Taking Responsibility for Our School’s Future

Taking Responsibility for Our School’s Future

Friends of Mayer Meeting

June 16, 2010

2

Agenda

Introductions Brad Bane

Farah Denahan

6:00-6:10

Budget Report & Approval – April – June Maureen Riordan 6:10-6:15

School Teacher Funding Request + Vote Katie Konieczny 6:15-6:25

2010-2011 Tentative Budget – Overview and process

Farah Denahan

Maureen Riordan

6:25-6:30

2010-2011 Fundraising & Activity Plan Brad Bane

Farah Denahan

6:30-7:10

Pledge Drive Action Plan Amy Sprenger

Leah Talmers

7:10-7:35

Summer Meeting Dates Brad Bane

Farah Denahan

7:35-7:40

All Other Business Brad Bane

Farah Denahan

7:40-7:45

3

A Quick Note of Thanks!

Northwestern Grant: Michelle Hoersch and Nancy Sassower

Chartwell’s: Sarah Koleno

4

Agenda


Farah Denahan

6:00-6:10




Farah Denahan

Maureen Riordan

6:25-6:30


Farah Denahan

6:30-7:10


Leah Talmers

7:10-7:35


Farah Denahan

7:35-7:40


Farah Denahan

7:40-7:45

5

Friends of Mayer 2009-2010 Spending

BudgetTotal Spent

in AprilTotal Spent This

School Year Balance

Copier $12,000 $1,124 $9,626 $2,374

General Supplies 12,000 416 7,061 4,939

Art Supplies 5,000 700 4,301

Staff Support 5,000 0 5,000

Field Trip/Bus Fees 5,000 390 5,171 (171)

Sports 2,200 589 1,612

Printing of Parent Newsletters 1,000 356 644

Hospitality 1,000 350 1,273 (273)

Community Outreach 1,000 415 585

Student of the Month Breakfasts 700 60 327 373

Honor Student Awards 600 180 420

Grant Writing expenses 300 0 300

Pledge Drive expenses 1,250 1,054 196

Walkathon expenses 5,650 2,647 2,917 2,733

FOM maintenance (bank fees, etc.) 500 19 764 (264)

Funding Teacher Positions 50,000 50,000 0

$103,200 $5,005 $80,432 $22,768

6

Friends of Mayer 2009-2010 Fundraising

Estimate Total Raised April

Total Raised This Year

Pledge Drive $50,000 $4,164 $85,256

Walkathon 30,000 22,052 24,803

Barnes & Noble 3,000 3,227

Box Tops 1,000 263 706

Dominicks e-Scrip Program 1,500 194 1,437

School Picture Day 500 758

Apparel Sales 100 119

Total $86,100 $26,673 $116,305

7


BudgetTotal Spent in

MayTotal Spent This

School Year Balance

Copier $12,000 $9,626 $2,374

General Supplies 12,000 1,087 8,149 3,851

Art Supplies 5,000 700 4,301


Field Trip/Bus Fees 5,000 1,040 6,211 (1,211)

Sports 2,200 589 1,612

Printing of Parent Newsletters 1,000 108 464 536

Hospitality 1,000 1,273 (273)


Student of the Month Breakfasts 700 327 373




Walkathon expenses 5,650 883 3,800 1,850

FOM maintenance (bank fees, tax filings, etc) 500 764 (264)


$103,200 $3,119 $83,552 $19,648

8


Estimate Total Raised May

Total Raised This Year

Pledge Drive $50,000 $7,265 $91,496

Walkathon 30,000 34,478 60,306


Box Tops 1,000 335 1,041




Wellness & Sustainability 65 65

Total $86,100 $42,252 $158,558

9


BudgetTotal Spent

through June 12Total Spent This

School Year Balance

Copier $12,000 $562 $10,188 $1,812

General Supplies 12,000 65 8,213 3,787

Art Supplies 5,000 700 4,301


Field Trip/Bus Fees 5,000 695 6,906 (1,906)

Sports 2,200 589 1,612

Printing of Parent Newsletters 1,000 464 536

Hospitality 1,000 1,273 (273)


Student of the Month Breakfasts 700 64 392 308




Walkathon expenses 5,650 514 4,314 1,336

FOM maintenance (bank fees, tax filings, etc) 500 764 (264)


$103,200 $1,900 $85,451 $17,749

10


Estimate Total Raised through June 12

Total Raised

This Year

Pledge Drive $50,000 $3,748 $95,244

Walkathon 30,000 650 60,956


Box Tops 1,000 1,041




Wellness & Sustainability 25.5 90.5

Total $86,100 $4,424 $162,982

11

Agenda


Farah Denahan

6:00-6:10




Farah Denahan

Maureen Riordan

6:25-6:30


Farah Denahan

6:30-7:10


Leah Talmers

7:10-7:35


Farah Denahan

7:35-7:40


Farah Denahan

7:40-7:45

12

Agenda


Farah Denahan

6:00-6:10




Farah Denahan

Maureen Riordan

6:25-6:30


Farah Denahan

6:30-7:10


Leah Talmers

7:10-7:35


Farah Denahan

7:35-7:40


Farah Denahan

7:40-7:45

13

2010-2011 Draft Budget

Budget

Copier $12,000

General Office and Art Supplies 15,000

Field Trip/Bus Fees 7,500

Staff Support 5,000

Technology 5,000

Sports 2,500

Printing of Parent Newsletters 1,000

Hospitality 1,500

Community Outreach 1,000

Student of the Month Breakfasts 700

Honor Student Awards 600

Pledge Drive Expenses 1,250

Walkathon Expenses 5,650

FOM maintenance (bank fees, tax filings, etc) 1,500

Funding Teacher Positions 130,000

$190,200

14

Agenda


Farah Denahan

6:00-6:10




Farah Denahan

Maureen Riordan

6:25-6:30


Farah Denahan

6:30-7:10


Leah Talmers

7:10-7:35


Farah Denahan

7:35-7:40


Farah Denahan

7:40-7:45

15

2010-2011 Fundraising & Activity Plan

Review of optionsLegacy fundraisers and activitiesAdditional for consideration

Discussion / finalization of planTo be included in plan

• Agreement of the group• Identification of chair(s)• Tentative date (where pertinent)• Potential amount to be raised

16

Legacy Fundraisers & Events

Chair Estimate Timing

Pledge Drive

Amy SprengerLeah Talmers

Maureen Riordan $125,000 August – October, 2010

Walkathon + Raffle Committee 75,000 May 11, 2011

Barnes & Noble Mandy Shaw 3,000 November 14, 2010

Box Tops Susan Hawkins 1,000 Ongoing

Dominicks e-Scrip Program Pam Stennes 1,500 Ongoing

School Picture Day N/A 750 TBD

Apparel Sales Amy Sprenger 100 Ongoing

Wellness & Sustainability Recycling Anastasia Hinchsliff 100 Ongoing

Total $206,450

17

Legacy Activities

Chair Timing

WebsiteOlivia Potter

Sarah Liebman Ongoing

Click & Pledge Mike Brostedt Ongoing

Fall Report Card Pick-Up Lunch November, 2010

Holiday Teacher Appreciation December, 2010

Spring Report Card Pick-Up Lunch April, 2010

Volunteer Coordination Liz Olson Ongoing

Wellness & SustainabilityAnastasia Hinchsliff

Janan Asfour Ongoing

For Small Hands (Montessori Materials Fundraiser TBD

18

Additional Fundraisers and Events - General


In-Person Gala / Auction

General, Online Auction

Personalized, Online Auction (potentially run by teachers)

Angeline Lillard Montessori DVD

School supply box

Halloween costume sale / exchange Amy Tzur

Monthly or quarterly parent night / get togethers

Peace photos

Holiday bazaar

Rummage sale

Shopping events (lululemon, Village Paperie, etc.)

Selling ads in yearbook

Caryl ReinhardtOlivia Potter

Maureen Riordan

19

Additional Fundraisers & Events -

Voting / Clicking / Visiting


Pepsi RefreshN/A

Great Schools

US Cellular

20

Additional Fundraisers & Events -

Working with the LSC Chair Estimate Timing

Raising School Book Fees

Tuition for Pre-K and Kindergarten (like Alcott)

Including Businesses in School (like Nettlehorst)

Grants (requested by LSC, supported with volunteers from FOM)

Expense reductions (e.g., electronic communications, others)

21

Additional Activities

Chair Timing

Sheffield Garden Walk July 17-18, 2010

Taste of Lincoln July 24-25, 2010

Back to School Picnic August, 2010

Montessori Orientation August, 2010

Summer Socials / FundraisersHeather Easley-HarriesStephanie Linebaugh July-August, 2010

Communication Liaison w/Alderman Ongoing

22

Agenda


Farah Denahan

6:00-6:10




Farah Denahan

Maureen Riordan

6:25-6:30


Farah Denahan

6:30-7:10


Leah Talmers

7:10-7:35


Farah Denahan

7:35-7:40


Farah Denahan

7:40-7:45

23

Situation Overview

For the 2010/2011 school year, Friends of Mayer was asked to give $130,000 to fund teaching positions

We believe we got very lucky this year and that due to severe budget cuts, the need will intensify in 2011/2012. While we don’t know the amount Friends of Mayer will be asked to fund, the amount needed could run in excess of $150,000 and could realistically near $200,000.

24

Solution: Pledge Drive

Schools in our peer group are using Pledge Drives to fill gaps Alcott (goal of $220,000, raised over $170,00 last

year) Nettelhorst Burley Drummond (individual/family recognition levels from

$250 to $2,000) Hawthorne Bell Lincoln (phonathon) Disney II Blaine

25

Specifics of Appeal

Requested amount: $1,200 per student An increase from the $1,000 per student

requested last year Focus on $100/month Though focusing on this amount, will also

mention 100% participation in all appeals Final appeal: 100% participation, $1 counts

as participation

26

Making Pledges

Pledge commitment is needed by October 15, 2010 and payment in full before June 15, 2011 1) Donate on-line (either in one donation of

an amount that you select or convenient monthly installments--you choose the number of months and the amount per month);

2) Pledge now and pay later this school year at a more convenient time;

3) Pledge and pay now by bringing your donation to the school office.

27

Question: Why did Friends of Mayer decide to increase the suggested donation to $1,200 per student?

Answer: The Oscar Mayer community consists of a great mix of families that span the social/economic spectrum. After analyzing last year’s pledge drive giving patterns, the suggested donation of $1,200 per student will help cover the funding gaps in Oscar Mayer’s annual budget. People will be encouraged to give the right amount for their family, whether it is more or less than the suggested amount; however, we do hope for 100% participation no matter the amount families are able to give. $1,200 per student seems more manageable when

emphasized as $100 per month Overall goal increased to $125,000

28

Question: How do the Pledge Drive and spring Walkathon work in harmony with one another?

Answer: Our feeling is that the Pledge Drive is asking families of attending students to directly donate to support the school; the Walkathon allows our kids to have an event in which they can play an active role (and as well provide extended family, friends, and neighborhood businesses the chance to support the school).

29

Pledge Drive Communication Plan

Orientation (introduction to FOM is main focus, but mention of pledge drive)

TBD

We Are A Family letter Wed, 9/15

Budget Shortfall Creates Crisis letter Thurs, 9/23

Banners put up Fri, 9/24

Open House (reinforcement and update) TBD

Banners updated/e-mail regarding progress Day After Open House

We Need Everyone’s Help letter Mon, 10/4

Update to room parents/banners updated Thurs, 10/7

Banners updated/e-mail regarding progress Tues, 10/12

FOM Meeting – celebrate success Oct Meeting TBD

Banners updated Ongoing, as needed

Email reminder to drop off check when at school for report card pick-up Mon, 11/15

Email reminder end of second quarter (for those paying quarterly) Fri, 1/28/11

Email reminder to drop off check when at school for report card pick-up Mon 4/4/11

Email reminder end of year for final payments Mon, 6/6/11

Acknowledge donors/thank you notes Ongoing

30

Discussion of Letters

We Are A Family letter (signed by Pledge Drive Committee)

Budget Shortfall Creates Crisis letter (signed by FOM Board)

We Need Everyone’s Help letter (signed by Farah Denahan)

31

Agenda


Farah Denahan

6:00-6:10




Farah Denahan

Maureen Riordan

6:25-6:30


Farah Denahan

6:30-7:10


Leah Talmers

7:10-7:35


Farah Denahan

7:35-7:40


Farah Denahan

7:40-7:45

32

Summer Meeting Schedule

Tuesday, July 20, 6:30 PM Wednesday, August 25, 6:30 PM

Location TBD

33

Agenda


Farah Denahan

6:00-6:10




Farah Denahan

Maureen Riordan

6:25-6:30


Farah Denahan

6:30-7:10


Leah Talmers

7:10-7:35


Farah Denahan

7:35-7:40


Farah Denahan

7:40-7:45

Documents

Taking Responsibility for Our School’s Future