Table Configuration - Home - Kansas Department of ... · Web viewAcct Recon Attributes BANK_ACCT_RECON This table defines codes used in the bank reconciliation such as manual, electronic,

Financials State of Kansas - FMSPage 1 of 10

AP External AccountsCAP041

Item Overview:

The External Accounts page is used to set up external bank accounts. The External Accounts pages are used to define External account information, ChartField inheritance options, Signatories for accounts, Account contacts, Account information, Collection methods, Document types for draft processing, Payment methods, Intermediary routings, Document sequencing information, ChartFields for draft processing, EFT Options for payment methods, and Account settlement information.

Menu Path:

Banking > Bank Accounts > External Accounts

Page Screenshots:

Component: BANK_EXTERNAL

Page: BANK_PNL2

/tt/file_convert/5aebd1b27f8b9a45568d92a8/document.doc 5/8/20231:36:00 AM

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Page: BANK_PNLSIGNATORYSComponent: BANK_EXTERNAL

Page: BANK_PNLCNTCT


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Page: BANK_PNLRECONComponent: BANK_EXTERNAL

Page: BANK_PNL3


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Page: COLLECT_BANKComponent: BANK_EXTERNAL

Page: PYMNT_BANK


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Page: BANK_PNLSETTLE


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Record Information:

Table Name PS Table Name Table Purpose

Bank Acct Ledger ChartFields BANK_ACCT_CHRTThis record identifies the general ledger accounts associated with the bank transactions.

Counterparties to Accounts BANK_ACCT_CPTYThis table will capture the counterparties to accounts. This will not be configured for the State of Kansas.

Bank Accounts BANK_ACCT_DEFN

This table is used to define the general characteristics of each bank such as Signatories, Contacts, Account Reconciliation Method, Account Information, Collection Methods, Payment Methods, and Account Settlement Instructions.

Payment Methods for Account BANK_ACCT_MTHD

This record is used to define the default payment method, other payment options, and EFT file attributes for each account. For each bank, multiple accounts may be entered as well as multiple payment methods for each account.

Acct Recon Attributes BANK_ACCT_RECONThis table defines codes used in the bank reconciliation such as manual, electronic, or semi-manual.

Bank Code Table BANK_CD_TBL

This table is used to store general characteristics of each bank such as Bank Type, Bank ID number, Credit Rating, and Bank Status.

Receivables Payment Attributes BANK_COLCT_MTHD

This record is used to associate different payment methods and collection options (for receipts) with multiple bank accounts established with a particular bank.

Bank Acct collect method Prop BANK_COLCT_PROP The State of Kansas will not configure this feature. Bank Acct pmt method Prop BANK_MTHD_PROP This table holds all delivered Payment MethodsLayout codes for payments BANK_PYMNT_LYT This table holds the payment layout codes. Bank ID Qualifier Values BNK_ID_QUAL_TBL This table is used to define bank identification qualifiersReconciliation Source table RCN_SOURCE_TBL This table holds the reconciliation source types and rules.

Approach:

The following pages will be configured for the “Remit To” bank accounts: External Accounts, Account Information, Collection Methods, Chartfield Options, Payment Methods, Bank Branch Information, and Bank Branch Address Information.

The system will set defaults for all other fields not used for the bank, but required by PeopleSoft prior to saving the bank account.

Information Source:

The AP Team will work with the State Treasurer’s Office to define the External Accounts information.

Data Entry Method:

__X__ On-Line Pages


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_____ Excel Spreadsheet

_____ Conversion

Field Approach:

Record Name: BANK_ACCT_DEFNField Name ApproachSETID The Bank Accounts will be configured using the State of Kansas SETID.ACCT_STATUS The account status will be set to “A” for all active external accounts. BANK_ACCOUNT_NUM The bank account number will be the same as the Bank Account key field.

BANK_ACCT_KEYThe bank account key field will specify the remit to address number for each agency.

BANK_CD The bank code. Value to be determined during Design phase.BRANCH_NAME The Branch will have the same value as the Bank Account Key field. BUSINESS_UNIT_GL This will be determined by the GL Team CURRENCY_CD This will be determined by the GL Team CUR_RT_TYPE This will be determined by the GL Team

DESCRThis field will contain the description of the Remit To address, and will be defined with State Agency input.

RATE_INDEX This field will define the market index. Delivered values will be used. RECON_TYPE_FLG The Recon Method will be decided later in the design phase. BANK_ACCT_QUAL This will be configured using the State banking information.

Record Name: BANK_CD_TBLField Name ApproachSETID The Bank Accounts will be configured using the State of Kansas SETID.BANK_CD The bank code. Value to be determined during Design phase.

DESCRThis field will contain the description of the Remit To address, and will be defined with State Agency input.

BANK_TYPE The Bank Type will be set to “E” (External). PeopleSoft Default. BANK_STATUS The account status will be set to “A” for all active external accounts.

Record Name: BANK_ACCT_RECONField Name ApproachSETID The Bank Accounts will be configured using the State of Kansas SETID.BANK_CD The bank code. Value to be determined during Design phase.

BANK_ACCT_KEY The bank account key field will specify the remit to address number for each agency.

Record Name: BANK_COLCT_MTHDField Name ApproachDD_CLEARING_METHOD The Clearing Method will be set to “None” A/R will not use this feature.

HOL_PROC_OPT The Holiday Options will be set to “Not Applicable” A/R will not use this feature.


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HOL_PROC_OVERFL The Overflow days will remain “Blank” A/R will not use this feature.


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RTM Cross-Reference:

None.

Assumptions:

The External Bank Accounts will be maintained centrally. The State of Kansas will have one main Bank Account for processing Payable and Receivable

transactions. Draft Options will not be used by Accounts Receivable.

Issues:

The State of Kansas may decide to record imprest fund and petty cash fund activity in the SMART system.

Input Provided By:Name Title, DepartmentAllison Garcia AR Lead

Change Log:Date Author Change Description

2/10/09 HaShawn B. Epps Initial Design Note: The Template Change Log should be maintained in reverse chronological order. Hence, the most recent changes are on the top of the list.


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SIGNOFFS

Peer Review

_________________________ Date: _____/_____/_____

Configuration Team Leads

_________________________ Date: _____/_____/_____ Accenture Configuration Lead

_________________________ Date: _____/_____/_____

State of Kansas Configuration Lead

Module Team Leads

_________________________ Date: _____/_____/_____

_________________________ Date: _____/_____/_____

Team Leads

_________________________ Date: _____/_____/_____

_________________________ Date: _____/_____/_____


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Documents

Table Configuration - Home - Kansas Department of ... · Web viewAcct Recon Attributes BANK_ACCT_RECON This table defines codes used in the bank reconciliation such as manual, electronic,