STATE OF FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES REFUGEE SERVICES OF CHILDREN AND FAMILIES REFUGEE SERVICES PROGRAM INVITATION TO NEGOTIATE ... SECTION 3. SPECIFICATIONS ... The Department of Children and Families (Department), Refugee Services ...

  • Published on
    03-May-2018

  • View
    214

  • Download
    1

Embed Size (px)

Transcript

<ul><li><p> DCF ITN: 01K17BS2 1 of 69 (PMT-06-1516) </p><p>STATE OF FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES </p><p>REFUGEE SERVICES PROGRAM </p><p> INVITATION TO NEGOTIATE (ITN) </p><p> Integration Assistance Services for Refugees and Entrants in </p><p>Broward and Palm Beach Counties </p><p>ITN#: 01K17BS2 Release Date: </p><p> 02/17/2017 </p></li><li><p> DCF ITN: 01K17BS2 2 of 69 (PMT-06-1516) </p><p>TABLE OF CONTENTS </p><p>SECTION 1. INTRODUCTION .......................................................................................................... 4</p><p>1.1 Introduction to the Procurement .............................................................................................. 4</p><p>1.2 Statement of Purpose .................................................................................................................. 4</p><p>1.3 Term of the Agreement ............................................................................................................... 5</p><p>1.4 Contact Person and Procurement Manager ............................................................................ 5</p><p>1.5 Definitions .................................................................................................................................... 5</p><p>1.6 Supporting Documentation ....................................................................................................... 6</p><p>1.7 Small, Minority, and Florida Certified Veterans Business Participation ......................... 7</p><p>SECTION 2. ITN PROCESS ................................................................................................................. 7</p><p>2.1 General Overview of the Process ............................................................................................. 7</p><p>2.2 Official Notices and Public Records ........................................................................................ 7</p><p>2.3 Protests and Disputes ................................................................................................................. 8</p><p>2.4 Limitations on Contacting Department Personnel and Others .......................................... 8</p><p>2.5 Schedule of Events and Deadlines ........................................................................................... 9</p><p>2.6 Solicitation ................................................................................................................................. 10</p><p>2.7 Written Inquiries ....................................................................................................................... 10</p><p>2.8 Notice of Intent to Submit a Reply ........................................................................................ 11</p><p>2.9 Receipt of Replies ...................................................................................................................... 11</p><p>2.10 Form PUR 1001 ........................................................................................................................... 12</p><p>2.11 Departments Reserved Rights ............................................................................................... 12</p><p>SECTION 3. SPECIFICATIONS ....................................................................................................... 13</p><p>3.1 Mandatory Requirements ........................................................................................................ 13</p><p>3.2 Minimum Programmatic Specifications ............................................................................... 13</p><p>3.3 Minimum Financial Specifications ........................................................................................ 32</p><p>3.4 Vendor Registration in MyFloridaMarketPlace .................................................................. 32</p><p>3.5 Composition of the Contract ................................................................................................... 32</p><p>3.6 Order of Precedence .................................................................................................................. 33</p><p>SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE ITN .......................................... 33</p><p>4.1 How to Submit a Reply ............................................................................................................ 33</p><p>4.2 Content of the Programmatic Reply ....................................................................................... 34</p></li><li><p> DCF ITN: 01K17BS2 3 of 69 (PMT-06-1516) </p><p>4.3 Content of the Financial Reply ............................................................................................... 42</p><p>4.4 Public Records and Trade Secrets .......................................................................................... 45</p><p>SECTION 5. THE SELECTION METHODOLOGY ...................................................................... 46</p><p>5.1 Selection Criteria ....................................................................................................................... 46</p><p>5.2 Application of Mandatory Requirements ............................................................................. 46</p><p>5.3 Evaluation Phase Methodology for Ranking and Shortlisting ......................................... 47</p><p>5.4 Negotiation Process for Final Selection ................................................................................ 48</p><p>5.5 Final Selection and Notice of Intent to Award Contract .................................................... 50</p><p>APPENDIX I: NOTICE OF INTENT TO SUBMIT A REPLY ........................................................ 52</p><p>APPENDIX II: CERTIFICATE OF SIGNATURE AUTHORITY ................................................... 53</p><p>APPENDIX III: VENDORS CERTIFICATIONS ............................................................................. 54</p><p>APPENDIX IV: QUESTION SUBMITTAL FORM ......................................................................... 60</p><p>APPENDIX V: MANDATORY REQUIREMENTS CHECKLIST ................................................ 61</p><p>APPENDIX VI: SUBCONTRACTOR LIST ...................................................................................... 63</p><p>APPENDIX VII: BUDGET SUMMARY AND DETAILED INSTRUCTIONS..63 </p><p>APPENDIX VIII: PROJECT BUDGET SUMMARY... 65 </p><p>APPENDIX IX: REPLIED COST ALLOCATION PLAN66 </p><p>APPENDIX X: FIXED PRICE BUDGET WORKSHEET INSTRUCTIONS67 </p><p>APPENDIX XI: FIXED PRICE BUDGET WORKSHEET68 </p><p>APPENDIX XII: The Departments Standard Integrated Contract Part 1 </p><p>APPENDIX XIII: The Departments Standard Integrated Contract Part 2 </p><p>APPENDIX XIV: Form PUR 1000 </p><p>APPENDIX XV: Form PUR 1001 </p><p>NOTE: In addition to the Appendices included in this document, the Appendix listed as IX XII above are stand-alone documents that must be included in this solicitation. These documents can be found as artifacts in the Departments Procurement and Contract Management Playbook and the Departments Office of Contracted Client Services (OCCS) Intranet site. </p></li><li><p> DCF ITN: 01K17BS2 4 of 69 (PMT-06-1516) </p><p>SECTION 1. INTRODUCTION </p><p>1.1 Introduction to the Procurement </p><p>The Department of Children and Families (Department), Refugee Services (RS) Program is issuing this solicitation for the purpose of obtaining integration assistance services for refugees and entrants in Broward and Palm Beach Counties. Any person interested in submitting a reply must comply with any and all terms and conditions described in this Invitation to Negotiate (ITN). </p><p>The goal of the Department of Children and Families, Refugee Services Program is to assist refugees/entrants to effectively resettle and become economically self-sufficient as quickly as possible following their arrival in the United States. While most refugees and entrants arrive in the United States ready and able to become employed with the assistance of existing services, some more vulnerable individuals require focused services and a more holistic approach to overcoming challenges and barriers. Refugees/entrants who have resided for protracted periods in refugee camps, experienced trauma or torture, and those who have very limited formal education and/or formal work experiences or who are older, disabled or grappling with a significant medical condition may need assistance in addressing these challenges. Those who arrive as asylees or entrants are unable to participate in initial refugee resettlement services such as assistance in applying for benefits, required health screenings, information, referrals, and follow-up for community resources, and housing options available through voluntary resettlement programs. </p><p>Certain refugees/entrants who are most vulnerable and unable to thrive within the existing array of refugee services may need Integration Assistance services to facilitate appropriate, evidence-based interventions to improve factors that impede effective resettlement and economic self-sufficiency. Additionally, outreach to potentially vulnerable communities through radio broadcasts and community presentations serving specific eligible populations may also be offered. Integration Assistance Services is composed of the following basic elements: </p><p>1.1.1 Information and referral services; </p><p>1.1.2 Outreach to the targeted community; </p><p>1.1.3 Screen potential clients for those who would most benefit from intervention; </p><p>1.1.4 Assess the screened, eligible refugee/entrant, identifying areas of concern, mitigating factors, &amp; areas of strength and resiliency; </p><p>1.1.5 Create a case plan that aligns each area of need identified in the assessment with at least one (1) specific and measurable goal; and </p><p>1.1.6 Provide case management services (evidence-based interventions, transitional and close-out services). </p><p>1.2 Statement of Purpose </p><p>The purpose of this ITN is to identify and negotiate with Vendors who have the knowledge and capacity to provide Integration Assistance Services in Palm Beach and Broward Counties. The Department intends to contract with (1) or more entities to provide appropriate interventions to eligible refugee/entrants that lead to effective resettlement, economic self-sufficiency, and community participation. </p></li><li><p> DCF ITN: 01K17BS2 5 of 69 (PMT-06-1516) </p><p>1.3 Term of the Agreement </p><p>The anticipated start date of the resulting contract is October 1, 2017. The anticipated duration of the contract is three (3) years from the initiation of service (contract execution). The contract may be renewed for a period not to exceed three (3) years or for the term of the original contract, whichever period is longer. Such renewal shall be made by mutual agreement and shall be contingent upon satisfactory performance evaluations as determined by the Department and shall be subject to the availability of funds. Any renewal shall be in writing and shall be subject to the same terms and conditions as set forth in the initial contract including any amendments. </p><p>The total estimated dollar range for contracts resulting from this ITN is subject to the availability of funds. Combined funds are estimated to be between $400,000- $420,000 each year for all </p><p>Estimates are based on the availability of funds. Due to the unpredictability of refugee arrival patterns, federal grant requirements, and grant award amounts, the Department reserved the right to add funding to meet additional scope of services and tasks or decrease contract value as needs change or federal grant amounts decrease. </p><p>contracts and likely to be at the lower end of that range. Funding amounts will largely depend on the Office of Refugee Resettlement (ORR) priorities, the number of clients to be served, the area of service, and types of services, as determined by the Department. </p><p>1.4 Contact Person and Procurement Manager </p><p>This ITN is issued by the State of Florida, Department of Children and Families. The sole contact point for all communication regarding this ITN is: </p><p>Florida Department of Children and Families Jenifer L. Fonseca, M.S.W. </p><p>Mailing Address: Florida Department of Children and Families 1317 Winewood Blvd., Bldg 6 Suite 200 Tallahassee, FL 32399 </p><p>Jenifer.Fonseca@myflfamilies.com </p><p>All contact with the Procurement Manager shall be in writing via electronic mail, U.S. Mail, or other common courier. Use of e-mail for contact is permitted. </p><p>1.5 Definitions </p><p>The program or service specific terms and definitions that apply to the ITN can be found at http://www.dcf.state.fl.us/programs/refugee/glossary.pdf </p><p>http://www.dcf.state.fl.us/programs/refugee/glossary.pdf</p></li><li><p> DCF ITN: 01K17BS2 6 of 69 (PMT-06-1516) </p><p>1.6 Supporting Documentation </p><p>This table lists the supporting documentation and the associated link to download the supporting documentation. </p><p>Subject Description Link </p><p>Department of Children and Families, Refugee Services Program </p><p>Website giving an overview of the program, (describes services, lists resources, and includes a calendar of events); </p><p>http://www.myflfamilies.com/service-programs/refugee-services </p><p>Current Refugee Services Contracted Vendors </p><p>List of DCF-contracted Vendors currently providing refugee services in Florida; </p><p>http://www.dcf.state.fl.us/programs/refugee/docs/ProviderInfo.pdf </p><p>Administration for Children and Families, Office of Refugee Resettlement (ORR) </p><p>Website of the federal organization responsible for allocating funds aimed at assisting refugees, entrants, and others; </p><p>http://www.acf.hhs.gov/programs/orr/index.html </p><p>Floridas Refugees Population Statistical Reports </p><p>Detailed statistical information on refugee arrivals, services received, country of origin, etc.; </p><p>http://www.myflfamilies.com/service-programs/refugee-services/statistics-florida </p><p>http://www.myflfamilies.com/service-programs/refugee-serviceshttp://www.myflfamilies.com/service-programs/refugee-serviceshttp://www.dcf.state.fl.us/programs/refugee/docs/ProviderInfo.pdfhttp://www.dcf.state.fl.us/programs/refugee/docs/ProviderInfo.pdfhttp://www.acf.hhs.gov/programs/orr/index.htmlhttp://www.acf.hhs.gov/programs/orr/index.htmlhttp://www.myflfamilies.com/service-programs/refugee-services/statistics-floridahttp:...</p></li></ul>

Recommended

View more >