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The Agile PMO value driven Agile Project Management Office Agile the next Frontier London , 9 th October 2014 Michael Nir President Sapir Consulting

The Agile PMO value driven Agile Project Management Office€¦ · The Agile PMO –value driven Agile Project Management Office ... (PMO) is to provide an enterprise-wide approach

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Page 1: The Agile PMO value driven Agile Project Management Office€¦ · The Agile PMO –value driven Agile Project Management Office ... (PMO) is to provide an enterprise-wide approach

The Agile PMO – value driven Agile Project Management

OfficeAgile – the next Frontier

London, 9th October 2014

Michael NirPresident Sapir Consulting

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Michael Nir

• President @ Sapir Consulting - Business and management

• Author of 11 bestseller business books

• Global clients - telecoms, hi-tech, software development,

R&D environments and petrochemical & infrastructure

• Integrates the hard and soft parts of Business &

Development

• Hooked on mountain biking and travelling

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Do you realize value from your PMO?

• How many of you manage a PMO or have a PMO

in the organization

• Have you seen failures? What are the

challenges?

• What is a successful PMO?

• What makes a PMO – Agile?

TRICKY QUESTIONS

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Take Away

• Avoid common pitfalls

• Increase value delivery

• Realize benefits of PMO/Agile

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50%

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5%

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30%

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The numbers tell the storyRESEARCH

Gartner 2012

ESI 2013

Page 9: The Agile PMO value driven Agile Project Management Office€¦ · The Agile PMO –value driven Agile Project Management Office ... (PMO) is to provide an enterprise-wide approach

How did we get here?THE STORY OF PETE

Page 10: The Agile PMO value driven Agile Project Management Office€¦ · The Agile PMO –value driven Agile Project Management Office ... (PMO) is to provide an enterprise-wide approach

The PMO charter

Build me a PMO worthy

of Londec!

Yes Master

THE STORY OF PETE

Page 11: The Agile PMO value driven Agile Project Management Office€¦ · The Agile PMO –value driven Agile Project Management Office ... (PMO) is to provide an enterprise-wide approach

The first steps…

What to do?Maybe some

research?Analysis of Current

state?Interviews?

I know…

THE STORY OF PETE

Page 12: The Agile PMO value driven Agile Project Management Office€¦ · The Agile PMO –value driven Agile Project Management Office ... (PMO) is to provide an enterprise-wide approach

How did we get here?PAIR ACTIVITY

Provide a Mission / Vision statement for a

PMO

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The Mission

The mission of the Project Management Office

(PMO) is to provide an enterprise-wide approach

to identify, prioritize, and successfully execute a

technology portfolio of initiatives and projects

that are aligned with the Helsink strategic goals

and educational vision…

THE STORY OF PETE

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I need a Home

The Gap Analysis – Stakeholders

Worthy PMOStrategic

Alignment

No Tools

No Tools

TrainingTraining

No Tools No Process

LEAD EXPECTATIONS

Page 15: The Agile PMO value driven Agile Project Management Office€¦ · The Agile PMO –value driven Agile Project Management Office ... (PMO) is to provide an enterprise-wide approach

The Gap Analysis – Executives

Worthy PMOStrategic

Alignment

I need Reports! Better Control! A methodology

NOW

LEAD EXPECTATIONS

Page 16: The Agile PMO value driven Agile Project Management Office€¦ · The Agile PMO –value driven Agile Project Management Office ... (PMO) is to provide an enterprise-wide approach

PMOs lose focus – waste money

I need a Staff

Pay me a Lot!I can help

Maybe SelectTools

Training Need

Assessment?

Support the PMs

New Reports

and Templates

PMBOK? PLC

KOTTER 8 STEP OF CHANGE LEADERSHIP

Page 17: The Agile PMO value driven Agile Project Management Office€¦ · The Agile PMO –value driven Agile Project Management Office ... (PMO) is to provide an enterprise-wide approach

Three months – invest in?

What Would

You Do?

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Focus on form not value/return!PMO FAILURES

• The tactical PMO

• The process PMO

• The chocking PMO

• The tools PMO

50%

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Drowning in administrationTACTICAL PMO

• Super secretaries:

– Collect data

– Write down project plans

– Manage project issues

– Summarize meetings

Glamor of being where

‘things happen’ - on

top

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Escaping from Process AlcatrazPROCESS PMO

• ‘The bureaucracy is

expanding to meet the

needs of the expanding

bureaucracy’ (O. Wilde.)

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The Unavoidable CrashBITING TOO MUCH

Losing Focus

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Focusing on tools not on valueTOOLS TOOLS TOOLS

Starting with tools -

Eternalizes the wrong

WOW

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The Strategic Value Driven PMO PETE CHOOSES DIFFERENTLY

30%+5%

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Increase return on investmentVALUE DRIVEN

5%

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Why do we perform projects?# PROJECTS IS AN OBSTACLE

Proper Mix – Present &

Future

Not too Heavy

Resource Leadership - strategic

drive success

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Strategic resource identificationNON STRATEGIC IS STILL IMPORTANT

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Strategic decision ruleGLOBAL RESOURCE MANAGEMENT VERTICAL RULE

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Increase return on investmentVALUE DRIVEN

30%

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30% overhead process & projectsNON VALUE ADDED

30%

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Increased visibility reduce NVAAGILE – AN APPROACH TO REDUCE OVERHEAD

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30%+5% =

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Combine global and localTHE AGILE PMO

30%

5%

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30%+5% = 200%

The business as usual PMO that does process &

reporting and waterfall executed projects is

detrimental to organization health

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Value driven PMO

• Creating unified visibility and prioritization of

project and resource status – Resource pool

• Analyze value added work

• Interface with Agile teams and support as needed

OBJECTIVES

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Interface with Agile teamsBIG GLOBAL CORPORATES

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Interface with Agile teamsGeneric IT departments

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50%

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5%

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30%

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A paradigm shiftAGILE PMO

http://www.pmhut.com/agile-pmo-a-new-hope

Page 41: The Agile PMO value driven Agile Project Management Office€¦ · The Agile PMO –value driven Agile Project Management Office ... (PMO) is to provide an enterprise-wide approach

Take Away

• Are we performing the right

projects

• Who are our strategic resource

that drive portfolio success

• How do we manage the

organizational perceptions of

what a PMO is?

AS YOU’RE WALKING OUT

Page 42: The Agile PMO value driven Agile Project Management Office€¦ · The Agile PMO –value driven Agile Project Management Office ... (PMO) is to provide an enterprise-wide approach

Thank YouMichael Nir

[email protected]

www.sapir-cs.com

increase your return from projects!