Team-Initiated Problem Solving (TIPS) MEETING FOUNDATIONS

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Team-Initiated Problem Solving (TIPS) MEETING FOUNDATIONS. Anne Todd, Steve Newton, & Rob Horner, University of Oregon Kate Algozzine & Bob Algozzine , University of North Carolina at Charlotte. Adapted/Personalized for Presentation by Chris Borgmeier, PhD - PowerPoint PPT Presentation


<p>Generalize-able Application of Problem Solving</p> <p>Team-Initiated Problem Solving (TIPS) MEETING FOUNDATIONS</p> <p>APA Citation:Todd, A. W., Newton, J. S., Algozzine, K., Horner, R. H., &amp; Algozzine, B. (2013). The Team I nitiated Problem Solving (TIPS II) Training Manual. Eugene, OR: University of Oregon, Educational and Community Supports. Online at Anne Todd, Steve Newton, &amp; Rob Horner, University of OregonKate Algozzine &amp; Bob Algozzine, University of North Carolina at Charlotte Adapted/Personalized for Presentation byChris Borgmeier, PhDcborgmei@pdx.eduwww.pbistips.pbworks.com1TIPS was funded by the Institute on Educational Sciences (IES).Initial research results show that SWPBIS Teams using the TIPS model with SWIS data improve in (a) the overall meeting foundation practices and (b) the thoroughness of problem identification and problem solving with SWIS data.Single Subject Study is currently in press and will be published January 2011, The Journal of Applied School Psychology. Citation is below.Todd, A., Horner, R., Newton, J.S. Algozzine, B., &amp; Algozzine, K. (in press). Effects of Team-Initiated Problem Solving on Practices of School-wide Behavior Support Teams. Journal of Applied School Psychology</p> <p>This power point is intended for use with SW PBIS teams as they use SWIS data for problem solving. Some slides are animated to highlight the critical concepts/discriminations9/13/2013Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. 2008Todays GoalsStrengthen effective meeting foundationsBuild roles: facilitator, minute taker and data analystElectronic meeting minutesPractice the TIPS problem solving modelDefine problems with precisionDefine goal for resolving the problemBuild practical solutions to meet defined goal(s)Define action plans to implement solutions &amp; measure implementation integrityBuild action plan for evaluating the impact of implementationUse data to make revision decisionsLeave today ready to implement TIPS at your next meetingHave meeting minutes to begin next meetingA plan for coaching supportElectronic files of TIPS documents</p> <p>2TIPS II Training Manual (2013) www.uoecs.orgParticipants will span the range of roles including team members, coaches and trainers, and some will have a combination of roles. Today we want teams/coaches to understand how the Meeting Foundations Checklist and Meeting Minute form are used to support team functioning and sustainability.Be able to use the TIPS problem solving model to simulated SWIS summary data.Review specific goals above.2TIPS II Training Manual (2013) www.uoecs.org3TIPS Workshop Agenda</p> <p>8:00Overview8:30Strengthening Meeting Foundations9:30Break9:45TIPS Problem Solving Model12:00Lunch/ Team Discussion12:30TIPS Problem Solving Model, continued2:15Break2:30Role Related Activity3:00Brief Team Meeting3:45Next StepsTIPS Training ActivitiesPresentation of contentLarge Group Application of content with simulated dataTeam Application of content with your schools SWIS dataFist of 5 Check InsUsing a fist of 5 (fist = low/no; 5= high/absolutely), Rate your .Level of understanding of the format for the day</p> <p>Purposes of Fist of 5 Check InsFor us today:Check level of understanding as we progress through the contentFor you with your teams/studentsUse those data for adjusting instructional timeUse those data for facilitating discussions regarding fidelity of implementation</p> <p>TIPS II Training Manual (2013) www.uoecs.org44General Background KnowledgePositive Behavior Interventions and Supports (PBIS) basicsDefine, Prevent, Teach, Acknowledge, Correct, Extinguish, SafetyFunction-based supportThe School Wide Information SystemWhat SWIS isWhat SWIS doesRespectful interactions with team members</p> <p>Fist of 5 Check In Does at least one team member have a rating of a 4 or 5?Knowledge of PBIS BasicsFunction-based SupportSWIS</p> <p>TIPS II Training Manual (2013) www.uoecs.org5TIPS OverviewObjective:Be able to explain the TIPS Model to someone on your teamTIPS II Training Manual (2013) www.uoecs.org7</p> <p>People arent tired from solving problems they are tired from solving the same problem over and over. 7It isnt whether you have a problem, its whether you have the same problem again next year.Admiration of the problems is contagious! TIPS Research 2008-2016TIPS II Training Manual (2013) www.uoecs.org8TIPS Research QuestionsTIPS I ResultsTIPS II PlanIs TIPS something school teams already use?NoSingle CaseRCT -1Is TIPS Training effective in the way teams work?NoSingle CaseRCT -1Are teams able to continue TIPS after training?yesCase Study???Current StudyIs there evidence that using TIPS actually benefits students?yesCase Study???Current StudyDORA Foundations Score Newton et al., 2012:Effects of TIPS Training on Team Meeting Foundations</p> <p> Pre TIPS Training Post-TIPS TrainingTIPS II Training Manual (2013) www.uoecs.org9TIPS I StudyDORA Thoroughness of Decision Making Score (Simple)Newton et al., 2012:Effects of TIPS Training on Team Decision-making</p> <p> Pre TIPS Training Post-TIPS TrainingTIPS II Training Manual (2013) www.uoecs.org10TIPS II StudyResearch Questions:Are teams able to continue TIPS after training?Is there evidence that using TIPS actually benefits students?</p> <p>Study Participants &amp; Schedule of Activities40 elementary schools using SWIS and implementing PBIS20 in Oregon20 in North Carolina10 teams in both states get TIPS Team Training August/Sept 2013The remaining 20 teams get TIPS Team Training August/Sept 2014All teams will be observed 5 times during the studySpring 2013, 2014, 2015 &amp; Early Winter 2014, 2015Results of the study will be available Summer 2015TIPS II Training Manual (2013) www.uoecs.org11Why use TIPS?A clear model with steps for problem solving routineAccess to the right information at the right time in the right formatA formal/ predictable process that a group of people can use to build and implement solutions.12TIPS II Training Manual (2013) www.uoecs.orgTo use data for progress monitoring and for decision making we need to engage in problem solving that provides access to the right type of current data, a system/process for using those data and strategies for using those during the problem solving process.9/13/2013Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. 200812Improving Decision-MakingTIPS II Training Manual (2013) www.uoecs.org13From</p> <p>TOPROBLEMSOLUTIONPROBLEM SOLVING13ImplementSolution withHigh IntegrityIdentify Goalfor ChangeIdentify ProblemwithPrecisionMonitor Impact ofSolution andCompare AgainstGoalMake SummativeEvaluationDecisionMeetingFoundationsTeam-Initiated Problem Solving II(TIPS II) ModelIdentify Solution and Create ImplementationPlan with ContextualFitCollect and Use DataTIPS II Training Manual (2013) www.uoecs.org14TIPS ImplementationTIPS TrainingOne full day team training with the team coach</p> <p>Two coached meetings (before, during, after)</p> <p>Team MeetingUse of electronic meeting minute system</p> <p>Formal roles (facilitator, recorder, data analyst)</p> <p>Specific expectations (before meeting, during meeting, after meeting)</p> <p>Access and use of data</p> <p>Projected meeting minutes</p> <p>TIPS II Training Manual (2013) www.uoecs.org15TIPS Training is a package across time starting with one full day of team training (the binder has all the materials, the thumb drive has the files) Followed by two coached meetings. Coaching includes:Prompting &amp; supporting the facilitator, minute taker and data analyst to prepare for meetingsPrompting the use of the TIPS model during meetingsHelping the team stay focused during meetings</p> <p>Points to make: tough to build fluency if meeting once a month. The frequency is too lean.15Meeting Video Clip 1TIPS II Training Manual (2013) www.uoecs.org16TIPS Overview Fist of 5 Check InObjectiveBe able to explain the TIPS Model to someone on your team</p> <p>Fist of 5 Check InUsing a fist of 5 (fist = low/no; 5= high/absolutely)Rate your level of confidence in Understanding the purpose of the TIPS ModelExplaining the TIPS Model to your elbow partnerExplaining the TIPS Model to other teams in your school/district</p> <p>TIPS II Training Manual (2013) www.uoecs.org17During the Fist of Five check ins for each question, ask for a fist of 5 ( show 1 finger for low rating, show 5 fingers for high rating17ImplementSolution withHigh IntegrityIdentify Goalfor ChangeIdentify ProblemwithPrecisionMonitor Impact ofSolution andCompare AgainstGoalMake SummativeEvaluationDecisionMeetingFoundationsTeam-Initiated Problem Solving II(TIPS II) ModelIdentify Solution and Create ImplementationPlan with ContextualFitCollect and Use DataTIPS II Training Manual (2013) www.uoecs.org18Meeting FoundationsStructure of meetings lays foundation for efficiency &amp; effectiveness</p> <p>9/13/2013Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., &amp; Algozzine, B. 200819Meeting Foundations</p> <p>The Structure of meetings lays foundation for efficiency &amp; effectiveness</p> <p>Objectives:Have identified Primary and Backup people for rolesHave team meetings scheduled for the yearHave an established meeting minute form ready to useMeeting Foundations ElementsPurpose of the team/ purpose of the meeting is clear &amp; functionalTeam agreements about meeting processes are definedRoles &amp; responsibilities are definedTeam member communication is efficientAccessibility to email, phone, meeting minutesAnnual calendar of meeting dates, times, location is determinedElectronic meeting minutes are used</p> <p>TIPS II Training Manual (2013) www.uoecs.org21Basic Meeting Foundations Elements are essential no matter what type of meeting is being conducted. Teams need to know the purpose and expected outcomes of their group, they need to establish operating agreements (always start with something nice, avoid side talk, be on time, etc), and they need to establish roles and the expected responsibilities .219/13/2013Four Keys to Effective Meetings Organization Team roles, predictable meeting process, meeting minute formatSeparate agenda items into three typesReview status of previous problemsAdministrative logisticsProblem Solving to determine if there are new problemsData Access to the right information at right time in right formatSkillsProblems defined with precision including a goalComprehensive solution plans that fitEvaluation measures defined &amp; monitoredFor each data source, define Implementation fidelity plan for each problemImpact of solutions for each problemFor both fidelity and impact definethe data that will be gathered how/when those data are gathered &amp; reportedAdapt Solutions in response to data22TIPS II Training Manual (2013) www.uoecs.orgMeeting FoundationsBrief Self AssessmentIn place Partially in place Not in placeTIPS II Training Manual (2013) www.uoecs.org23</p> <p>Start on TimeEnd on time (or agree to extend and end at that time)Have facilitator/ minute taker/ data analystHave Back Ups for each roleStart with previous meeting minutesHave a public agenda formatNext meeting scheduledTeam members participate regularly &amp; promptlyDecision making authority is present during meetingsDistribute meeting minutes within 24 hours of meetingTrainers to do a quick summary of the meeting foundations that are not in place and use those data for teaching the needed meeting foundations23Define roles for effective meetingsCore rolesFacilitatorMinute takerData analystActive team memberAdministrator</p> <p>Backup for each role</p> <p>TIPS II Training Manual (2013) www.uoecs.org24Can one person serve multiple roles?</p> <p>Are there other roles needed? Typically NOT the administratorWe need primary people with a back up person for each role needed. It is encouraged to NOT have the administrator play a primary role for facilitator, data analyst, or minute taker. Administrators need to be flexible with what might come up and it is unpredictable when a situation causes administrator absence from a planned meeting. Since we know that this might occur, lets avoid problems and set up the roles so that the team is not dependent on administrators being at the full meetings 100% of the time.9/13/201324Facilitator Responsibilities</p> <p>Before meeting, provides agenda items to Minute Taker</p> <p>During meeting, starts meeting on timeDetermines date, time, and location of next meetingManages the flow of meeting by adhering to the agendaPrompts team members (as necessary) with the TIPS problem-solving mantraIs active participant in meetingTIPS II Training Manual (2013) www.uoecs.org2525Facilitator SkillsAsk questions75% of what a facilitator says should be in question formImplement group norms/agreementsKeep people on track (back on track)Move through agenda in a timely fashionNeed access to a clock/watchEncourages team members to talkClarifies informationAsks for clarificationAcknowledges team member effortsEnsures that the next meeting is scheduledDelegates tasks </p> <p>TIPS II Training Manual (2013) www.uoecs.org26Data Analyst ResponsibilitiesBefore meeting (items a-c to appear in written Data Analysts Report)Describes potential new problems with precision (What, Who, Where, When, Why)Provides data (e.g., SWIS Big 5, Custom Reports) concerning the frequency/rate of precisely-defined potential new problemsProvides update on previously-defined problems (i.e., precise problem statement, goal &amp; timeline, frequency/rate for most recently-completed calendar month, direction of change in rate since last report, relationship of change to goal)Distributes Data Analysts Report to team membersAsks Facilitator to add potential new problems to agenda for meetingAt meetingLeads discussion of potential new problemsResponds to team members questions concerning content of the Data Analysts Report; produces additional data on request (e.g., additional Custom Reports)Is active participant in meeting</p> <p>TIPS II Training Manual (2013) www.uoecs.org27Data Analyst SkillsLikes dataFluency in navigating data set to generate custom reportsDiscriminates features/labels needed for creating custom reportsCreate a story from data summaryFor potential problemsStatus on previously defined problemsPrior to meetings generate data summaries for potential student problems and for previously defined student problemsTIPS II Training Manual (2013) www.uoecs.org28A Sample Data Analysts ReportSample blank hard copy appears in your TIPS Notebook Electronic copy can be downloaded from The report provides one way a Data Analyst can prepare team for upcoming meetingUse of the form is, of course, not requiredLets take a lookTIPS II Training Manual (2013) www.uoecs.org29</p> <p>TIPS II Training Manual (2013) www.uoecs.org30Section 1: Status Report on SW Average Referrals per day per monthSection 2: Status Report on Previously Defined ProblemsSection 3: Report on Potential Student ProblemsMinute Taker Responsibilities Before meetingCollects agenda items fr...</p>


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