Tender-4352-Indirect heater3 nos - Oil India Limited · catalogue, literature, ... Enardo / Natco / Maxon / Zirco 5.0 Instrumentation and Control System: 5.1 For Fuel Scrubber : a)

IMPORTANT NOTE

BID DOCUMENT HAS BEEN DISPLAYED TO UNDERSTAND THE REQUIREMENT ONLY. PARTIES INTERESTED TO PARTICIPATE AGAINST THIS TENDER SHALL HAVE TO PURCHASE THE TENDER DOCUMENTS FROM ANY OF OIL’S DESIGNATED OFFICES GIVEN BELOW. BID DOCUMENTS (NON- TRANSFERABLE) CAN BE PURCHASED TILL ONE DAY PRIOR TO THE RESPECTIVE BID CLOSING DATE ON PAYMENT OF TENDER FEE (NON-REFUNDABLE) OF US$ 100.00 OR RS. 4,500.00 (EXCEPTING PSUS AND SSI UNITS) FROM : _________________________________________________________________________

(A) HEAD - MATERIALS, OIL INDIA LIMITED, P.O. DULIAJAN, ASSAM - 786602 (B) HEAD - CALCUTTA BRANCH, OIL INDIA LIMITED, 4-INDIA EXCHANGE PLACE, KOLKATA - 700001 (C) SENIOR ADVISER (CONTRACT & PURCHASE), OIL INDIA LIMITED PLOT NO.19, SECTOR - 16A NOIDA - 201301

_________________________________________________________________________ PROOF OF PURCHASE OF TENDER DOCUMENTS MUST BE SUBMITTED ALONG WITH THE OFFER, FAILING WHICH OFFERS WILL BE TREATED AS UNSOLICITED.

Oil India Limited Page : 1/22 (A Govt. of India Enterprise)

P.O. Duliajan – 786602, Assam Fax No. +91-374-2800533, E-mail : [email protected]

Tender No. & Date : DFD4352P07/09 20.02.2007 Tender Fee : INR 4,500.00 OR USD 100.00 Bid Security Amount : INR 128,000.00 OR USD 2,800.00 (or equivalent amount in any currency) Bidding Type : Two Bid Bid Closing on : 25.04.2007 at 13:00 hrs. (IST) Bid Opening on : 25.04.2007 at 13:00 hrs. (IST) Performance Guarantee : Applicable OIL INDIA LIMITED invites Global Tenders for items detailed below : Item No. / Mat. Code

Material Description QTY. UOM

10 OC000292

SUPPLY AND INSTALLATION/COMMISSIONING OF INDIRECT WATER BATH HEATER CONFORMING TO API 12K, FOR HEATING HIGH PRESSURE NATURAL SWEET GAS FOR GAS LIFT PURPOSE AS PER THE DETAILED SPECIFICATION, BRC/BEC AND OTHER TERMS AND CONDITIONS VIDE ENCLOSED ANNEXURE I, II, & III.

3 No.

Special Notes : 1.0 Bids are invited under Single Stage Two Bid System. Bidders shall quote accordingly under Single Stage Two Bid System. The "TECHNICAL" and "COMMERCIAL" bids shall be prepared separately in triplicate and the same should be kept in two separate envelopes superscribing the Enquiry No., Brief Material Description & Bid Closing Date and clearly writing on the cover of the two envelopes as "TECHNICAL" and "COMMERCIAL". Both the envelopes should then be kept in one envelope, duly sealed, superscribing the Enquiry No., Brief Material Description and Bid Closing Date on the cover. The Technical Bid should contain all the techno - commercial details of the offer including the commercial terms and excepting the prices which should be kept blank. The Commercial Bid should contain the Price Schedule including all the commercial terms and conditions of the offer. Any offer not complying with the above shall be rejected straightway. 2.0 The quotation must submitted in triplicate and accompany relevant original catalogue, literature, and drawing illustrating all components failing which the offer will be liable for rejection.

3.0 Oil India's purchase order no. preferably die stamped / engraved on the body of the item at suitable place. Bidder must confirm the same categorically in their quotation.

Contd..2

Page : 2/22

Tender No. & Date : DFD4352P07/09 20.02.2007 4.0 All the items will be procured from the same source for the reason of compatibility. Bidder should quote minimum FOB charges for partial order for reduces quantity. 5.0 Payment : Payment shall be released as follows:

i) 80 % of the order value shall be paid against dispatch / shipment of the goods.

ii) Balance 20 % of the order value along with the commissioning charges shall be paid after successful commissioning and acceptance of the item by OIL.

OIL may also consider 100 % payment against shipment / despatch document provided bidders agree to pay the interest for 20 % of order value and also submit Bank Guarantee equivalent to 20 % of the order value in addition to the Performance Security of 10 %.

Any offer not complying with the above shall be loaded at one percent above the prevailing Bank rate (CC rate) of State Bank of India for evaluation purpose. 6.0 Bid Rejection Criteria (BRC)/Bid Evaluation Criteria (BEC) vide Annexure II shall be applicable to this Tender. 7.0 Technical Check-List and Commercial Check-list vide Annexure III should be filled-up and submitted along with the offer. 8.0 The items covered by this enquiry shall be used by Oil India Limited in the PEL/ML areas which are issued/renewed after 01/04/99 and hence Nil Customs Duty during import will be applicable. Indigenous bidder shall be eligible for Deemed Export Benefit against this purchase. Details of Deemed Export are furnished vide Addendum to MM/GLOBAL/01/2005 enclosed. 9.0 Bid Security Clause No. 9.8.2 (under Exemption of Bid Security) of Section A of the General Tersms & Conditions for Global Tender (Refer Document No. MM/GLOBAL/01/2005) stands deleted. 10.0 To ascertain the substantial reponsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses in toto must be received on or before the deadline given by the company, failing which the offer will be summarily rejected. 11.0 For other terms and conditions please refer our General Terms & Conditions for Global Tender MM/GLOBAL/01/2005 enclosed.

Contd..3

Page : 3/22 Tender No. & Date : DFD4352P07/09 20.02.2007

ANNEXURE- I Detailed specifications of the item :

Supply and Installation/Commissioning of 3 no. Water Bath Indirect Heater, conform API 12K standard, for heating high-pressure natural sweet gas for gas lift purpose and with the following specification :

2.0 DUTY CONDITION :

i) Heat duty = 0.5 X 1000000 Btu/Hr (0.14 X 1000000 Watts)

ii) Gas handling capacity = 83 thousands Std. Cubic meter/day (3 MMSCFD)

iii) Maximum coil inlet pressure = 150 kg/cm2

iv) Gas inlet temperature = 7 Deg C (45 Deg F)

v) Gas outlet temperature = 40 Deg C (104Deg F) 3.0 SCOPE OF SUPPLY: The unit comprises of the following :

1. Water bath (Shell) 2. Coil Bundles. 3. Fuel and Gas Burner System complete with flame arrested main and pilot

burners, fire tube, chimney (with natural draft) and fuel gas scrubber etc. 4. One set of requisite controls and instruments 5. Portable handheld electronic igniter.

3.1 WATER BATH (SHELL):

Water Bath temperature = 80 Deg C.

Shell Test Pressure = Water fill test

Fire tube test pressure = 3.5 kg/cm2 (50 psig)

Sizing : Shell = 1000 mm dia. (Minimum) x 4300 mm long : Fire tube = 400 mm dia (minimum)

Half cover plate feature and suitable roller arrangement for fire box and coil bundle to be provided to facilitate easy removal while dismantling.

MOC :

Shell : IS 2062A or B Fire Tube : API 5L Gr.B / ASTMA106 Gr.B / SA53 Gr.B with 100% radiography

of welded joints. Coil Pipe : API 5L Gr.B / ASTM A106 Gr.B / SA 53 Gr.B with 100% radiography

of welded joints Coil Flange : ASTMA 105 WN RTJ and dimensions as per ANSI B 16.5

Contd..4


3.2 COIL BUNDLE 3.2.1 COILS: Single set of coil with inlet and outlet for heating gas lift gas through water bath heater. Coil bundle having 10 passes and made of 3 Inch NB Sch. XXS , API 5L Gr.B (W.T. 0.6 Inch ,corrosion allowance = 1.6 mm (1/16 Inch)). The bidder, however, should verify sizing to attain the specific duty conditions mentioned above and indicate for any change in the sizing, if any, with proper technical support. 3.2.2 Coil operating pressure : Maximum = 150 kg/cm2 (2130 psig)

Normal = 100 kg/cm2 (1420 psig)

Corrosion allowance =1.6 mm (1/16 Inch).

Radiography of the coil bundle = 100%

Coil test pressure = 1.5 times of the maximum working pressure.

3.2.3 End Connection : 100 mm (4 Inch) NB conforming to ANSI B 16.5, Class 900 RTJ complete with weld neck companion flanges and stud-nuts. 3.3 FUEL AND GAS BURNER SYSTEM :

Complete with flame arrested main and pilot burners, fire tube, chimney (with natural draft). Heating system shall comprise of flame arrester, pilot burner, high efficiency main burner, removable U-Type fire tube, chimney with wind / rain cap, gas strainer, diaphragm operated fuel gas control valve, gas regulator (for main and pilot separately) etc. Removable fire tube shall be of seamless, API 5L Gr. B/ASTM A 106 Gr. B/ SA53 Gr.B, 100% radiographed.

Flame arrestor shall have 50 % additional capacity than the heat duty. Flame arrested burner unit shall be 'O' type (aluminum housing) with main burner and pilot assembly.

A fuel gas scrubber of suitable size with all accessories including a safety relief for arresting moisture from fuel gas shall be provided. Pre-heating should be arranged for fuel gas. 3.4 ONE SET OF REQUISITE CONTROLS AND INSTRUMENTS : Control and instruments comprise of the following :

3.4.1 For water bath i) Pilot flame failure shutdown, ii) Temperature controller cum high temperature shutdown iii) Water low level shutdown, iv) Pressure and temperature indicators. v) Relief valves vi) Level gauge glass

Contd..5

Page : 5/22

Tender No. & Date : DFD4352P07/09 20.02.2007 3.4.2 For fuel gas system:

i) Gas regulators for main and pilot burners separately ii) Fuel pressure control valve iii) Pressure indicators for main & pilot burner and scrubber iv) Fuel shutoff valves v) Gas strainer vi) Level gauge glass for fuel scrubber vii) Safety relief valve of suitable size viii) Requisite number of valves for the system

Note: All pressure control valve and fuel shut off valves should have bypass facilities. All requisite and standard accessories such as temperature controllers, low water level and high water temperature shut down valves, flame failure shutdown system , liquid level gauge, safety relief valve, pressure and temperature gauge etc. should be incorporated to make the unit fail safe, dependable even under adverse operating situation. 4.0 Make of bought out items :

i) Safety Valves - Tyco Sanmar / Farries ii) Burner and burner control - Maxon/ Eclipse/ CENatco iii) Flame arrestor - Enardo / Natco / Maxon / Zirco

5.0 Instrumentation and Control System: 5.1 For Fuel Scrubber : a) Pressure Indicator : i) Dial Size : 150 mm (6") Minimum ii) Range : 0 to 15 KSC iii) Pressure Element : SS Bourdon Tube iv) MOC : All SS v) Accutracy : +- 1% of reading vi) End Connection : 1/2 Inch NPT vii) Isolation Valves : Required viii) Make : Wika/ Odin / Waree b) Level Gauge: i) Type : Reflex Type ii) Connection size : 1/2 Inch iii) Isolation Valves : Required iv) Size : As required v) Make :Pratonian/Levcon/ Daniel/ Magnetrol

Contd..6

Page : 6/22 Tender No. & Date : DFD4352P07/09 20.02.2007 5.2 For Water Bath (Shell): a) Temperature Indicator: i) Temperature Range : 0 to 150 Deg C ii) Thermowell connection : 1 Inch NPT iii) Insertion Length : 300 mm (12 Inch) iv) Type : Bimetallic/ Mercury filled v) Sensing element connection : 1/2 Inch NPT vi) MOC : All SS viii) Accuracy : +- 0.5 Deg C ix) Make : Wika/ Odin/ Waree

One additional thermowell of 1 Inch NPT of 300 mm length shall be fixed on the shell as spare.

b) Liquid Level Switch: i) Function :To shut off fuel supply to main burner in case of low water level ii) Type : Float Operated pneumatic switch iii) Action : ON/ OFF Control iv) Output : 15 psi v) Supply : 20 spi vi) make : Kimray/ Fisher c) Level Gauge : i) Type : Reflex Type: ii) Connection Size : 1/2 Inch NPT iii) Isolation valves : Required iv) Size : As required v) Make : Pratolina/ Levcon/ Daniel/ Magnetrol 5.3 For Coil : a) Temperature Indicator : Inlet and Outlet temperature indicators for the coil with suitable thermowells. i) Temperature Range : 0 to 100 Deg C ii) Thermowell connection : 1 Inch NPT iii) Type : Bimetallic / Mercury filled iv) Sensing Element connection : 1/2 Inch NPT v) MOC : All SS vi) Accuracy : +- 5 Deg C vii) Make : Wika/ Odin/ Waree

Contd..7

Page : 7/22 Tender No. & Date : DFD4352P07/09 20.02.2007 b) Presure Indicator : Inlet and outlet pressure indicators shall be provided for the coil i) Dial Size : 150 mm minumum ii) Range : 0 to 200 ksc ( 2 nos.) iii) Pressure Element : SS Bourdon Tube iv) MOC : All SS v) accuracy : +- 1% of reading vi) End connection : 1/2 Inch NPT vii) Isolation Valves : Required viii) Make : Wika/ Odin/ Waree

5.4 Burner Controls: 5.4.1 Control philosophy :

The Indirect heaters will be used in remote areas where electrical power supply will not be available. The burner cntrol system of the units shall be suitably designed to operate in such situations. The Indirect Heaters shall be equipped with burner control system to carry out the folowing functions:

i) Establishment of pilot flame and main flame ii) Pilot flame sensing

iii) Shutting down of main flame in case of pilot flame failure , low liquid level and high water temperature.

iv) Temperature control of the water bath. 6.0 Bill of materials for burner control system :

a) Portable Ignitor :

Type : Rechargeable battery operated Length : As required Model : ARC Start 220 or equivalent

Note : Suitable provision shall be made on the Indirect Heaters to insert the probe of the ignitor for firing.

b) Pilot guard : Temperature sensing : Thermocouple Supply : 20 psi length of cable : 3 mtrs. make & model : Invalco , CM7 Pilot guard

c) Fuel Shut off valve : End connection : 1 Inch NPT (F) Type : ON/ Off Actuator : Diaphragm Oprating signal : 15 psi Make : Invalco / Fisher

Contd..8

Page : 8/22 Tender No. & Date : DFD4352P07/09 20.02.2007 d) Indicating type temperature controller : Type : Pneumatic Indicating PID controller Range : 0 to 150 Deg C Sensor : Mecury filled Sensor connection : 1/2 Inch NPT Thermowell : Required Thermowell connection : 1 Inch NPT Insertion Length : 300 mm Make & Model : Fisher Type 4196/ABB 440 R series e) Temperature Control Valve: End Connection : 1 Inch ( NPT) Type : Proportional Actuator : Diaphragm Operating Signal : 3 to 15 psi Make : Fisher/ Kimray

f) Pilot gas Regulator : Input supply : 100 spi Output : 0 to 20 psi adjustable Connection : 1/4 Inch NPT (F) Make : Fisher

g) Main fuel gas regualtor Input supply : 100 psi Output : 0 to 30 psi adjustable Connection : 1 Inch NPT (F) Make : Fisher

h) Pressure gauges ( 2 Nos.) in Main fuel line before and after regulator: Range : 0 to 100 psi & 0 to 30 psi Dial : 100 mm Connector size : 1/2 Inch MOC : All SS Make : Odin/ Wika/ Waree

i) Pressure gauges ( 2 Nos.) in Pilot fuel line after regulator: Range : 0 to 20 psi Dial : 50 mm Connector size : 1/4 Inch MOC : All SS Make : Odin/ Wika/ Waree

j) Pneumatic High Temperature Switch Range : 0 to 150 Deg C Control : ON/ OFF Sensing Element : Mercury Filled/ Bi- metallic Connection : 1 Inch NPT Insertion Length : 300 mm Supply : 20 psi Output : 15 psi Make : Kimray/ Invalco Any other instrument required to achieve the above control philosophy should be mentioned. Contd..9

Page : 9/22 Tender No. & Date : DFD4352P07/09 20.02.2007 Notes:

a) P&I diagram of the whole unit shall be provided along with the offer b) All the pneumatic instruments will be operated on natural gas. c) Servo gas pressure regualators of Fisher model 67 CFR shall be provided for all pneumatic instruuments requiring 20 psi supply. d) All temperature control valves, fuel shutoff valves shall have isolation and bypass facilities. e) All the pressure gauges and level gauges shall be provided with isolation valves. f) Operation and maintenance manuals of al the instruments shall be provided along with the supply of material.

7.0 Apart from requirement as above, the bibber must forward the followings along with their bids.

1. Engineering process and instrumentation drawing of the unit. 2. Section showing internals of the Indirect Heater. 3. Sketch showing details of Burner Control system. To indicate make of each

component and instruments. 4. Relevant literature/catalogue and specification for bought out items.

8.0 General Notes:

i) Welding must be done as per ASME Section IX. ii) Materials wherever not mentioned will conform to API Spec. 12K standard complete material (including that of bolts and nut) details to be indicated in the bid. iii) OIL's purchase Order no. and date shall be inscribed along with Manufacturer's name, pressure rating, capacity , code of maunfacture, unit serial no. on the vessels. 9.0 Coating :

The inner and outer surfaces of the equipment should be given a coat of high quality red oxide primer before dispatch. Outer surface should be sand blasted before application of paint.

10.0 Inspection : i) Third Party inspection : The materials shall be offered for third party inspection for the following scope :

a) Inspection of the bought out items. b) Radiographic testing of welded joints (100%). c) Hydraulic testing of coils. d) Inspection of raw materials. e) Inspection of certificates in respect of materials, radiography etc.

Contd..10

Page : 10/22

Tender No. & Date : DFD4352P07/09 20.02.2007 ii) Third party inspection charges shall be quoted separately. iii) The Inspector must be OIL's authorised / recognised inspecting agencies i.e. Lloyds / RITES / Bureau Veritas / IRS / DNV / Tuboscope Vetco. iv) OIL's representative may inspect the materials prior to despatch at vendor's works at OIL’s cost. OIL's representative shall review TPI reports and witness hydraulic testing of coils. Three weeks prior notice will be required for OIL for pre –despatch inspection. 11.0 INSTALLATION AND COMMISSIONING : i) Commissioning of the indirect heater unit shall be in the supplier's scope. The supplier will give a tentative period for commissioning the unit. OIL will intimate the supplier concerned before 7 days of commissioning. The supplier will arrange for commissioning the unit within quoted time without fail. ii) It is the supplier's responsibility to inspect the supply at OIL's work site along with OIL's representative(s). Accordingly, the materials will be inspected in presence of supplier's representative at OIL's work site after delivery, but before commissioning to ensure immediate replacement of any short supply/transit damage. iii) OIL will provide illumination/water at site during commissioning iv) The supplier will have to arrange for transportation, boarding & lodging and security of the supplier's personnel(s) during their stay at Duliajan/site for commissioning the unit(s). v) Commissioning charges must be quoted separately. 12.0 Delivery: Bidder must quote their best delivery. 13.0 WARRANTY: The equipment/materials will be guaranteed for a period of 18 (eighteen) months from the date of receipt of the materials at OIL's depot or 12 (twelve) months from the date of commissioning , whichever is earlier. The supplier shall repair or replace any item or equipment found defective in materials or workmanship or performance within the above period free of charge. The warranty is applicable to bought out items also. 14.0 Spares list for whole unit for 5 (Five) years trouble free operation and maintenance must be quoted in their bids. While quoting for these spares the bidders must take in to account the consumption pattern of the spares as deemed fit. The spares list shall contain the details about the part numbers, name of manufacturer, quantity, individual prices and list of possible sources for all the spares quoted. However, the cost of these spares will not be considered for bid evaluation purpose.

Contd..11

Page : 11/22

Tender No. & Date : DFD4352P07/09 20.02.2007 ANNEXURE-II

BID REJECTION CRITERIA (BRC) / BID EVALUATION CRITERIA (BEC) :

(I) BID REJECTION CRITERIA (BRC) The bids must conform to the specifications and terms and conditions given in the tender. Bids shall be rejected in case the item(s) offered do not conform to the required minimum/maximum parameters stipulated in the technical specifications and to the respective international / national standards wherever stipulated. Notwithstanding the general conformity of the bids to the stipulated specifications and terms and conditions, the following requirements shall have to be particularly met by the bidders, without which the offer will be considered as non-responsive and rejected :

(A) TECHNICAL :

1.0 The heater must have 1 (one) set of pressure coils of 3.5” OD, API 5L XXS, WT=0.6 Inch, with 3195 psig test pressure.

2.0 The weld joints of pressure coil shall be 100% radiographed.

3.0 Flame arrested Burner Capacity shall be minimum 50% more than the heat duty requirement.

4.0 All instruments shall be of pneumatic type.

5.0 Supplier shall carryout site assembly of supplied equipment and commissioning of the units.

6.0 BIDDERS’ EXPERIENCE

6.1 The bidder must have at least 3 years experience in Design, Fabrication, Packaging, Supply & Commissioning of Indirect type Water Bath Heater (WBH) having coil working pressure of 210 kg/cm2 (3000 psig) and above prior to the bid closing date of the tender. Necessary experience documents along with list of past customers should be submitted along with the bid. In absence of the same, the offers will summarily be rejected. At least one similar unit designed, fabricated, supplied and installed / commissioned by the bidder should be in operation for minimum one year. Documentary evidence to this effect must be submitted along with the bid.

6.2 The Bidder who does not meet the experience criteria as set forth in Para 6.1 above, but has at least 2 (Two) years work experience of design and supply of fired/non fired pressure vessels may also apply on the strength of collaborator / joint venture partner to cover the shortfall in experience mentioned in Para 6.1 above. Documentary evidence of the said experience of the bidder must be submitted along with the bid.

6.3 (a) Collaboration to cover the shortfall in experience mentioned in Para 6.1 above shall be through a pre-tender bi-partite Agreement or Memorandum of Understanding (MOU) between the primary bidder and the collaborator. The pre tender by-partite agreement or MOU has to be valid until the commissioning of the unit. The collaborator must have the full experience in respect of Water Bath Heater Unit as set forth in Para 6.1. More than one collaborator in such Agreement/ MOU shall not be admissible.

Contd..12


Duly attested documentary evidences in support of experience of the collaborator (as mentioned in Para 6.1) must be submitted along with the bid.

(b) The pre-tender bi-partite Agreement / MOU between the primary bidder & its collaborator for Water Bath Heater, must be submitted along with the bid. Such MOU inter-alia must include the following role & responsibility of the collaborator.

i) To provide complete services for Design, Engineering, Assembly, Supply as well as Installation, Testing & Commissioning of the Water Bath Heater.

ii) To undertake process & equipment guarantee for the WBH, which shall be endorsed on back-to-back basis to the primary bidder & OIL.

6.4 Collaboration / Joint Venture Partnership with a firm that also submits offer as an independent Bidder against this tender shall not be accepted.

7.0 The technical specifications must conform to the requirements as mentioned in Annexure - I and relevant national /international code of practice / standards.

8.0 The bidder must confirm that the offered unit/goods are of fresh manufacture.

9.0 For any bought out item, their Catalogue/ technical literature etc. showing sectional drawing of each component along with the necessary maintenance spare parts, identification no. shall be provided.

10.0 The bids and the accompanied technical documentation must be in English language only. The bids with other than English language must have an English version.

11.0 The bidders must provide one (1) year guarantee, after successful commissioning, for all the equipment including bought out equipment/ items, if any for trouble free operation.

12.0 The bidders must confirm that the offered equipment shall perform at the desired rate and parameters as mentioned in Annexure – I.

13.0 The bidders shall submit complete data computation sheet showing heat duty requirement, fuel consumption rate etc of the WBH in the bid.

14.0 The bidders must provide the commissioning spares at their cost along with the

Equipment. They must submit a list of such spares.

(B) COMMERCIAL :

1.0 Bids are invited under Single Stage Two Bid System. Bidders shall quote accordingly under Single Stage Two Bid System. The “TECHNICAL” and “COMMERCIAL” bids shall be prepared separately in triplicate and the same should be kept in two separate envelopes superscribing the Enquiry No., Brief Material Description & Bid Closing Date and clearly writing on the cover of the two envelopes as “TECHNICAL” and “COMMERCIAL”. Both the envelopes should then be kept in one envelope, duly sealed, superscribing the Enquiry No., Brief Material Description and Bid Closing Date on the cover. The Technical Bid should

Contd..13


contain all the techno - commercial details of the offer including the commercial terms and conditions excepting the prices which should be kept blank. The Commercial Bid should contain the Price Schedule as per Para 12.0 below including all the commercial terms and conditions of the offer. Any offer not complying with the above shall be rejected straightaway.

2.0 Bid security of US $ 2800 or Rs. 1,28,000 shall be furnished as a part of the

TECHNICAL BID. Any bid not accompanied by a proper bid security in ORIGINAL will be rejected without any further consideration. For exemption for submission of Bid Security, please refer Clause No. 9.8(Section A) of General Terms and Conditions for Global Tender vide MM/GLOBAL/01/2005(enclosed). The Bid Security shall be valid for 240 days from the date of bid opening.

3.0 The prices offered will have to be firm through delivery and not subject to variation

on any account. A bid submitted with an adjustable price will be treated as non-responsive and rejected.

4.0 Bidders must confirm that Goods, materials or plant(s) to be supplied shall be new

of recent make and of the best quality and workmanship and shall be guaranteed for a period of eighteen months from the date of shipment/dispatch or twelve months from the date of commissioning whichever is earlier against any defects arising from faulty materials, workmanship or design. Defective goods/materials or parts rejected by OIL shall be replaced immediately by the supplier at the supplier’s expenses at no extra cost to OIL.

5.0 Successful bidder will be required to furnish a Performance Bank Guarantee

@10% of the order value. The Performance Bank Guarantee must be valid for one year from the date of successful commissioning of the equipment or 18 months from the date of shipment whichever is earlier. Bidder must confirm the same in their Technical Bid. Offers not complying with this clause will be rejected.

6.0 Bids received after the bid closing date and time will be rejected. Similarly,

modifications to bids received after the bid closing date & time will not be considered.

7.0 Bidders shall quote directly and not through Agents in India. Offers made by Indian

Agents on behalf of their foreign principals will be rejected. Similarly offers from unsolicited bidders will be rejected.

8.0 Original signed offer should be submitted in sealed envelope. No offers should be

sent by Telex, Cable, E-mail or Fax. Such offers will not be accepted. 9.0 Validity of the bid shall be minimum 180 days. Bids with lesser validity will be

rejected. 10.0 Bids containing incorrect statement will be rejected.

Contd..14

Page : 14/22

Tender No. & Date : DFD4352P07/09 20.02.2007

11.0 Bids shall have no inter-lineation, erasures or overwriting except as necessary to correct the errors made by the bidder, in which case, such corrections shall be initialed by the person signing the bid. Any bid not meeting this requirement shall be rejected.

12.0 Bidders are required to submit the summary of the prices in their commercial bids as per bid format ( Summary ), given below :

(i) Commercial Bid Format ( SUMMARY ) for Foreign Bidders : (A) Total material cost of 3 Nos. Indirect Heater with Accessories (B) Cost of Commissioning spares, if any (C) Grand Total Material Cost, ( A + B ) (D) Third Party Inspection charges (E) Packing & FOB Charges (F) Total FOB Port of Shipment value, ( C + D + E ) above (G) Ocean Freight Charges upto Kolkata, India (H) Insurance Charges (I) Total CIF Kolkata value, ( F + G + H ) (J) Pre-despatch/shipment Inspection & Testing charges by OIL, if any (K) Installation & Commissioning charges (L) Total Value, ( I + J + K ) above (M) Total value in words : (N) Gross Weight : (O) Gross Volume :

(ii) Commercial Bid Format ( SUMMARY ) for Indigenous Bidders :

(A) Total material cost of 3 Nos. Indirect Heater with Accessories (B) Cost of Commissioning spares, if any (C) Grand Total Material Cost, ( A + B ) (D) Third Party Inspection charges (E) Packing and Forwarding Charges (F) Total Ex-works value, ( C + D + E ) above (G) Excise Duty with Education Cess, (Please indicate applicable rate of Duty) (H) Sales Tax, (Please indicate applicable rate of Tax) (I) Total FOR Despatching station price, ( F + G + H ) above (J) Assam entry tax on I (K) Road Transportation charges to Duliajan (L) Insurance Charges (M) Total FOR Duliajan value, ( I + J + K + L) above (N) Pre-despatch/shipment Inspection & Testing charges by OIL, if any (O) Installation & Commissioning charges (P) Total Value, ( M + N + O ) above (Q) Total value in words : (R) Gross Weight : (S) Gross Volume :

Contd..15


NOTE : 1. List of Commissioning Spares indicating the qty, description and unit

prices must be shown separately.

2. The Indirect Heaters covered under this enquiry will be used by OIL in the PEL/ML areas issued/renewed after 01/04/99. Applicable Customs Duty for import of goods shall be ZERO and indigenous bidders shall be eligible for Deemed Export. Excise Duty under Deemed Export exempted.

13.0 Installation/Commissioning as per Clause No. 11 of Annexure – I must be quoted separately on lumpsum basis which shall be considered for evaluation of the offers. These charges should include to and fro fares, boarding/lodging, local transport at Duliajan and other expenses of supplier’s personnel during installation/commissioning. OIL may provide accommodation on Chargeable basis subject to availability. All Income, Service, Corporate Taxes etc. towards the services provided under installation / commissioning shall be borne by the supplier and will be deducted at source at the time of releasing the payment. Bidder should confirm about providing all these services in the Technical Bid.

14.0 Pre-despatch/Shipment Inspection & Testing charges, if any, must be quoted separately on lumpsum basis which shall be considered for evaluation of the offers. The to and fro fares, boarding/lodging and other enroute expenses of OIL’s Engineers shall be borne by OIL.

Bidders must categorically indicate the Installation / Commissioning, Pre-despatch/Shipment Inspection & Testing charges in their offers and must confirm the same in their Technical bids. Offers, without any quote for the Installation / Commissioning, Pre-despatch/Shipment Inspection & Testing charges, shall be loaded with the maximum charges received for the same against the tender for evaluation purposes. Moreover, if the bidder does not quote the Income, Service, Corporate taxes etc., the offer shall be loaded with the applicable rate of taxes for evaluation purposes.

(II) BID EVALUATION CRITERIA (BEC) :

The bids conforming to the specifications, terms and conditions stipulated in the enquiry and considered to be responsive after subjecting to the Bid Rejection Criteria will be considered for further evaluation as per the Bid Evaluation Criteria given below:

(A) TECHNICAL : 1.0 All the items as indicated in the material description of this tender should be

offered. If any of the item not quoted by the bidder, the offer will not be considered for evaluation.

2.0 Bidder shall clearly mention the names of the Original equipment Manufacturer (OEM) of all the bought out items.

3.0 Relevant technical brochure, drawings for all the equipment shall be furnished.

Contd..16

Page : 16/22

Tender No. & Date : DFD4352P07/09 20.02.2007

4.0 The following documents shall be forwarded with the bid : a) Process Flow Diagram b) Process Instrumentation diagrams c) General Arrangement Diagram (CAD) of the unit d) Drawings showing details of Remote Ignition System of pilot burner and

Flame Failure shutdown system. e) Drawing showing Bean housing and Bean Holder f) Instrument data sheets g) Make/Models of bought out items h) Design Calculations of Heat Duty

(B) COMMERCIAL : 1.0 The evaluation of bids will be done as per the Price Schedule (SUMMARY)

detailed vide Para 12.0 of BRC.

2.0 If there is any discrepancy between the unit price and the total price, the unit price will prevail and the total price shall be corrected. Similarly, if there is any discrepancy between words and figure, the amounts in words shall prevail and will be adopted for evaluation.

3.0 For conversion of foreign currency into Indian currency, B.C. selling (Market) rate declared by State Bank of India, one day prior to the date of price bid opening shall be considered. However, if the time lag between the opening of the bids and final decision exceed 3(three) months, then B.C. Selling(Market) rate of exchange declared by SBI on the date prior to the date of final decision shall be adopted for conversion and evaluation.

4.0 Offers not complying with the payment terms indicated in the enquiry shall be loaded with one percent above the prevailing Bank rate (CC rate) of State Bank of India for evaluation purpose.

5.0 To ascertain the inter-se-ranking, the comparison of the responsive bids will be

made as under, subject to corrections / adjustments given herein.

5.1 When only foreign bids are involved : Comparison of bids will be done on the basis of “Total Value” which is estimated as under :

(A) Total material cost of of 3 Nos. Indirect Heater with Accessories (B) Cost of Commissioning spares, if any (C) Grand Total Material Cost, ( A + B ) (D) Third Party Inspection charges (E) Packing & FOB Charges (F) Total FOB Port of Shipment value, ( C + D + E ) above (G) Ocean Freight Charges upto Kolkata, India (H) Insurance Charges @ 1% of Total FOB Value vide ( F ) above (I) Banking Charges @ 0.5% of Total FOB Value vide ( F ) above in case of

payment through Letter of Credit ( If confirmed L/C required, 1.5% of Total FOB Value will be loaded )

(J) Total CIF Kolkata Value, ( F + G + H + I ) above Contd..17

Page : 17/22

Tender No. & Date : DFD4352P07/09 20.02.2007 (K) Pre-despatch/shipment Inspection & Testing charges, if any (L) Installation/Commissioning charges (M) Total Value, ( J + K + L ) above NOTE : Banking charge in the country of the foreign bidder shall be borne by

the bidder. 5.2 When only domestic bids are involved :

Comparison of bids will be done on the basis of “Total Value" which is estimated as under :

(A) Total material cost of of 3 Nos. Indirect Heater with Accessories (B) Cost of Commissioning spares, if any (C) Grand Total Material Cost, ( A + B ) (D) Third Party Inspection charges (E) Packing and Forwarding Charges (F) Total Ex-works value, ( C + D + E ) above (G) Sales Tax, as applicable on ( F ) above (H) Total FOR Despatching station price, ( F + G ) above (I) Assam entry tax on H (J) Road Transportation charges as per quote (K) Insurance [email protected]% of Total FOR Despt Station Value ( H ) above (L) Total FOR Duliajan value, ( H + I + J + K ) above (M) Pre-despatch/shipment Inspection & Testing charges, if any (N) Installation/Commissioning charges (O) Total Value, ( L + M + N ) above

NOTE : Excise Duty in case of the indigenous bidder is EXEMPTED.

5.3 When both Foreign and Domestic bids are involved :

The Total Value of domestic bidder (inclusive of customs duty on imported raw material and components etc, and applicable terminal excise duty on the finished products and Sales Tax) excluding inland transportation to destination and Insurance charges worked out as per Para 5.2 above and Total Value of the foreign bidder worked out as per Para 5.1 above excluding inland transportation to destination will be compared. No price preference will be allowed to indigenous bidders except that for capital goods, the domestic manufacturers would be accorded a price preference to offset CST to the extent of 4 % or actual, which ever is less subject to 30 % local content norms as stipulated for World Bank Funded project to the satisfaction of OIL. When more than one domestic bidders fall within price preference range, inter-se-ranking will be done on Total Value basis.

Other terms and conditions of the enquiry shall be as per General Terms and Conditions for Global Tender vide MM/GLOBAL/01/2005. However, if any of the Clauses of the Bid Rejection Criteria / Bid Evaluation Criteria (BEC / BRC) contradict the Clauses of the tender and/or MM/GLOBAL/01/2005 elsewhere, those in the BEC / BRC shall prevail.

********************* Contd..18

Page : 18/22

Tender No. & Date : DFD4352P07/09 20.02.2007 ANNEXURE III

CHECK LIST ( A) TECHNICAL CHECK LIST

Sl No.

Description NIT requirement Yes/No Remarks

1

IH is designed to handle a) Gas flow rate (max) b) Coil inlet pressure c) Gas Inlet Temp (min) d) Gas outlet Temp (min) e) Water Bath Temp f) Heat Duty (minimum)

83000 SCMD 150 kg/cm2 7 Deg C 40 Deg C 80 Deg C 0.5 Million BTU/Hr

Yes Yes Yes Yes Yes Yes

No No No No No No

2 Shell: a) Design standard b) Size (min) c) Additional thermowell (2 no) d) Nozzles for coil inlet, outlet,

fire tube etc e) Test

API Spec 12 K 1000 mm dia. (min.) X 4300 mm long (min.) 1" NPT, 300 mm length each As per Requirement Water Fill Test

Yes Yes Yes Yes Yes

No No No No No

3 Coils: a) Number of coils b) Coil size c) M.O.C. of Coil d) Wall Thickness e) Coil Operating Pressure f) Radiography g) Coil Hydro test Pressure h) End Connection

1(One) 3 “ (76.2 mm) NB API 5L XXS, seamless 0.6 Inches (15.24mm) 150 kg/cm2 100% 225 kg/cm2 Flanged, 100 NB x 900class RTJ, ANSI B16.5, BE companion flanges, RTJ, studs-nuts

Yes Yes Yes Yes Yes Yes Yes Yes Yes

No No No No No No No No No

4 Fuel Gas Scrubber with safety relief valve

Provided Yes No

5 Fire Tube : a) M.O.C. of Fire Tube b) Half cover plate feature c) Type d) Diameter e) Radiography

API 5L, Gr. B/ ASTM A106, Seamless As per NIT Specification U Type 400 mm (minimum) 100%

Yes Yes Yes Yes Yes

No No No No No

Sl No.


6 Burner and accessories: a) Designed Data Sheet b) Burner capacity/size c) Flame arrester

• Type • Housing • Pilot Gas • Flame Arrestor Make

Submitted 50% more than that of heat duty requirement ‘O’ / ‘A’ Aluminimium Continuous Enardo / Zirco


No No No No No No

7 Instrumentation & Control System:

7.1 Instrumentation for Shell: a) Temperature indicator b) Liquid level switch c) Level Gauge

As per NIT Specification

Yes Yes Yes

No No No

7.2 Instrumentation for Coil: a) Temperature indicators b) Pressure indicators


Yes Yes

No No

7.3 Burner Management System: a) Pilot Flame failure

system,Pilot guard make :Invalco CM -7

b) Fuel Shutoff valve c) Indicating type temperature

controller make: Fisher 4196 / ABB 440R

d) Temperature control valve e) Pilot gas regulator f) Main fuel gas regulator g) Pressure indicators h) Water low level shutdown i) Pressure and temperature

indicators


Yes Yes Yes Yes Yes

No No No No No

7.4 Additional Instrumentation: a) Portable handheld Igniter

ARC start 440


Yes

No

7.7 Servo gas pressure regulators for all pneumatic instruments – Fisher model 67 CFR

To be provided Yes No

7.8 Isolation and Bypass facility for Shutoff Valve & Temperature Control Valve

To be provided Yes No

8 General Notes:

8.1

All requisite and standard accessories quoted

As per NIT Yes No

8.2 All valves of fire safe design as per API 607

To be confirmed Yes No

8.3 Documents to be forwarded along with the bid

a) Process flow diagram b) Process Instrumentation

diagrams

As per NIT point 6.0 (c) To be supplied To be supplied

Yes Yes

No No

Sl No.


c) Technical literature for all the instruments

d) GAD of the unit e) Skid details with drawing f) Instrument data sheets g) Make/model of all the items h) Sectional drawing of the IH

To be supplied To be supplied To be supplied To be supplied To be supplied To be supplied


No No No No No No

8.4 Welding shall be done as per ASME Section IX


8.5 Inner and outer surfaces painting with a coat of high temperature resistant red oxide primer. Outer surface should be sand blasted before application of paint


8.6 Inscription on the vessel

As per NIT Yes No

9 INSPECTION : a) Third party inspection b) Third party inspection

charges shall be quoted separately

c) Name of Third party inspector

d) OIL’s inspection included

As per NIT As per NIT Lloyds/ IRS /RITES /BV To be confirmed

10 EXPERIENCE: a) Experience details b) Collaboration details for

bidders with 2 years experience

3 year minimum To be confirmed

Yes Yes

No No

11 Delivery period

Maximum 6 months Yes No

12 WARRANTY: 18 months from the date of receipt of the materials at OIL’s depot or 12 months from the date of commissioning whichever is earlier

To be confirmed

Yes

No

Offer Ref : _______________________ Dated __________________________ OIL’s Tender No.______________ Signature _______________________ For & on behalf of _________________Designation _____________________

Contd..21


ANNEXURE III ( B ) COMMERCIAL CHECK LIST THE CHECK LIST MUST BE COMPLETED AND RETURNED WITH YOUR OFFER. PLEASE ENSURE THAT ALL THESE POINTS ARE COVERED IN YOUR OFFER. THESE WILL ENSURE THAT YOUR OFFER IS PROPERLY EVALUATED. PLEASE TICK MARK 'YES' OR 'NO' TO THE FOLLOWING QUESTIONS, IN THE RIGHT HAND COLUMN.

Sl# REQUIREMENT COMPLIANCE 1. Whether Original Signed quotation submitted ? YES/NO 2. Whether Fax / E-mail quotation submitted ? FAX / E-MAIL offer not acceptable. YES/NO 3. Whether 3(three) copies of quotations submitted ? YES/NO 4. Whether quoted as manufacturer ? YES/NO 5. Whether quoted as Supply House / Distributor. To Specify : YES/NO 6. If quoted as Supply House / Distributor, (a) Whether submitted valid and proper authorization letter from manufacturer

confirming that bidder is their authorized Supply House for the product offered ?

YES/NO

(b) Whether manufacturer’s back-up Warranty/Guarantee certificate submitted

YES/NO

7. Whether bid submitted under Two Bid System ?

YES/NO

Whether ORIGINAL Bid Bond(not copy of Bid Bond) enclosed with the offer? If YES, provide details

YES/NO

(a) Amount :

(b) Name of issuing Bank :

8.

(c) Validity of Bid Bond :

9. Whether offered firm prices ? YES/NO 10. Whether quoted offer validity of six months from the date of closing of tenders? YES/NO 11. Whether quoted a firm delivery period? YES/NO 12. Whether quoted as per NIT (without any deviations) ? YES/NO 13. Whether any deviation there in the offer ? YES/NO 14. Whether deviation separately highlighted ? YES/NO 15. Whether agreed to the NIT Warranty clause ? YES/NO 16. Whether Price Bid submitted as per Price Schedule(refer Para 12.0 of BRC

vide Annexure – II) YES/NO

17. Whether Recommended Spares with price for 5 years of quoted ? YES/NO 18. Whether all the items of tender quoted? YES/NO 19. Whether indicated the country of origin for the items quoted ? YES/NO 20. Whether technical literature / catalogue enclosed? YES/NO 21. Whether confirmed that all spares & consumables will be supplied for a

minimum period of 5 years ? YES/NO

22. Whether confirmed acceptance of tender Payment Terms of 80% against shipment/dispatch documents and balance 20% after successful commissioning along with commissioning charges ?

YES/NO

23. For Foreign Bidders - Whether offered FOB / FCA port of despatch including sea / air worthy packing & forwarding ?

YES/NO

24.

For Foreign Bidders – Whether port of shipment indicated. To specify: YES/NO

25 For Foreign Bidders only - Whether indicated ocean freight up to Kolkata port (Excluding marine insurance ) ?

26. Whether Indian Agent applicable ? YES/NO If YES, whether following details of Indian Agent provided ? YES/NO (a) Name & address of the agent in India – To indicate (b) Amount of agency commission – To indicate (c) Whether agency commission included in quoted material value ? YES/NO 27. Whether weight & volume of items offered indicated ? YES/NO 28 Whether third party inspection charges quoted sepatately YES/NO 29. Whether confirmed to offer the equipment for Pre-despatch/shipment

inspection & testing? YES/NO

30. Whether Pre-despatch/shipment inspection & testing charges applicable? YES/NO 31. If Pre-despatch/shipment inspection & testing charges applicable, whether

quoted separately on lumpsum basis? YES/NO

32. Whether confirmed to carry out Installation & Commissioning of the equipment at Duliajan(Assam) ?

YES/NO

33. Whether Installation & Commissioning charge applicable ? YES/NO 34. If Installation & Commissioning charges applicable, whether separately quoted

on lumpsum basis? YES/NO

35. Whether to & fro air fares, boarding/lodging of the commissioning personnel at Duliajan, Assam(India) included in the quoted charges ?

YES/NO

36. Whether confirmed that all Service, Income, Corporate tax etc. applicable under Installation & Commissioning are included in the prices quoted ?

YES/NO

37. Whether confirmed to submit PBG as asked for in NIT ? YES/NO 38. Whether agreed to submit PBG within 30 days of placement of order ? YES/NO 39. For Indian bidders – Whether place of dispatch indicated in the offer ? To

specify : YES/NO

40. For Indian bidders – Whether road transportation charges up to Duliajan quoted ?

YES/NO

41. For Indian Bidders only - Whether offered Ex-works price including packing/forwarding charges ?

YES/NO

42. For Indian Bidders only - Whether offered Deemed Export prices ? YES/NO 43. Whether quoted prices are exclusive of Excise duty ? YES/NO 44. For Indian bidders only – whether import content indicated in the offer ? YES/NO 45. For Indian Bidders only - whether all Taxes have been indicated categorically ? YES/NO 46. Whether all BRC/BEC clauses are accepted ? YES/NO

Offer Ref : _______________________ Dated __________________________ OIL’s Tender No.______________ Signature _______________________ For & on behalf of _________________Designation _____________________

*******************************************