FILE MANAGEMENT

Staying

Organized

Files

Files store data or instructions.

What is in a Name?Name Computer Files

File Names: Should be descriptive of what is in the file Can contain 256 characters in a file name Spaces are allowed in file names NOT allowed:

/ \ : * < > |

File Extensions

Most software programs ADD a 3 to 4 character extension at the end of the file name to designate the file’s type

File Extensions: Begin with a .

Separates it from the file name

Common File Extensions

.docx or .doc MS Word files .xlsx or .xls MS Excel files .accdb or .mdb MS Access database files .pptx or .ppt MS PowerPoint files .gif or .jpg or .jpeg Internet Graphics files .bmpPaint Graphics files .html or .htm Web Pages .pdf Portable Document Format .txt Plain text file .exe Program file .rtf Rich Text Format

Why Extensions Are Used

Windows uses the extensions to keep track of which programs were used to create files.

Allows starting the program by double-clicking the file

Folders and Folder Names

Folders are used to organize files Can have folders INSIDE of other folders

(called hierarchy) Think of a file cabinet as the drive Each drawer of the file cabinet as a folder In each drawer have several folders In folders have individual documents

Any computer drive may have its own hierarchy of folders

Accessing the Disk Files

Click on Start Click on My

Computer A list of disk drives

you have access appears

Double-click on the drive you wish to open

Content List Views

To change the way you view your files: Click on View Select

Thumbnails Tiles Icons List Details

Thumbnails & Tiles

Thumbnails Shows Large Size

File Icons for each file

Tiles Shows Medium

Size File Icons for each file

Icons Shows Small Size

Icons for each file

List Lists files and

folders located on the drive

Details Lists file s and

folders in order based on one of the following: Alphabetical Reverse Alphabetical Date File Type

Changing Order of Files In Detail View

Click on View Click on Details Click on what

you want to sort by

Name Size File Type Date

Creating a New Folder

Click on the New Folder Icon Choose Folder from the pop-up menu Type the name of the new folder

Selecting Multiple Files

Files Located Next to Each Other Click on the 1st file

you want to select Hold down the SHIFT

key Click on the last file

you want to select You can now copy,

delete, move or open these files at one time.

Files NOT Located Next to Each Other Click on the 1st file

you want to select Hold down the CTRL

key Click on the last file

you want to select You can now copy,

delete, move or open these files at one time.

Moving Files

Select the Files you wish to Move Press Ctrl + X to cut

files Click on where you

want to move them (different folder)

Press Ctrl + V to paste the files in the new location

OR Select Files and drag

into location

Copying Files

Select the Files you wish to Move Press Ctrl + C to Copy the files Click on where you want to move them

(different folder) Press Ctrl + V to paste the files in the new

location

Deleting Files

Select the files to be deleted Press the Delete Key

OR Click the X on the toolbar

OR Choose File then Delete

OR Right-click on any selected file and Choose

Delete File

Renaming Files and Folders

Right-click on the file or folder name Choose Rename Key the new nameOR Double-click on the file name Key the new name

WHAT’S

IN A

NAME

Assignment Open your NETWORK drive (your login

name) Create Folders for:

Computer Applications Each of your high school classes you will be

using the computer to complete assignments. (Hint: Most likely you will NOT need on for PE/Conditioning.)

Delete Files you do NOT want. Complete the File Management

Worksheet