q Off-Level (Off-Grade) Test Administration Off-level individual students may be placed under the same

    GIS as the regular population. Off-level students under a regular class GIS will be reported at the grade level bubbled on the GIS. Norms and comparative scores will reflect the students achievement as measured against the Grade bubbled on the GIS. The scores will be correct based on the test book the student completed (grades K3/Levels 1013) or the form/level bubbled on the answer document (grades 412/ Levels 1422).

    For example, an answer document marked Form/Level 15 (grade 5) found under a grade 6 GIS will be processed as a sixth-grade student taking the grade 5 test.

    Results: Norms and comparative scores that reflect the students achievement as measured against the Grade bubbled on the GIS. So a grade 5 test sent in under a grade 6 GIS will have scores that compare the student to other grade 6 students.

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    Page 38 Test Coordinators Manual

    Note that off-level answer documents will be processed as received.

    Off-Level Grade 4 Students (taking a grade 2/Level 12 test)

    There is a special circumstance that arises if a grade 4 student (placed under a grade 4 GIS) is administered the grade 2 (Form/Level 12) test. Since the lower test levels (1012) use Form GL, and the upper test levels (1321/22) use Form