SUNY Cortland

Sport ClubsOfficer Training Session

Welcome Back!

It’s On Us: Sexual Violence

Prevention & Response

Information for Student LeadersNan Pasquarello, Interim Title IX

Coordinator

Structure of this Meeting

• Focus more on things that all officers need to know• Day-to-day responsibilities• Too much info for this evening, so…• Ongoing training provided to presidents at bi-weekly

SCAB meetings – share info with others!• Business for this Evening vs. Things You Need to Know• Know each other’s responsibilities – never say “that’s

not my job!”• Lots to cover, so we’ll move fast – if you have

questions, please ask, or write them down and ask tomorrow

• This PowerPoint available on Forms page

Sport Club BindersSport Club Audits• Compliance check

o At least 1x/yearo Random, unannounced

• How to Pass:o Binder present with all docso 1 current CPR/AED/FA membero All present asked to sign ino Proper use of facility

• If You Fail: o Practice ended immediatelyo 1 week suspensiono Probation, future audito 2nd violation: same as 1st, $50

• Required to be present at all club events!

• What should be in it?o Sport Club Handbooko Club registration formo Policy formso Any other important

documents you have! (i.e., contact info for officials or club presidents at other schools, practice plans, etc.)

• Pass it on at the end of the year!

Treasurer’s Folder• Manage this like a checkbook:

• We keep our own record in the office – reconcile with us whenever you’d like!

• Don’t take it for granted that we’ll get it right• Copy of budget request included in folder• Several deposit slips – more on those later• BE PROACTIVE: Penalty for <90% projected revenue!• We took back $5043.98 from 7 clubs last year!

Date Transaction Payable To Description Amount Balance9/5/15 Deposit   Dues +500.00 500.009/22/15 Payment Graph Tex New uniforms -200.00 300.009/25/15 Payment John Doe Official -75.00 225.009/26/15 Deposit   Raffle ticket $ +250.00 475.00

Significant Changes• Policy Forms• Driver Applications• First Aid Workshop• Sport Club Event Supervisors

Policy Forms• Submitted online – no more paper!• Exceptions may apply • Email will follow with copy of form attached• At interest meeting: tell everyone to print out and

bring to first practice/tryout as proof of completion – EVEN OFFICERS! Consider two-sided printing!

• No need to submit anything to our office – we get it too• Benefits: 100% completion, definitive proof, less

paper, always available• Participants may NOT show you their phone with the

email as proof • After cuts, you may shred students who don’t make it

Driver Applications• Eligibility:

o Valid driver’s license for 2 yearso 1 moving violation in last 3 yearso No DUI/DWI convictions in last 5

years o NY DRIVER’S LICENSE!

• Out-of-state licenses: must request abstract from home state DMV – $$! NOT reimbursable!

• Up to 5 business days for approval, so get going!

• Applicants notified by email if approved

• Full details on Page 38• Can’t just sign up and

drive anymore • Two parts:

o Driver Application formo Student Driver Application for

m

• LENS Screening – why?

First Responder Online Workshop

• Two weeks from submission of certificate(s) to complete online training

• Done through Blackboard • ~20 minutes – videos, PowerPoint, brief quiz• More details as we get closer to launch• Why? Not just about satisfying a requirement –

First Responders have a serious responsibility!• Should be the first ones to act when injuries occur

Sport Club Event Supervisors

• A new student employment position• Small staff of 4-5 students scheduled to provide

coverage at events (Field House in the spring)• $10/hr, expecting 3-4 hrs/week – we’re hiring!• Scheduled weekly – fees paid from club accounts• Why needed? Too many hours for us.• Club responsible for % of weekend coverage

supervisors account for – consider this when planning events!

• Will share names and contact info for staff w/ presidents & will ask supervisors to introduce themselves at events

Sport Club Handbook• Before you contact us with questions, use it!

• Contains all policies and procedures related to our program, so a good first resource

• All officers responsible for contents!

• Copies for President and Treasurer

Contact Information• Take out the contact info slip in the front pocket of

your binder.

• Check it, correct it, return it now

• If additional officers, add their info somewhere on the slip

• We only communicate through Cortland email!

Calendar of Events• Page 4• Upcoming Events:

o Beginning of Year President’s Meeting – bring completed questionnaire! Schedule of meetings on back page – contact to reschedule, if necessary. Do NOT stand me up!

o Equipment Checkout – Wednesday, 9/2, 1-4pm in Lusk Field House

o Stadium Use Meeting – same day, 4pm, meet at Stadium gates

o 1st SCAB Meeting – Wednesday, 9/16 @ 9:30pm – presidents attend!

o Student Involvement Fair – 9/18, 12-3pm

Getting StartedCPR Opportunities• Re-certifications: 9/3

@ 2pm, $35 (10 seats left)

• Full course: 9/4 @ 1pm, $50 (3 seats left)

• Interest Meetings• Registration Form –

due 9/4 by 5pm• Roster Form• Dues – submit with

rosters!• Minimum of 2 current

CPR/AED & FA certifications o ARC or AHA only!

Code of Conduct• Remember who/what you represent!

• No individual punishments

• Discuss with teammates! Underclassmen, especially!

• We’re not stupid – you do what college kids do

• Official club functions

• We don’t go looking, but we’ll deal with it if brought to our attention

• Make intelligent decisions and speak up!

Head Injuries & Concussion

Management• Full policy on pages 22-24

• Responsibility of all four officers

• Athlete is done for day, regardless of desires, game situations, EMT recommendations, etc.

• ALL HEAD INJURIES ARE SERIOUS!

• Submit Injury Report next business day

• SIGNIFICANT team/individual sanctions for non-compliance! Suspension from program, officer removal, participant banishment, etc.

• Discuss at team meetings – they need to know ahead of time

Daily Financial Forms• Official Payment Vouch

ers & W-9s

• Check Request Forms

• Deposit Slips

Injuries & Reporting• Any time an

ambulance is called, Matt needs to be called as well!

• Emergency Action Plan (Page 20)

Common Travel Paperwork

• Travel Itinerary

• Travel Itinerary Addendum

• Travel Advance

• Travel Advance Summary

Division of Responsibilities

• Running a club properly involves a lot of work

• I won’t allow you to half-@$$ it – if you’re committing to this, commit all the way

• If you don’t want to do the work, leave. You either contribute, or move aside.

• Turn to the 2nd to last page in the Handbook

• The next 10 minutes should be spent discussing your roles and responsibilities and putting some things to paper. TAKE THIS SERIOUSLY!

ASK QUESTIONS!• There are no stupid questions, just stupid people

• No excuses for not asking! We’re here to help!

• Be a familiar face!

• Better to ask and get it right the first time, than to screw up and learn the hard way.

• We expect mistakes – how you adjust is key

• 34 of you, 3 of us – be reasonable and respectful, we’ll have a great relationship

• Problem for you doesn’t mean problem for us – plan ahead!

Acknowledgement of Receipt

• Presidents and Treasurers – turn to last page of handbook

• Read, sign, give it to us before you leave

• MAKE SURE YOU READ THE THINGS YOU NEED TO KNOW!

Have a great night!