The Great Ring of Fire

Student Eclipse expedition To Beypore, Kerala

The Great Ring of Fire

Student Eclipse expedition To Beypore, Kerala

Eclipses are the greatest show of the Universe, we on earth are lucky to watch this mesmerizing belle of Sun and moon.

Worlds Largest Student Solar Eclipse Expedition to study Annular Solar Eclipse - December 26th, 2019.

Expedition Dates 23rd to 27th December, 2019.

Heliodyssey-2019Heliodyssey-2019

rd23 DEC 2019 (Monday)rd23 DEC 2019 (Monday)

Arrival at Beypore, Kerala Arrival at Beypore, Kerala

ITINERARY

Some modifica�ons in the i�nerary below may occur due to rou�ng and schedule

changes in the region prior to the �me of the tour. Prices are those in effect as of the

date above and may change due to currency fluctua�ons, fuel surcharges caused by

escala�ng oil prices or increases mandated by ground operators. Cancella�on of flight /

train due to any unavoidable Circumstances is beyond the control of expedi�on

organizers and any varia�on due to this may a�ract addi�onal cost for the travelers. In

case of cancella�on by the airlines / railways the organizers will pass the facili�es

offered by airline / railways what so ever and in any case shall not bear any addi�onal

cost for accommoda�on or refund any amount

Day 1Pick up and transfer to hotel

Dinner and overnight stay at hotel

Breakfast

Lunch

Evening Tea and snacks

Leisure Time

Introduction and first brief of expedition

Field Astronomy Training session

“Basics of astronomical observation ”

Dinner and overnight stay at hotel

Day 2

Eclipse expedition training

24th DEC 2019 (Tuesday)24th DEC 2019 (Tuesday)

25th DEC 2019 (Wednesday)25th DEC 2019 (Wednesday)

The Eclipse Dress RehearsalThe Eclipse Dress Rehearsal

Setup of Equipment and site Allocation for various

expedition teams

Mock Expedition Begins

Complete dress rehearsal drill and training for Eclipse

Experiments and photography till the eclipse ending time

Breakfast

Winding up process and Data submission and securing

Group discussion and problem resolution

Lunch

Eclipse expedition training

“Data interpretation and analysis”

Tea and Snacks

FINAL TESTING AND PREPERATION

Deep sky Astrophotography training

Dinner and overnight stay at hotel

Leisure time

Day 3

The Great Ring of Fire-DAY OF ELICPSE The Great Ring of Fire-DAY OF ELICPSE

26th DEC 2019 (Thursday)26th DEC 2019 (Thursday)

Day 4

The Countdown BeginsReady equipment

The Great ring of fire eclipse experiment conduction

Breakfast

Post eclipse preparation and celebration

Winding up process and Data submission and securing

Lunch

Submission of Data

Certificates distribution

Eclipse sharing and mission success party with VVIP’s

and Ministers.

( The presence of Dignitaries mentioned is anticipated

but may change as per their availability and commitments)

Reach Eclipse site

Dinner, Bon fire and celebration

followed by packing for the return journey

27th DEC 2019 (Friday)27th DEC 2019 (Friday)

Breakfast

Transfer to airport / railway station for return

Day 5

PRICE

PRICE INCLUDES:

30,000 INR

+ 5% GST

Per student

(Quad sharing in one room)

Per adult

(Twin sharing in one room)

40,000 INR

+ 5% GST

ELIGIBILITY CRITERIA

* Participants should be of 13 years & above

* Selection will be on first come first basis

Ÿ Accommodations at hotels

Ÿ Meals as mentioned in program (set menu meals with water only)/ all the breakfasts and dinners will be at the hotels. Lunch at local restaurants or packed lunch boxes during drives.

Ÿ Services of Bus for arrival transfer and departure transfer

Ÿ Services of English speaking guide for entire trip (it may be one of our guide who got professional guiding license and drives as well)

Ÿ Entrance fees where applicable

Ÿ Total eclipse expedition training

Ÿ All technical equipment to be provided.

Ÿ All filters and Eclipse kit provided to expedition members

Ÿ 2 bottle of drinking water during tours/drives

Ÿ All taxes

Note -: Travel cost (air fare / train) to & fro to site is additional to the price mentioned above and will be available on request.

40,000 INR

+ 5% GST

PRICE DOES NOT INCLUDE:

PAYMENT SCHEDULE: 100% advance before 10th November 2019

CANCELLATION

100% penalty if cancelled after 15th November 2019

Deposits and cancellation penalties are driven by the terms

and conditions provided to us by our ground operator(s).

1. Soft drinks or other beverages of any kind

2. Tips to guides and drivers are the prerogative of the expedition members

3. Any other service not mentioned in the PRICE INCLUDES section above.

4. Personal expenses such as (but not limited to) laundry, phone, internet, optional tours

5. Porterage

6. Meals not listed

7. Trip cancellation/interruption/medical insurance (HIGHLY RECOMMENDED IN CASE OF

MISSED CONNECTION, ILLNESS OR OTHER UNANTICIPATED EVENTS)

PAY BY ELECTRONIC CHECK (cash discount of 5%)

Bank Account Name- ASTROPORT INDIA PVT. LTD.

Bank A/c No. - 50200025313261

Bank Name - HDFC Bank

IFSC Code - HDFC0000129

PAY BY DD/Cheque

(Subjected to clearance) ASTROPORT INDIA PVT. LTD.

UPI ID astroportindia@hdfcbank

HOW TO PAY

Paytm Wallets

TERMS AND CONDITIONS

RESERVATIONS AND PAYMENTS

CANCELLATION AND REFUND

Please read the following tour terms and conditions prior to reserving your trip:

Your reservation may be confirmed ONLY when expedition fees deposited with SPACE. The

confirmation will be given in writing.

The operators of hotels, airlines / railways and our ground logistics suppliers have strict policies

which we have to follow. Cancellations must be received in writing by SPACE Because our tours

are mostly to remote areas and are of an unusual nature, neither hotel, airlines, or ground suppliers

will refund money to us for unused or canceled space. Our prices are based on group minimums

and any cancellation could otherwise cause a rate increase for others.

Cancellation penalties are as outlined under cancellation policy.

TOUR PRICES

CHANGES

ACCOMMODATIONS & MEALS

MEDICAL CERTIFICATION

There will be a change fee of RS. 5000/- (over and above the actual charges incurred )per person

charged for any change in travel arrangements made after ticketing and at least 30 days prior to

departure. No changes will be allowed within 14 days of the departure date. These fees are subject

to change.

Accommodations and meals will be provided as specified in the itinerary. Substitutions, if any, shall

be of similar quality as outlined in the itinerary.The people mentioned to meet might not be available due to various circumstances and any such

change in the people or guides promised to meet or assist the group is not a liability and shall not be

applicable for any compensation what so ever or refund in the cost paid for the tour.

Tour participants must attest that they are in good general health and capable of performing

normal activities on this trip. They must further attest that: they are capable of caring

for themselves during the expedition and will not impede the progress of the trip or

enjoyment of other tour members; they must understand that this expedition may

take them far from the nearest viable medical facility and that all expedition members must

be self-sufficient. With that understanding they must certify that they have not been

recently treated for, nor are aware of, any physical, mental or other condition or disability

that would create a hazard to themselves or other members of the trip.

Land and air prices are subject to change without notice due to unforeseen increases in the rates

for hotel and meals, government taxes, currency fluctuations, and ground services. Prices are

based on twin sharing in one room for adults & quad sharing in one room for students. There is

additional cost for a single room (single supplement) or an extra person in the room if either of these

features are available.

TRANSFERS

INSURANCE

TIPS AND TAXES

CHANGES IN THE TOUR

Trip cancellation, baggage, health and accident insurance is strongly recommended and on some

trips, mandatory. Insurance will be made available and may be purchased through SPACE (if the

law allows). In other cases tour members living outside India may have to obtain insurance in their

home country. It is recommended that tour participants do not bring expensive jewelry or like

possessions with them. Telescopes and observation equipment should be securely packed;

insurance on expensive items is highly recommended. SPACE or any of its representatives or

contractors are not liable for loss/damage of any personal effects.

When transfers are included in the tour package between hotels and airports / railways

transportation of participants and their baggage is provided only when participants travel with the

rest of the group and load and unload there own baggage. Porterage is not available generally

through out the tour although, hotels and airports might offer porterage as per their policy.

Tour price include taxes for hotel accommodations. Tips are NOT included for guides, tour

personnel or drivers who render special services or who have done an outstanding job. This is left

to each person’s discretion.

Sometimes the airline / railways or ground operator will be forced to change a portion of the tour

dependent on equipment, weather or other factors beyond control of SPACE. Alterations in the tour

may also be necessary for other reasons. If this does occur, any additional expenses will have to be

paid by tour participants and SPACE will advise if/as soon as such expenses are anticipated.

SPACE or its representatives cannot guarantee the observation of the advertised astronomical

event(s). We make every effort to examine weather prospects prior to selecting the observation site

including satellite photo studies.

WHAT IS NOT INCLUDED IN OUR TOUR

RESPONSIBILITY AND LIABILITY

CONSUMER DISCLOSURE NOTICE / DISCLAIMER

Excess baggage, meals and beverages not specified in the itinerary, baggage handling , tips, room

service, liquor, phone calls, voluntary changes in flight / train, laundry, insurance costs, and items

or services of a personal nature not specified in the tour itinerary.

SPACE act only in the capacity of expedition organizer, educational component and training. We

are partnering with local travel companies as the suppliers of the travel services or otherwise

providing services or goods in connection with the Itinerary (the Suppliers), such as airlines /

railways, hotels and other lodging providers, camp operators, bus lines, car rental companies,

driving services, restaurants, and providers of entertainment. We assume no responsibility for any

personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity

which may be occasioned either by reason (1) any act or omission of any of the Suppliers (2) any

matter beyond our exclusive control including but not limited to a delay or cancellation of a flight that

causes you to miss any portion of the Itinerary. We have no special knowledge regarding the

financial condition of the Suppliers, unsafe conditions, health hazards, weather hazards, or climate

extremes at locations to which you may travel.

You are also responsible for respecting the authority and following the directions of the guide during

the trip. We may exclude you from participating in all or any part of the trip if, in our sole discretion,

your condition or behavior renders you unfit for the trip or unfit for continuation once the trip has

begun. Unfitness may include, without limitation, any behavior that, regardless of its cause, is

inappropriate or offensive or interferes with the delivery of our services, or may constitute a hazard

or embarrassment. In such case, our liability shall be strictly limited to a refund of the recoverable

cost if any, from our travel partners, of any unused portion of the trip. Should you decide not to

participate in certain parts of the trip, no refunds will be made for those unused parts of the trip. You

agree to indemnify and hold us harmless from and against any costs, damages, losses, or liabilities

arising out of your actions or omissions.The right is reserved to withdraw any tour announced by SPACE or make substitutions and/or

alterations as may be found desirable for the convenience of the parties and the proper carrying out

of the tour. The tour price is per person and quoted in Indian Rupees. All rates are subject to change

without prior notice due to unforeseen economic circumstances (including but not limited to airfare

increases) or currency fluctuations. Any increase in cost as a result of change in either will be borne

by tour participant.

Copyright

Any dispute related to the trip shall be governed by Delhi law jurisdiction without regard to conflict of

laws principles. At our request, you shall promptly provide an original document as well. If there are

any conflicts between these terms and conditions, the Reservation Form, and the Itinerary, these

terms and conditions shall apply.

All the photographs, data, videos and any other content generated during the eclipse expedition

shall be the property of SPACE and its associates participants will not use any content on social

media without the expressed consent of the organization. You agree to grant us (and third parties

with whom we may engage in joint marketing) a worldwide, royalty-free, fully paid up license to use

your personal photographic, video, or digital likeness solely for our promotional and/or commercial

purposes. Facsimile or email transmission of any signed document shall be deemed delivery of an

original.