Suntec Singapore Convention & Exhibition Centre - · PDF file Suntec Singapore Convention & Exhibition Centre 8th – 10th November 2016 | Singapore Industry Sponsorship and Exhibition

www.medtechforum.asia

Suntec Singapore Convention & Exhibition Centre8th – 10th November 2016 | Singapore

Industry Sponsorship and Exhibition Prospectus

ii | Asia Pacific MedTech Forum, Singapore

CONTENTS

Invitation from the CEO ..............................................................................1

The Asia Pacific Medical Technology Association (APACMed) .................. 2

Board of Directors.......................................................................................3

General Information ....................................................................................4

Why You Should Be Part of the MedTech Forum 2016 .............................. 5

Programme Overview .................................................................................6

Participant Demographics ..........................................................................8

Asia Pacific MedTech Forum 2015 .............................................................9

The City ......................................................................................................11

Industry Sponsorship Levels & Benefits ..................................................... 12

Promotional Opportunities ..........................................................................13

Advertising Opportunities and Special Requests .......................................16

Exhibition ....................................................................................................17

Contracts and Confirmation ........................................................................19

Sponsorship Booking Form ........................................................................20

Exhibition Booking Form.............................................................................21

Terms and Conditions .................................................................................22

Asia Pacific MedTech Forum, Singapore | 1

Dear Colleague,

I would like to invite you to become a sponsor of the Asia Pacific MedTech Forum 2016, to be held at Suntec City Convention and Exhibition Centre, Singapore, 8th - 10th November. The MedTech Forum is a unique opportunity for your organisation to connect with leading medical technology and healthcare professionals from both the private and government sectors. We are bringing together senior industry leaders from the world’s largest medical device companies, clinicians, hospital CEO’s, government policy makers and other stakeholders from across Asia Pacific and around the globe.

Our sponsorship partners and Exhibitors are an integral and very important part of the MedTech Forum and will receive acknowledgement prior to, during and after the conference through conference materials and the event website. We will work closely together with you to ensure strong visibility and provide you with a number of opportunities to interact with the delegates and deliver your key message to the audience.

We realize that every organisation has different marketing and strategic objectives. This prospectus features options designed to assist you in finding the right sponsorship level for your budget and your time.

I look forward to your participation in this premier industry event, and to welcoming you to Singapore in November 2016.

Sincerely,

Fredrik NybergChief Executive OfficerAsia Pacific Medical Technology Association (APACMed)

INvITATION FrOM ThE CEO

2 | Asia Pacific MedTech Forum, Singapore

ThE ASIA PACIFIC MEdICAl TEChNOlOgy ASSOCIATION (APACMEd)

APACMed was established to provide a unifying voice for the medical devices and in-vitro diagnostics industry in Asia Pacific. We are the first and only regional medical technology association that is headquartered in Asia, solely focused on matters of interest in Asia and the Pacific.

Our members represent the vast diversity of our industry – from pacemakers and artificial joints, to contact lenses and cochlear implants, to in vitro diagnostics and high volume disposable devices, to large imaging equipment such as CT’s and MRI’s.

We seek diversity not only across the technologies we represent, but among the types of companies and organisations that constitute our membership base. Whether you are a U.S. or European multinational with interests in Asia, or whether your medtech business is headquartered in Suzhou, Kobe, Bangalore or Melbourne, you are likely to share many common challenges in bringing your innovations to market. We also welcome national industry associations, SME’s (Small & Medium sized Enterprises), suppliers and service providers.

Our MISSION

To improve standards of care through innovative collaborations among stakeholders to jointly shape the future of healthcare in Asia Pacific

We aim to achieve our mission through focused initiatives and activities addressing the needs of the diverse healthcare markets in the region relating to Access, Innovation and Collaboration:

• Access: We strive to improve access to high quality healthcare for patients in need by working in close collaboration with regulators, policy makers, healthcare providers, payers and patients to develop and propose policies that ensure effective and efficient courses of treatment.

• Innovation: We promote a cost-effective, value-based approach to healthcare in Asia Pacific by showing the socio-economic value of innovative medical technology that improves healthcare outcomes and quality of care.

• Collaboration: We engage and collaborate with all stakeholders to raise awareness for and to develop new and unified solutions to meet the demands of the diverse and complex healthcare markets in Asia Pacific and provide a platform for knowledge exchange.


BOArd OF dIrECTOrS

•vladimir Makatsaria Company Group Chairman Asia Pacific Johnson & Johnson Medical

Devices Chairman, APACMed

•Anna Maria Braun President, Asia Pacific & Member of the

Management Board B. Braun Medical Industries Vice-Chairman, APACMed

• Stephen Ooi Senior Executive Advisor Zimmer Biomet Asia Pacific Treasurer, APACMed

•hideo Arase Managing Director Terumo Asia Holdings

•Supratim Bose Executive Vice President and President, Asia-Pacific Middle East & Africa Boston

Scientific

•James lim Executive Vice President and President,

Greater Asia Becton Dickinson & Co.

•Eric van Oppens President, Asia & Russia Alcon

•Brent Scott President, Asia Stryker Corporation

•harvinder Singh Divisional Vice President, Asia Pacific and

Japan Abbott Vascular

•Bob White Senior Vice President and President, Asia

Pacific Medtronic

•Susi Tegan Chief Executive Medical Technology Association of Australia


ASIA PACIFIC MEdTECh FOruM 2016: gENErAl INFOrMATION

dATE

8th-10th November 2016

vENuE

Suntec Convention & Exhibition Centre Address: 1 Raffles Boulevard, Suntec City, Singapore 039593Website: www.suntecsingapore.com

OFFICIAl lANguAgE

The official language of the Forum is English.

EXPECTEd NuMBErS OF PArTICIPANTS

Over 500 participants

FOruM OrgANISEr

Asia Pacific Medical Technology Association (APACMed)Website: www.apacmed.org

FOruM MANAgEr

Kenes MP Asia Pte Ltd 20 Kallang Avenue Pico Creative Centre Level 2 Singapore 339411 Email: [email protected] Tel: +65 6292 4706 / +65 6292 0723Forum website: http://medtechforum.asia/

CONTACT PErSON

Cecelia CalzadaSponsorship & Exhibition SpecialistTel: +65 6292 4706Mobile: +65 9487 4271 Email: [email protected]


Why ShOuld yOu BE PArT OF ThE MEdTECh FOruM 2016?

• Connect with senior decision-makers from the MedTech industry• Connect with the most important stakeholders in the healthcare sector and medical community at

large• Increase your brand and company visibility• Share and demonstrate your company’s expertise and thought leadership• Showcase both products and services Feedback from our 2015 sponsors has been exceptional. Several previous sponsors are already set to return this year.

CONTACT PErSON

Cecelia CalzadaSponsorship & Exhibition SpecialistTel: +65 6292 4706Mobile: +65 9487 4271 Email: [email protected]


PrOgrAMME OvErvIEW

DAY 1: TUESDAY 8th NOVEMBER 201608:00-09:00 Breakfast and Registration09:00-09:10 Opening Remarks09:10-09:30 Plenary #1: Opening Keynote - A Patient’s Story09:30-10:30 Plenary #210:30-11:00 Refreshments and Networking Break

Exhibition and Innovation Showcase11:00-11:45 Plenary #3a11:45-12:30 Plenary #3b12:30-13:30 Networking Lunch

Exhibition and Innovation Showcase 13:30-14:30 Access breakout:

Regulatory panelInnovation breakout:Business model innovation

Collaboration breakout:Public Private Partnerships

14:30-15:00 Refreshments and Networking BreakExhibition and Innovation Showcase

15:00-16:00 Plenary #416:00-17:00 Access breakout:

Pricing and reimbursementInnovation breakout:Digital Health in Asia

Collaboration breakout:Business ethics and compliance

DAY 2: WEDNESDAY 9th NOVEMBER 201608:00-09:00 Executive Breakfast Dialogue Session

Sponsored; by invitation09:00-09:45 Plenary #509:45-10:30 Plenary #610:30-11:00 Refreshments and Networking Break

Exhibition and Innovation Showcase11:00-11:45 Plenary #7a11:45-12:30 Plenary #7b12:30-13:30 Networking Lunch

Exhibition and Innovation Showcase13:30-14:30 Access breakout:

New payer modelsInnovation breakout:“Value segment” innovation

Collaboration breakout:Industry-Academia collaboration

14:30-15:00 Refreshments and Networking BreakExhibition and Innovation Showcase

15:00-15:45 Plenary #815:45-16:45 Plenary #9: McKinsey moderated CEO panel16:45-17:00 Closing remarks


PrOgrAMME OvErvIEW

DAY 3: THURSDAY 10th NOVEMBER 201609:00-17:00 Legal and Compliance Meeting Asia Pacific 2016

Open only to APACMed, AdvaMed, MTAA and MTANZ member companies.Separate registration is required.

Description: Following the success of the last few year’s legal and compliance best practices exchanges, APACMed along with AdvaMed (Advanced Medical Technology Association), MTAA (Medical Technology Association of Australia) and MTANZ (Medical Technology Association of New Zealand) will jointly organise and host a meeting for the Association’s member company legal professionals to discuss current compliance trends and share best practices in addressing the region’s unique legal and compliance issues. The detailed agenda is under development.

Venue: Suntec Singapore Convention & Exhibition Centre, Level 3

09:00-17:00 Asia Pacific MedTech Regulatory Affairs Meeting

Open only to regulators and APACMed member companies.Separate registration is required.

Description: For the first time APACMed is hosting a full-day MedTech Regulatory Affairs Meeting addressing the complexities and challenges of the regulatory environment in Asia Pacific. Speakers will include both regulators and senior industry experts. The detailed agenda is under development.

Venue: Suntec Singapore Convention & Exhibition Centre, Level 3


PArTICIPANT dEMOgrAPhICS

dElEgATES

Delegates of the Asia Pacific MedTech Forum 2016 will be global and regional CEOs and VP-level executives of leading healthcare multinationals, hospital CEO’s, clinicians and senior government representatives from across Asia Pacific.

• Medical Device and Equipment Companies – multinational and SME’s• Regulators, health ministry representatives and policy makers• Hospitals, Academic Institutions and Professional Associations• Payers, such as private insurance companies• Service provider and other suppliers, such as Health IT companies, CRO’s, consulting and

recruitment firms, logistics companies and contract manufacturers• Investors, VC’s, incubators and financial institutions • Scientists, biomedical engineers and researchers

Expected Attendance: More than 500 delegates.

Photos: 2015 Asia Pacific MedTech Forum


ASIA PACIFIC MEdTECh FOruM 2015

Our inaugural Asia Pacific MedTech Forum in December 2015 was the region’s first event of its kind for the medical devices and diagnostics industry. The two-day event brought together stakeholders, policymakers, healthcare professional and senior executives from the medical technology industry to share best practices and gain insights aimed at inspiring collaboration and action across the region.

The 2015 Forum attracted participants from 16+ countries including India, China, Japan, Korea, Bangladesh, Malaysia, Philippines, Australia, U.S., Germany, U.K., and others. The feedback from both participants and sponsors has been exceptional.

Key Statistics

• 502 Total Attendees• 84 Speakers• 15 Panels• 21 Sponsors, Exhibitors and Partner Organisations

Top AttendeeJobs

502 Total Attendees

Advisory/Co-chair/Board Member3%

C-Level/President/Dean12%

Vice/Asst.President

14%

Executive/ManagingDirector

6%

Sr/Group/Deputy Director27%

General/Group/Managers/Assoc.

18%

Assoc/Asst. Professor

2%

Partner/Principal2%

Sr Officers/Consultants/Analysts

6%

Executive/Coordinator & Others

10%

10 | APAC MedTech Forum 2016, Singapore

)

SPONSORS AND PARTNERS 2015

Gold Sponsors

Bronze Sponsors

Knowledge Partner Talent Partner

Platinum Sponsors


lIABIlITy ANd PErSONAl INSurANCE

The Forum Manager and Organisers cannot accept liability for personal accidents or loss of or damage to private property of participants, either during or indirectly arising from the Forum. We recommend that all participants take up personal travel and health insurance for the trip.

ThE CITy, SINgAPOrE

Your visit to Singapore will never be dull because there are so much to see and to do. Make the most of your trip to the bustling city by exploring the fascinating mix of culture, cuisine, arts and architectures.


INduSTry SPONSOrShIP lEvElS & BENEFITS

We appreciate the support of the industry to make this Forum a success. You will receive outstanding advantages and recognition linked to your sponsorship levels, which will be determined based on your total contribution, as per the table below. You may choose a package, as described below, or choose from the various Sponsorship and Exhibition opportunities listed in this propectus.

Sponsorship level Minimum Contribution

Platinum Sponsor SGD 30,000

Gold Sponsor SGD 20,000

Silver Sponsor SGD 15,000

Bronze Sponsor SGD 10,000

Contributor SGD 7,000

SPONSOrShIP PACKAgES ANd BENEFITS Benefits will be allocated to Sponsors based on the following table. Please find below the Sponsorship Packages:

Sponsorship levels Packages and Benefits

PLATINUMSGD 30,000

• 18 sqm Exhibition space• 1 advertisement page in the Final Programme Book• Acknowledgement on the Forum App• 1 Forum bag insert• 5 Forum registrations• Acknowledgement as PLATINUM Sponsor on the Forum website

(with hyperlink), in the Final Programme Book, and on the Sponsors’ board on-site

GOLDSGD 20,000

• 12 sqm Exhibition space• 1 advertisement page in the Final Programme Book• Acknowledgement on the Forum App• 1 Forum bag insert• 3 Forum registrations• Acknowledgement as GOLD Sponsor on the Forum website (with

hyperlink), in the Final Programme Book, and on the Sponsors’ board on-site

SILVERSGD 15,000

• 9 sqm Exhibition space• Acknowledgement on the Forum App• 1 Forum bag insert• Acknowledgement as SILVER Sponsor on the Forum website (with


BRONZESGD 10,000

• 9 sqm Exhibition space• 1 Forum bag insert• Acknowledgement as BRONZE Sponsor on the Forum website (with


CONTRIBUTORSGD 7,000

• 1 table top and 2 chairs with table cloth• 1 Forum bag insert

** Companies providing any other support will be acknowledged as Sponsors or Exhibitors. Branded items will feature company logo only. No product logos or advertisements are permitted.


PrOMOTIONAl OPPOrTuNITIES

BrEAKFAST INduSTry SyMPOSIuM Sgd 45,000

Companies have an opportunity to organise an official breakfast industry symposium, on Day 2, 9th November 2016. The symposium programme, topic(s) and speaker(s) are subject to approval of the Forum Organiser.

• The symposium title, schedule and programme will be displayed on the Forum website and Final Programme Book.

• One table for the display of materials at the entrance of the hall during the symposium• Acknowledgement as Sponsor on the Forum website (with hyperlink), in the Final Programme

Book, and on the Sponsors’ board on-site

The Sponsor will bear all F&B costs for participants attending the symposium.

In addition to the breakfast industry symposium sponsorship fee, the Sponsor must cover all applicable speaker(s)’ expenses, including registration fee, accommodation and travel expenses. This also applies in the event that the speaker(s) has/have been invited by the Forum.

NETWOrKINg gAlA dINNEr Sgd 10,000 Per Table

Companies will have opportunities to promote themselves at the Forum’s Networking Gala Dinner, which will take place at The Clifford Pier, The Fullerton Bay Hotel Singapore, on the first evening of the Forum on 8th November 2016. Hospitality and any activities provided will be in compliance with all relevant industry codes.

Benefits to our Networking Gala Dinner Sponsors include:• 10 complimentary tickets (per table) to the Networking Dinner• Sponsors’ company signage, to be provided by the Sponsor, to be displayed at the Networking

Dinner venue• Acknowledgement as Sponsor on the Forum website (with hyperlink), in the Final Programme

Book, and on the Sponsors’ board on-site• Opportunity to provide items bearing the company’s logo for use at the Networking Dinner• Networking opportunity with delegates

WElCOME rECEPTION Sgd 15,000

The Sponsor will have the opportunity to promote the company through a Welcome Reception. To which all registered attendees are invited. Hospitality and any activities provided will be in compliance with all relevant industry codes.

The sponsorship entitlements are as follows:• Sponsors’ logo on signage at the entrance to the Welcome Reception• Opportunity to provide items bearing company’s logo for use at the Forum• Acknowledgement as Sponsor on the Forum website (with hyperlink), in the Final Programme

Book, and on the Sponsors’ board on-site

COFFEE BrEAKS (WHOLE DAY) Sgd 8,000/per day - 2 available slots

Coffee will be served during breaks in the exhibition area. Hospitality provided will be in compliance with all relevant industry codes.

• Opportunity to have a one day display of the Sponsors’ logo at the catering point located within the exhibit area

• Opportunity to provide items bearing the Sponsors’ logo for use during the sponsored coffee breaks (such a branded napkins and cups)

• Acknowledgement on the Forum website (with hyperlink), in the Final Programme Book, and on the Sponsors’ board on-site


MOBIlE APPlICATION Sgd 18,500

The Forum App engages attendees with personalised planning tools and real-time Forum updates. The App transforms smartphones, tablets and laptops into a tool for active meeting participation, making it easy for participants to access meeting information they need and to connect with speakers and colleagues. The App includes, among others, the Forum programme, speaker information and participant list. The Forum App sponsorship benefits include:

• Acknowledgement on the splash/pop-up screen of the App - “Sponsored by: Company Name / Logo”. No product logo is permitted.

• 2 “push notifications” to App users • Priority Sponsor listing • Acknowledgement on the Forum website (with hyperlink), in the Final Programme Book, and

on the Sponsors’ board on-site

uSB KEy Sgd 6,500 + Provided in Kind

This is a valuable tool for the Forum delegates. The USB key may be preloaded with the Sponsors’ marketing collaterals and will be distributed in the bags to all delegates.


FOruM NOTEPAdS ANd PENS Sgd 3,500 + Provided in Kind

Notepads and pens will be provided by the Sponsor and will bear the Sponsors’ name/company logo. These notepads and pens will be distributed in the bags to all delegates.


FOruM BAgS Sgd 10,000 + Provided in Kind

The Sponsor will provide Forum bags to all delegates, or provide the necessary funding to the Forum Organiser to provide the bags on behalf of the Sponsor. The bags will be branded with the Forum branding and logo.

• The Sponsor will be recognised on the Forum bags, with “Sponsored by…” and the Sponsors’ logo only.


If provided by the Sponsor, the design of the bags will be subject to the approval of the Forum Organiser. It is the Sponsors’ responsibility to pay the relevant tax, shipping and any other extraneous charges.

FOruM BAg INSErT (PER 1 PC. A4 SIZE) Sgd 3,000

Companies may advertise and publicise their products to the Forum delegates with A4-sized leaflets to be added to the Forum bags. The advertisers are to provide the leaflets. The Forum Organiser reserves the right to approve the content and format of the A4 leaflet, which needs to be in English. The quantity of leaflets required will be advised by the Forum Organiser.



lANyArd SPONSOrShIP Sgd 8,000 + Provided in Kind

The Sponsor will provide Forum lanyards to all delegates, or provide the necessary funding to the Forum Organiser to provide the lanyards on behalf of the Sponsor. The lanyards will be branded with the Forum branding and logo.

• The Sponsor will be recognised on the lanyards with “Sponsored by…” and the Sponsors’ logo only.


If provided by the Sponsor, the design of the lanyards will be subject to the approval of the Forum Organiser. It is the Sponsors’ responsibility to pay the relevant tax, shipping and any other extraneous charges.

INTErNET ArEA Sgd 5,000

There will be an Internet Area equipped with workstations where delegates may have Internet access.

The sponsorship entitlements are as follows:• Opportunity to display the Sponsors’ logo on screen saver & screen background • Opportunity to distribute promotional gifts at the Internet Area• Opportunity to set the Sponsors’ home page as the default home page• Opportunity to provide letterhead for printing needs• Opportunity to add carpet for branding• Acknowledgement on the Forum website (with hyperlink), in the Final Programme Book and on

the Sponsors’ board on-site

BrANdEd WATEr STATIONS Sgd 5,000 (1 day only – morning and afternoon)

Water stations will be placed around the venue. Companies will have the opportunity to brand these water stations.


hOSPITAlITy SuITES / MEETINg rOOM Price upon requesting and availability

Companies will have the opportunity to hire a room at the venue that will be used as a Corporate Suite. The Sponsor will be able to host and entertain its guests throughout the Forum. Companies will have the option to order catering at an additional cost. Hospitality provided will be in compliance with all relevant industry codes. The Sponsor will have the opportunity to brand the Corporate Suite, and the acknowledgement on directional signage outside the Suite.

All brand items will carry company logos only. No products logos or advertisements are permitted.



AdvErTISINg OPPOrTuNITIES

MINI PrOgrAMME Sgd 6,000

The Sponsor will have exclusive acknowledgement on the back cover of this pocket size Forum programme booklet. The item will be distributed to all delegates.

• The Sponsor will be acknowledged on the back cover as “Sponsored by…” and a company’s logo only.


FINAl PrOgrAMME BOOK

The Final Programme Book will be distributed in the Forum bags to all delegates. Companies will have the opportunity to advertise within the Final Programme Book as follows:

Type Back Page Inside Front Inside Back Inside PageSGD SGD SGD SGD

Final Programme Book 5,000 3,500 3,500 2,000

SPECIAl rEQuESTS

Tailor-made packages can be arranged to better suit your objectives. Please feel free to contact our Sponsorship & Exhibition Specialist (Contact information provided in the “General Information” section) to discuss your needs.

Please note that it is the Exhibitors’ / Sponsors’ responsibility to comply with applicable laws, regulations and industry codes of conduct. Failure to comply with these laws, regulations and codes may not be used as a ground to declare the contract void. Failure to comply with the rules and regulations will not expose the Forum Organiser and the Forum Manager to any suits, demands by the Exhibitor / Sponsor or any other third party.


EXhIBITION

The Forum Exhibition will be held in the Suntec Singapore Convention & Exhibition Centre.

When you exhibit, your company will receive the following benefits:• Listing as an Exhibitor on the Forum website (with hyperlink)• Listing as an Exhibitor in the Final Programme Book• Listing as an Exhibitor on the Exhibition board/signage at the Forum

The Exhibition floor plan will be posted online shortly. In the meantime, as companies are expressing interest in securing their preferred exhibition spaces, we are pleased to receive your preliminary bookings. All spaces will then be allocated based on the reservations received, on a first-come, first-served basis.

SPACE ONly rENTAl (Minimum of 12 sqm)

The price for space only rental is SGD 800 per square metre, subject to a minimum rental of 12 square metres. This includes:

• 2 Exhibitor badges • 100-words Exhibitor Product profile which will be published in the Final Programme Book• Cleaning of public areas and gangways• Invitation to the Welcome Reception for registered Exhibitors

Electrical Equipment and furniture rentals will be arranged at additional costs.


EXhIBITION TErMS ANd CONdITIONS

The Exhibition Terms and Conditions are included in this prospectus. Please note that the signing of the Exhibition Booking Form indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, to which both parties will be bound.

Pico Art International is the exclusive handler for the Forum. The exclusivity of Pico Art International for the handling needs of the Forum refers specifically to work inside the venue. Exhibitors may use their own couriers up to the venue door and from outside of the venue door at the end of the Forum. This arrangement has been made for the safety and efficiency benefits to Exhibitors and for the successful flow of the Forum.

Further details will be included in the Exhibitors’ Technical Manual.

AllOCATION OF EXhBITION SPACE

Space allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form should be faxed / emailed to the Forum Manager to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form, space will be confirmed and an invoice will be mailed. Please note that three alternative choices should be clearly indicated on the application form. Space allocation will be made in the order in which application forms with payment are received.

EXhIBITOr rEgISTrATION

All exhibitors are required to be registered and will receive badges displaying the exhibiting company names. Each exhibiting company is entitled to 2 Exhibitor badges. Additional Exhibitor badges may be arranged at SGD 150 each (not inclusive of GST).

Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitors’ Technical Manual. EXhIBITOrS’ TEChNICAl MANuAl

The Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated 1 month before the Forum. It will include the following:

• Technical details about the venue• Final exhibition details• Contractor details• Services available to exhibitors and order

forms

SITE INSPECTIONS

Exhibitors and Sponsors are free to visit the Forum venue at their convenience. Please contact the venue directly to arrange this.

EXhIBITOr PrOFIlE

After the submission of the Exhibition Booking Form, companies will be asked to submit a 100-words Exhibitor / Product profile. This will be published in the Final Programme Book.

APAC MedTech Forum 2016, Singapore | 19

Applications for Sponsorship and/or Exhibition must be made in writing with the enclosed forms.

Once a Sponsorship and Exhibition Booking Form is received, an official contract will be sent to the applying company for signature with an accompanying invoice. This contract should be signed and returned to the Forum Manager with a 100% full payment of the Sponsorship and Exhibition price.

Upon our receipt of the Sponsorship or Exhibition Booking Form, the Forum Manager will reserve the items listed in the form for the applying company. The completion of the Booking Form by the applying company shall be considered as a commitment to purchase the items.

SPONSOrShIP ANd EXhIBITOrS TErMS ANd CONdITIONS

The Terms and Conditions of Sponsorship and Exhibition are included in this prospectus and will be included in the Sponsorship and Exhibition agreement.

PAyMENT TErMS

Sponsors and Exhibitors are required to pay 100% of the sponsorship and exhibition prices upon their receipt of the invoice, to be sent by the Forum Manager.

PAYMENT METHODS Option 1: Payment by cheque (for

Singapore-based companies)Option 2: Payment by bank transfer (bank

charges are to be borne by the payer).

All payments must be received before the start date of the Forum. Should the Sponsor or Exhibitor fail to make payments prior to the Forum, the Forum Organiser will be entitled to cancel the agreement. Such a cancellation will be subject to cancellation fees as determined below.

CONTrACTS ANd CONFIrMATION

CANCEllATION / MOdIFICATION POlICy

Any cancellation or modification of Sponsorship and Exhibition items must be made in writing to our Sponsorship and Exhibition Specialist (contact information as stated in the “General Information” section).

In the event of cancellations or modifications, Sponsors and Exhibitors will receive refunds of their payments based on the following terms:

• 50% of the Sponsorship / Exhibition amount if the cancellation / modification is made on or by 8 September 2016

• No refund of the Sponsorship / Exhibition amount if the cancellation / modification is made after 8 September 2016


Please complete all details and send to Ms. Cecelia Calzada at [email protected]

Company Name:

Contact Person:

Address: City:

Postal Code: Country:

Telephone: Fax:

Email: Website:

I would like to book the following Support Items:SuPPOrT lEvElS PrICE IN Sgd √Platinum Sponsorship Package 30,000

Gold Sponsorship Package 20,000

Silver Sponsorship Package 15,000

Bronze Sponsorship Package 10,000

Contributors 7,000

Breakfast Industry Symposium 45,000 (Day 2)

Networking Gala Dinner 10,000 (per table)

Welcome Reception 15,000

Coffee Break (Date__________________) 8,000 (2 slots available)

Mobile Application 18,500

USB Key 6,500 (+provided in kind)

Forum Notepads & Pens 3,500 (+provided in kind)

Forum Bags 10,000 (+provided in kind)

Forum Bag Insert (Per 1 Pc. A4 size) 3,000

Forum Lanyard 8,000 (+provided in kind)

Internet Area 5,000

Branded Water Station (Date__________________) 5,000 (1 day only)

Promotional Materials 3,800

Hospitality Suites / Meeting Rooms (Date__________________) (Price upon request and Availability)

Mini Programme 6,000

Advertisement: Back Cover / Inside Back or Front / Inside pages 5,000 / 3,500 / 2,000

Total Amount (please complete)

** Prices do not include GST.

Notes:� Provisional Booking – The item will be released if not confirmed within 14 days.� Please send me a contract and first deposit invoice

Signature: _______________________________________________ date:___________________________________

We accept the contract terms and conditions (in this Sponsorship and Exhibition Prospectus) and agree to abide by the Guidelines for Industry Participation for the Forum. I confirm that I am authorised to sign this form on behalf of the Applicant/Company.

ASIA PACIFIC MEdTECh FOruM 2016 SPONSOrShIP BOOKINg FOrM


ASIA PACIFIC MEdTECh FOruM 2016 EXhIBITION BOOKINg FOrM

Please note that all acknowledgement(s) of your company and the listing of company details will be generated from the following information. Please complete the form and send it to:

Ms. Cecelia Calzada Email: [email protected]

Contact Person:

Company Name:

Address: City:

Postal Code: Country:

Telephone: Fax:

Email: Website:

WE hErEBy APPly TO BOOK AN EXhIBITION SPACE

Choice Stand Number Raw SpaceShell Scheme Square Meters Total Price

1st Choice SGD

2nd Choice SGD

3rd Choice SGD

Special note:• Confirmation of the availability of your choice location will be advised in your confirmation letter.

** Prices do not include GST.

Notes:� Provisional Booking – The item will be released if not confirmed within 14 days� Please send me a contract and first deposits invoice.

SIgNATurE: _____________________________________________ dATE:________________________

We accept the contract terms and conditions (in this Sponsorship and Exhibition Prospectus) and agree to abide by the Guidelines for Industry Participation for the Forum. I confirm that I am authorised to sign this form on behalf of the Applicant/Company.


These terms and conditions are the contractual agreement between Kenes MP Asia Ltd Pte (the “Organiser”) and the “Exhibitor”.

In standard booths, height is restricted to 246cm. Exhibitors are responsible for the cost and execution of the design, installation and delivery of their display to (and its removal from) the exhibition site. Flammable materials are not allowed to be utilized. Equipment displayed or demonstrated must be installed with strict adherence to safety measures.

The Exhibitor undertakes to observe the timetable designated for completion of their displays before the exhibition opening and it’s dismantling at the close of the exhibition. No dismantling or packing of the displays before the designated hour is allowed. It is the Exhibitors’ responsibility to pack and remove or consign for shipment all items of value prior to leaving their exhibit unattended, otherwise the Organiser will arrange for their removal at the Exhibitors’ risk and sole expenses. Exhibitors are obliged to ensure that their stands are permanently staffed during the exhibition opening hours.

Payment is to be made in accordance with the conditions of payment listed in the prospectus or as shall be agreed in writing with the Organiser. Should the Exhibitor fail to make such payment on time, the Organiser shall be entitled to terminate the contract, withdraw confirmation of acceptance, make other arrangements for the space or seek compensation for non-fulfilment of contract.

Participation by the Exhibitor is dependent upon compliance with all rules, regulations and conditions stated herein.

Access to the exhibition is authorised on presentation of a badge issued by the Organiser. Exhibitor badges will not be mailed in advance and may be collected from the Exhibition Manager’s desk on the exhibition commencement date.

The Organiser ensures daily cleaning of the aisles. Exhibitors are responsible for the cleaning of their stands.

The provision of refreshments for the participants by the Exhibitor is only permitted if the catering regulations of the exhibition building concerned are observed. The Organiser is not liable or responsible for the quality and/or quantity of the Exhibitors’ refreshments. The Exhibitor shall fully indemnify, defend and hold harmless the Organiser, its shareholders, directors, employees, agents and representatives, from and against any and all liability, losses, claims, actions, proceedings, injuries, demands, fees, penalties, judgments, fines, damages, costs and/or expenses (including reasonable attorneys’ fees and costs) sustained or incurred by any third party in connection with the use or consumption of the Exhibitors’ refreshments.

All demonstrations or instructional activities must be confined to the limits of the exhibition stand, with prior consent from the Organiser. Advertising materials and signs may not be distributed or displayed outside the Exhibitors’ stands. Advertising panels and displays are not permitted outside the exhibition areas allotted to the Exhibitors. Sound equipment must be regulated and directed into the stand so that it does not disturb neighbouring exhibits. The exhibition management reserves the right to require the Exhibitor to discontinue any activity, noise or music that is deemed objectionable.

Exhibition areas and fittings made available to the Exhibitor must be handed back in their original condition. In case of damage or loss of equipment provided, or damage to areas occupied, repair and replacement will be charged to the Exhibitor. Any special decoration or fittings must be submitted to the Organiser for prior authorisation.

The Organiser will not approve stands, which do not comply with the accepted standards, until the necessary changes have been made.

Industry Code of PracticeIt is the Exhibitors’ responsibility to comply with the local authority’s regulations, the APACMed Code of Ethical Conduct for Interactions with Health Care Professionals (http://www.apacmed.org), and with other relevant codes of practice. Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the rules and regulations will not expose the Forum Organiser and the Forum Manager to any suits, demands by the Exhibitor / Sponsor or any other third party.

Application to ParticipateApplication to participate as Exhibitor in the Forum will be considered only if submitted to Kenes on the appropriate forms, duly completed. Registration will be confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their applications. In case of refusal, all payments shall be fully refunded. In case of acceptance, the Exhibitor will be bound by the terms and conditions listed herein and/or in the prospectus and/or any other contractual agreement between the parties.

Obligations and rights of the ExhibitorRegistration implies full acceptance by the Exhibitor of the exhibition regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the Forum without compensation or refund of sums already paid, and without prejudice to the Exhibitor.

By submitting an application to participate, the Exhibitor makes a final and irrevocable commitment to occupy the space allocated and to maintain his/her/its installation until the date and time fixed for closure of the Forum.

The Exhibitor may only present on his/her/its stand or space the materials, products or services described in the application to participate. No advertising on behalf of firms not exhibiting is permitted in any form

Obligation and rights of Organizer The Organiser undertakes to allocate to the Exhibitor a space on the basis of the preference expressed by the Exhibitor. Application will be considered in order of receipt of application forms accompanied by payments. The Organiser reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to Exhibitors. The Organiser reserves the right to offer to a different firm any stand space that has not been occupied by the time of the opening of the Forum, with no obligation to provide compensation to the defaulting Exhibitor.

liability InsuranceEquipment and all related display materials installed by the Exhibitor are not insured by the Organiser, and the Organiser under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to the Exhibitor. The Exhibitor agrees to be responsible for his/her/its property and persons and for the property and persons of his employees and agents and for any other third party who may visit his/her/its space. The Exhibitor shall hold harmless and indemnify the Organiser, its shareholders, directors, employees, agents and representatives, from any and all damages, loss, injuries, costs, penalties and claims, including those claims and damages usually covered by a fire and extended under a coverage policy, sustained or incurred by the Exhibitor and/or their affiliates and/or representatives in connection with the Exhibitors’ materials, equipment, goods or property used or displayed in the Forum. The Exhibitor will purchase insurance policies for the above listed damages.

The Organiser reserves the right to change the venue, time and date of any Forum activities without being liable to the Exhibitor for any damages or loss resulting therefrom. The Exhibitor will be notified in writing as soon as a change is made. Exhibition regulationsThe exhibition manager (the “Exhibition Manager”), acting under direction of the organizing committee, has the final decision as to the acceptability of displays. Exhibitors are not allowed to share with others any space allotted to them without prior written consent by the Exhibition Manager.

The Organiser reserves the right to alter the general layout or limit the space allotted to each Exhibitor, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent the holding of the exhibition, the Organiser will not be held liable for any expenses incurred other than the cost of exhibit space rental fees.

All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or the leased equipment. The Exhibitor is kindly requested to allow sufficient see-through areas, which ensure clear views of surrounding exhibits.

TErMS ANd CONdITIONS


Suntec Singapore Convention & Exhibition Centre8th – 10th November 2016 | Singapore

Cecelia CalzadaSponsorship & Exhibition SpecialistTel: +65 6292 4706 Mobile: +65 9487 4271Email: [email protected]

Documents

Suntec Singapore Convention & Exhibition Centre - · PDF file Suntec Singapore Convention & Exhibition Centre 8th – 10th November 2016 | Singapore Industry Sponsorship and Exhibition