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Student Database Changes 2011-12. Presenter: Dr. Ruth S. Jones June 2011. Agenda. Element Format, Survey Periods, Formats, Wording Changes Throughout Changes by Format Appendixes Elements – Deleted, Optional & Other Edits Local ID Lookup (Not covered: Staff Database, WDIS, details). - PowerPoint PPT Presentation
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Student Database Changes 2011-12
Presenter: Dr. Ruth S. Jones
June 2011
Agenda
Element Format, Survey Periods, Formats, Wording Changes Throughout
Changes by Format Appendixes Elements – Deleted, Optional & Other Edits Local ID Lookup (Not covered: Staff Database, WDIS, details)
Element Format
New format Access ADA compliant Excel available Description of change
Survey Periods
No surveys added or deleted. Survey 7 – send all ELL students who will
take CELLA. Survey Dates – see handout.
Formats
Deleted three formats. Department of Juvenile Justice Student Entry
Assessment Department of Juvenile Justice Student Exit
Assessment Exceptional Student Program
Six elements moved to Exceptional Student format.
Wording Changes Made Throughout
“Vocational” changed to “Career and Technical Education” (CTE)
“Referral” changed to “Resultant”
Career and Technical Education Student Course
Grade Level Added 06-08. Submit for 06-12.
Added existing element – Career and Professional Academy Identifier.
Career and Technical Education Teacher Course
No changes
DJJ Student Entry and Exit Assessments
Formats deleted.
Dropout Prevention Program Data
Deleted Teenage Parent Program – Birth Weight of Child
Element may be kept at local level but is optional.
English Language Learners Information
No changes
Exceptional Student
Six elements moved to this format from Exceptional Student Program format. Exceptional Student Placement Status Exceptional Student Referral Reason Evaluation Completion Date Exceptional Student Placement Date Exceptional Student Eligibility Determination Date Date of Consent for Evaluation
Exceptional Student - Continued
Added new element - Exceptional Student 60-Day Exception. Codes N, Y and Z.
Exceptional Student Program
Format deleted. Six elements moved to Exceptional Student
format.
Federal/State Compensatory Project Evaluation
Federal/State Project Area and Model Deleted code 08 in positions 3-4.
Federal/State Indicator Status
Added four new elements. Bullied or Harassed – Disability Bullied or Harassed – Race Bullied or Harassed – Sex School Related Arrest Codes N, Y & Z for Bullied or Harassed. Codes N & Y for School Related Arrest.
Deleted Career Academy Participant.
McKay Prepayment Verification
FEFP Program Number Added codes 101-103, 130 and 300 for Section
504 students.
Prior School Status/Student Attendance
No changes.
School Environmental Safety Incident Report
Drug Description Added code N.
Student Assessment
Also submit for all Advanced Placement and International baccalaureate Program exams.
Test Name – added values APT & IBP.
Student Course Schedule
Reading Intervention Component Added code E.
Student Course Transcript Information
School Number, Where Credit Earned Added code 9900.
School Year – Record Submission Removed key field designation but it functions like
a key field due to edit 30. Course, State Subject Area Requirements
and Course Substituted, State Subject Area Requirements Added codes A1, BI and GE.
Student Course Transcript Information - Continued
Added new element – Course Assessment Status Codes A, B, C, D, E and Z. Plan to add code F.
Student Demographic Information
No changes.
Student Discipline/Resultant Action
Incident, Date No longer a key field.
Added new element - Zero-Tolerance: Expulsions Codes N, Y and Z.
Student End of Year Status
Deleted Career and Technical Education Academic Disadvantaged.
Student Transportation
No changes
Teacher Course
No changes.
Title I Supplemental Educational Services (TI SES)
Deleted six elements. TI SES – Achievement Goals – Reading/Language
Arts TI SES – Achievement Goals – Math TI SES – Achievement Goals – Science TI SES – Achievement Goals Mastered –
Reading/Language Arts TI SES – Achievement Goals Mastered – Math TI SES – Achievement Goals Mastered – Science
Appendixes
Revised wording in names or definitions. Colleges (Appendix F) Incident reporting (Appendix P) Transportation membership category (Appendix
U) Revised course lists.
NCLB core courses (Appendix R) Class size core courses (Appendix S) AP, IB and AICE courses (Appendix V) ELL FTE eligible courses (Appendix DD)
Appendixes (continued)
Added tests and sub-tests. Test Names (Appendix I) Test Subject Content Codes (Appendix L)
Available later. TI SES Service Providers (Appendix T) –
available in September 2011. CAPE Academies (Appendix Y).
2010-11 codes replaced with 2011-12 codes. Industry Certification Identifier (Appendix Z)
Appendixes (continued)
Appendix deleted. Class Size Average Algorithm for Grade
Groupings (Appendix AA) To be further revised.
Virtual Instruction Providers (Appendix CC) New appendix.
Vaccine Status and Date (Appendix EE)
Deleted & Optional Elements
Career Academy Participant Career and Technical Education Academic
Disadvantaged Title I Supplemental Educational Services
Achievement Goals Achievement Goals Mastered
Teenage Parent Program – Birth Weight of Child - Optional
Other Element Changes
Health Examination, School Entry – added code V.
Career Pathways Student Participant – added to FASTER format.
Added Migrant Tracking use type to District Number, Where Credit Earned School Number, Where Credit Earned
Edits
Changes to edits are listed in the comments embedded in the mainframe programs available at NWRDC.
Local ID Look-up
Coming soon. CICC menu at NWRDC. Enter Student Number Identifier, Local to find
the Student Number Identifier, Florida for a student.
Contact Information
Ruth S. Jones, Ph.D. Education Information Services [email protected] (850) 245-9577