The Importance of Editing & Proofreading

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Text of The Importance of Editing & Proofreading

  • Scientific Publication: The importance of editing &

    ObjectiveYour LogoThis is an example text. Go ahead and replace itTo show how editing & proofreading can help achieve better language quality to make the manuscript consistent, logical and meaningful and thus improve its communication & readability.To show how editing & proofreading can help achieve better language quality to make the manuscript consistent, logical and meaningful and thus improve its communication & readability.To present opinions and suggestions to help you assess and improve the quality of your manuscript.



  • Scientists are rated by what they finish, not by what they attemptMANUSCRIPTEDIT.COM

  • WHY WRITE & PUBLISH RESEARCH PAPERS? Ideally to share research findings and discoveries with the hope of advancing knowledge.

    Practically to get fundingto get promotionto get a jobto retain a job!

    Your LogoScientific Publication is a Team Effort

    Publication Process: From Author to Journal

    Confirmatory (not novel) Poor experimental design - Poor controls - Hypothesis not adequately tested Inappropriate for journal Poorly written (Improper ENGLISH) Other factors

    Major reasons for rejection

    Sand-Jenson in Oikos 2007, 116 723 (C&E News Sept 10, 2007)Ten characteristics of a dull paperAvoid FocusAvoid originality and personalityMake the article really really longDo not indicate any potential implicationsLeave out illustrations (too much effort to draw a sensible drawing)Omit necessary steps of reasoningUse abbreviations and technical terms that only specialists in the field can understandMake it sound too serious with no significant discussionFocus only on statisticsSupport every statement with a reference

  • Author Responsibilities

    Preparation and Submission of Manuscripts:General Rules:Ensure that the work is new and original research Ensure that all the authors listed on the manuscript are aware of submission and agree with content and support submissionAuthors agree that the manuscript can be examined by anonymous reviewers.Obtain copyright permission if figures, tables from other publications need to be reproducedInclude proper affiliation

    To do even better .The authors should make every effort to make a good presentation with proper usage of English grammar.

    English is not my Native Language is not a valid justification for reviewer who cannot comprehend.

    Reviewers do not wish to review papers that are not readable. Badly written papers are often recommended as REJECT by the Reviewers

    Some Publication office helps to edit the language for accepted manuscripts, but this only happens if the English is good enough to be reviewed.

    Role of Editing in Enhancing Language Quality Example

    Nature and the Nature research journals copyedit (subedit) scientific research papers to

    Ensure that the journal reads in correct EnglishEnhance the readers perception of the journal

    Attention to language quality will impact target audience more people will read it, cite it, it will receive more media coverage, and so on.


    Attributes of Good Writing Structure and flow of writing Style of writing / ease of reading Support and evidence for points being made /thought and argument Relevance to the purpose of the writing Language, style, clarity, formatting Editing and proofing Proper referencing and bibliography

  • Grammar and spellingGrammar and spelling add to the image of a documentErrors in grammar and spelling suggest carelessness, or lack of professionalismGrammatical errors can cause confusion and slow the reader downGrammatical and spelling errors can (subconsciously) cause the reader to turn against you

  • Competitive price

    CLARITY -ExampleLess Correct

    We have analyzed thisprocess exhaustively andfound, at the end of ourinvestigations, that the publicprocurement procedureinvolved with regard to theefforts at procurement in thiscase are in line with currentlegislative requirements.More correct

    This process conforms topublic procurementlegislation.

  • EDITING & PROOFREADINGEditing Structure Logic Flow Look: formatting Style: jargon; familiar; formal; professional? Necessity Inclusion/exclusion Hierarchy Sequential Language NumberingProofreading

    Spelling Grammar Mistakes Repetition Final checks Revision control Overall presentation Objectives achieved? Any guidelines? Distribution

  • Impact of Editing on Language Quality Journal finds language weak and suggests professional editingAuthor submits an unedited manuscript to a journalAuthor gets manuscript edited & resubmits it to the journal Unedited manuscriptIn this paper, an online tool wear estimation method, based on feed motor current signals is proposed. A special attention has been done on effect of work piece clamping method on measured current signals and it has shown that the signals vary by respecting to distance of cutting force from clamping points.

    B. Professionally edited manuscriptIn this paper, an online method, based on the feed motor current signals, has been proposed for tool wear estimation during machining. A special attention has been given on monitoring the effect of work piece clamping method on current signals. It has been shown that the current signals vary as a function of the distance of cutting force from clamping points.

    ExampleOutput has

    Correct grammar

    Formal tone

    Good readability

  • Impact of Editing on Language Quality C. Published after proofreading

    In this work the possibility of obtaining a rectilinear motion of bodies partially or totally submerged without using propellers is evaluated.

    In this study, we investigate the possibility of measuring phosphate groups in phostides by using a microscopic Fourier transform infrared spectrometer (FT-IR) and assess whether this technique is easier and faster thanusing established methods. D. Published after editing

    The possibility of obtaining rectilinear motion of bodies without the use of propellers, when partially or totally submerged, is evaluated .

    In this stureport a new technique for measuring phosphate groups in phospides uurier transform infrared spectrometer (FTIR), and assess whether this technique is easier and faster than using established methodsTechnical oversight correctedSentence is more concise Better word choiceExampleNo proofreading errorsReadability is lowNo proofreading errors Improved readability

  • Impact of Editing on Language Quality

    Good editing ensures

    Correct EnglishNo grammar and punctuation errorsNo spelling errorsNo word/phrase choice errors

    Better Readability Native EnglishCrisp, formal tone and consistent style Elimination of ambiguity or poor logicGood editing depends on

    Skills and expertise of the professional editor (which depends on the authors ability to select a good editor)

    (2) The process and tools the editor uses to ensure that there are no oversights and the correct style is followed

    (3) Quality of the original manuscript (which depends on the author/translators English skills)

  • A Suggested Approach before sending to journals sure you have followed all the requirements of the journal about electronic submission etc

    Make sure to get your manuscript edited by professional editors . Listen to what they say, especially if same criticism comes up several times.

    Review the edited manuscript and check it for consistency in language quality, style, tone, and format.

    Ensure that the editing is made contextually, i.e. the meaning of the sentences do not get changed after editing.Refer to author instructions/guidelines of reputed journals. Get it edited by your colleagues or avail the services of an editing professional.Create a template for manuscript submission.

    Make a judicious selection of professional editors. Keep a ready list of these editors in your website.Ask for a sample editing .

    1. Build an in-house review team, or2. Collaborate with professional editors

    What to doHow to do it

    Step1Step 2Step 3

  • SummaryEditing enhances the quality of a manuscript by correcting errors in English and improving readability. Improperly written manuscript is often neglected by the reviewers.Availing the services of professional editors and proofreaders will help in greatly improving the quality of communication and producing an error free professional manuscript written in clear and concise English .