SUMMER SESSION 2011New Summer Session guidelinesProcedures and Simplified Personnel Action Form (PAF)
Summer Session 2011 GuidelinesThere are several updates, so be sure to review the Guidelines
Summer Session Office in the Office of the Provost will handle both SS resident courses and Distance Learning taught in summerSummer Session Task force developed new guidelines for Summer 2009, tweaked them for 2010 and 2011Incorporates revenue sharing model for the collegesUpdates course classificationsProvides for a wide range of session datesIncorporates Distance Learning taught in SummerGuidelines are posted on Office of the Provosts web site (APR #19): http://www.wcu.edu/11544.asp
Summer 2011 New Summer PAF and Procedures for use Summer 2011 are located on the HR Forms web site: http://www.wcu.edu/13158.aspIncorporates Faculty summer appointment contract for any faculty not on currently active contract (no longer require contract piece on full time TT and FixT on active multi year contract)Use for resident credit courses AND Distance Learning to be taught in Summer
Summer PAFTYPE section on PAF to indicate if this is a new appt or additional pay for permanent faculty on active contract Combines resident and distance learning for summer teachingOne process during summer and one process during rest of academic yearMust be sure to include appropriate position #s for eachIncludes drop down menus and comment boxes for clarification and ease of useDept does NOT fill in dollar amounts nor pay dates for Summer Session coursesDept does fill in fund acct codes and position #s
Summer 2011 Procedures Department fills out the PAF on-lineThe initial PAF will be zeroed out for dollarsLists classes to be taught, fund/acct #, position #s to pay from, but not dollar amounts to payThis form gets the new instructor access to the classes in banner and includes a contract for any faculty not on current contract Departments are responsible for loading the courses and instructors into Banner
Summer 2011 ProceduresDept prints out PAF and sends through signature process to Department Head and DeanIf not on currently active faculty contract, the Deans office sends PAF/Contract to Faculty member for signature on the contractWhen Dean receives back PAF and signed contract - sends it to Summer Session office
Summer 2011 Summer Session Office
For New adjunct appointment, Summer Session Office will make a copy of the zeroed out PAF and send original to HR to do intake, compliance and establish identity in Banner original contract filed in personnel fileRemember your pre-requisitesbackground screening requirementcredentialing For additional pay for permanent faculty SS will keep original zeroed PAF nothing goes to HR on theseSS retains zeroed PAFs and determines dollar amounts to confirm pay with departments once final enrollment is established and configurations completed.College will know compensation amounts 1 week prior to payroll deadline.QUICK TURN AROUND College will confirm amounts within 48 hours
Summer 2011 Summer Session OfficeOnce compensation is reconciled with the College, Summer Session office submits a pay EPAF electronically and the information is loaded into Banner for payment.Payment is made according to pay calendar distributed from the Office of the Provost. Terms lasting 4.5 weeks or longer will have multiple pay periods. (See APR 19 for pay schedules per term.)Payments are made at the end of the month
NOTE: After drop add date, if there is no payment for a class, the PAF is voided for that class and faculty access is removed as appropriate
Key PointsAccuracy in every blank is essential!Contract piece no longer needed for permanent faculty on active contractAll SS PAFs go to SS office due by March 25thDL and resident taught in summer session all processed on one SS PAF for each instructor Funding for DL teaching is responsibility of the College (no longer Ed Outreach)Cross listed Distance courses must be indicated as such on PAF these are paid by Dept DL funding (not Summer Session)
Key PointsInformation on your PAF MUST match the information in Banner for pay calculations to be correct!
Degree earned affects AMOUNT of payType of employee (FT, PT, Retired) affects AMOUNT of paySession dates MUST be accurate because dates directly affect WHEN the person is paid!Course classification (must be approved by the Dean) affects AMOUNT of payPay attention to your position #s and budget codes - contact budget office if have questions
NoteCourse classifications must be loaded into Banner with the course Banner Contract Codes THIS AFFECTS PAY CALCULATIONSPAFs with missing or incorrect information will be put aside and will likely delay pay to the next pay cycle or later.
Distance Learning BudgetsPosition numbers for distance learning will probably be changing. All fund and position numbers will be sent to the deans assistants prior to March1st.Any questions, please contact the budget office or the Provosts office.
Final notesGuidelines are on the Office of Provosts web site: http://www.wcu.edu/11544.asp
Forms are on HR Forms web site: http://www.wcu.edu/13158.asp
Send all input, questions and suggestions about forms and process to email@example.com
Contact the Summer Session (Office of the Provost) for questions about Summer Session courses and guidelines - Ann Green: firstname.lastname@example.org