WVEIS and AttendanceSummer Conference 2011

Attendance Definitions ATT.101 Maintain School Attendance Options ATT.210 Maintain School Attendance Calendar ATT.212 Maintain School Calendar Codes * ATT.240 Maintain Attendance Registers (WVDE) * ATT.250 Maintain Entry/Withdrawal Codes (WVDE) *ATT.260 Maintain Absence Reason Codes (WVDE)ATT.280 Maintain Attendance Letter Formats WVS.220 Maintain Attendance Director Information

ATT.101 Maintain School Attendance Options

ATT.101 Maintain School Attendance Options

ATT.101 Maintain School Attendance Options

ATT.210 Maintain School Attendance Calendar

ATT.210 Maintain School Attendance Calendar

ATT.210 Maintain School Attendance Calendar

ATT.210 Maintain School Attendance Calendar

ATT.212 Maintain School Calendar Codes

ATT.212 Maintain School Calendar Codes

Attendance Director Information

WVS.220

The information entered in this program is displayed on the Driver Verification Form.

This must be set up in WOW and Run in the Green Screens at the Present Time.

SAS100 Attendance Maintenance

 ATT.241 Display Official Attendance SummariesATT.420 Enter Student Absences * ATT.430 Input Absence Reasons

ATT.241 Display Official Attendance Summaries

ATT.420 Enter Student Absences

ATT.420 Enter Student Absences

ATT.430 Input Absence Reasons

Must SetScheduling Options

Attendance ReportsATT.510 Absence Reason Worksheet ATT.523 Print Period Absence Information ATT.537 Elementary Attendance Report ATT.538 Print 5-Column Teacher Attendance Rolls ATT.539 Print Teacher Absence Rolls ATT.550 Print Summarized Absence History ATT.580 Print Attendance Letters

ATT.530 is in testing (Attendance Registers)

ATT.510 Absence Reason Worksheet

ATT.510 Absence Reason Worksheet

Attendance Codes for Chronic Illness

M5 – Chronic Illness – Full DayM6 – Chronic Illness – Half Day

ATT.523 Print Period Absence Information

ATT.523 Print Period Absence Information

ATT.537 Elementary Attendance Report

ATT.537 Elementary Attendance Report

ATT.538 Print 5-Column Teacher Attendance Rolls

ATT.539 Print Teacher Absence Rolls

ATT.539 Print Teacher Absence Rolls

ATT.539 Print Teacher Absence Rolls

ATT.539 Print Teacher Absence Rolls

ATT.550 Print Summarized Absence History

ATT.580 Print Attendance Letters

ATT.580 Print Attendance Letters

Attendance LettersATT.580 has been brought over.I’ve requested AOS.535.

The state office wants more direction.

Counting Absences

Because of differences from county to county they are focusing on absence reasons.**State Policy requires attendance to be counted by the half day – absence reasons are established by the half day.Note change in header on the Attendance Tab in STU.301

Next Pages

STU.301 Attendance Tab

STU.301 Attendance Tab

STU.301 Attendance Tab

DMV EligibilityProgrammers working on this at the present time.

RevocationMarkerBased on Attendance Identified Discipline CodesAchievement Cumulative Credits Core Credits

Revocation Programa list of students to have revocation documents will be printed,the revocation document for each identified student will be printed,a letter from the county to the student and parents advising them that the revocation document has been filed with the DMV. I can provide a copy of the letter that we use to use as a template. a marker of the revocation will be placed in the individual student files.

ReinstatementThree different aspects to this issue:

Reinstating a student following a hearing regarding revocation and they meet one of the criteria to not be revocated.

Reinstating students mid-year that are revocated on ATTENDANCE ONLY from the previous year and they are now at less than 10 consecutive or 15 total unexcused absences.

Reinstating students at the end of the school year, that were revocated the previous year, that do not meet the revocation guidelines for the present year.

Reinstatement Program

a list of students to have reinstatement documents will be printed,the reinstatement document for each identified student will be printed,a letter from the county to the student and parents advising them that the reinstatement document has been filed with the DMVthe marker of the revocation will be removed in the individual student files or the alternative marker is placed ,if the reinstatement is due to the outcome of a hearing.

Verification of Enrollment

Checks that occur The revocation Marker, Attendance (10 consecutive or 15 total

unexcused absences), The identified discipline codes.

Verification of Enrollment

An Enrollment Verification Form for each student that qualifies,For students who do not qualify, a page should print out indicating that they do not qualify at the present time and provide them with a date as to when they can apply again.

During 1st semester, the notation would be for the 1st day of 2nd semester only if they are only not eligible due to attendance issues from the previous year.

If they have accumulated 10 consecutive or 15 total unexcused absences this year, that they are not eligible until at least the end of 1st semester of the following school year.

If they have violated any of the identified discipline issues, they are not eligible until at least the end of the following school year.

All others would indicate the end of the year.

CA2 Letters

We also asked that, on that same printout, there be a tally of the absences, based on the reason codes, counting excused, unexcused, and total absences. 

The state office has asked for more guidance on this issue.

From the FloorQuestions from You to Me

What else do the State WVEIS Staff need to address?