Triumph Aerostructures–Vought Aircraft Division … Aerostructures–Vought Aircraft Division Triumph Aerostructures-Vought Aircraft Division-Tulsa Shared Supplier Portal Training

Triumph Aerostructures–Vought Aircraft DivisionTriumph Aerostructures-Vought Aircraft Division-Tulsa

Shared Supplier Portal Training Material Overview (External)January 10, 2018

Access to the Supplier Portal

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Access to the Shared Supplier Portal is limited to active Triumph suppliers only, andconsists of mostly production suppliers.

To obtain portal access, the supplier will be requested to complete an ECA (ElectronicCommerce Agreement) by a Triumph representative. Submitting a signed ECA is the firststep in gaining access to the Shared Supplier Portal:

Web address for Supplier Portal login: https://suppliers.voughtaircraft.com/portal

Supplier User Accounts Overview

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Three types of portal accounts for the supplier:

Administrator:• Tasks Allowed:

– Manage accounts only: add/delete, reset password, manage account permissions

• Tasks Not Allowed:– View/download packages, submit SIRs, request technical data, view purchasing data, etc.

(Administrator must set up an additional login ID as either a Contract Agent or RegularUser to view/download packages, request technical data or submit SIRs)

Contract Agent:• Tasks Allowed:

– View/Download all packages, submit SIRs, request technical data, view purchasing data

Regular User:• Tasks Allowed:

– Create collaboration package, submit SIRs, request technical data, View/downloadengineering package once downloaded by a contract agent

• Tasks Not Allowed:– View purchasing data, view/download engineering data before its downloaded by a

contract agent

Supplier Portal

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(Supplier Administrator) Home Page

Menu bars are available on the left side and Triumph Announcements are visible in themain body of the home page by most recent date. SQAR (Supplier Quality AssuranceRequirements) updates will also be posted in this area.

TIP: You can always come back to this home page from other pages by selecting “HomePage” from the left side menu bar.

Menu

Administratormanages users

Announcements

Supplier Portal Overview

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Triumph Aerostructures, LLC and Triumph Aerostructures-Tulsa, LLC Shared SupplierPortal is a web based platform that enables Triumph and its suppliers toexchange/transfer information/documents electronically and securely, which include:

Released Engineering

• POET (Purchase Order Engineering Transmittal)

• POCN (Purchase Order Change Notice)

• SREQ (Special Request)

• SRCT (Specifications and Standards)

Collaboration

• REF (Reference)

RFQ (Request For Quote)

SIR (Supplier Information Request)

RTD (Request Technical Document)

PODS (Purchase Order Discrete Scheduling)

VMI (Vendor Managed Inventory)

Supplier Portal – Package Type

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Located under Released Engineering:

POET (Purchase Order EngineeringTransmittal) – open PO data sent to asupplier for the first time

POCN (Purchase Order Change Notice)– revised or new data on open PO

SRCT (Special Change ReleaseTransmittal) - Specs and Stds required tosupport PO data

SREQ (Special Request) – open POdata requested by RTD and manuallyposted

Located under Collaboration:

REF (Reference) – data forreference; can be data in work,obsolete or from a directory

Located under Purchasing Data:

RFQ (Request for Quote) – data forquote only .

Package Types

Supplier Portal - Engineering

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Engineering Data

Three parts of engineering data: Released Engineering; Collaboration; RequestDocuments. User permissions/restrictions dependent upon supplier’s PortalAdministrator and Triumph Administrator (some or all options may be blocked for theUser). Contact Portal Administrator for access to the blocked area.

EngineeringData

Supplier Portal – Engineering

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Released Engineering - packages containing build-to data; can be POETs, POCNs,SRCTs or SREQs

Available to Contract Agent initially, then once downloaded by Contract Agent, available toRegular User account

Click here to accessreleased engineering

data


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Collaboration data are reference (REF) packages that consist of data for reference. Thiscan be data in work, obsolete or from a directory. They are NOT build-to data. Build-to dataare under Released Engineering.

Both Triumph and Supplier (Contract Agent and Regular User accounts) can createcollaboration packages (REF).

Click here to accesscollaboration data


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Engineering – Collaboration

Package List – click on “DL Complete Pkg” or “DL Individual Documents” according toinstructions above the table to download/view package content (the same steps are available on

all downloads, ie collaboration, RFQ, etc)

Selectablepackage shows

actual size

Supplier Portal – Purchasing Data

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Engineering – Collaboration (the same steps are available on all downloads, ie collaboration, RFQ, etc)

Click on “DL Complete Pkg”to pull up listing of all

documents

Click on specific file to opendocuments; the Zip file will pull all,

then open documents


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Engineering – Collaboration (the same steps are available on all downloads, ie collaboration, RFQ, etc)

Click on “DL Individual Documents” topull up listing of all documents

Click on “DL Document”to open file


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Request for Technical Data (RTD) – formal request for technical documents (drawings,specifications and/or MOT/M0Is [Mfg Ops Transmittal/Mfg Ops Instructions]). RTD’s shouldNOT be requested through the SIR process.

Click here to accessRTD process


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Purchasing Data

Purchasing Data is only available to Contract Agents. Regular Users and PortalAdministrators can not see these three choices. If any of the choices areinapplicable because no data of that type is available, that choice will be grayed out.

RFQ - Request for Quote

PODS – Purchase Order Discrete Scheduling

VMI – Vendor Managed Inventory

PurchasingData


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RFQs (Request for Quote) - Available to Contract Agent accounts, but your portal administratorhas ability to block access (not available to Administrator or Regular User accounts).

Click here toaccess RFQs


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Purchasing Data – PODS (Purchase Order Discreet Scheduling System)

Only available to Contract Agent

Total SchedulesLast update time

The top of the pagewill show you thetotal schedule lineitems and the lastupdated time.

Triumph’s Purchase Order Discrete-scheduling system updates daily.

"Delivery / On Dock Date" columnshows contractually required dateas of last update.

“System Date" column shows date Triumph'smanufacturing planning system indicatedparts were required as of last update.

If these 2 columns do not match, contact your Triumph Authorized Purchasing Representative for information and guidance.

This is for information purposes only; contractually required delivery dates are as set forth in the Order.


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Purchasing Data – PODS

Download PODS

On the PODS homepage, click on “Download” to open PODS order list in Excel.

Download


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VMI (Vendor Managed Inventory); e.g. Min/Max – inventory management system bestapplied to single source and production run parts; determines optimum Minimum (Minand Maximum (Max) parts quantities required to support Manufacturing and AssemblyoperationsNot a consumption based system, supplier is paid for delivery of productTo initiate VMI, Supplier must sign the VMI Agreement - contains contractual languagethat the Buyer may move parts between PODS and VMI at their discretion

VMI – if grayed out, no VMI parts or accountblocked, suppliers contact their Portal

Administrator to get access; not available onAdministrator or Regular User accounts

Company Benefits:reduced Buyer effort andinventory costs

Supplier Benefits:reduced administrative effortand production flexibility

For questions, contact Mike McConaghy, [email protected]


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Purchasing Data – VMI

VMI main screen - status of each part is colored according to label at top of table; willsee 24 months when data is downloaded; anticipated demand for long term planning; notcontractual – PO still controls schedules

Last updatedate

Click onDownloadto export.txt file

Click on column heading tosort as needed

Supplier Portal - SIR

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Supplier Information Request (SIR)

Portal-based process available to all suppliers with Portal access

Vehicle for suppliers to communicate or request clarification regarding technicalrequirements via the “Supplier Information Request” tab.

SIR responses do not have authority to convey direction to suppliers on issues that requireengineering design or drafting changes. In those cases, the final acceptance of affectedmaterial/parts is based on formal and accepted design release, e.g., flow down ofapplicable design changes through a purchase order.

Each Company Site has personnel assigned to respond to SIRs. When a SIR is sentthrough the Portal, they are automatically routed and logged to the appropriate person.

SIRs are not to be used to request technical documents (drawings, specificationsand/or MOT/M0Is). Suppliers formally request technical documents using the PortalRequest Technical Documents (RTD) function.


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Supplier Information Request (SIR)

Not available to Administrator accounts. If not available to Contract Agent, your portaladministrator may have it blocked. Contact your portal administrator for access to the SIR.

SIR


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Supplier Information Request (SIR) – SIR List page shows all active/open SIRs

Click on SIRnumber to open Status for

each SIR

Supplier Portal – SMRR

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SMRR (Supplier Material Review Record) – System for managing nonconformances;requirements are defined in SQR-003; Portal user name/login id and password arerequired

Click to accessSMRR System

System also available via the following url:https://www.triumphsupplysource.com/suppliers/pageview.php?menuitemid=169

For questions, contact Site Quality Engineer

Supplier Portal – SCARTS

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SCARTS (Supplier Corrective Action Response Tracking System – Supplier CARTSor SCARTS) – System for managing supplier corrective actions; QMS nonconformances,not related to material nonconformance, normally audit findings that need to be answeredor source inspection findings; Portal user name/login id and password are required

Click to accessSCARTS

System also available via the following url:http://supplierweb.vought.com/portal/getCarts.do

For questions, contact Juana Ortiz, [email protected]

Supplier Portal – Net Inspect (FAI’s)

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Net Inspect – First Article Inspection (FAI’s) – System for managing supplier FAI’s;requirements defined in SQR-011; no charge to use our account, but will be required todownload FAI; DISCUS, an FAI pre-planning application, also available under FAI; Username/login id and password are required

Click to accessNet Inspect

(FAIs)

Net Inspect System can be accessed through the Supplier Portal ,or via the following url:https://www.net-inspect.com/

For questions, contact Site Quality management

Summary of Contacts

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Portal Administrator: Robin Holden, [email protected]

PODS and VMI: Mike McConaghy, [email protected]

SCARTS: Juana Ortiz, [email protected]

SMRRs: Site Quality Engineer

Net Inspect/FAI’s – Site Quality Management