Team-Initiated Problem Solving (TIPS)

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Team-Initiated Problem Solving (TIPS) . Rob Horner, Steve Newton, & Anne Todd University of Oregon Bob Algozzine & Kate Algozzine University of North Carolina at Charlotte. Goals. Define need to focus on Team use of Data Define core meeting foundations Roles Electronic Minutes - PowerPoint PPT Presentation

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<p>Slide 1</p> <div><p>Team-Initiated Problem Solving (TIPS) </p><p>Rob Horner, Steve Newton, &amp; Anne Todd</p><p>University of Oregon</p><p>Bob Algozzine &amp; Kate Algozzine</p><p>University of North Carolina at Charlotte</p></div> <div><p>1</p><p>TIPS was funded by the Institute on Educational Sciences (IES).</p><p>Initial research results show that SWPBIS Teams using the TIPS model with SWIS data improve in (a) the overall meeting foundation practices and (b) the thoroughness of problem identification and problem solving with SWIS data.</p><p>Single Subject Study is currently in press and will be published January 2011, The Journal of Applied School Psychology. Citation is below.</p><p>Todd, A., Horner, R., Newton, J.S. Algozzine, B., &amp; Algozzine, K. (in press). Effects of Team-Initiated Problem Solving on Practices of School-wide Behavior Support Teams. Journal of Applied School Psychology</p><p>This power point is intended for use with SW PBIS teams as they use SWIS data for problem solving. </p><p>Some slides are animated to highlight the critical concepts/discriminations</p><p>7/25/2011</p><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. 2008</p></div> <div><p>Goals</p><p>Define need to focus on Team use of Data</p><p>Define core meeting foundations</p><p>Roles</p><p>Electronic Minutes</p><p>Define problem-solving protocol</p><p>Defining problems with precision</p><p>Standards for using data for decision-making</p><p>A matrix for defining Solutions.</p><p>Building and using Action Planning</p><p>2</p><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. </p></div> <div><p>Participants will span the range of roles including team members, coaches and trainers, and some will have a combination of roles. Today we want teams/coaches to </p><p>understand how the Meeting Foundations Checklist and Meeting Minute form are used to support team functioning and sustainability.</p><p>Be able to use the TIPS problem solving model to simulated SWIS summary data.</p><p>Review specific goals above.</p><p>2</p></div> <div><p>People arent tired from solving problems they are tired from solving the same problem over and over. </p><p>3</p><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. </p></div> <div><p>3</p><p>It isnt whether you have a problem, its whether you have the same problem again next year.</p><p>Admiration of the problems is contagious! </p></div> <div><p>Improving Decision-Making via Problem Solving</p><p>Problem</p><p>Problem</p><p>Solving</p><p>Solution</p><p>Information/ Data</p><p>Action Planning &amp; Evaluation</p><p>4</p><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. </p></div> <div><p>4</p><p>Steps in the problem solving model.</p><p>(this is a linear version of the inside circles of the TIPS model).</p></div> <div><p>TIPS Model</p><p>TIPS Training</p><p>One full day team training</p><p>Two coached meetings</p><p>Team Meeting</p><p>Use of electronic meeting minute system</p><p>Formal roles (facilitator, recorder, data analyst)</p><p>Specific expectations (before meeting, during meeting, after meeting)</p><p>Access and use of data</p><p>Projected meeting minutes</p><p>Research tool to measure effectiveness of TIPS Training</p><p>DORA (decision, observation, recording and analysis)</p><p>Measures Meeting Foundations &amp; Thoroughness of Problem Solving</p><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished manual.</p><p>9</p></div> <div><p>TIPS Training is a package across time starting with one full day of team training (the binder has all the materials, the thumb drive has the files) Followed by two coached meetings. Coaching includes:</p><p>Prompting &amp; supporting the facilitator, minute taker and data analyst to prepare for meetings</p><p>Prompting the use of the TIPS model during meetings</p><p>Helping the team stay focused during meetings</p><p>Points to make: tough to build fluency if meeting once a month. The frequency is too lean.</p><p>5</p></div> <div><p>Collect</p><p> and Use</p><p>Data</p><p>Develop </p><p>Hypothesis </p><p>Discuss and</p><p>Select</p><p>Solutions</p><p>Develop and</p><p>Implement</p><p>Action Plan</p><p>Evaluate and</p><p>Revise</p><p>Action Plan</p><p>Problem Solving Meeting Foundations</p><p>Team Initiated Problem Solving (TIPS) Model</p><p>Identify </p><p>Problems</p><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. </p><p>6</p></div> <div><p>The TIPS model</p><p>The larger outer circle is the system of Meeting Foundations that supports the use of the problem solving model</p><p>Meeting Foundations were taught earlier in the training</p><p>The inner circles provide the strategies for using data to identify and solve problems</p><p>7/25/2011</p><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. 2008</p><p>6</p></div> <div><p>Evidence of Effectiveness</p><p>Evaluation Study (2007-08)</p><p>Newton et al.,</p><p>Single-case Study (2008-09)</p><p>Todd et al.,</p><p>Group Design Study (2009-10)</p></div> <div><p>TIPS Study: Todd et al., 2009</p><p>School A</p><p>School B</p><p>School C</p><p>School D</p><p>Meeting Foundations Score</p><p>Baseline Coaching TIPS</p><p>% DORA Foundations Score</p></div> <div><p>8</p></div><p>BaselineOctNovDecJanFebMarAprMay0.910.820000000000000620.910.820000000000000620.820000000000000620.72000000000000064CoachedOctNovDecJanFebMarAprMay0.911Post-TIPSOctNovDecJanFebMarAprMay0.9110.9110.64000000000000790.9110.91</p> <p>BaselineOctNovDecJanFebMarAprMay0.64000000000000790.730000000000000650.820000000000000620.820000000000000620.64000000000000790.64000000000000790.67000000000000903CoachedOctNovDecJanFebMarAprMay10.9Post-TIPSOctNovDecJanFebMarAprMay0.910.90.820000000000000620.820000000000000620.820000000000000621110.910.91</p> <p>BaselineOctNovDecJanFebMarAprMay0.730000000000000650.820000000000000620.730000000000000650.730000000000000650.64000000000000790.550000000000000040.820000000000000620.36000000000000032CoachedOctNovDecJanFebMarAprMay0.910.82000000000000062Post-TIPSOctNovDecJanFebMarAprMay10.550000000000000040.91</p> <p>BaselineOctNovDecJanFebMarAprMay0.450.550000000000000040.450.660000000000009020.270.360000000000000320.45CoachedOctNovDecJanFebMarAprMay0.920.73000000000000065Post-TIPSOctNovDecJanFebMarAprMay10.82000000000000062</p> <div><p>TIPS Study: Todd, et al, 2009. </p><p>School A</p><p>School D</p><p>School C</p><p>Baseline Coaching TIPS</p><p>Thoroughness of </p><p>decision-making</p><p>% DORA Thoroughness Score</p></div> <p>BaselineOctNovDecJanFebMarAprMay0.550000000000000040.430000000000000380.250.270.460.75000000000000711CoachedOctNovDecJanFebMarAprMay10.85000000000000064Post-TIPSOctNovDecJanFebMarAprMay0.760000000000007890.920.860000000000000650.850000000000000640.950000000000000620.6900000000000006110.95000000000000062</p> <p>BaselineOctNovDecJanFebMarAprMay0.50.440.690000000000000610.40.560000000000000050.510.71000000000000063CoachedOctNovDecJanFebMarAprMay11Post-TIPSOctNovDecJanFebMarAprMay110.670000000000009030.7400000000000036510.75000000000000711110.670000000000009031</p> <p>BaselineOctNovDecJanFebMarAprMay0.490000000000000320.470000000000000080.450.450.0500.480000000000000320CoachedOctNovDecJanFebMarAprMay0.750000000000007110.67000000000000903Post-TIPSOctNovDecJanFebMarAprMay0.630000000000007660.441</p> <p>BaselineOctNovDecJanFebMarAprMay0000000CoachedOctNovDecJanFebMarAprMay11Post-TIPSOctNovDecJanFebMarAprMay11</p> <div><p>DORA Foundations Score </p><p>Newton et al., 2010:</p><p>Effects of TIPS Training on Team Meeting Foundations</p><p> Pre TIPS Training Post-TIPS Training</p></div> <p>ExpPrePost/Exp6376ControlPrePost/Exp5759</p> <div><p>DORA Thoroughness of Decision Making Score (Simple)</p><p>Newton et al., 2010:</p><p>Effects of TIPS Training on Team Decision-making</p><p> Pre TIPS Training Post-TIPS Training</p></div> <p>ExpPrePost/Exp4376ControlPrePost/Exp3528</p> <div><p>Problem-Solving Meeting Foundations</p><p>Structure of meetings lays foundation for efficiency &amp; effectiveness</p></div> <div><p>7/25/2011</p><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. 2008</p><p>12</p></div> <div><p>Meeting Foundations Elements</p><p>Purpose of the team</p><p>Define team agreements about meeting processes</p><p>Define roles &amp; responsibilities</p><p>Use electronic meeting minutes</p><p>13</p><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. </p></div> <div><p>Basic Meeting Foundations Elements are essential no matter what type of meeting is being conducted. Teams need to know the purpose and expected outcomes of their group, they need to establish operating agreements (always start with something nice, avoid side talk, be on time, etc), and they need to establish roles and the expected responsibilities .</p><p>13</p><p>7/25/2011</p></div> <div><p>Predictability</p><p>Defined roles, responsibilities and expectations for the meeting</p><p>Start &amp; end on time, if meeting needs to be extended, get agreement from all members</p><p>Agenda is used to guide meeting topics</p><p>Data are reviewed in first 5 minutes of the meeting</p><p>Next meeting is scheduled</p><p>Participation</p><p>75% of team members present &amp; engaged in topic(s) </p><p>Decision makers are present when needed</p><p>Accountability</p><p>7. Facilitator, Minute Taker &amp; Data Analyst come prepared for meeting &amp; complete during the meeting responsibilities</p><p>8.System is used for monitoring progress of implemented solutions (review previous meeting minutes, goal setting)</p><p>9.System is used for documenting decisions</p><p>10. Efforts are making a difference in the lives of children/students.</p><p>Communication</p><p>11.All regular team members (absent or present) get access to the meeting minutes within 24 hours of the meeting</p><p>12.Team member support to practice team meeting norms/agreements</p><p>What makes a successful meeting?</p></div> <div><p>Overview of what makes a successful meeting</p><p>14</p></div> <div><p>Define roles for effective meetings</p><p>Core roles</p><p>Facilitator</p><p>Minute taker</p><p>Data analyst</p><p>Active team member</p><p>Administrator</p><p>Backup for each role</p><p>Can one person serve multiple roles?</p><p>Are there other roles needed? </p><p>Typically NOT the administrator</p><p>15</p><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. </p></div> <div><p>We need primary people with a back up person for each role needed. It is encouraged to NOT have the administrator play a primary role for facilitator, data analyst, or minute taker. Administrators need to be flexible with what might come up and it is unpredictable when a situation causes administrator absence from a planned meeting. Since we know that this might occur, lets avoid problems and set up the roles so that the team is not dependent on administrators being at the full meetings 100% of the time.</p><p>7/25/2011</p><p>15</p></div> <div><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. </p><p>16</p></div> <div><p>Responsibilities are organized around roles and the meeting cycle (before, during and after).</p><p>If a team needs to add a column/role, they can. However try to encourage use of the materials first, before doing too many adaptations. If a team needs to add a role/column or other information, the coaches need to help to determine how the information will be used. A revision such as changing A8 to include other data sets such as DIBELS, AimsWeb, eSIS is encouraged.</p><p>7/25/2011</p><p>16</p></div> <div><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. </p><p>17</p></div> <div><p>Using Meeting Minutes</p><p>Documentation of </p><p>Logistics of meeting (date, time, location, roles)</p><p>Agenda items for todays meeting ( and next meeting)</p><p>Discussion items, decisions made, tasks and timelines assigned</p><p>Problem statements, solutions/decisions/tasks, people assigned to implement with timelines assigned, and an evaluation plan to determine the effect on student behavior </p><p>Reviewing Meeting minutes </p><p>An effective strategy for getting a snapshot of what happened at the previous meeting and what needs to be reviewed during the upcoming meeting</p><p>What was the issue/problem?, What were we going to do?, Who was going to do it and by When?, and How are we measuring progress toward the goal?</p><p>Visual tracking of focus topics during and after meetings</p><p>Prevents side conversations</p><p>Prevents repetition </p><p>Encourages completion of tasks </p><p>18</p><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. </p></div> <div><p>Help people understand what needs to be documented and why. If someone talks the entire meeting and there is no discussion, that is a memo, not a meeting! No need to document irrelevant anecdotes like: Jason yawned after Debbie explained her problem, or Debbie rolled her eyes and sighed when we talked about the testing schedule</p><p>7/25/2011</p><p>18</p></div> <div><p>Organizing for an effective problem solving conversation</p><p>Problem</p><p>Solution</p><p>Out of Time</p><p>Use Data </p><p>A key to collective problem solving is to provide a visual context that allows everyone to follow and contribute</p><p>19</p><p>Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. </p></div> <div><p>Animated slide telling a well too known story. </p><p>7/25/2011</p><p>19</p></div> <div><p>PBIS Team Meeting Minutes and Problem-Solving Action Plan Form</p><p>Todays Meeting: Date, time, location: Facilitator: Minute Taker:Data Analyst: </p><p>Next Meeting:Date, time, location: Facilitator: Minute Taker:Data Analyst: </p><p>Team Members (bold are present today)</p>Todays Agenda Items Next Meeting Agenda Items01. 02. 03. Information for Team, or Issue for Team to AddressDiscussion/Decision/Task (if applicable)Who?By When? <p>Administrative/General Information and Issues</p>Implementation and EvaluationPrecise Problem Statement, based on review of data(What, When, Where, Who, Why)Solution Actions (e.g., Prevent, Teach, Prompt, Reward, Correction, Extinction, Safety)Who?By When?Goal, Timeline, Decision Rule, &amp; Updates<p>Problem-Solving Action Plan</p>Our RatingYesSo-SoNo1. Was todays meeting a good use of our time?2. In general, did we do a good job of tracking whether were completing the tasks we agreed on at previous meetings?3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings?4. In general, are the completed tasks having the desired effects on student behavior? <p>Evaluation of Team Meeting (Mark your ratings with an X)</p><p>20</p>Po...</div>