STUDENT Organization Training. Box Office - Module 5 Settlement. Learning Objectives - 1 of 1. At the conclusion of this module you will: Understand how ticket sales income is transferred to the student organization Understand what fees are deducted from the settlement - PowerPoint PPT Presentation
Slide 1
STUDENT Organization Training
Box Office - Module 5Settlement
Campus & Student CentersLearning Objectives - 1 of 1At the
conclusion of this module you will:
Understand how ticket sales income is transferred to the student
organizationUnderstand what fees are deducted from the
settlementUnderstand when the income will betransferred to the
student organization
Campus & Student CentersWhat is a Settlement? 1 of 1Press
Enter to ContinueSettlement is the process of reporting the results
of all ticket sales. Settlement will usually be completed within
seven business days of the event or raffle. For trip, settlement
will occur within seven business days of the trip or when the trip
is sold out, whichevercomes first. For more expensive trips,
partial settlements will be made.
Campus & Student CentersSettlement Report 1 of 8Press Enter
to ContinueThe settlement report will indicate the number of
tickets sold for each buyer type, the total revenue received, the
student organization income and the box office system income. From
the amount due thestudent organization any additional fees will be
deducted and the final amount due the studentorganization will be
indicated.
The following slides show examplesof settlements.Campus &
Student Centers
Settlement Report 2 of 8Press Enter to ContinueEvent
InformationIncome by Buyer TypeItemizedDeductionsWe will now look
at each sectionCampus & Student Centers
Settlement Report 3 of 8Press Enter to ContinueSettlement
Example Event Information123
1 Name of Event, organization name for raffle, or destination
for a trip
2 Date of the Event, date of the drawing for a raffle, date of a
trip (or first date formultiple day trips)
3 Code used in the box office systemCampus & Student
CentersSettlement Report 4 of 8Press Enter to ContinueSettlement
Example Income by Buyer Group
1 2 3 4 5 6
1 List of each buyer type
2 Number of tickets sold for that buyer type
3 Cost of tickets as indicated on the request form
4 Ticket income the number of ticketssold times the cost per
ticketCampus & Student CentersSettlement Report 5 of 8Press
Enter to ContinueSettlement Example Income by Buyer Group 5 Sponsor
income what is due to the studentorganization ticket income (less
the $.15 per ticketfee)
6 Ticket fee income what is due box office ($.15 per ticket
sold)
1 2 3 4 5 6
Campus & Student CentersSettlement Report 6 of 8Press Enter
to ContinueSettlement Example Summary Section
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7
1 Due Sponsor this is the same figure indicated in the previous
section
2 Credit card fees for land based (box office and phone)
sales
3 Credit card fees for internet based salesCampus & Student
CentersSettlement Report 7 of 8Press Enter to ContinueSettlement
Example Summary Section4 Misc. adjustments, i.e. consignment
fees
5 Venue expenses any charge by the venue for equipment, staff,
etc.6 Box office fees for ticket sellers and/or ushers
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7
Campus & Student CentersSettlement Report 8 of 8Press Enter
to ContinueSettlement Example Summary Section7 Net Due this
represents the amount to be transferred to the student
organization
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7
Campus & Student CentersSettlement TransferPress Enter to
ContinueOnce the settlement transfer is processed, the student
organization treasurer will receive an email. Any questions should
be immediately referred to the Dr. Paul M Simon at 203-837-8494 or
[email protected] & Student CentersFor Further
InformationContact
Paul M Simon, Ed.D.Director of Campus & Student Centers and
Auxiliary [email protected] -Student Center
220203-837-8520Westside -Campus Center 300203-837-8494
Press Enter to EndCampus & Student Centers
