THE QUEENS BOROUGH PUBLIC LIBRARY Board... · THE QUEENS BOROUGH PUBLIC LIBRARY BOARD OF TRUSTEES ... Brittania Stewart ... acceptable vendor responsibility questionnaire,

Agenda

1

THE QUEENS BOROUGH PUBLIC LIBRARY

BOARD OF TRUSTEES

TUESDAY, DECEMBER 22, 2015

Central Library

89-11 Merrick Boulevard

Jamaica, New York 11432

PUBLIC SESSION

7:00 P.M. BOARD OF TRUSTEES Hon. Robert T. Groh Conference Room

I. ROLL CALL

II. MINUTES

1. Minutes of the Board of Trustees Meeting – November 24, 2015

III. REPORT OF THE CHAIRMAN OF THE BOARD

IV. COMMITTEE REPORTS

A. BUILDINGS AND GROUNDS COMMITTEE –December 22, 2015

Recommendation(s) on

1. Contract Authorization – Flushing Library Furniture and Shelving

2. Ten Year Plan

Report Item(s)

1. Maintenance, Repair and Renovation

B. EXECUTIVE COMMITTEE – December 10, 2015


1. Whistleblower Policy Update

2. Contract Authorization – Program Evaluation Services

Report Item(s)

1. Personnel Report – 10/16/15 – 11/15/15

Agenda

2

C. FINANCE & INVESTMENTS COMMITTEE – December 22, 2015


1. FY’16 City Fund Budget Modifications

2. FY’16 State General Fund Budget Modification

3. Approval of Bills for the Month of November 2015

4. Acceptance of Financial Reports for the Periods Ending

November 30, 2015.

Report Item(s)

1. Payrolls for the Month of November 2015

D. NOMINATING COMMITTEE – December 17, 2015


1. Slate of Officers 2016

V. INTERIM PRESIDENT’S REPORT

A. Report Item(s)

1. President’s Report

2. Advocacy Plan FY’17

3. External Meetings and Outreach Activities –

November 17 – December 15, 2015

4. Key Performance Indicators – November 2015

5. Testimony of Bridget Quinn-Carey, Interim President

and CEO Queens Library – Oversight Hearing on Six

Day Service at Public Libraries - November 30, 2015

6. Testimony of Bridget Quinn-Carey, Interim President

and CEO Queens Library – Oversight: IDNYC and the

Cultural Institutions Group – December 15, 2015

VI. OTHER BUSINESS

A. Action Item(s)

1. New York Rising Community Centers – Public Services

Grant

2. Executive Session

a. Legal Matters

VII. ADJOURNMENT

Motion:

Second:

Time:

Roll Call

3

I. ROLL CALL

Adrienne Adams

Hon. Augustus Agate

Martha Baker

Judy E. Bergtraum, Esq., Vice Chair of the Board

Maria Concolino

Lenore R. Gall, Ed.D

Matthew M. Gorton - excused

Julissa Gutierrez

James Haddad, Esq.

Jukay Hsu - excused

Carl Koerner, Esq., Chairman of the Board

Haeda Mihaltses - excused

John Ottulich

Michael E. Rodriguez, Esq., Treasurer

Edward Sadowsky, Esq. - excused

Robert Santos, Esq., Secretary

Eli Shapiro, Ed.D, LCSW - excused

Earl G. Simons, Ed.D, Assistant Treasurer

Gabriel Taussig, Esq.

Mayor, Hon. Bill de Blasio, Ex-officio

Represented by: Lydon Sleeper-O’Connell

Public Advocate, Hon. Letitia James, Ex-officio

Represented by: Larry Schimmel, Esq.

Comptroller, Hon. Scott M. Stringer, Ex-officio

Represented by: Brittania Stewart

Speaker, Hon. Melissa Mark-Viverito, Ex-officio

Represented by: Eve Cho Guillergan, Esq.

Borough President, Hon. Melinda Katz, Ex-officio

Represented by: Elisa Velazquez, Esq.

Bridget Quinn-Carey

Interim President and Chief Executive Officer

Report of the Chairman of the Board – December 22, 2015

II. Minutes

1. The minutes of the Board of Trustees meeting of November 22, 2015, submitted

for approval:

Motion to approve:

Seconded by:

III. Report of the Chairman of the Board

4

Buildings and Grounds Committee Packet of December 22, 2015

5


BOARD OF TRUSTEES

MEETING OF THE BUILDINGS AND GROUNDS COMMITTEE

December 22, 2015

A meeting of the Buildings and Grounds Committee of the Board of Trustees will

be held on Tuesday, December 22, 2015 at 6:15 p.m. in the Hon. Robert T. Groh

Board Room, Central Library, 89-11 Merrick Boulevard, Jamaica, New York.

PRESIDING: Judy E. Bergtraum, Esq.

Chair of Committee

ATTENDING: Adrienne Adams

Julissa Gutierrez

James Haddad, Esq. (via teleconference)

Robert Santos, Esq.

Earl G. Simons, Ed.D.

Gabriel Taussig, Esq.

Carl Koerner, Esq.

Chairman of the Board, ex-officio

Bridget Quinn-Carey


Dennis Verriello

Director, Facilities and Environmental Services

and Interim Director, Capital Projects

EXCUSED: Edward Sadowsky, Esq.



BOARD OF TRUSTEES

MEETING OF THE BUILDINGS AND GROUNDS COMMITTEE

TUESDAY, DECEMBER 22, 2015

Central Library

89-11 Merrick Blvd., 2nd Floor


AGENDA

6:15 P.M. BUILDINGS AND GROUNDS COMMITTEE

Hon. Robert T. Groh Board Room

I. ROLL CALL

II. PUBLIC SESSION

Action Item(s)

1. Contract Authorization– Flushing Library Furniture

2. Required Authorization– Queens Library Ten Year Capital Plan

Report(s)

1. Maintenance, Repair & Renovation

III. ADJOURNMENT

Motion:

Second:

Time:

5a


Agenda Item: CONTRACT AUTHORIZATION - FLUSHING

LIBRARY FURNITURE

Background: The renovation of the children’s area, the lobby and adult lounge area in the

Flushing Community Library is in the final stages of construction. This

project was designed to include furniture for the early childhood area and the

adjacent adult seating area. Construction is anticipated to be completed

January 2016.

The Flushing Furniture package consists of the furniture specified for the

outfitting of the children’s room, the adjacent entry lobby and the adult

lounge area. The package includes the following:

All children’s reading tables and chairs, ottomans, benches, and stools.

Adult café tables, lounge chairs, stools, staff chairs and storage

furniture.

Current Status: The Library issued Specification #1115-3 through BidNet, City Record and an

internal list of six (6) vendors. Four (4)

firms submitted bids. One of the four bidders did not provide a complete bid

for all furniture outlined in the bid.

Bid results are summarized as follows:

5b


Flushing Furniture Bid Results

Waldner’s Business

Environments, Inc.

OLI

Library Interiors

Item Description

QTY

Total Sum

Total Sum

Total Bid

1 Seating

4

$ 5,635.61

$ 5,683.30

$ 2,998.52

2 Seating

2

$ 4,768.84

$ 2,346.49

$ 1,685.02

3 Seating

3

$ 2,992.24

$ 3,494.88

$ 2,284.08

4 Seating

20

$ 15,896.45

$ 16,101.20

$ 22,254.80

5 Seating

12

$ 5,109.24

$ 5,574.65*

$ 5,030.16

6 Seating

18

$ 18,220.42

$ 16,248.92

$ 19,365.66

7 Seating

8

$ 2,195.66

$ 2,938.70

$ 2,295.04

8 Seating

24

$ 11,060.33

$ 9,036.24

$ 10,383.84

9 Seating

9

$ 2,668.76

$ 2,323.26

$ 3,446.91

10 Seating

9

$ 5,975.00

$ 5,742.00

$ 7,421.85

11 Seating

24

$ 8,125.36

$ 7,203.36

$ 9,281.52

12 Seating

10

$ 2,964.40

$ 2,581.40

$ 4,113.50

13 Seating

40

$ 2,783.80

$ 11,478.80

$ 13,373.20

14 Seating

40

$ 13,564.80

$ 12,118.80

$ 14,190.00

15 Seating

2

$ 821.50

$ 973.22

$ 1,383.70

16 Tables

12

$ 7,298.66

$ 8,547.84

$ 9,673.80

17 Tables

5

$ 8,508.05

$ 17,567.05

$ 21,423.05

18 Tables

6

$ 3,744.70

$ 4,346.10

$ 5,796.78

19 Tables

10

$ 9,872.70

$ 12,669.10

$ 7,806.00

20 Tables

10

$ 9,872.70

$ 12,669.10

$ 7,806.00

21 Storage/Accessories

1

$ 502.20

$ 453.20

$ 852.69


3

$ 1,231.50

$ 1,678.50

$ 2,457.81


9

$ 1,600.31

$ 1,791.81

$ 1,703.43


1

$ 762.60

$ 713.60

$ 1,579.08


1

$ 7,256.47

$ 3,322.50

$ 7,029.70

26 Freight

-

$ 6,180.00

$ -

TOTALS

283

$173,432.30

$ 173,784.02 $ 185,636.14

*Note: Bid price included one additional chair in item 5. Waldner would still be the lowest bidder if the quantity was adjusted.

5c

Buildings and Grounds Packet of December 22, 2015

The bids were evaluated by the Library based on a review of compliance

with the bid specifications, quality, experience, ability to provide

furnitureon schedule, references and price. This vendor has submitted an

acceptable vendor responsibility questionnaire, which disclosed no issues.

Waldner’s Business Environments, Inc. (Waldner’s) is the lowest

responsible bidder meeting the bid specifications. Waldner’s is a certified

Women-owned Business Enterprise (WBE) with the City of NY and there

are no cautions for this vendor in the City’s Vendex system. Waldner’s

would be a new furniture vendor for the Library.

Recommended Motion for Consideration by the Buildings & Grounds Committee:

I move that the Buildings & Grounds Committee recommend to the Board of

Trustees that the Interim President and CEO be authorized to contract with

Waldner’s Business Environments, Inc. as per bid #1115-3 for the furniture

required for the Flushing children’s and lobby areas.

5d


Agenda Item: QUEENS LIBRARY TEN YEAR CAPITAL PLAN

Background: The capital needs of the Queens Library, as well as the need of all NYC

public libraries, have been a significant focus of advocacy efforts. The

Mayor’s Executive Budget has made a much needed investment in

upgrading library facilities in the Fiscal Year 2016 capital budget with an

additional $300 million in capital funding for Libraries Citywide over the

next ten years. Public libraries were included within the City’s Ten Year

Capital Plan for the first time in FY16.

Current Status: The Ten Year Capital Plan has been updated and identifies $411,550,000

in capital needs over the next ten (10) years. These projects were selected

based on assessments by the Library’s Capital and Facilities team, public

service needs and identified operational challenges. (i.e. undersized

locations, lack of space to accommodate programming or other services,

etc.).

The full plan is detailed on the attached Ten Year Capital Plan

spreadsheet. The priorities for renovation/expansion and critical

maintenance/infrastructure needs are included within the Ten Year Capital

Plan presentation deck, both documents are available for review in Box.

Recommended Motion for Consideration by the Buildings & Grounds Committee:

I move that the Buildings & Grounds Committee recommend to the Board of

Trustees that the Ten Year Capital Plan be approved as presented.

5e


Agenda Item: MAINTENANCE, REPAIR & RENOVATION

Current Status: Maintenance, repair or renovation purchases awarded between November

1, 2015 and November 30, 2015 in excess of $5,000 are provided below

for informational purposes. Approved procurement procedures were

executed in accordance with Board Purchasing Policy, including all items

purchased by utilizing Board of Trustee approved Requirements

Contracts, Government Requirements Contracts, competitive quotations

or in response to emergency conditions as a matter of health and safety.

Broadway Sal V. Tartaglione LLC to file public assembly permits for

the auditorium - $5,500.

5f

Buildings and Grounds Packet of December 22, 2015

Attachment

5g


5h


5i

Executive Committee Report of December 10, 2015

6


BOARD OF TRUSTEES

MEETING OF THE EXECUTIVE COMMITTEE

December 10, 2015

REPORT

A regular meeting of the Executive Committee of the Board of Trustees was scheduled in the Hon. Robert

T. Groh Board Room of the Central Library, 89-11 Merrick Boulevard, Jamaica, New York, on Thursday,

December 10, 2015 at 7:36 p.m.

PRESIDING: Gabriel Taussig, Esq. Chair

Executive Committee

PRESENT: Matthew Gorton (arrived at 7:41 pm)

Carl Koerner, Esq.

Michael Rodriguez, Esq.

Edward Sadowsky, Esq.

Earl G. Simons, Ed.D (via teleconference)

Bridget Quinn-Carey


Lewis Finkelman

General Counsel

EXCUSED: Judy Bergtraum, Esq.

Robert Santos, Esq.

GUESTS: John Ottulich


7


BOARD OF TRUSTEES

MEETING OF THE EXECUTIVE COMMITTEE

December 10, 2015

REPORT

The Committee Chair changed the order of the meeting to begin with reports of the Interim President and

CEO.

I. Report Item(s)

1. Personnel Report – 10/16/15 –11/15/15

The Interim President presented the personnel report for the period of October 16, 2015 to

November 15, 2015: Appointments, Promotions, Transfers, Leave Without Pay, Return from

Leave of Absence, Separations.

II. Action Item(s)

1. Whistleblower Policy Update

It was moved by Mr. Sadowsky that the Executive Committee recommend to the Board of

Trustees the adoption of a revised Whistleblower Policy (attached) with the following

amendment:

Investigation

Upon receipt of a report of alleged wrongful conduct or a complaint of reprisal,

the Compliance Officer shall acknowledge receipt of the report or complaint within

five business days (except for those that are anonymous) and take steps to promptly

conduct an investigation. All investigations will be conducted by or at the direction

of the Compliance Officer, who may consult with, request assistance from, or

engage outside auditors, outside counsel or other experts to assist in the investigation

and in the analysis of the results. The retention of any outside auditor, outside

counsel or other expert in connection with any investigation shall be subject to the

Library’s Purchasing Policy.

The motion was seconded by Mr. Rodriguez and passed unanimously.

2. Contract Authorization – Program Evaluation Services

It was moved by Mr. Sadowsky that the Executive Committee recommend to the Board of

Trustees that the Interim President and CEO be authorized to contract with High Impact

Partnering to provide consultative services to the Library, for the period August 2015 through

June 2016, in the amount of $50,050. The motion was seconded by Mr. Rodriguez and passed

unanimously.


8

IT WAS MOVED BY MR. SADOWSKY THAT THE MEETING BE ADJOURNED. THE

MOTION WAS SECONDED BY MR. KOERNER. THE MOTION PASSED

UNANIMOUSLY.

There being no further business, the meeting adjourned at 7:59 p.m.

______________________________

Gabriel Taussig, Esq., Chair

Executive Committee


Revised Whistleblower Policy

9


10


11


12

Executive Committee – December 10 2015 - Personnel Report

13

APPOINTMENTS:

Employee Name Job Title Position Title Hire Date

Adeobe, Monique Office Aide 1 Customer Service Representative

11/15/2015

Ajodhia, Naishwattie Office Aide 1 Customer Service Representative

11/15/2015

Allgood, Christine Office Aide 1 Customer Service Representative

11/15/2015

Altema, Shanice Office Aide 1 Customer Service Representative

11/15/2015

Anderson Jr, Aaron Junior Library Custodian Junior Library Custodian 10/18/2015

Aniyikaiye, Muyiwa Technical Support Aide 2 Customer Service Specialist 11/1/2015

Beckstrand, Malia Librarian 1 Children Librarian 10/18/2015

Calderon, Raynelda Librarian 1 General Librarian 11/15/2015

Call, Amy Senior Librarian 2 General Librarian 10/18/2015

Cenname, Courtney Technical Support Aide 2 Customer Service Specialist 11/15/2015

Chiu, Tammie Technical Support Aide 2 Customer Service Specialist 11/15/2015

Claxton, Jennifer Technical Support Aide 2 Customer Service Specialist 11/15/2015

Coffey, Red Senior Librarian 1 General Librarian 11/1/2015

Corona, Henry Junior Library Custodian Junior Library Custodian 10/18/2015

Danielo, John Senior Investigator Senior Investigator 11/1/2015

Dela Cruz, Joselito Senior Librarian 2 Assistant Community Library Manager

11/15/2015

Dennis, Charles Technical Support Aide 2 Customer Service Specialist 11/1/2015

Ebron, Jahquana Office Aide 1 Customer Service Representative

11/15/2015

Echevarria, Anthony Junior Library Custodian Junior Library Custodian 10/18/2015

Edwards, Symone Office Aide 1 Customer Service Representative

11/15/2015

Ferdous, Syeda Technical Support Aide 2 Customer Service Specialist 11/1/2015


14

Francis, Tamara Office Aide 1 Customer Service Representative

11/15/2015

Gonzalez, Marjorie J. Senior Librarian 2 International Languages Librarian

11/15/2015

Grant, Chantelle Office Aide 1 Customer Service Representative

11/15/2015

Hayes, Jillian Senior Librarian 2 Assistant Community Library Manager

11/1/2015

Hellmann, Kristin Senior Librarian 2 General Librarian 11/1/2015

Heye, Sayinga Senior Librarian 2 Assistant Community Library Manager

11/15/2015

Hussein, Shaimaa Librarian 1 Children Librarian 11/15/2015

Jusayan, Tejilah Technical Support Aide 2 Customer Service Specialist 11/15/2015

Kaur, Manpreet Principal Administrative Associate 1

Recruitment Assistant 10/18/2015

Lam, Po Chu Leung Office Aide 1 Customer Service Representative

11/15/2015

Lambert, Bernitha Junior Library Custodian Junior Library Custodian 10/18/2015

Lee, Diane Senior Librarian 2 General Librarian 11/15/2015

Lightbody, Christina Librarian 1 Children Librarian 11/1/2015

Manolis, Athanasios Library Maintainer Security Technician 10/18/2015

Marsan, Randy Technical Support Aide 2 Customer Service Specialist 11/15/2015

McDermott, Jeanne Senior Librarian 2 Children Librarian 11/15/2015

Medlock, Avis Technical Support Aide 2 Customer Service Specialist 11/1/2015

Mohammed, Angel Technical Support Aide 2 Customer Service Specialist 11/15/2015

Muhammad, Crescent Office Aide 1 Customer Service Representative

11/15/2015

Nye, Alexandra Senior Librarian 2 Children Librarian 11/1/2015

Ochoa, Joel Technical Support Aide 2 Customer Service Specialist 11/15/2015

Palomo, Florence Senior Librarian 2 General Librarian 11/1/2015

Paredes Jr, Edgar Technical Support Aide 2 Customer Service Specialist 11/1/2015

Petrushka, Esther Librarian 1 Children Librarian 10/18/2015

Prado, Janice Technical Support Aide 2 Customer Service Specialist 11/15/2015


15

Purchase, Genive Senior Librarian 2 Assistant Community Library Manager

11/15/2015

Purewal, Karamjit Technical Support Aide 2 Customer Service Specialist 11/15/2015

Ramos, Giannina Office Aide 1 Customer Service Representative

11/15/2015

Rappa Rodriguez, Lori Supervising Museum Instructor Library Literacy Center Manager 1

11/15/2015

Saltzman, Adam Librarian 1 Children Librarian 10/18/2015

Slater, Carl Supervising Museum Instructor Floating Library Literacy Center Manager 1

11/15/2015

St Fort, Reginald Senior Librarian 2 Assistant Community Library Manager

11/15/2015

Stamberg, Michael Librarian 1 Young Adult Librarian 11/1/2015

Trinh, Anh Technical Support Aide 2 Customer Service Specialist 11/1/2015

Yu, Eric Technical Support Aide 2 Customer Service Specialist 11/1/2015

Employee Count: 56


16

PROMOTIONS:

Employee Name Old Job Title Old Position Title New Job Title New Position Title Promotion Date

Banks, Sharon Principal Librarian 1 Community Library Manager

Principal Librarian 2 Community Library Manager

10/27/2015

Bonaventure, Ariane Office Aide 3 Customer Service Representative

Technical Support Aide 2 Customer Service Specialist 11/1/2015

Chen, Xi Staff Analyst 2 Manager, Community Outreach & Programs

Staff Analyst 2 New American Program Assistant Director of Programming & Operations

11/1/2015

Garcia, Rosa Office Aide 3 Customer Service Representative


Hassanein, Mona Staff Analyst 1 Teaching Assistant Senior Museum Instructor

Library Literacy Specialist 1 11/8/2015

Indarjit, Mahendra Supervising Librarian 2

Central Library Assistant Manager

Principal Librarian 1 Central Library Manager 10/25/2015

Nenova, Milena Senior Librarian 2 International Language Librarian

Senior Librarian 2 Assistant Community Library Manager

11/15/2015

Raigoza, Sandra Office Aide 3 Customer Service Representative


Zafereo, Julia Senior Librarian 2 General Librarian Senior Librarian 2 Assistant Community Library Manager

11/15/2015

Employee Count: 9


17

TRANSFERS:

Employee Name Job Title Position Title Effective Date

Abuiso, Wanda Office Aide 3 Customer Service Representative

11/15/2015

Amarosa, Andria Office Aide 3 Customer Service Representative

11/15/2015

Beaumont, Jason Office Aide 3 Customer Service Representative

11/15/2015

Belmonte, Angelina Office Aide 1 Customer Service Representative

11/15/2015

Bolton, Craig Senior Librarian 3 Assistant Community Library Manager

11/15/2015

Bryant, Thonia Senior Librarian 2 General Librarian 11/15/2015

Burnett, Shelley Technical Support Aide 2

Customer Service Specialist

11/1/2015

Burnett-Sellman, Claudette

Technical Support Aide 2


11/1/2015

Conkin, Barbra Senior Librarian 2 General Librarian 11/1/2015

Diaz, Richard Technical Support Aide 2


11/1/2015

Dunton, Shameka Office Aide 1 Customer Service Representative

11/15/2015

Dyer, Samantha Office Aide 3 Customer Service Representative

11/15/2015

Fife, Pauline Technical Support Aide 2


11/15/2015

Finger, Daniel Senior Librarian 1 General Librarian 11/15/2015

Fu, Yu Ming Technical Support Aide 2


11/1/2015

Hahn, Tai Jin Office Aide 3 Customer Service Representative

11/15/2015


18

Iorio, Lisa Office Aide 3 Customer Service Representative

11/15/2015

Joe, Kwangjoo Senior Librarian 2 General Librarian 11/15/2015

Lehmann, Carolyn Office Aide 3 Customer Service Representative

11/15/2015

Levinson, Justin Senior Librarian 3 Assistant Community Library Manager

11/15/2015

Moore, Sybil Office Aide 3 Customer Service Representative

11/15/2015

Mostak, Guerda Office Aide 3 Customer Service Representative

11/15/2015

Reed, Dumaka Technical Support Aide 2


11/1/2015

Revollar, Consuelo Technical Support Aide 2


11/1/2015

Scotti, Anne Senior Librarian 2 Young Adult Librarian 11/15/2015

Singh, Kristen Office Aide 3 Customer Service Representative

11/15/2015

Staten, Davida Office Aide 1 Customer Service Representative

11/15/2015

Wang, David Senior Librarian 2 Young Adult Librarian 11/15/2015

Whitney, Diane Office Aide 3 Customer Service Representative

11/15/2015

Wilson, Robert Senior Librarian 3 Assistant Community Library Manager

10/29/2015

Employee Count: 30


19

LEAVE WITHOUT PAY:

Employee Name Job Title Position Title Last Day Worked

Last Day Paid

Henderson, Lois Office Aide 1 Customer Service Representative

7/30/2015 8/21/2015

Jenkins-Moore, Zeena Office Aide 3 Customer Service Representative

10/9/2015 10/30/2015

Marra, Margaret Office Aide 3 Customer Service Representative

8/14/2015 9/4/2015

Employee Count:

RETURN FROM LEAVE OF ABSENCE:

Employee Name Job Title Position Title Change Date

Blanchard, Tyhessia Office Associate 2 Customer Service Supervisor 11/3/2015

Employee Count: 1

SEPARATIONS:

Employee Name Job Title Position Title Last Day Worked

Last Day Paid

Date of Hire Years

Ford, Alice Junior Library Custodian

Junior Library Custodian

11/5/2015 11/5/2015 12/21/2014 0.87

Gordon, Lavern Office Aide 1 Customer Service Representative

9/8/2014 9/8/2014 9/7/2014 0.00

Ogrinz, Jean Senior Librarian 2 Young Adult Librarian

10/16/2015 10/16/2015 2/5/2006 9.69

Palmer, Dwayne Junior Library Custodian

Junior Library Custodian

10/30/2015 10/30/2015 12/21/2014 0.86

Seupersad, Savitri Staff Analyst 1 Community Health Program Manager

10/27/2015 10/27/2015 1/19/2012 3.77

Employee Count:

Finance and Investments Committee Packet – December 22, 2015

20


BOARD OF TRUSTEES

MEETING OF THE FINANCE & INVESTMENT COMMITTEE

December 22, 2015

A meeting of the Finance & Investment Committee of the Board of Trustees will be held

at 6:00 p.m., Tuesday, December 22, 2015, in the Hon. Robert T. Groh Board Room of

the Central Library, 89-11 Merrick Boulevard, Jamaica, and New York.

PRESIDING: Edward Sadowsky, Chairperson

PRESENT: Adrienne Adams

Maria Concolino

Jukay Hsu

Haeda Mihaltses

Robert Santos, Esq

Earl Simons

Michael Rodriguez, Treasurer, Ex Officio

Bridget Quinn-Carey


Tracy Yogman

Chief Financial Officer

EXCUSED:


21


BOARD OF TRUSTEES


December 22, 2015

A meeting of the Finance & Investment Committee of the Board of Trustees will be held

at 6:00 p.m., Tuesday, December 22, 2015, in the Hon. Robert T. Groh Board Room of

the Central Library, 89-11 Merrick Boulevard, Jamaica, and New York.

PRESIDING: Edward Sadowsky, Chairperson

PRESENT: Adrienne Adams

Maria Concolino

Jukay Hsu

Haeda Mihaltses

Robert Santos, Esq

Earl Simons

Michael Rodriguez, Treasurer, Ex Officio

Bridget Quinn-Carey


Tracy Yogman

Chief Financial Officer

EXCUSED:


22


BOARD OF TRUSTEES


TUESDAY, December 22, 2015

Central Library

89-11 Merrick Blvd., 2nd Floor


AGENDA

6:00 P.M. FINANCE & INVESTMENT COMMITTEE

Hon. Robert T. Groh Board Room

I. ROLL CALL

II. PUBLIC SESSION

Action Item(s)

1. FY ’16 City Fund Budget Modification

2. FY ’16 State General Fund Budget Modification

3. Approval of Bills for the Month of November 2015

4. Acceptance of Financial Reports for the Period

Ending November 30, 2015

Report(s)

1. Payroll for the Month of November 2015

III. ADJOURNMENT

Motion:

Second:

Time:


23

Agenda Item: FY’16 CITY FUND BUDGET MODIFICATIONS

Background: In accordance with the Library’s Budget Management Policy,

increases in total budget revenues or expenses require Board of

Trustee approval.

Budget modifications are necessary in the City General Fund

Budget to update previous budget estimates based upon actual

activity through June 30, 2016.

Current Status: The budget modifications below are recommended for the reasons

indicated:

1. Increase Estimated Revenues- Appropriations from the City

of New York by $190,000 reflecting local initiatives added in

the City’s November plan; $175,000 for early childhood

literacy and an additional $15,000 from Councilmember

Richards $10,000 for the security guard program and $5,000

for program support for the Far Rockaway Teen Library

2. Increase Programs-Council District 31 by $10,000 for the

security guard training program offered through the Job &

Business Academy.

3. Increase Programs-Council District 31 by $5,000 for program

support at the Far Rockaway Teen Library.

4. Increase Early Childhood Literacy by $175,000 that will fund

a family place program, kickoff to kindergarten, CLDC PreK

Steam program and an early learning network.


24

Recommended Motion for Consideration by the Finance & Investment Committee:

I move that the Finance & Investment Committee recommend to the

Board of Trustees that the Fiscal Year 2016 City Fund Budget be

modified as follows:

Estimated Revenues

Appropriations from the City of N.Y. + $ 190,000

Total Estimated Revenues + $ 190,000

Appropriations

Early Childhood Literacy + $175,000

Programs-Council District 31 + 5,000

Programs-Council District 31 + 10,000

Total Appropriations + $190,000


25

Agenda Item: FY’16 STATE GENERAL FUND BUDGET

MODIFICATIONS

Background: In accordance with the Library’s Budget Management Policy,

increases in total budget revenues or expenses require Board of

Trustee approval.

Budget modifications are necessary in the State General Fund

Budget to update previous budget estimates based upon projected

operating needs through June 30, 2016.

Current Status: The budget modifications below, increasing the total State

Budget, is recommended for the reasons indicated:

1. Increase Maintenance & Repairs- Buildings by $200,000 for

renovation projects costs that are not capital eligible for

funding such as design services.

Fund balance is available to fund this appropriation.


I move that the Finance & Investment Committee recommend to the

Board of Trustees, that the Fiscal Year 2016 State General Fund Budget

be modified as follows:

(in thousands) Current

Budget Amendment

Revised

Budget

Appropriations Maintenance & Repairs- Buildings $1,643 $200 $1,843

$1,643 $200 $1,843

Appropriations

Maintenance & Repairs- Buildings + $200,000

Total Appropriations $200,000


26

Agenda Item: APPROVAL OF BILLS FOR THE MONTH OF

NOVEMBER 2015

Background: In accordance with New York State Law, the Board of Trustees

has sole authority over the expenditure of funds appropriated for

library purposes and must have a method in place for the review

and approval of all expenditures.

Current Status: The Chief Financial Officer submits for approval bills in the

aggregate sum of $2,755,138 being the amount of November 2015

bills vouchered and paid consisting of $100,638 in Fines & Fees

Funds, $488,773 in City Funds, $199,069 in Federal & State

Funds, $1,885,139 in Trust & Agency Funds, $73,741 in Board-

designated & Private Grants Funds, and $7,778 from the Workers

Compensation Reserve Fund. All expenditures were made in

accordance with Budgets and Appropriations approved by the

Board of Trustees.


I move that the Finance & Investment Committee recommend to the Board of

Trustees the approval of the November 2015 bills in the aggregate sum of

$2,755,138.


27

Agenda Item: ACCEPTANCE OF FINANCIAL REPORTS FOR

THE PERIOD ENDING NOVEMBER 30, 2015

Background: In accordance with Library By-Laws, the Library’s financial

statements shall be reviewed on a regular basis.

Current Status: The Chief Financial Officer submits the Budget Reports attached

for Board approved operating funds and Balance Sheets for all

funds as of November 30, 2015.


I move that the Finance & Investment Committee recommend to the Board of

Trustees that the Budget Reports for Board approved operating funds and

Balance Sheets for all funds as of November 30, 2015 be accepted.


28


FINANCIAL STATEMENTS

AS OF NOVEMBER 30, 2015

FINANCE & INVESTMENT COMMITTEE MEETING

DECEMBER 22, 2015


29

City General Fund

Budget Report as of November 30, 2015

In thousands

Estimated Revenues

Adopted

Budget

Current

Budget

Y-T-D

Actual

Open

Orders

Remaining

Balance

Percent

Remaining

City Appropriations 99,415$ 100,016$ 61,914$ - 38,102$ 38%

Interest Income 5 5 9 - (4) 0%

Rental 21 21 54 - (33) 0%

Sundry Revenues - - - - - 0%

Legal Settlement - - - - - 0%

Insurance Proceeds - - 5 - (5) 0%

Total Revenues 99,441$ 100,042$ 61,982$ -$ 38,060$ 38%

Appropriations

Personal Services 60,369$ 59,397$ 21,253$ - 38,144$ 64%

Health Insurance 13,747 14,253 4,745 - 9,508 67%

Social Security 4,705 4,701 1,729 - 2,972 63%

Unemployment Insurance 140 140 18 - 122 87%

Employee Welfare Fund 2,582 2,575 583 - 1,992 77%

Disability Insurance 273 269 7 - 262 97%

Workers' Compensation - - - - - 0%

Training 12 12 - - 12 100%

General Supplies 1,310 1,386 356 246 784 57%

Maintenance & Custodial Supplies 622 632 120 63 449 71%

Equipment 369 337 80 54 203 60%

Furniture 43 43 16 16 11 26%

Library Materials 3,088 3,838 1,030 140 2,668 70%

Contractual Services 1,705 1,690 393 250 1,047 62%

Postage 162 162 81 16 65 40%

Telecommunications 476 496 158 20 318 64%

Carfare, Travel & Mileage 38 38 17 - 21 55%

Maintenance & Repairs - Vehicles 137 137 67 - 70 51%

Maintenance & Repairs - Buildings 1,495 1,570 334 639 597 38%

Information Systems Services 1,778 1,778 554 328 896 50%

Rentals - Land/Buildings 1,311 1,311 542 - 769 59%

Heat, Light, and Power 2,939 2,943 1 13 2,929 100%

P & C Insurance Premiums 520 570 511 - 59 10%

Adult Literacy 1,620 1,724 592 34 1,098 64%

Anti Proverty - 5 - - 5 100%

Program Support-Rosedale, FR,Ar - 25 1 - 24 96%

Programs - Friends of Briarwood - 5 - - 5 100%

Technology Upgrades - Astoria - 5 - - 5 100%

Early Childhood Literacy - - - - - 0%

Job Business Academy - - - - - 0%

Program Support- CD 31 - - - - - 0%

Total Appropriations 99,441$ 100,042$ 33,188$ 1,819$ 65,035$ 65%


30

Fines and Fees Fund


In thousands

Estimated Revenues

Adopted

Budget

Current

Budget

Y-T-D

Actual

Open

Orders

Remaining

Balance

Percent

Remaining

Fines on Overdue Items 1,433$ 1,433$ 528$ - 905$ 63%

Lost Library Cards 60 60 23 - 37 62%

Lost & Damaged Items Fees 305 305 116 - 189 62%

Interest Income- Fines/Fees 2 2 - - 2 100%

Total Revenues 1,800$ 1,800$ 667$ - 1,133$ 63%

Appropriations

Personal Services 11$ 11$ 3 - 8$ 73%

Social Security 1 1 - - 1 100%

Training 249 249 65 25 159 64%

General Supplies 24 24 1 - 23 96%

Equipment 33 33 - - 33 100%

Library Materials 535 535 305 5 225 42%

Contractual Services 1,072 1,072 256 140 676 63%

Information System Services 60 60 - - 60 100%

Total Appropriations 1,985$ 1,985$ 630$ 170$ 1,185$ 60%


31

Federal General Fund


In thousands

Estimated Revenues

Adopted

Budget

Current

Budget

Y-T-D

Actual

Open

Orders

Remaining

Balance

Percent

Remaining

Federal USDF Program Refunds 2,787$ 2,787$ - - 2,787$ 100%

Total Revenues 2,787$ 2,787$ - - 2,787$ 100%

Appropriations

Telecommunications 2,787$ 2,787$ 648$ - 2,139$ 77%

Information Systems Services - - (52) 52 - 0%

Total Appropriations 2,787$ 2,787$ 596$ 52$ 2,139$ 77%


32

State General Fund


In thousands

Estimated Revenues

Adopted

Budget

Current

Budget

Y-T-D

Actual

Open

Orders

Remaining

Balance

Percent

Remaining

Basic Grant Revenues 3,829$ 3,829$ (92)$ - 3,921$ 102%

Consolidated Systems Aid 1,509 1,509 - - 1,509 100%

Legal Settlements - - - - - 0%

County Prison Aid - - 0%

Total Revenues 5,338$ 5,338$ (92) - 5,430$ 102%

Appropriations

Personal Services 911$ 911$ 359$ - 552$ 61%

Health Insurance - - 20 - (20) 0%

Social Security 74 62 25 - 37 60%

Employee Welfare Fund - - 2 - (2) 0%

Pension - 12 - - 12 0%

Workers' Compensation - - - - - 0%

Training 51 51 12 - 39 76%

General Supplies 15 15 3 3 9 60%

Equipment 102 177 41 34 102 58%

Furniture 147 24 94 29 20%

Library Materials 522 522 223 18 281 54%

Contractual Services 2,069 2,126 339 545 1,242 58%

Carfare, Travel & Mileage 5 5 - - 5 100%

Maintenance & Repairs - Buildings 777 1,643 153 750 740 45%

Information Systems Services 2,505 2,505 123 189 2,193 88%

Total Appropriations 7,031$ 8,176$ 1,324$ 1,633$ 5,219$ 64%


33

Board-Designated Fund


In thousands

Estimated Revenues

Adopted

Budget

Current

Budget

Y-T-D

Actual

Open

Orders

Remaining

Balance

Percent

Remaining

Interest & Dividend Income 250$ 250$ (66)$ - 316$ 126%

Library Merchandise Sales 2 2 - - 2 100%

Gains (Losses) on Investments 300 300 176 - 124 0%

Total Revenues 552$ 552$ 110$ - 442$ 80%

Appropriations

Training 10$ 10$ -$ - 10$ 100%

General Supplies 61 61 10 - 51 84%

Contractual Services 660 760 148 146 466 61%

Carfare, Travel & Mileage 12 12 5 - 7 58%

Maintenance & Repairs - Vehicles 6 6 - - 6 100%

P & C Insurance Premiums 3 3 - - 3 100%

Total Appropriations 752$ 852$ 163$ 146$ 543$ 64%


34

Workers Comp Fund


In thousands

Estimated Revenues

Adopted

Budget

Current

Budget

Y-T-D

Actual

Open

Orders

Remaining

Balance

Percent

Remaining

Interest Income 1$ 1$ - 1 0%

Interfund Transfers - - - - - 0%

Total Revenues 1 1 - - 1 0%

Appropriations

Personal Services 72$ 72$ 30$ - 42$ 58%

Health Insurance 6 6 3 - 3 50%

Social Security 6 6 2 - 4 67%

Employee Welfare Fund 2 2 - - 2 100%

Pension 8 14 - - 14 100%

Workers' Compensation 200 194 36 - 158 81%

Contractual Services 125 125 45 30 50 40%

P & C Insurance Premiums 45 45 43 - 2 4%

Total Appropriations 464$ 464$ 159$ 30 275$ 59%


35

BALANCE SHEET – FINES & FEES FUND GROUP At November 30, 2015

Assets Cash & Cash Equivalents

Checking Accounts – Interest Bearing $ 1,653,674

Money Market Accounts 133,721

Repurchase Agreements -

On Hand

42,449

Accounts Receivable

Accounts Receivable and Employee Advances 14,123

Grants and Contracts Receivable

New York City -

New York State -

Federal Government -

Contributions Receivable

From New York State -

From Individuals, Corporations and Foundations -

Prepaid Expenses

Prepaid Others -

Other Assets

Interfund Receivables 306,286

Certificates of Deposit -

Investments -

Property & Equipment (net of depreciation) 808,952

TOTAL ASSETS $ 2,959,205

Liabilities and Fund Balances Liabilities

Accounts Payable $ 22,592

Accrued Payroll & Related Expense -

Note Payable -

Compensated Absences Payable -

Deferred Revenue -

Other Liabilities and Interfund Payables -

Fund Balances

Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) 808,952

Unrestricted - Other 2,127,661

Current Restricted -

Permanently Restricted (Endowments) -

TOTAL LIABILITIES AND FUND BALANCES $ 2,959,205


36

BALANCE SHEET – CITY FUNDS GROUP At November 30, 2015



Money Market Accounts 1,005


On Hand

1,085

Accounts Receivable



New York City 10,204,512

New York State -





Prepaid Expenses

Prepaid Insurance -

Prepaid Rent

-

Other Assets

Interfund Receivables -

Security Deposit -

Investments -

Property & Equipment (net of depreciation) 5,573,625





Note Payable 744,630


Deferred Revenue -

Other Liabilities and Interfund Payables 11,333,047

Fund Balances

Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) 5,573,625


Restricted - Other (6,951,830)




37

BALANCE SHEET – STATE & FEDERAL FUNDS GROUP At November 30, 2015



Money Market Accounts -


On Hand

80

Accounts Receivable



New York City -

New York State 1,217,805

Federal Government 158,644




Prepaid Expenses

Prepaid Other -

Other Assets

Interfund Receivables 1,114,522


Investments 6,916,079

Security Deposits 25,667






Line of Credit Payable -

Compensated Absences Payable 5,512,627

Deferred Revenue -

Other Liabilities and Interfund Payables -

Fund Balances



Restricted - Other (3,145,934)

10,047,780 TOTAL LIABILITIES AND FUND BALANCES $ 38,393,098


38

BALANCE SHEET – TRUST & AGENCY FUND At November 30, 2015





On Hand

-

Accounts Receivable

Accounts Receivable -


New York City -

New York State -





Prepaid Expenses

Prepaid Health Insurance -

Other Assets



Investments -

Property & Equipment (net of depreciation) -

TOTAL ASSETS $1,393,404




Note Payable -

Incurred Compensation Losses -

Deferred Revenue -

Other Liabilities and Interfund Payables 955,742

Fund Balances

Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) -

Unrestricted - Other -

Restricted - Other -




39

BALANCE SHEET–BOARD DESIGNATED & PRIVATE GRANTS FUND At November 30, 2015


Checking Accounts – Interest Bearing $3,629,201


On Hand

600

Accounts Receivable

Accounts Receivable 14,685


New York City -

New York State -





Prepaid Expenses

Prepaid Other 896

Other Assets



Investments 3,474,366


Retail Inventory -

TOTAL ASSETS $8,196,816




Note Payable -


Deferred Revenue -

Other Liabilities and Interfund Payables 55,093

Fund Balances



Restricted - Other 289,409




40

BALANCE SHEET – WORKERS’ COMPENSATION FUND At November 30, 2015


Checking Accounts – Interest Bearing $1,915,728



On Hand

-

Accounts Receivable

Accounts Receivable -


New York City -

New York State -





Prepaid Expenses

Prepaid Health Insurance -

Other Assets



Investments -

Property & Equipment (net of depreciation) -



Accounts Payable -


Note Payable -

Incurred Compensation Losses $ 461,720

Deferred Revenue -

Other Liabilities and Interfund Payables 323

Fund Balances

Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) -


Restricted - Other -




41

REPORT(S)


42

Report Item: PAYROLL FOR THE MONTH OF NOVEMBER 2015

The Chief Financial Officer reports the payrolls paid during the

month of November 2015 in the aggregate sum of $4,822,964

consisting of $1,656 in Fines & Fees Funds, $4,611,803 in City

Funds, $199,402 in Federal & State Funds, $3,870 in Board-

designated & Private Grants Funds, and $6,233 in the Workers

Compensation Reserve Funds. All expenditures were made in

accordance with Budgets and Appropriations approved by the

Board of Trustees.

Interim President’s Report - External Meetings and Outreach Activities

November 17, 2015 – December 15, 2015

43

AGENDA ITEM: INTERIM PRESIDENT’S EXTERNAL

MEETINGS AND OUTREACH ACTIVITIES


November 17, 2015 Telephone interview with Tony Proscio, consultant for

Revson Foundation

Interview with Meg O’Connor of Gotham Gazette

regarding six day service

Meeting with Trustee John Ottulich

November 18, 2015 Kupferberg Center Arts Advisory Board Marketing

Committee Meeting, Queens College

Teleconference with Michael Woloz, Jeff Rodus and

Marty McLaughlin, Connelly McLaughlin & Woloz

Teleconference with Christopher DelGiudice and Nicholas

Antenucci, Wilson Elser

Presentation to Graduate Students, Library Science,

Queens College

November 19, 2015 Meeting with Assembly Member DenDekker to provide

update and discuss capital projects in his district libraries

Meeting with Council Member Crowley to discuss

upcoming projects and recent capital funding allocations

Meeting with Assembly Member Weprin to provide update

and discuss capital projects in his district libraries

“The Greek Crisis and Philanthropy’s Response” at

Flushing Library - Stavros Niarchos Foundation event; co-

sponsored by Queens Library Foundation



44

November 21, 2015 Launch of six day service with electeds at Corona Library

and Woodside Library

November 30, 2015 Oversight Hearing on Six Day Service at Public Libraries,

City Hall

December 1, 2015 Court Square Friends Chartering Ceremony with Council

Member Van Bramer

Giving Tuesday – Buy A Book Year-End Campaign

Kickoff – Press Event – Briarwood Library with Council

Member Lancman

December 2, 2015 Kupferberg Center Arts Advisory Board Fall Meeting,

Queens College

Teleconference with Christopher DelGiudice and Nicholas

Antenucci, Wilson Elser

December 3, 2015 Meeting with Assembly Member Markey to provide

update and discuss capital projects in her district libraries

December 8, 2015 2015 Community Outreach Volunteers Breakfast with

Board Chair, Carl Koerner and Trustees Baker, Concolino,

Gall and Guillergan.

Meeting with Senator Gianaris to provide update and

discuss capital projects in his district libraries

Attend viewing for wife of John Hyslop, Local 1321,

President

December 9, 2015 QLF Fall Fundraiser to benefit ESOL Program, Mulan,

Flushing, NY with Board Chair, Carl Koerner and Trustees

Sadowsky and Guillergan

December 10, 2015 Meeting to discuss marketing collaboration with Queens

College



45

December 11, 2015 Photo Exhibit Opening and MOU signing with Chinese

Consulate

Ribbon Cutting Ceremony@Court Square Library with

Assembly Member Nolan and Council Member Van

Bramer

December 14, 2015 Meeting with Assembly Member Aubry to provide update

and discuss capital projects in his district libraries

Tours of Queens Village, Hollis and Fresh Meadows

Libraries with Council Member Grodenchik

December 15, 2015 Hearing on New York City’s municipal identification

card (IDNYC) program, City Hall

Interim President’s Report – Key Performance Indicators – November 2015

46

Interim President’s Report – Key Performance Indicators Queens Borough Public Library

July 1, 2015 through November 30 , 2015

Agency Circulation % Change from last

year

In person visits

% Change from last

year

Program Attendance

% Change from last

year Reference

% Change from last

year Notes

Arverne 101,135 7.04 % 50,886 2.77% 3,902 -0.38% 2,934 -14.39% 4

Astoria 36,638 -3.11 % 34,129 -19.42% 4,541 -10.13% 8,119 -9.40%

Auburndale 63,923 -10.54 % 31,450 -9.50% 3,396 7.98% 7,646 -7.71%

Baisley Park 23,831 52.76 % 30,075 33.29% 3,981 215.70% 10,220 3.59% 2

Bayside 166,651 -14.27 % 84,429 -3.63% 5,207 8.10% 25,818 47.35%

Bay Terrace 41,662 -9.68 % 32,200 -6.96% 4,080 -31.80% 11,958 -32.55%

Bellerose 57,236 35.04 % 40,779 24.20% 2,820 28.53% 14,603 86.33% 2

Briarwood 69,624 -12.78 % 51,961 -7.79% 8,163 -7.70% 18,578 525.73%

Broadway 103,193 -4.79 % 107,968 -6.39% 4,018 -21.84% 11,888 120.07%

Broad Channel 32,037 -20.21 % 8,950 -11.47% 195 -63.00% 3 X

Cambria Heights 38,173 -21.78 % 68,370 -12.87% 12,910 33.48% 6,279 -16.62%

Corona 83,631 -17.58 % 93,026 -13.59% 9,601 -33.05% 7,689 -33.43%

Court Square 33,895 -7.33 % 31,699 -9.12% 484 -80.10% 7,207 -39.45%

Douglaston 53,323 0.54 % 39,486 -2.07% 3,109 32.75% 6,542 -40.82%

East Elmhurst 23,818 -8.73 % 33,122 -0.30% 2,615 -33.63% 2,612 -41.57%

East Flushing 44,525 -5.86 % 27,080 -0.25% 2,478 36.53% 5,443 5.08%

Elmhurst 123,847 -13.43 % 58,866 -13.40% 835 72.52% 12,568 4.21%

Far Rockaway 53,450 -17.76 % 60,489 -27.07% 5,149 -10.89% 13,507 8.94%

Forest Hills 167,418 -11.78 % 127,932 -9.09% 11,983 27.44% 91,277 41.60%

Fresh Meadows 241,690 -10.92 % 97,325 -7.04% 6,831 1.05% 44,825 34.82%

Glen Oaks 137,030 -17.65 % 61,749 -11.27% 11,857 14.47% 29,217 49.98%

Glendale 41,799 3.85 % 26,368 -4.29%

2,486 208.05% 3,024 -34.50%


47


year

In person visits

% Change from last

year

Program Attendance

% Change from last

year Reference

% Change from last

year Notes

Hillcrest 89,722 -6.21 % 48,903 -3.82% 1,354 -27.36% 2,602 -63.37%

Hollis 35,847 43.81 % 29,927 61.42% 2,539 108.63% 4,358 149.74% 2

Howard Beach 52,287 -17.77 % 33,266 -18.04% 1,265 -34.22% 8,413 2.67%

Jackson Heights 188,772 -13.28 % 182,277 -3.20% 9,197 -8.84% 48,220 59.23%

Kew Gardens Hills

43,631 -10.18 % 41,778 -1.14% 407 -54.47% 9,475 -16.38%

Langston Hughes 36,228 -15.82 % 61,614 -12.05% 4,375 -27.27% 4,073 -64.98%

Laurelton 31,927 -21.03 % 46,482 -20.97% 7,723 42.57% 20,954 -1.91%

Lefferts 65,903 29.79 % 77,302 32.05% 16,298 196.98% 20,225 9.29% 2

Lefrak City 39,034 -17.07 % 50,078 -18.37% 5,781 44.78% 6,364 -0.84%

Long Island City 59,371 -8.16 % 66,118 -4.88% 20,973 16.16% 26,621 136.04% 8

Maspeth 87,982 -4.95 % 54,301 -8.67% 3,021 57.75% 16,366 40.53%

McGoldrick 68,733 -25.70 % 49,978 -17.30% 9,653 -9.07% 13,403 3.73%

Middle Village 27,273 -24.59 % 17,580 -8.38% 2,581 740.72% 3,319 20.56%

Mitchell-Linden 91,546 -3.51 % 61,215 -6.97% 7,560 -0.68% 18,048 12.36%

North Forest Park 50,612 -15.33 % 36,038 -7.24% 930 55.00% 10,123 7.76%

North Hills 47,820 -8.76 % 35,238 -10.98% 2,865 -19.55% 13,679 38.19%

Ozone Park 55,556 -26.38 % 42,697 -17.94% 2,820 -29.43% 7,897 4.18%

Peninsula 77,581 226.08 % 45,018 X 889 -6.72% 864 -64.62% 1,4,8

Pomonok 41,831 -7.66 % 33,465 -11.16% 2,939 -19.77% 11,151 188.59%

Poppenhusen 37,904 -12.04 % 30,237 -11.93% 1,747 -12.26% 6,687 -15.15%

Queensboro Hill 52,436 0.42 % 58,406 7.61% 2,099 -40.20% 5,650 -31.42%

Queens Village 50,124 -22.23 % 43,333 -12.04% 5,632 -6.92% 6,946 21.50%

Rego Park 80,360 -8.03 % 77,411 -5.72% 4,815 17.73% 8,008 -3.80%

Richmond Hill 69,263 -18.03 % 77,044 8.45%

19,805 36.06% 23,283 -13.11%


48


year

In person visits

% Change from last

year

Program Attendance

% Change from last

year Reference

% Change from last

year Notes

Ridgewood 77,238 -18.36 % 114,950 -12.67% 21,650 21.06% 28,465 31.40%

Rochdale Village 27,325 32.83 % 54,378 70.21% 4,175 188.93% 6,913 116.37% 2,8

Rosedale 26,800 2,637.49 % 33,493 X 4,475 1828.88% 10,616 X 2

Seaside 47,598 -38.03 % 40,485 -5.57% 6,241 -2.29% 56 -99.77% 4

South Hollis 25,924 -11.58 % 33,144 -16.41% 5,513 190.31% 22,789 113.02%

South Jamaica 24,805 -18.43 % 55,902 -3.68% 11,463 95.18% 8,150 28.14%

South Ozone Park

38,191 -19.82 % 34,335 -13.60% 2,026 -10.79% 10,532 -12.22%

St. Albans 29,258 -17.62 % 42,567 -13.82% 2,831 -7.48% 1,369 -32.26%

Steinway 101,014 -11.54 % 88,794 -6.12% 4,721 -46.82% 11,211 52.55%

Sunnyside 94,018 11.91 % 97,303 22.41% 8,425 36.30% 21,041 38.36% 2

Whitestone 58,273 -15.04 % 35,124 -12.89% 3,151 -8.19% 27,677 65.08%

Windsor Park 64,772 -12.08 % 47,648 -3.81% 3,517 13.09% 11,640 34.02%

Woodhaven 59,064 -10.00 % 52,939 -5.45% 8,937 15.39% 7,346 -23.38%

Woodside 63,270 -22.86 % 65,554 -8.22% 10,464 -4.75% 14,449 -6.12%

Community Libraries Total

3,957,822 -8.90 % 3,294,661 -3.37% 345,498 12.62% 820,940 18.13%

Central Library Adult Learning

Center

1,327 29.34 % 0 -100.00%

2292 34.19% 3,761 84.91% 6

Elmezzi LIC Adult Learning Center

661 -20.84 % 24,327 -10.94% 3605 X 60 -85.26%

Elmhurst Adult Learning Center

19 -5.00 % 9,222 -0.68% 3759 18.51% 1,476 364.15%

Flushing Adult Learning Center

3,777 6.85 % 32,765 -12.18% 5954 65.11% 813 48.90%


49


year

In person visits

% Change from last

year

Program Attendance

% Change from last

year Reference

% Change from last

year Notes

Peninsula Adult Learning Center

119 466.67 % 0 0.00% 1729 X 0 -100.00%

Rochdale Adult Learning Center

476 357.69 % 0 0.00% 3304 X 26 X

Steinway Adult Learning Center

995 1.02 % 0 0.00% 3279 23.60% 446 163.91%

Adult Learning Center Total

7,374 12.99 % 66,314 -32.78% 23,922 114.76% 6,582 82.38%

Central Adult Fiction

39,437 -9.77 %

Central Adult Fiction – Ask at

Desk

14,011 -12.27 %

Central Adult Non-Fiction

78,868 -5.64 %

Central Adult Non-Fiction – Ask

at Desk

47,616 -12.68 %

Central International

languages

5,579 2.12 %

Central International

Languages – Ask at Desk

1,664 -32.16 %

Central Library Current

Collection

15,781 4.85 %

Central Library Fine Arts/Media

Center

228,382 -12.64 %

Central Library Others

25,063 -19.98 %


50


year

In person visits

% Change from last

year

Program Attendance

% Change from last

year Reference

% Change from last

year Notes

Central Library Hot Picks

13,593 13.16 %

Central Library Interloan

435 -3.55 %

Central Library Job Info Center

881 -25.02 %

Central Library Young Adult

Room

36,083 -8.08 %

Children’s Library Discovery Center

156,595 -5.01 % 135,461 1.32% 20,169 58.28% 16,001 -44.42%

Central Total 648,373 -9.06 % 643,593 11.83% 39,943 13.81% 156,243 -17.28% 3

Flushing 552,611 -23.71 %

Flushing IRC 11,821 -19.37 %

Flushing Job Info Center (JIC)

429 -52.60 %

Flushing Media Center

6,505 52.45 %

Flushing Total 596,664 -22.71 % 699,727 -10.50% 18,749 -23.39% 143,148 26.16% 7

E-book and E-Magazines

207,827 -4.45 %

Virtual Music and Movies

176,684 16.17 %


51


year

In person visits

% Change from last

year

Program Attendance

% Change from last

year Reference

% Change from last

year Notes

Virtual Library Total

384,511 4.03 % 5

Langston Hughes Black Heritage

2,777 -23.44 %

Queens Village Mail-A-Book

22,853 -7.19 % 2,354 141.44%

Miscellaneous Other

1,862 -64.45 %

Miscellaneous Total

235,320 -6.25 %

System Total 5,523,359 -11.47 % 4,729,423 -3.47% 428,274 12.70% 1,120,331 12.33%

Website Visits 3,302,039 9.13%

Wireless Use 201,844 13.51%

Computer Sessions 1,279,960 -3.31%

Notes: 1 -- Library closed for renovation during a portion of the current fiscal year. 2 -- Library closed for renovation during a portion of last fiscal year. 3 -- Central Library partially closed during renovation in current fiscal year. 4 -- Closed/Partially closed due to damage from Hurricane Sandy. 5 -- Formerly called All E-Content; Streaming e-content metrics started 2/2014 6 -- CEL ALC moved from Annex to CEL branch starting Jan 2015 - no accurate gate count possible 7 -- Flushing Library partially closed for renovation in current fiscal year. 8 -- ALC programs listed under separate ALC location starting in FY16

Interim President’s Report – Testimony – November 30, 2015

52

Statement by Bridget Quinn-Carey, Interim President and CEO, Queens Library

New York City Council Committee on Cultural Affairs,

Libraries and International Intergroup Relations, Jointly with the Subcommittee

on Libraries

November 30, 2015

Good morning. My name is Bridget Quinn-Carey, Interim President and CEO of the Queens

Library. Thank you, Chair Van Bramer and Subcommittee Chair King for inviting me to

testify today. Chair Van Bramer, you have been at the forefront of this fight for a very long

time; you are a champion for libraries and we are grateful. Council Member King, we look

forward to working with you in your new capacity as Chair of the Subcommittee on

Libraries. Additionally, thank you Speaker Mark-Viverito, Finance Committee Chair

Ferreras-Copeland, Queens Delegation Chair Koslowitz and the entire City Council, as well as

Mayor de Blasio, for the significant investment you collectively made in New York City’s

libraries this fiscal year, and for your ongoing and steadfast support of the mission and

programs of Queens Library. Your dedication is greatly appreciated.

Today is a day I have been looking forward to for quite some time. Thanks to the Council’s

and Mayor’s investment in libraries, I am happy to report that during the week of

November 15th, the Queens Library increased its operating hours and began

providing six-day service at every community library in the borough. The impact

this will have on the 2.3 million residents of Queens is tremendous. Families, teens, older

adults and those who work during the week will finally have weekend access to vital

programs and services that were previously available at only 19 of our community libraries.

For the first time in seven years (7), the Queens Library is in a position to dramatically

increase the number of employees we have as part of our team. With Queens Library’s

share of the additional operating funds received at budget adoption ($12M), 75% has been

dedicated to hiring the 129 new employees, including librarians, custodians, maintenance,

clerical and other positions needed to implement six-day service. One hundred and fifteen

(115) of those positions are union jobs. The new hires we welcome to the Queens Library

family are provided with an extensive two-week onboarding program designed to ensure

they are ready to provide quality customer service in our uniquely diverse environment. It

includes standard orientation and an overview of all the library’s departments to get an

idea of how we work as an organization. After orientation day, the next three days are


53

scheduled at Central Library – one day to train on the library’s integrated software and

program database; then two days shadowing staff and observing how the Central Library

functions. During the second week, they work in two or three libraries in different

communities. They are paired with a specialist in their own field to learn best practices

while they learn about the different communities in Queens. On the third week, they report

to their assigned work locations with a deeper understanding of Queens Library.

All of our libraries will be open from 10 a.m. to 5 p.m. on Saturdays, with the exception of

our Kew Gardens Hills community library, which will offer a sixth day of service on

Sunday, to meet the specific needs of that community. For our Court Square community

library, we will provide Saturday service from the mobile library at Gantry Plaza State

Park. The Central Library and the Flushing community library are currently providing

seven-day service and we have expanded weekday hours at both locations. On average, our

libraries will be open 45.6 hours per week, up from 41 hours last fiscal year.

Many years of budget cuts decimated library materials funding. This has impacted our

circulation, along with our ability to provide our customers with a robust, up-to-date

selection of materials they have been demanding. Twenty two percent (22%) of the

additional operating funds, or $2.6M, has been dedicated to purchasing new books, journals

and digital materials. These collections include homework help materials, ESOL study

materials, children’s books, reference work as well as best sellers and leisure reading in all

formats. We are investing in more e-books, which are in high demand by our customers.

The increase in programs and visitors means we need more materials to lend. Additionally,

we need quality collections to support our other programs and services.

Queens Library is among the highest circulating libraries in the world, yet it is the

Library’s free services, including computer access, English language classes, job

information, health programs and more, which bring people to visit its 65 library locations,

11.2 million times each year, and make it one of the most important and productive

destinations in New York City for people of all ages and walks of life.

Maintaining our aging infrastructure is also a short-and long-term challenge for the

Library. The average community library is 61 years old, with a quarter of the branches

built over a century ago. They are heavily used, and most were not built to accommodate

the traffic that we see due to the growth in demand for our services. With the restoration of

six-day service this year, our facilities will see even greater use.

Mayor de Blasio made the unprecedented decision to include the three library systems in

the City’s Ten-Year Capital Plan in FY16. We are very appreciative and thank him and his

administration for this historic act. The City’s commitment to fund the three systems at

$300M over ten years will provide us with the ability to confidently plan short-and long-

term capital projects more effectively and efficiently. For Queens Library, $100M over ten

years will help tremendously; however, we have identified capital needs of $400 million


54

over the next 10 years to modernize all of our facilities and bring them into a state of good

repair.

Queens Library has more than 900,000 square feet of library space, and the vast majority of

libraries are poorly configured to meet the demands of the digital age—with too few

electrical outlets, too little space for classes, group work, or space for individuals working

on laptop computers. Therefore, we are faced with the challenge of modernizing our

facilities, maintaining our critical infrastructure, and expanding our public spaces in order

to thrive in the 21st century.

Highly acclaimed for our innovation and ingenuity, Queens Library takes great pride in the

quality of the programs and services we offer. We are a welcoming, trusted source for

information where more than 50,000 people, many from underserved communities, use our

resources every day. Last year, our libraries hosted 38,000 free programs with an

attendance of more than 700,000. Our early childhood education programs, Young Adult

Literacy Program, Adult Education Program, New Americans Program and Job and

Business Academy are just several of the critical services that we provide to our

communities.

The demand for access to these programs is rapidly increasing, so it is vital that we expand

them, and attempt to provide a seat for anyone who needs one. Program attendance increased

nearly 10% in FY15, without an increase in our service schedule. For FY16, we can easily

project, now that we are accessible on weekends in every community, that demand will

continue to skyrocket.

Queens Library is also at the forefront of bridging the digital divide in our communities -- we

are the borough’s technology hub. We are aligned with the Administration’s and the Council’s

goal to increase broadband access to underserved communities. For too many Queens

residents, the digital divide presents barriers to education, job opportunities and tasks of daily

living. Approximately 27% of the borough does not have broadband or a computer at home. In

certain communities, and in many New York City Housing Authority developments, that

number is much higher. You can well imagine how a child’s education will suffer without

learning critical technology skills, or how an adult can become disconnected without access to

information and services available only online.

Queens Library hosts more than three (3) million public access computer sessions a year.

Thanks to our partnership with Governor Cuomo and Google, Queens Library lends Google

tablets free of charge to library card holders. For those who don’t have Internet access at

home, the Library lends mobile hotspots, free to anyone with a library card. Mobile hotspots

provide wireless internet access at home or while on the go. Customers can borrow one to use

with a Google tablet, and harness the power of the internet in their living room or wherever

they need it. We are committed to bridging the digital divide and stand ready to partner with

the Administration and Council on initiatives to achieve our shared goals.


55

Even with this fiscal year’s generous investment in libraries, we still have a great deal of

unmet needs. For example, with the additional operating funds, we have been able to expand

ESOL and Pre-High School Equivalency (HSE) classes to 38 community libraries and schedule

more sessions on the weekends. This is in addition to the seven (7) Adult Learning Centers

that we currently operate where this type of instruction is provided. The New American

Communities Survey that was released a few weeks ago reports that there are 600,000 people

in Queens county who self-identify as speaking English ”less than well.” We all know that for

a New American, learning English is absolutely critical to insuring a solid economic future.

We must continue to increase our capacity in the one place we know the community knows

and trusts, the local libraries.

We have recently implemented the Stacks program, a new curriculum-based afterschool

program for school-aged children in 18 community libraries. There is a long waiting list at

each of these programs. We could easily serve twice as many children as we do now in the

libraries in which Stacks is implemented, and we must expand it to the other 44 community

libraries. In addition to offering traditional homework assistance and educational enrichment,

Stacks is closely aligned to common core and we will be building evaluations into the

curriculum so we can measure and assess the impact and outcomes.

And we do know that Queens Library’s programs have measurable impact. Last fiscal year, we

launched a pilot of our Kick-off to Kindergarten (K2K) program at eight (8) library locations.

Sixty-five percent (65%) of the children who participated did not speak English at home. After

only eight (8) sessions, which included parent training, more than 85% of the children made

measurable educational gains. We have expanded the program, but there are long waiting

lists for every session.

Last year, in South Jamaica, the Pinkerton Foundation funded an intense literacy program

that included Saturday library service, a grant-funded children’s librarian and grant-funded

wraparound programs. At the end of the school year, 3rd to 5th grade reading scores at PS 40

increased from 8% to 14% of children reading at grade level. At PS 48, the percent of children

reading at grade level increased from 25% to 33%. For the educational health of our City and

our children, we need to keep expanding quality, outcome-based programs as it is an

investment in the future of our communities, and is what libraries do best.

We are very appreciative of the additional operating funds, but the Council’s work is not done.

We cannot rest when we still are being forced to turn away more than a thousand ESOL

students because we simply do not have another chair to put them in. We cannot rest because

the Stacks programs in our community libraries have waiting lists so long, children may never

have an opportunity to enroll if we cannot expand further. We cannot rest when funding is

needed to continue to provide mobile hotspots to bridge the digital divide as a core service

mission for our customers.


56

Six-day service is something we have all fought long and hard to achieve. With greater hours,

comes greater responsibility. We are tasked with not only maintaining the excellence and

quality of our programs; we must provide more of it to the people who have been starved of

weekend programs in their neighborhoods for almost a decade. When we are asked to do more

with less, we deliver. When the City needed a reliable partner to advance key Mayoral

initiatives such as IDNYC, UPK or the New Americans Corner, libraries are there with open

arms ready to help. Though we did not receive the full $65M restoration we needed, we found

a way to deliver six-day service and increase our programming nevertheless. In order to lock

in the gains we have all worked so hard to achieve, I urge the City Council to work

with the Mayor to baseline the operating funds of New York City’s three library

systems at Fiscal Year 2016’s funding level. Additionally, I urge the City Council and the

Mayor to work together to provide the three library systems the additional $22M needed to

deliver the programming, materials, hours and services necessary for essential library service

across the City.

Investing in libraries is an investment in the people of this great City. Together, we do great

work, but it can be even greater. We need the City to continue to invest in New Yorkers by

investing in libraries.

Again, thank you Chairpersons Van Bramer and King for the opportunity to testify today.

Interim President’s Report – Testimony – December 15, 2015

57

Statement by Bridget Quinn-Carey, Interim President and CEO, Queens Library

New York City Council Committee on Cultural Affairs, Libraries and International

Intergroup Relations, Jointly with the Committee on Immigration

December 15, 2015

Good morning. My name is Bridget Quinn-Carey, Interim President and CEO of the Queens

Library. Thank you Chair Van Bramer and Chair Menchaca for holding this important hearing and

allowing me to testify today on New York City’s municipal identification card (IDNYC) program

and the Library’s role in its administration.

Local Law 35 of 2014, the landmark legislation that created the New York City identification card,

has had a positive and significant impact on many people. For those people living in New York City

who lacked proper identification, life was akin to living in the shadows of our society. For example,

accessing financial institutions or government buildings was either impossible at worst or very

difficult at best. Since the introduction of the New York City identification card, people became

empowered and our society became more inclusive. People can now open bank accounts, enter City

buildings such as schools, and interact with law enforcement without fear of being arrested for not

having proper identification.

Queens Library shares the Mayor’s and Council’s goals of inclusion and equality for all New

Yorkers. Indeed, Libraries are the “Great Equalizers” in our democratic society. Our mission is to

provide every person who comes through our doors or contacts us, especially our most vulnerable

populations, with quality services, resources, and lifelong learning opportunities that meet their

diverse needs. Libraries are trusted entities that people turn to when in need. So when the City

looked for partners to help administer this important program aimed at documenting the

undocumented, libraries made perfect partners.

Queens Library houses two IDNYC enrollment centers at our busiest libraries - Central Library in

Jamaica and the Flushing Library. Flushing, the busiest library in New York State, is located in one

of the most ethnically diverse zip codes in the United States. We have experienced a great deal of

success in helping the City administer this program. Working with our community partners, the

Administration and elected officials to promote IDNYC, we have seen huge numbers of people

come through our doors to sign-up. As of November 15, we have enrolled 35,166 people at the

Central Library, and 42,715 people at the Flushing Community Library, for an enrollment total of

77,881. But wait, there is more.

Because of the program’s popularity, we are seeing increased demand for IDNYC cards across

Queens County. To meet this demand, we are working with the Administration and creating “pop-

up” IDNYC sites at our community libraries. We launched our first pop-up site at the Jackson

Heights Community Library in September, where we enrolled 1,728 people over a very successful

three-week period.

Interim President’s Report – Testimony – December 15, 2015

58

We launched a second site at our Far Rockaway Community Library in November and enrollment

will continue there for one more week; with the latest data showing in the very first week we

enrolled 322 people. All combined, the Queens Library is responsible for enrolling 79,931 New

Yorkers in the IDNYC program. We launched a third site at our Lefferts Community Library at

the beginning of this month, and as of today, we plan on launching sites by the end of this month

through February at our Maspeth, Briarwood, Bayside and Ridgewood Community Libraries.

I mentioned some of the benefits of owning a NYC identification card earlier in my testimony. In

addition, there are many other benefits that come with owning this card. Many people are aware

that it provides a free one-year membership to museums, performing arts centers and other cultural

organizations in all five boroughs. But many are not aware that one of the cool things that people

can also do with their IDNYC card is to link it to their library card. What that means is, instead of

carrying both your IDNYC card and Queens Library card, you can take your IDNYC card to any of

our community libraries, have it integrated into our system, and use your IDNYC card as your

library card! The latest data shows that 3,353 people have integrated their Queens Library

card with their IDNYC card.

There are additional benefits for New Yorkers who apply for their IDNYC cards at Queens Library.

IDNYC enrollment attracts new users to the library, and that is always great news. While applicants

are in the library, we make a special effort to keep literature and book displays in their line of sight

that introduce other useful library services: English classes for Speakers of Other Languages,

afterschool enrichment for children, our Job and Career Academy, health and wellness services.

There is so much that we offer to all New Yorkers, and we take every opportunity to call attention

to them. Queens Library’s goals are closely aligned with the initiatives of the Council and the

Administration. It is a great synergy.

We have had great success in our first year working with the Administration and the Council in

facilitating the implementation of the IDNYC program. As Speaker Mark-Viverito has said, New

York has always been a leader in helping our most vulnerable New Yorkers, especially the

undocumented, and the newcomers. New York City’s libraries play a critical role in providing that

help. As we approach year two, we look forward to continuing to help the City enroll New Yorkers

from all walks of life, so that no one is left behind or marginalized in our society simply because

they don’t have proper identification.

Thank you again Chairs Van Bramer and Menchaca for the opportunity to testify. I look forward to

continuing our work together, and to answering any questions you may have.

Other Business – December 22, 2015

59

Agenda Item: NEW YORK RISING COMMUNITY CENTERS-

PUBLIC SERVICES GRANT

Background: The Library has received a $500,000 grant from the

Governor’s Office of Storm Recovery (GOSR) under the New

York Rising Community Centers - Public Services Program

funded through the State of New York’s Community

Development Block Grant-Disaster Recovery (CDBG-DR)

Program. The CDBG-DR Program is funded by the U.S.

Department of Housing and Urban Development (HUD) and

administered by GOSR. The grant will fund disaster recovery

and resiliency activities for the Rockaway West and

Rockaway East communities served by Peninsula Community

Library and Far Rockaway Community Library. Specific

activities include case management services, educational and

counseling services, response and recovery workshops to

address gaps in services, and housing counseling services. As

part of the terms of the grant, the Library will subcontract

with Neighborhood Housing Services of Jamaica to

implement response and recovery workshops and with

Margert Community Corporation to implement housing

counseling services.

Current Status: As a recipient of CDBG-DR funding to implement the NY

Rising Community Centers – Public Services project, the

Library is required, pursuant to applicable federal laws and

regulations, to adopt certain plans, policies and procedures

that will apply to the expenditures of the CDBG-DR funds.

Specifically, the applicable CDBG-DR regulations require all

recipients to adopt and implement: (i) an affirmative action

plan; (ii) procurement procedures; and (iii) grievance

procedures to address complaints of discrimination on the


60

basis of disability. The three Resolutions that are required

pursuant to the applicable federal laws and regulations

pertaining to receipt of the grant from GOSR are attached.

Proposed Motion:

I move that the Board of Trustees approve the adoption of the three

Resolutions that are required pursuant to the applicable federal laws

and regulations pertaining to the expenditure of the CDBG-DR funds in

the amount of $500,000 for the delivery of disaster recovery and

resiliency services in the Rockaway West and Rockaway East

communities.


61

RESOLUTION A RESOLUTION TO ADOPT AN AFFIRMATIVE ACTION PLAN AS REQUIRED UNDER THE NEW YORK STATE COMMUNITY DEVELOPMENT BLOCK GRANT-DISASTER RECOVERY (CDBG-DR) PROGRAM. WHEREAS, the Queens Borough Public Library is a subrecipient receiving New York State

Community Development Block Grant-Disaster Recovery (CDBG-DR) funds, as administered by the Governor’s Office of Storm Recovery (GOSR) of the New York State Housing Trust Fund Corporation (HTFC) to assist in addressing unmet needs from either Hurricane Irene, Tropical Storm Lee, or Superstorm Sandy; and,

WHEREAS, participation in the New York State CDBG-DR Program requires the adoption and implementation of an Affirmative Action Plan to meet the Equal Employment Opportunity (EEO) requirements of Executive Order 11246 and other program policies; and,

WHEREAS, the purpose of this plan is to prohibit workplace employment discrimination on the basis of age, race, color, religion, gender, creed, national origin, physical or mental disability, marital status, veteran status, disabled veteran status, or status as a member of any other protected group or activity.

NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Queens Borough Public Library that the attached Affirmative Action Plan be hereby officially adopted for implementation in the NY Rising Community Centers-Public Services Program New York State CDBG-DR Program.


62

QUEENS BOROUGH PUBLIC LIBRARY

AFFIRMATIVE ACTION PLAN

The Queens Borough Public Library has adopted the following Affirmative Action Plan to meet the Equal Employment Opportunity (EEO) requirements of Executive Order 11246 and the program policies of the New York State Community Development Block Grant-Disaster Recovery (CDBG-DR) Program. Executive Order 11246 prohibits federal contractors and subcontractors from engaging in workplace employment discrimination on the basis of age, race, color, religion, gender, creed, national origin, physical or mental disability, marital status, veteran status, disabled veteran status, or status as a member of any other protected group or activity. 1) The Queens Borough Public Library is committed to equal employment opportunity and as

part of its Affirmative Action Plan shall:

a) Recruit, hire, upgrade, train, and promote in all job classifications, without regard to age, race, color, religion, gender, creed, national origin, physical or mental disability, marital status, veteran status, disabled veteran status, or status as a member of any other protected group or activity.

b) Base employment decisions on the principles of equal employment opportunity, and with

the intent to further the Queens Borough Public Library commitment to affirmative action;

c) Ensure that all terms and conditions of employment such as compensation, benefits,

layoff, return from layoff, training, educational tuition assistance, and social and recreation programs, shall be administered without regard to age, race, color, religion, gender, creed, national origin, physical or mental disability, marital status, veteran status, disabled veteran status, or status as a member of any other protected group or activity.

d) Ensure that promotion decisions will be made in accordance with the principles of affirmative action by imposing only valid requirements for promotional opportunities;

e) Take action to prevent harassment or intimidation of all employees, particularly those

encompassed by the Queens Borough Public Library affirmative action efforts.

2) The Queens Borough Public Library will post the federal EEO Poster in a conspicuous location.

3) In all solicitations or advertisements for employment the Queens Borough Public Library shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, creed, national origin, physical or mental disability, marital status, veteran status, disabled veteran status, or status as a member of any other protected group or activity.


63

4) The Queens Borough Public Library will maintain written employment records to demonstrate compliance with Executive Order 11246.

5) The Queens Borough Public Library will pursue opportunities to recruit and develop qualified job candidates to avoid employment barriers and to ensure equal opportunity for candidates.

6) The Queens Borough Public Library Affirmative Action Plan will be posted on the Human Resources Office web page at www.queenslibrary.org

7) The Interim Human Resources Director has been assigned responsibility for the implementation and administration of this Affirmative Action Plan.

http://www.queenslibrary.org/


64

RESOLUTION A RESOLUTION ADOPTING THE FOLLOWING SECTION 504 POLICIES AND GRIEVANCE PROCEDURES FOR THE QUEENS BOROUGH PUBLIC LIBRARY WHEREAS, Section 504 of the Rehabilitation Act of 1973 prohibits discrimination on the

basis of disability in programs and activities conducted by the U.S. Department of Housing and Urban Development (HUD) or by grantees that receive financial assistance from HUD, and

WHEREAS, Part 8 of Title 24 of the Code of Federal Regulations (24 CFR) requires

adoption of grievance procedures to address complaints of those who feel they may have been discriminated against on the basis of disability and also requires the provision of notice of said grievance procedures, and

WHEREAS, it is the policy of the Queens Borough Public Library not to discriminate against

any individual, person, or group on the basis of disability and the intent to address any complaints that may arise pursuant to Section 504,

NOW, THEREFORE, BE IT RESOLVED that the Queens Borough Public Library does

hereby adopt by resolution internal grievance procedures (the “Procedure”) providing for the prompt and equitable resolution of complaints alleging any action prohibited by Section 504 of the Rehabilitation Act of 1973 of the U.S. Department of Health and Human Services regulations implementing the Act, and

BE IT FURTHER RESOLVED, that the Queens Borough Public Library does hereby designate

the Interim Human Resources Director as the Grievance Coordinator who shall be responsible for receiving and addressing complaints pursuant to the Procedure adopted hereby and attached hereto, and

BE IT FINALLY RESOLVED, that the Queens Borough Public Library will place its

employees, the public, and potential beneficiaries of certain federal public programs on notice by undertaking certain actions that will include, but may not be limited to (1) providing a copy of the grievance procedure to its employees, (2) putting the public on notice by placing a notice in its official newspaper, posting of notices in its main offices and facilities, placing notices in its publications, and/or distribution of memoranda or other written communications subsequent to adoption of this Procedure, (3) placing copies of the Procedure in the Human Resources Office for review and dissemination, and (4) adding language to federal program brochures to insure all potential program beneficiaries are aware of Queens Borough Public Library having adopted grievance procedures.


65

BACKGROUND: Section 504 of the Rehabilitation Act of 1973 (the “Act”) as amended

prohibits discrimination on the basis of disability in programs and activities conducted by HUD or that receive financial assistance from HUD. This includes the New York State Community Development Block Grant-Disaster Recovery (CDBG-DR) Program funded by HUD, administered by the Governor’s Office of Storm Recovery (GOSR), and under which the Queens Borough Public Library has received financial assistance. The Act specifically provides that no qualified individual shall, solely by reason of his or her handicap, be excluded from program participation, including employment, be denied program benefits, or be subjected to discrimination. The Americans with Disabilities Act of 1990 (ADA) established provisions for assuring equality of opportunity, full participation, independent living, and self-sufficiency of disabled persons relative to employment, benefits and services, accommodations, commercial facilities, and multi-family housing.

SECTION 504 POLICY/COMPLIANCE: Part 8 of Title 24 of the Code of Federal Regulations

(24 CFR) requires the adoption and notice/publication of ADA grievance procedures for recipients with 15 or more employees, Sections 8.53 and 8.54, respectively. Therefore, be it known that it is the policy of the Queens Borough Public Library not to discriminate on the basis of disability. Towards that end, Queens Borough Public Library has adopted by resolution an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) of the U.S. Department of Health and Human Services regulations implementing the Act. The subject law and implementing regulations may be examined in the Human Resources Office. The Interim Human Services Director for the Queens Borough Public Library has been designated to coordinate the efforts of the Queens Borough Public Library with respect to Section 504 compliance. This information can also be accessed on the Internet at the following address:

http://portal.hud.gov/hudportal/HUD?src=/program_offices/fair_housing_equal_opp/disa

bilities/sect504. The Human Resources Office is located at Queens Borough Public Library, 89-11 Merrick

Boulevard, Jamaica, New York 11432. The Section 504 Coordinator can be reached at 718-990-0738.

GRIEVANCE PROCEDURE: Any person who believes he or she has been subjected to

discrimination on the basis of disability may file a grievance under the procedure adopted by Queens Borough Public Library outlined below.

Grievances must be submitted to the Section 504 Coordinator within 60 days of the date the

person filing the grievance becomes aware of the alleged discriminatory action.

http://portal.hud.gov/hudportal/HUD?src=/program_offices/fair_housing_equal_opp/disabilities/sect504

http://portal.hud.gov/hudportal/HUD?src=/program_offices/fair_housing_equal_opp/disabilities/sect504


66

A complaint must be in writing, containing the name and address of the person filing it. The complaint must state the problem or action alleged to be discriminatory and the remedy or relief sought.

The Section 504 Coordinator (or her/his designee) shall conduct an investigation of the

complaint. This investigation may be informal, but it must be thorough, affording all interested persons an opportunity to submit evidence relevant to the complaint. The Section 504 Coordinator will maintain the files and records of the Queens Borough Public Library relating to such grievances.

The Section 504 Coordinator will issue a written decision on the grievance no later than 30

days after its filing.

The person filing the grievance may appeal the decision of the Section 504 Coordinator by

writing to the General Counsel within 15 days of receiving the Section 504 Coordinator’s decision. The General Counsel shall issue a written decision in response to the appeal no later than 30 days after its filing.

The availability and use of this grievance procedure does not prevent a person from filing a

complaint of discrimination on the basis of disability with the U. S. Department of Health and Human Services, Office for Civil Rights.

The Queens Borough Public Library will make appropriate arrangements to ensure that

disabled persons are provided accommodations, if needed, to participate in this grievance process. Such arrangements may include, but are not limited to, providing interpreters for the deaf, providing taped cassettes of material for the blind, or assuring a barrier-free location for the proceedings. The Section 504 Coordinator will be responsible for such arrangements.

It is against the law for the Queens Borough Public Library to retaliate against anyone who

files a grievance or cooperates in the investigation of a grievance.

ADOPTED:


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RESOLUTION A RESOLUTION ADOPTING THE FOLLOWING PROCEDURES AND POLICIES FOR THE

QUEENS BOROUGH PUBLIC LIBRARY FOR THE PROCUREMENT OF GOODS AND

SERVICES NECESSARY FOR THE IMPLEMENTATION OF PROJECTS FUNDED BY THE

GOVERNOR’S OFFICE OF STORM RECOVERY OF THE NEW YORK STATE HOUSING

TRUST FUND CORPORATION

WHEREAS, in the aftermath of Superstorm Sandy, the United States Congress, through Public Law passed the Disaster Relief Appropriations Act of 2013 (Public Law 113-2, approved January 29, 2013), as amended (the “Act”), appropriating $16 billion, later reduced to $15.18 billion, to the U.S. Department of Housing and Urban Development (“HUD”) for Community Development Block Grant Disaster Recovery (“CDBG-DR”) funds for necessary expenses related to disaster relief, long-term recovery, restoration of infrastructure, and housing and economic revitalization in the most impacted and distressed areas resulting from a major disaster declared due to Superstorm Sandy and other eligible events, including Hurricane Irene and Tropical Storm Lee, in calendar years 2011, 2012, and 2013 (the “Storms”), subject to the Federal statutes and regulations governing CDBG grants, as modified by exceptions and waivers previously granted and which may hereafter be granted by HUD; and,

WHEREAS, pursuant to the CDBG-DR Grant Program and Federal Register Notice (78 Fed.

Reg. 14,329), published March 5, 2013, titled, “Allocations, Common Applications, and Alternative Requirements for Grantees Receiving Community Development Block Grant (CDBG) Disaster Recovery Funds in Response to Hurricane Sandy (as amended),” the State has received an allocation of CDBG-DR funds from HUD in the amount of $1,713,960,000; and


Reg. 69,104), entitled Second Allocation, Waivers, and Alternative Requirements for Grantees Receiving Community Development Block Grant (CDBG) Disaster Recovery Funds in Response to Hurricane Sandy (as amended),” the State has received a second allocation of CDBG-DR funds from HUD in the amount of $2,097,000,000; and


Reg. 62,183), entitled Third Allocation, Waivers, and Alternative Requirements for Grantees Receiving Community Development Block Grant (CDBG) Disaster Recovery Funds in Response to Hurricane Sandy (as amended),” the State has received a third allocation of CDBG-DR funds from HUD in the amount of $605,922,000 (of which $185,000,000 has been allocated towards the proposals developed through the Rebuild by Design competition); and

WHEREAS, the Queens Borough Public Library has entered into a subrecipient agreement with the Governor’s Office of Storm Recovery of the New York State Housing Trust Fund Corporation.


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NOW, THEREFORE BE IT RESOLVED by the Board of Trustees of the Queens Borough Public Library that, it shall follow these policies and procedures in the procurement of goods and services necessary for the implementation of projects funded by the Governor’s Office of Storm Recovery of the New York State Housing Trust Fund Corporation:

PROCUREMENT PROCEDURES The Queens Borough Public Library will comply with the procurement standards required under 24 CFR 85.36 for all procurement activities utilizing CDBG-DR funds granted by the Governor’s Office of Storm Recovery of the New York State Housing Trust Fund Corporation. AVOIDING PROCUREMENT OF UNNECESSARY OR DUPLICATIVE ITEMS OR SERVICES The director or supervisor of each department or agency of the Queens Borough Public Library is responsible for procurement of services, supplies, equipment, or construction obtained with Federal, State or Local funds shall review all proposed procurement actions to avoid the purchase of unnecessary or duplicative items. Such reviews shall consider consolidation or breaking out to obtain a more economical purchase. When determined appropriate by the director or supervisor, an analysis should be made of lease versus purchase alternatives and any other analysis to determine the most economical approach. CODE OF CONDUCT No employee, officer or agent of the Queens Borough Public Library shall participate directly or indirectly in the selection or in the award or administration of any contract if a conflict, real or apparent, would be involved. Such conflict would arise when a financial or other interest in a firm selected for award is held by:

1. An employee, officer or agent involved in making the award;

2. His/her relative including father, mother, son, daughter, brother, sister, uncle, aunt, first cousin,

nephew, niece, husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law,

brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepsister, half-

brother, or sister;

3. His/her partner; or

4. An organization which employs, is negotiating to employ, or has an arrangement concerning

prospective employment of any of the above.


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PROCUREMENT AND CONTRACT PROTEST PROCEDURES

Any actual or prospective contractor may protest the solicitation or award of a contract for serious violations of the principles of this Statement. Any protest against solicitations must be received before the due date for receipt of bids or proposals, and any protest against the award of a contract must be received within ten calendar days after contract award, or the protest will not be considered. All bid protests shall be in writing, submitted to Purchasing Agent or the General Counsel. The Purchasing Agent or General Counsel may, at his/her discretion, suspend the procurement pending resolution of the protest, if warranted by the facts presented.

Documents

THE QUEENS BOROUGH PUBLIC LIBRARY Board... · THE QUEENS BOROUGH PUBLIC LIBRARY BOARD OF TRUSTEES ... Brittania Stewart ... acceptable vendor responsibility questionnaire,