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Trattoria Villagio Architectural Design Services Proposal

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PROPOSALfor

design services

JULY 25, 2014

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We get it...

we know design.

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July 25, 2014

Marcus SilvaTrattoria VillagioGainesville, VA 703.930.1580

Dear Marcus:

Thank you for the opportunity to submit Collective Architecture’s proposal to provide architectural design services for the Trattoria Villagio Project. Collective Architecture is excited to pursue this opportunity with the primary focus of collaborating with you to create a design that conveys your vision for Trattoria Villagio. Collective Architecture takes pride in our Team’s determination to completely understand our clients’ vision, and our ability to turn it into a reality. This understanding drives our passion to ensure that every aspect of the Trattoria Villagio Project is personal to you and is designed to its full potential. Please let us know if you have any questions or need any clarification on our scope of services.

Sincerely,

Charles Plymale AIA, NCARB Principal-In-Charge

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FIRM HISTORY 1

RELEVANT PROJECTS 9

APPROACH 43

PROJECT TEAM AND ORGANIZATION 77

CONTROL METHODS 83

COMPENSATION 91

table of contents

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1

firm history

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FIRM HISTORY

FIRM OVERVIEW

Collective Architecture is a multifaceted architectural design firm, located in the Georgetown district of Washington DC. Charles Plymale and Alex Hurtado created Collective Architecture in 2009 with the goal of cultivating a creative and innovative environment that would continuously meet and surpass client’s expectations. Since then Collective Architecture’s staff has expanded to include 21 employees. At Collective Architecture we believe that a cohesive team and an environment that fosters learning and growth is the key to success. Everyone in the organizational structure works together as a team to get every project tweaked to fit the Clients needs and vision. We are comprised of architects, designers, artists, and thinkers that are committed to staying nimble and responsive to each client’s distinct vision and design requirements. Collective Architecture partners with clients to create a cohesive idea, one that is tailored to fit each client’s current and future needs.

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FIRM HISTORY

We are dedicated to maintaining and further developing a firm culture that embraces and fosters diverse environments, teamwork, creativity and innovative unique designs. Collective Architecture sponsors and participates in several competitions and team building exercises each year to promote teamwork and creativity. Some of the competitions and activities we sponsor and participate in include:• The Modern Classic | Benefiting Arts for

the Aging | Hosted by American Office and Herman Miller | Awarded 1st place | Chair design competition, winning entry is a permanent exhibit at the Herman Miller Showroom

• Design Local | Hosted by Mannington Commercial | Awarded 1st place | Carpet Design Competition, winning entry was developed into a collection of carpets and LVT which will be a permanent addition to Mannington’s Commercial Line.

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FIRM HISTORY

• Cosmo Couture | Benefiting My Sisters Place | Sponsors and participates annually | Team with industry manufacturer to construct a dress with materials provided by manufacturer | 2011, Vinyl | 2012, Carpet | 2013, Tile | The garment is then modeled by an employee at a runway event

• JDRF Real Estate Games | Benefiting Juvenile Diabetes Research | Sponsors and participates annually

• DCBIA Community Improvement Day | Benefiting Washington, DC neighborhoods | Sponsors and Participates Annually

• We Care | Herman Miller Holiday Event | Benefiting Boys & Girls Club of America | Sponsors and participates annually

• Team Building | Sky Diving | White Water Rafting | Kickball Team | Bowling Team

It is this commitment that pushes Collective Architecture to align ourselves with like minded clients to further push our devotion to contributing to society.

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collective restaurant experience

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COLLECTIVE RESTAURANT EXPERIENCE

RANGE, NEW RESTAURANT BUILD OUT, WASHINGTON, DC, 14,000 SF

EPIC SMOKE HOUSE, NEW RESTAURANT BUILD OUT, ARLINGTON, VA, 3,000 SF

TOM YUM DISTRICT, FAST CASUAL THAI CONCEPT, NEW RESTAURANT BUILD OUT, ARLINGTON, VA, 4,500 SF

OSTERIA MARZANO, NEW RESTAURANT BUILD OUT, LEED GOLD, FAIRFAX, VA, 6,000 SF

VINO VOLO, NEW RESTAURANT AND WINE BAR BUILD OUT, BETHESDA, MD, 3,000 SF, MCLEAN, VA, 6,000 SF

FAMILY MEAL, NEW RESTAURANT BUILD OUT, FREDRICK, MD, 3,600 SF

BLACK IRON PIZZA, NEW RESTAURANT BUILD OUT, WASHINGTON, DC, 2,254 SF

MAMA ROUGE, NEW RESTAURANT BUILD OUT, WASHINGTON, DC, 3,000 SF

WILLIE T’S LOBSTER SHACK, NEW TENANT BUILD OUT, WASHINGTON, DC, 1,535 SF

CIVIL, NEW RESTAURANT/LOUNGE BUILD OUT, WASHINGTON, DC, 5,500 SF

WALKERS GRILLE, NEW RESTAURANT BUILD OUT, 1ST LEED GOLD RESTAURANT IN VA, ALEXANDRIA, VA, 3,400 SF

CO CO SALA, NEW RETAIL | RESTAURANT BUILD OUT, WASHINGTON, DC, 3,500 SF

NORTH MARKET KITCHEN, NEW RESTAURANT BUILD OUT, FREDRICK, MD, 10,000 SF

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ARLINGTON, VA

epic smokehouse

COLLECTIVE RESTAURANT EXPERIENCE

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FAIRFAX, VA

osteria marzano

COLLECTIVE RESTAURANT EXPERIENCE

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ARLINGTON, VA

tom yum district

COLLECTIVE RESTAURANT EXPERIENCE

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WASHINGTON, DC

range

COLLECTIVE RESTAURANT EXPERIENCE

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MCLEAN, VA & BETHESDA, MD

vino volo

COLLECTIVE RESTAURANT EXPERIENCE

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approach

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SCOPE OF SERVICES

If selected, Collective Architecture and, selected Team of Consultants will provide a complete package of architectural and engineering design services necessary to create a space tailored to fit Trattoria Villagio’s culture and functional needs. These services will include architectural design, furniture design, lighting design, food and kitchen design, mechanical, electrical, and plumbing engineering design and structural engineering design services. The architectural services will consist of a vision session and programming, space planning, schematic design, design development, construction documents, and construction administration.

APPROACH

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KEY COMPONENTS

Collective Architecture understands this project has several key components in regard to the scope of work. These include:

• Working together to establish clear goals and objectives and to develop creative solutions to help you determine the design options that best fits Trattoria Villagio unique identity.

• Communicating with the Project Team to offer multiple design avenues that are practical and fun while adhering to budget and schedule.

• Our primary focus for each phase will be to work closely with the Project Team to manage expectations and ensure that Trattoria Villagio clearly understands each step of the project. We will work with you to establish a list of pertinent ‘must have’ design elements as well as additional non-essential design elements.

APPROACH

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VISION SESSION AND PROGRAMMING

The key to the success of the entire project lies in this phase. Collective Architecture will use this phase to ensure that Trattoria Villagio’s goals and objectives are carried out through project completion. Collective Architecture will implement planning tools to help you understand the design option that best fits your culture.

Collective Architecture will provide a detailed project schedule outlining all the required meetings and action items within this phase. To initiate this process we will have a Project kick off meeting with the Project Team to review Trattoria Villagio’s operations and complete a preliminary questionnaire tailored to you to help understand your company structure.

Upon approval of the questionnaire we will conduct an on-site interview to truly understand your design needs. This will help us understand the type of spaces and resources that will be needed. We will summarize these two methods into a Programmatic Report.

APPROACH

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Within this phase we will also perform and conduct a Vision Session with you. This presentation will show a series of precedent photos. We then ask you a series of questions that help define the visual aesthetic mission statement of the Project.

Once the big picture is defined from these means and methods we will work with you to develop space standards. In this phase we focus on the basic needs, such as, desired dimensions of the seating area, equipment location and storage. This document will serve as the basis of the design going forward in the remaining phases.

APPROACH

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SPACE PLANNING

Space Planning is an exercise where we take the program developed in the previous phases and start seeing how Trattoria Villagio will best fit in their selected location. Here we take the information from the program such as the seating and storage footprints and combine them with the design elements needed. We follow specific design tools and protocol that help carve out the rest of the space.

We utilize the on-site observation, questionnaire data, and vision session to structure the space plans. We will survey the selected location and tailor the Space Plan to reflect Trattoria Villagio’s specific needs.

The result of these Space Plans will serve as the basis to also start gathering data to create our Construction Documents. Once the Space Plans are signed off on and we enter the Schematic Design and Design Development Phases we will continue our ongoing meetings with the Trattoria Villagio Project Team and our Consultants. During these meetings we will discuss each space in specific detail to determine anything and everything scheduled to go into the space.

APPROACH

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SCHEMATIC DESIGN

During this Phase we will produce a Schematic Design presentation. We will present rendered plans showing floor finish concepts such as what should be hard surface verses softer finishes. Next we produce 3D renderings of your proposed space that brings the 2D space plans to life. You will see neutral perspectives of the space.

We will also present two finish schemes that reflect your mission statement from the Vision Session. These schemes will have multiple alternatives for accent paints and millwork finishes and specialty treatments. Yet they will give a solid vision of the intended design.

From here we can create Preliminary Annotated Pricing Plans. This will be a tool we will utilize throughout the Project to make sure we are working within your budget.

APPROACH

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DESIGN DEVELOPMENT

The Design Development Phase is where we work out the details. Here we revise and elaborate the detail in the renderings from the Schematic Design Presentation to reflect the comments we received. We start to add in all the specific elements that reflect Trattoria Villagio’s culture. The finish palettes will develop from neutral schemes to defined textures and specific accent colors and materials.

We will outline the furniture in further detail and add equipment as required. The details such as adding specific areas signage will be articulated. We will determine specific fixtures for the lights and plumbing. We will elevate where we anticipate millwork to be located to review the detailing and function of each space with you.

We will also work out the details with the lighting consultants, food and kitchen consultants, MEP Engineering consultants, and structural engineering consultants prior to commencing Construction Documents. This will ensue a much smoother process once we commence Construction Documents.

APPROACH

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CONSTRUCTION DOCUMENTS

Once we start the Construction Documents Phase the information gathering is completed and the Design Team can concentrate on the details that will make the architectural design a success. We pride ourselves on a team approach that emphasizes quality, dedication, and thoroughness. These core values will bring your vision to life!

Upon approval of all Design Phase Work, Collective Architecture will complete final Architectural Construction Documents in the form of Construction Drawings. This is done to detail work relating to the architectural and interior design aspects of the Project. Here we will implement all project standards established to date. We will then meet with the Trattoria Villagio Project Team to review the drawings in detail. This meeting will ensure that each nuance is addressed.

APPROACH

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Collective Architecture will then coordinate with the consultants to produce one comprehensive set of drawings to obtain a building permit and to use for bidding purposes. We will answer questions posed by permitting officials to assist in the interpretation of drawings.

Collective Architecture will distribute the necessary documents to your representative for bidding. While the Contract Documents are out for pricing, Collective Architecture will answer questions posed by the Contractor so that the documents can be properly interpreted and priced. Collective Architecture will also prepare an Addenda if necessary as a record of clarifications made to bidders during the bid period. Collective Architecture will then issue one final set of drawings to the General Contractor for construction.

APPROACH

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CONSTRUCTION ADMINISTRATION

During construction, this project will be managed through field visits, on-site coordination meetings and conference calls. Construction observations and coordination meetings are usually accomplished during the same site visit.

Collective Architecture will review shop drawings, brochures and samples submitted by the General Contractor for conformance with the design intent as expressed in the Contract Documents. Such action will be taken with reasonable promptness.

To clarify design intent and assist in the timely resolution of design related problems, Collective Architecture will respond promptly to the Contractor’s requests for information throughout the construction process. Such requests include, but are not limited to:

• Shop drawing review

• Samples review

• Contractor’s general inquiries

• Construction change directives as required

for clarification

APPROACH

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During construction, Collective Architecture will make weekly field visits to observe workmanship and check conformance of construction with the Contract Documents. Field inspections include:

• Weekly field visits to observe progress • Interpretations to Contractor

Based on our independent observations and findings, Collective Architecture will review the certificate of payment for the General Contractor and take appropriate action. Collective Architecture will inspect the work for certification of progress and completion, and monitor:

• Applications for payment• Certificate of substantial completion• Project completion

Collective Architecture will notify the General Contractor of any discrepancies in the Construction Documents at the weekly construction meeting. At the conclusion of the Project, Collective Architecture will visit the site and record deficiencies in the work and workmanship by the General Contractor at notification of substantial completion. The punch list will be issued to the Client and General Contractor.

APPROACH

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FURNITURE PROCUREMENT

Collective Architecture will provide furniture services to develop a furniture scheme for Trattoria Villagio. • Based upon the approved space plans,

Collective Architecture will identify and outline furniture options for all areas including the waiting area, seating, restrooms, and bar. Collective Architecture will prepare drawings and specifications for the procurement and installation of furniture and furnishings, which will include: (i) coded plans showing the location of new furniture’ and (ii) specifications of new furniture.

• Based on the options Trattoria Villagio approves, we will revise and present furniture selections with corresponding finishes for final approval.

• Collective Architecture will identify and solicit budget pricing from multiple vendors and assist the selected vendor to provide a furniture plan depicting new and reused furniture.

• During the Construction Document Phase we will coordinate the furniture plans with locations of power and communications as required.

• Coordinate the material finishes with the furniture vendor and will oversee the furniture procurement, installation and punch list

APPROACH

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APPROACH

LIGHTING DESIGN SERVICES

Collective Architecture, through the use of a Lighting Consultant, will provide lighting services and develop a unique lighting scheme for the Trattoria Villagio Project.

ADDITIONAL LIGHTING SERVICESIf requested, Collective Architecture can provide a separate fee proposal(s) for services not specifically reviewed above. These include:

• Lighting design services for requested custom light fixtures not included in base contract

• Site visits to the factory, showrooms, and completed work environments

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FOOD & KITCHEN | MEP ENGINEERING DESIGN SERVICES | STRUCTURAL ENGINEERING

Collective Architecture, through the use of a Kitchen Consultant, MEP and Structural Engineering Consultant, will provide Kitchen MEP and Structural Engineering Design Services for the Trattoria Villagio Project. The Design Team will coordinate closely with the each Consultant so that known requirements and requests can be incorporated into the Construction Documents.

APPROACH

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EXCLUSIONS | ADDITIONAL SERVICES

If requested, Collective Architecture can provide separate fee proposal(s) for services not specifically reviewed above. Some examples of these additional services are:• Any additional issuance(s) of document(s)

above and beyond those specifically listed in this proposal

• Coordination with consultants other than those listed above and/or those retained by Collective Architecture

• Design for Tenant changes to the base building

• Regulatory meetings, reviews and hearings other than preliminary design reviews

• Substitution design for previously approved discontinued item(s), if available at time of approval

• Evaluation of Contractor’s proposed substitutions and any associated design and/or documentation

APPROACH

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• Services for value engineering and cost reductions beyond terms outlined in the base contract

• Services made necessary by Contractor’s failure to perform under the terms of the contract for construction

• Services associated with changes to previously approved conditions and services related to an extended schedule or expanded project scope

• Services for changes in the work

• Services for multiple permits

• Fast tracked or phased construction services

• Additional Punch List reviews beyond those described in the Construction Administration section

• As-built drawings

• Art and/or coordination with Art Consultant

• Project management

• Furniture purchase management

• Lighting purchase management

• Banding and Signage

• Audio Visual Design

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project team and organization

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PROJECT TEAM AND ORGANIZATION

ALEX HURTADODESIGN DIRECTOR

CHARLES PLYMALEPRINCIPAL-IN-CHARGE

JENNIFER HUNTSENIOR PROJECT MANAGER

ENGINEERINGDESIGN

SERVICES

ARCHITECTUREINTERIOR DESIGN

&BRANDING

FURNITURE,LIGHTING

& KITCHEN DESIGN

TRATTORIAVILLAGIO

ELIZABETH HAFNERPROJECT DESIGNER

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PROJECT TEAM AND ORGANIZATION

TEAM APPROACH

To ensure the success of a project Collective Architecture uses several key tools. The first tool vital to a successful project is communication and information sharing. Collective Architecture will establish one internal Project Manager who will be the direct point of contact for all Project Team Members to correspond with. Thorough organization is the next tool that establishes project cohesion. The Project Manager will oversee all phases of design. This person will also work with the selected Consultants to ensure consistency, quality and verify that vision is carried through every detail of the project no matter how big or small.

Collective Architecture has strategically selected each member of the Design Team to ensure the designers’ vision and disposition is the best match for Trattoria Villagio’s culture and mentality. To ensure consistency, the Core Management Team will remain involved throughout all of the Phases of the project. A successful project is one that establishes goals and objectives with all Team Members present at the conception of the Project. From there, our goal is to exceed expectations as we translate your goals from a vision to completion.

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control methods

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CONTROL METHODS

CONSTRUCTION ADMINISTRATION

CONSTRUCTION DOCUMENTS

DESIGN DEVELOPMENT

SCHEMATIC DESIGN

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SPACE PLANNING

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CONTROL METHODS

Collective Architecture takes pride in our ability to understand a Client’s vision and carry it all the way through project completion. We manage this by instilling quality in all elements of the design and construction phases. We have invested in staff who are technical experts on all building codes, ADA, ANSI and LEED standards. Collective Architecture also utilize strategic planning to ensure the Client is aware of all the options that are available and help the Client understand the process throughout the duration of the Project.

We have implemented key tools that help to coordinate the design efforts internally and with our Consultants. By using these methods we ensure a projects success.

• Establishing clear Project goals and objectives

• Information sharing and communication of all Project Team Members

• Preliminary code review and technical evaluation

• Frequent client meetings for review and feedback

CONTROL METHODS

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• Consultant kick-off and project orientation meeting

• Frequent consultant coordination meetings• Schedule adherence through strong project

management• Project budget adherence through periodic

cost estimating exercises– Cost estimating measures such as annotated pricing plans

• Technical quality control review of all disciplines at various phases of Construction Documents:

– MEP Package, 75% Construction Document Set, 90%

• Construction Document Set• Utilization of reviewer resources

CONTROL METHODS

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compensation

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COMPENSATION

NEW RESTAURANT BUILD-OUT PROJECT

Architectural Design ServicesEvaluation and Programming $ 3,750.00Schematic Design $ 8,875.00Design Development $ 5,900.00Construction Documents $ 17,725.00Construction Administration $ 12,850.00SUBTOTAL $ 49,100.00

Design ServicesFood Services & Kitchen Design Services $ 25,600.00MEP Engineering Services $ 24,150.00Lighting Design Service $ 14,750.00Furniture Selection $ 7,500.00Structural Engineering Services $ 5,550.00SUBTOTAL $ 77,550.00

TOTAL $ 126,650.00Reimbursable Fees (Estimated 10%) $ 12,665.00

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We are a team of architects, artists and thinkers.

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