HOW TO SUBMIT A SUPERVISION MILEAGE CLAIM

School of Teacher EducationCollege of Education

San Diego State University

WHAT IS A SUPERVISION MILEAGE CLAIM?

Supervisors are reimbursed for driving to different school sites to supervise student teachers throughout the fall and spring semesters.

The supervision mileage claim is due at the end of each semester (exact dates are to be determined).

As of July 2011, the mileage rate is $0.50/mile.

TRAVEL CLAIM FORMS TO SUBMIT

T2 – Request for Absence from Campus Travel Expense Claim Monthly Report of Official Mileage by

Private Car Authorization to Use Privately Owned

Vehicles on State Business Employer Pull Notice Program Defensive Driving Certificate

T2 FORM

Fill out the “Traveler’s Information of Absence” section.

Also complete the “Trip Details” portion.

Make sure to sign and date your T2 form.

To download the form, visit to this website: http://bfa.sdsu.edu/ap/pdf/t2.xls

TRAVEL EXPENSE CLAIM FORM Complete the top section of

the form (name, department & title, phone number / email address, destination, purpose of travel, and preparer).

A staff member will complete the rest of the form.

Make sure to sign and date your TEC form.

To download the form, visit this website: http://bfa.sdsu.edu/ap/pdf/travelexpense03.xls

MONTHLY REPORT of OFFICIAL MILEAGE by PRIVATE CAR FORM Complete a form for each month

traveled (employee, department, month, and vehicle license).

To view the list of school distances, go to this website: http://coe.sdsu.edu/ste/documents/faculty_supervisor_forms/Distance%20to%20Schools.pdf

If you traveled to more than one school in a day, put one school per line under the same date.

Only write the 1-way distance on the form.

Round-trip calculations will be completed by a staff member.

If you do not see a particular school on the list, please call (619) 594-6131.

Make sure to sign and date your MMR forms.

To download the form, visit this website: http://bfa.sdsu.edu/ap/pdf/MileageExpenseLog.xls

AUTHORIZATION to USE PRIVATELY OWNED VEHICLES on STATE BUSINESS FORM Fill out the “I.

Certification” section.

Make sure to sign and date your AV form.

To download the form, visit to this website: http://www.dps.sdsu.edu/pdf/std261.pdf

EMPLOYER PULL NOTICE PROGRAM FORM Complete the top

portion of the form (print name and CA driver license).

Make sure to sign and date your EPNP form.

To download the form, visit to this website: http://www.dps.sdsu.edu/pdf/authdmvinfo.pdf

DEFENSIVE DRIVING CERTIFICATE Submit a copy of

your certificate with your name and date of completion.

The Defensive Driving Certificate is valid for four years and must be renewed thereafter.

DEFENSIVE DRIVING TRAINING SIGN-UP INSTRUCTIONS

If you have not completed an online defensive driving training or your current certificate is about to expire / is no longer valid, click on the following links provided for detailed instructions on how to complete / renew your training:› http://www.dps.sdsu.edu/pdf/DDOnlineEnroll

ment.pdf› http://www.dps.sdsu.edu/pdf/How%20to%20

Sign%20in%20for%20Defensive%20Driving%20Fundamentals.pdf

› http://www.dps.sdsu.edu/pdf/How%20to%20Find%20and%20Take%20Your%20Course%20Test.pdf

DEFENSIVE DRIVING WAIVER & PULL REQUEST FORM Fill out the top section of

the form if you are completing / renewing your defensive driving training.

The mail code is 1153 for our department.

Make sure to sign and date your DWPR form.

To download the form, visit to this website: http://www.dps.sdsu.edu/pdf/Waiver_Pull_Request.pdf

CSU / SDSU EMAIL ADDRESS REQUIRED In order to complete the online

defensive driving training – new user registration, you must use your CSU / SDSU email address.

In order to set up an SDSU e-mail account, please bring your current, valid SDSU ID card to the ETS Help Desk in Love Library, room 200, open Monday through Friday, from 9 a.m. to 4 p.m.

No other  form of identification will be accepted.  Your card will be scanned, and (in most cases) your account will be created for you while you wait.  This typically takes about 5 minutes.

To view additional information, visit this website: http://helpdesk.sdsu.edu/email.htm#email

SCHOOL OF TEACHER EDUCATION WEBSITE For travel news and

updates and to access current forms, visit the School of Teacher Education’s faculty resources page: http://coe.sdsu.edu/ste/faculty/faculty_resources.php

ADDITIONAL INFORMATION

If you need assistance regarding travel claim forms, please contact the School of Teacher Education Department at:› (619) 594-6131› admste@mail.sdsu.edu

If you are experiencing difficulties signing up for the online defensive driving training, contact the following people:› SDSU’s Public Safety:

Ashley Isner at (619) 594-5846› CSU Technical Support:

(877) 477-5575 (866) 754-5435

REVIEW

T2 – Request for Absence from Campus

Travel Expense Claim Monthly Report of Official

Mileage by Private Car Authorization to Use

Privately Owned Vehicles on State Business

Employer Pull Notice Program

Defensive Driving Certificate

DRIVE SAFELY!