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Student Database Changes 2011-12 Presenter: Dr. Ruth S. Jones June 2011

Student Database Changes 2011-12

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Student Database Changes 2011-12. Presenter: Dr. Ruth S. Jones June 2011. Agenda. Element Format, Survey Periods, Formats, Wording Changes Throughout Changes by Format Appendixes Elements – Deleted, Optional & Other Edits Local ID Lookup (Not covered: Staff Database, WDIS, details). - PowerPoint PPT Presentation

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Page 1: Student Database Changes 2011-12

Student Database Changes 2011-12

Presenter: Dr. Ruth S. Jones

June 2011

Page 2: Student Database Changes 2011-12

Agenda

Element Format, Survey Periods, Formats, Wording Changes Throughout

Changes by Format Appendixes Elements – Deleted, Optional & Other Edits Local ID Lookup (Not covered: Staff Database, WDIS, details)

Page 3: Student Database Changes 2011-12

Element Format

New format Access ADA compliant Excel available Description of change

Page 4: Student Database Changes 2011-12

Survey Periods

No surveys added or deleted. Survey 7 – send all ELL students who will

take CELLA. Survey Dates – see handout.

Page 5: Student Database Changes 2011-12

Formats

Deleted three formats. Department of Juvenile Justice Student Entry

Assessment Department of Juvenile Justice Student Exit

Assessment Exceptional Student Program

Six elements moved to Exceptional Student format.

Page 6: Student Database Changes 2011-12

Wording Changes Made Throughout

“Vocational” changed to “Career and Technical Education” (CTE)

“Referral” changed to “Resultant”

Page 7: Student Database Changes 2011-12

Career and Technical Education Student Course

Grade Level Added 06-08. Submit for 06-12.

Added existing element – Career and Professional Academy Identifier.

Page 8: Student Database Changes 2011-12

Career and Technical Education Teacher Course

No changes

Page 9: Student Database Changes 2011-12

DJJ Student Entry and Exit Assessments

Formats deleted.

Page 10: Student Database Changes 2011-12

Dropout Prevention Program Data

Deleted Teenage Parent Program – Birth Weight of Child

Element may be kept at local level but is optional.

Page 11: Student Database Changes 2011-12

English Language Learners Information

No changes

Page 12: Student Database Changes 2011-12

Exceptional Student

Six elements moved to this format from Exceptional Student Program format. Exceptional Student Placement Status Exceptional Student Referral Reason Evaluation Completion Date Exceptional Student Placement Date Exceptional Student Eligibility Determination Date Date of Consent for Evaluation

Page 13: Student Database Changes 2011-12

Exceptional Student - Continued

Added new element - Exceptional Student 60-Day Exception. Codes N, Y and Z.

Page 14: Student Database Changes 2011-12

Exceptional Student Program

Format deleted. Six elements moved to Exceptional Student

format.

Page 15: Student Database Changes 2011-12

Federal/State Compensatory Project Evaluation

Federal/State Project Area and Model Deleted code 08 in positions 3-4.

Page 16: Student Database Changes 2011-12

Federal/State Indicator Status

Added four new elements. Bullied or Harassed – Disability Bullied or Harassed – Race Bullied or Harassed – Sex School Related Arrest Codes N, Y & Z for Bullied or Harassed. Codes N & Y for School Related Arrest.

Deleted Career Academy Participant.

Page 17: Student Database Changes 2011-12

McKay Prepayment Verification

FEFP Program Number Added codes 101-103, 130 and 300 for Section

504 students.

Page 18: Student Database Changes 2011-12

Prior School Status/Student Attendance

No changes.

Page 19: Student Database Changes 2011-12

School Environmental Safety Incident Report

Drug Description Added code N.

Page 20: Student Database Changes 2011-12

Student Assessment

Also submit for all Advanced Placement and International baccalaureate Program exams.

Test Name – added values APT & IBP.

Page 21: Student Database Changes 2011-12

Student Course Schedule

Reading Intervention Component Added code E.

Page 22: Student Database Changes 2011-12

Student Course Transcript Information

School Number, Where Credit Earned Added code 9900.

School Year – Record Submission Removed key field designation but it functions like

a key field due to edit 30. Course, State Subject Area Requirements

and Course Substituted, State Subject Area Requirements Added codes A1, BI and GE.

Page 23: Student Database Changes 2011-12

Student Course Transcript Information - Continued

Added new element – Course Assessment Status Codes A, B, C, D, E and Z. Plan to add code F.

Page 24: Student Database Changes 2011-12

Student Demographic Information

No changes.

Page 25: Student Database Changes 2011-12

Student Discipline/Resultant Action

Incident, Date No longer a key field.

Added new element - Zero-Tolerance: Expulsions Codes N, Y and Z.

Page 26: Student Database Changes 2011-12

Student End of Year Status

Deleted Career and Technical Education Academic Disadvantaged.

Page 27: Student Database Changes 2011-12

Student Transportation

No changes

Page 28: Student Database Changes 2011-12

Teacher Course

No changes.

Page 29: Student Database Changes 2011-12

Title I Supplemental Educational Services (TI SES)

Deleted six elements. TI SES – Achievement Goals – Reading/Language

Arts TI SES – Achievement Goals – Math TI SES – Achievement Goals – Science TI SES – Achievement Goals Mastered –

Reading/Language Arts TI SES – Achievement Goals Mastered – Math TI SES – Achievement Goals Mastered – Science

Page 30: Student Database Changes 2011-12

Appendixes

Revised wording in names or definitions. Colleges (Appendix F) Incident reporting (Appendix P) Transportation membership category (Appendix

U) Revised course lists.

NCLB core courses (Appendix R) Class size core courses (Appendix S) AP, IB and AICE courses (Appendix V) ELL FTE eligible courses (Appendix DD)

Page 31: Student Database Changes 2011-12

Appendixes (continued)

Added tests and sub-tests. Test Names (Appendix I) Test Subject Content Codes (Appendix L)

Available later. TI SES Service Providers (Appendix T) –

available in September 2011. CAPE Academies (Appendix Y).

2010-11 codes replaced with 2011-12 codes. Industry Certification Identifier (Appendix Z)

Page 32: Student Database Changes 2011-12

Appendixes (continued)

Appendix deleted. Class Size Average Algorithm for Grade

Groupings (Appendix AA) To be further revised.

Virtual Instruction Providers (Appendix CC) New appendix.

Vaccine Status and Date (Appendix EE)

Page 33: Student Database Changes 2011-12

Deleted & Optional Elements

Career Academy Participant Career and Technical Education Academic

Disadvantaged Title I Supplemental Educational Services

Achievement Goals Achievement Goals Mastered

Teenage Parent Program – Birth Weight of Child - Optional

Page 34: Student Database Changes 2011-12

Other Element Changes

Health Examination, School Entry – added code V.

Career Pathways Student Participant – added to FASTER format.

Added Migrant Tracking use type to District Number, Where Credit Earned School Number, Where Credit Earned

Page 35: Student Database Changes 2011-12

Edits

Changes to edits are listed in the comments embedded in the mainframe programs available at NWRDC.

Page 36: Student Database Changes 2011-12

Local ID Look-up

Coming soon. CICC menu at NWRDC. Enter Student Number Identifier, Local to find

the Student Number Identifier, Florida for a student.

Page 37: Student Database Changes 2011-12

Contact Information

Ruth S. Jones, Ph.D. Education Information Services [email protected] (850) 245-9577