Tx Gradebook 1st DAY of SCHOOL STUDENT MASS ACTIVATION INSTRUCTIONS for ECISD Secondary Campus Teachers 2014-2015 School Year

txGradebook

1st DAY of SCHOOL STUDENT MASS ACTIVATION

INSTRUCTIONSfor ECISD

Secondary Campus Teachers

2014-2015 School Year

Secondary Teacher Instructions 2

Creating Your 2014-15 User ID & Password

Access to the txGradebook is disabled until the evening of August 18, 2014.

Once access is enabled, please use the instructions for creating a user ID found on the

ECISD Moodle site. Or, follow the steps indicated for New Users

on the txGradebook site: http://itccsgb.ectorcountyisd.org/EC/Login.aspx

http://itccsgb.ectorcountyisd.org/EC/Login.aspx




Creating Your 2014-15 User ID & Password

On August 18, student records will be “rolled over” to reflect their 2014-15 status (new grade level, campus, etc.).

Students are not viewable on Grade Reporting screens until the first day of school. However, teachers can access their

course/sections & student assignments on the Post/View Attendance screen by changing the date to the

first day of school.

NOTE: Student assignments are subject to change based upon campus master schedule decisions.


The Mass Activation Process

The accurate and timely activation of students in txGradebook is critical for

ECISD to determine the number of students enrolled on the

first day of school!


The Mass Activation ProcessMass Activation is a one-day process that • Displays all students as inactive on the 1st day of school.• Requires teachers to activate students on the 1st day of

school using the Post/View Attendance screen in txGradebook.

• Automatically updates any entry dates for the campus, courses and special programs. Any students that are still inactive at the end of the first day

are considered No Shows and no longer appear in teachers’ class lists.


The Mass Activation ProcessMass Activation could occur every period of the

day at a secondary campus. However, the majority of the students will be activated by the 1st or 2nd period teachers.

While Mass Activation is open, the Post/View Attendance page looks a little different than it does on any other day of the year.


The Mass Activation Process

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The Last day for mass activation 8/25/2014 displays above the grid. Rather than having the option to mark

students Absent, Tardy or Present, teachers only have the option to Activate any student that is present in the classroom.

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8/27/2012 (TRO)

8/27/2012

8/27/2012


Activating Students

To activate a student, teachers• Select the radio button for Activate next to each

student that is present in the classroom. • Enter their PIN and click Post. The activation process will not be complete until the screen has been posted.

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8/27/2012 8/27/2012 (TRO)

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Activating Students

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After posting, the page will redisplay and • Any students marked ACTIVATE will display as PRESENT .

• Any non-activated students will display as INACTIVE .• Any errors will display as shown in the example (ERROR-NOT

ACTIVATED) and the student will not be activated.

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8/27/2012 8/27/2012 (TRO)


Activating Students

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• Active students may then be marked as Absent, Tardy or Present in subsequent periods . Teachers should post students absent, tardy or present when the option is available for a student.

• Inactive students may be activated for the 1st day of school by any teacher who has not already posted for that period .

• Any exceptions and/or corrections should be reported to the office staff.

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8/27/2012 8/27/2012 (TRO)

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1st DAY PROCESS FOR SECONDARY TEACHERS

All students must bring a copy of his/her schedule to be admitted to class.1. Identify those students who are present in your

classroom and activate them on the Post/View Attendance screen by posting the screen.• If a student is listed in txGradebook as inactive

and is not present in the classroom, no additional action is needed. The student’s 1st day status is correct.



• If a student is physically present in the classroom and does not appear in txGradebook, check the student’s schedule. If a date has been written in the upper right hand corner of the schedule, the student should be admitted to class but will not appear in the txGradebook until the date written on the schedule. If a date has not been indicated, report the problem to the office. Teachers should post students absent, tardy or present when the option is available.



• Ensure that students do not answer “roll call” for a student who is not physically present. This will result in inaccurate enrollment counts.

2. Continue step 1 for all periods of the day. You must post for each period of the day. The office staff will run a report at the end of each period to identify teachers who have not posted.

You have now completed the

Mass Activation process!


AFTER THE 1ST DAY OF SCHOOL• Any student who was not activated on the 1st day of

school will be withdrawn as a No Show. No Show students will not appear in txGradebook unless the office staff changes their status from a No Show to an active student.

• Begin the standard attendance posting procedures by posting students as Absent, Tardy or Present. Notify office staff if a student comes to your classroom but does not appear in the txGradebook.


FREQUENTLY ASKED QUESTIONS1. What do I do if I have already posted and I realize that I activated the

wrong student?• Contact the office clerk immediately.

2. What do I do if I have already posted and I realize that I did not activate a student who was present in my classroom?• Contact the office clerk immediately.

3. What do I do if the message “ERROR – NOT ACTIVATED” appears on the screen next to a student?• Contact the office staff immediately.


FREQUENTLY ASKED QUESTIONS4. What does (TR0) in the Attendance column mean?

• This indicator displays to show which track the student is on. Track is a grouping category by which school districts report students to TEA. With the exception of a few students at Gale Pond Alamo, all ECISD students are grouped on track 0 (TR0).

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8/27/2012 8/27/2012 (TRO)


FREQUENTLY ASKED QUESTIONS5. Do ALL teachers have to activate students on the first day of

school?• Only those teachers who have course/sections and students assigned

to them (ie, the teacher is the teacher of record) activate students on the first day of school. For instance, teachers who see students on a pull-out basis, such as a content mastery teacher, do not activate students because no students are assigned to them via a course/section.

6. Where do I find instructions for using the txGradebook?• Click on the Staff Development link on the ECISD home page, then

click on Moodle. Login to Moodle using your ECISD network user ID & password. The txGradebook training can be found under the District Training category.

Documents

Tx Gradebook 1st DAY of SCHOOL STUDENT MASS ACTIVATION INSTRUCTIONS for ECISD Secondary Campus Teachers 2014-2015 School Year