TYBCOM EXCEL PRACTICALS Practical 1 - Jayesh Rajgor · TYBCOM EXCEL PRACTICALS Practical 1 Problem 1: A worksheet contains Name and Basic salary of 5 employees from cells A2 to B6

JAYESH RAJGOR

Inspiring Mentor, Engaging Orator & A Life Long Learner…

Prof. Jayesh Rajgor is educating, guiding and motivating learners since 10 years.

He has completed Masters in Commerce (M.Com) and Masters in Economics from Mumbai University. He is also certified in Diploma in Multimedia and Animation and Microsoft Office Specialist certified by

Microsoft.

TYBCOM EXCEL PRACTICALS

Practical 1 Problem 1:

A worksheet contains Name and Basic salary of 5 employees from cells A2 to B6. The

first row contains the headings. Calculate DA, HRA, PF and NS. DA is 50% of basic

salary. HRA is 15% of basic salary. PF is 8.33% of basic salary. Also find Minimum,

Maximum, Average of all the numeric columns. Also find the number of records. Use

MAX(), MIN(), AVERAGE(), COUNT() functions.

Solution:

1. Type heading Name in cell A1

2. Type heading Basic salary in cell B1

3. Enter the data from cell A2 to cell B6

4. Type heading DA in cell C1

5. Type heading HRA in cell D1

6. Type heading PF in cell E1

7. Type heading NS in cell F1

8. Select the cell C2 an type the formula =B2*50% <enter>

9. Select the cell C2 and drag fill handle till C6

10. Select D2 and type the formula =B2*15% <enter>

11. Select D2 and drag fill handle till D6

12. Select E2 and type formula =B2*8.33% <enter>

13. Select E2 and drag fill handle till E6

14. Select F2 and type the formula =B2+C2+D2-E2 <enter>

15. Select F2 and drag fill handle till F6

16 Type the heading Maximum, Minimum, Average and Count in cells A8, A9, A10,

A11 respectively.

17. Select cell B8 and type the formula as =MAX(B2:B6)

18. Select B8 and drag fill handle till F8

19. Select cell B9 and type the formula as =MIN(B2:B6)


21. Select cell B10 and type the formula as =AVERAGE(B2:B6)


23. Select cell B11 and type the formula as =COUNT(B2:B6)


Problem 2:

A worksheet contains Roll number, Name and marks in 2 subjects of 5 students from

cells A1 to D6. The first row contains the headings. Calculate Total marks and

Percentage. Percentage should be rounded to 2 places of decimals. Use (ROUND()

function).

Practical 2

Using if statement and logical operator

Type the above worksheet and write in Excel steps to do the following.

1, To calculate the result, if percentage marks is less that 35 then declare result as “Fail”

otherwise “Pass.

2. If percentage is more than equal to 50 declare result as “Pass” otherwise it is “Fail”.

3. If percentage is more than 50 but less than 60 declare result as “First class” otherwise

“See later”.

4. Calculate result as follows

Percentage Result

<35 Fail

>=35 and <45 Pass class

>=45 and <60 Second class

>=60 and <75 First class

>75 Distinction

Practice problems

1. A worksheet contains Name and Basic salary of 5 employees from cells A1 to B21. The

first row contains the headings. Calculate DA, HRA, Pf and NS. NS should be rounded to

nearest 10. DA is 50% of basic salary or Rs 2,500 whichever is less. HRA is 15% of

basic salary subject to maximum of Rs 650. PF is ‘Nil’ if basic salary is less than 2500

otherwise PF is 8.33% of basic salary. All your calculations must 2 digits after the

decimal point. Give your heading

2. A worksheet contains Name, marks in subject1 and marks in subject2,

in first 3 columns from row 1 to row 5. The first row contains the headings and the other

contains the data. Calculate result. A student is declared as ‘Pass’ if he gets 40 or more

marks in each subject or the average of marks is 50 or more.

3. A worksheet contains NAME and PAY in first 2 columns. Calculate Income Tax in the

next column. Income tax is calculated as follow:

First 2000 Nil

Next 2000 3%

Next 2000 5%

Rest 7%

Practical 3

Relative, Absolute and Mixed References

Problem 1:

A worksheet contains item description and unit cost of 5 items as follows: Calculate the

selling price (absolute reference)

Selling price = unit cost * profit%

Solution: To calculate selling price

1. Click at cell C2

2. Type the formula as =B2+B2*$D$9% <enter>

3. Click at cell C2 Drag the fill handle up to cell C6.

Problem 2:

A worksheet contains item description, unit cost and profit in % of 5 items as follows: Calculate

selling price (relative reference)

Selling price = unit cost * profit

Solution: To calculate selling price

1. Click at cell D2

2. Type the formula as =B2+B2*C2% <enter>

3. Click at cell D2 & drag the fill handle up t D6

Problem 3:

Name, amount, interest rate and period are entered in cell A1 to D10. Calculate simple interest

and compound interest in column E & F

Simple interest =amount*rate*period /100

Compound interest = amount (1 + rate /100) period -amount

Solution:

1. Type heading NAME in cell A1

2. Enter the data till A10

3. Type heading AMOUNT in cell B1

4. Enter the data till B10

5. Type heading RATE in cell C1

6. Enter the data till C10

7. Type heading PERIOD in cell D1

8. Enter the data till D10

To calculate simple interest

9. Type heading SIMPLE INTEREST in E1

10. Select E2 and type the formula as =B2*C2*D2/100 <enter>

11. Select E2 and drag the fill handle up to E10

To calculate compound interest

12. Type heading COMPOUND INTEREST in cell F1

13. Select F2 and type the formula as =B2*(1+C2/100)^D2-B2 <enter>

14. Select F2 and drag the fill handle up to 10

Problem 4:

Name, amount, interest rate are entered in cell A1 to C10. Calculate simple interest and

compound interest in column D & E. period is 7 years

Simple interest =amount*rate*period /100

Compound interest = amount (1 + rate /100) period –amount

Solution:

1. Type heading NAME in cell A1

2. Enter the data till A6

3. Type heading AMOUNT in cell B1

4. Enter the data till B6

5. Type heading RATE in cell C1

6. Enter the data till C6

7. Type period in A9

8. And type 7 in B9

9. Type heading S.INT D1

10. Type heading C.INT E1

To calculate SIMPLE INTEREST

11. Select D2 and type the formula as =B2*C2*$B$9/100 <enter>

12. Click at D2 and drag the fill handle till D6

To calculate COMPOUND INTEREST

13. Select E2 and type the formula =B2*(1+C2/100)^$B$9-B2 <enter>

14. Click at E2 and drag the fill handle till E6

Problem 5: Consider the following worksheet and calculate depreciation by using straight line

method

Solution: To calculate depreciation

1. Select the cell E2

2. Type the formula as =$B$1*$B$2/100 <enter>

3. Select the cell E2 & drag the fill handle upto cell E6

Problem 6: Consider the following worksheet and calculate depreciation by using written down

method for each year.



2. Type the formula as =(B$1-SUM(E$1:E1))*B$2/100 <enter>

3. Select the cell E2 and drag the fill handle upto E6

Problem 7:

Consider the following worksheet and calculate depreciation by using written down

method for each year, also calculate written down value for each year



2. Type the formula as =(B$1-SUM(E$1:E1))*B$2/100 <enter>

3. Select the cell E2 and drag the fill handle upto E6

To calculate W.D.V in column F

1. Select the cell F2

2. Type the formula =$B$1-SUM(E$2-E2) <enter>

3. Select the cell F2 and drag the fill handle upto F6

Practical 4

1. INSERING ROWS AND COLUMNS

To insert new record after 4th row

Steps:

Select the 5th row (by clicking on 5 row number) or select the any cell on 5th row

Select HOME MENU (TAB)

Select INSERT option

Select insert sheet row

(a new row will get inserted before 5th and after 4th in the active sheet)

To insert new column after D column

Steps:

Select the E column (by click on E column name) or select any cell on E column



Select insert sheet column

(a new column will get inserted before E and after D in the active sheet)

2. DELETING ROWS AND COLUMNS

To delete the 5th row

Steps:

Select the 5th row (by clicking on 5 row number) or select any cell on 5th row


Select DELETE option

Select delete sheet row

(5th row will get deleted from the active sheet)

To delete the D column

Steps:

Select the D column (by clicking on E column name) or select any cell on 5th row



Select delete sheet column

(D column will get delete from the active sheet)

3. HIDE AND UNHIDE ROWS AND COLUMNS

To hide the 5th row

Steps:



Select FORMAT option

Select HIDE / UNHIDE OPTION

Select hide row

(5th row will get hide from the active sheet)

To hide the D column

Steps

Select the D column (by clicking on D column name) or select any cell from D

column



Select HIDE/ UNHIDE OPTION

Select Hide column

(D column will get hide from the active sheet)

To hide the active sheet

Steps


select FORMAT option

select HIDE / UNHIDE OPTION

Select hide sheet

To unhide the 5th row

Steps

Select the 4th and 6th row




Select unhide row

(5th row will get unhide in the active sheet)

To unhide the D column

Steps

Select the C and E column




Select unhide column

(D column will get unhide in the active sheet)

To unhide the sheet 3

Steps

Select the HOME MENU (TAB)

Select the FORMAT option


Select unhide sheet (a dialog will appear)

Select the sheet 3

Click on ok

4. UNDO AND REDO

To undo the last action

Select the UNDO option from the QUICK ACCESS tool bar.

To Redo the last action

Select the REDO option from the QUICK ACCESS tool bar.

5. MOVING A RANGE

To move the range A1:A10 to C1 to C10

Steps

Select the range from A1:A10

Select HOME MENU(tab)

Click CUT option from clipboard

Select the cell C1

Click PASTE option from clipboard

6. COPYING A RANGE

To copy range from the range A1:A10 to C1 to C10

Steps



Click COPY option from clipboard

Select the cell C1


7. COPYING SINGLE RANGE TO MULTIPLE RANGES

To copy range the range A1:A10 to B1:B10,D1:D10,E1:E10

Steps



Click COPY option from clipboard

Select the cell B1, D1, E1 by pressing ctrl key


8. AUTOFILL and CUSTOM LIST

To create list of January to December list in B1:B12 cell

Select the cell B1 and type January

Select the cell B1 and drag the fill handle vertically till B12.

To create own autofill list

Steps

Click the Microsoft Office Button , and then click Excel Options.

Click Popular, and then under Top options for working with Excel, click Edit

Custom Lists.

In the Custom lists box, click NEW LIST, and then type the entries in the List

entries box, beginning with the first entry.

Press ENTER after each entry.

When the list is complete, click Add, and then click OK twice.

On the worksheet, click a cell, and then type the item in the custom fill series that

you want to use to start the list.

Drag the fill handle across the cells that you want to fill.

9. FIND AND REPLACE VALUES

To find “computer” word in the cell B1 to B25 cell

Select the cell from B1 to B25

Select HOME MENU (tab) and click on find & select option from Editing Group

Click Find options

(A find and replace dialog box will appear)

Type Computers in the place provided for find what options

Click on ok

(cell will get active where the computer is their)

10. SPELLCHECK

To check the spelling mistake in the sheet

Select the REVIEW MENU (tab)

Select SPELL form proofing group

(A dialog box will appear)

A cell will get active where spelling mistake is there.

11. FORMATING CELLS, NUMBERS, DATES, TIMES.

To format the cells B2 by 3 decimal places and numbers should be in commas

Select the cell b2

select the HOME MENU (tab)

click on format option from cell group

Select format cells option from format

(format cell dialog box will appears)

Select Number tab and category number

Select 3 decimal from decimal places

Mark the use 1000 separator (,)

12. FONT, COLOURS, BORDERS, FILLS.

Select the cell

select the HOME MENU (tab)

click on format option from cell group

Select format cells option from format

(format cell dialog box will appears)

Select Font tab

Select the option for font, colour, borders, fills.

13. ADDING, REMOVING, HIDING AND RENAMING WORKSHEET.

To insert new sheet after sheet2

Steps:

Select the sheet 3



Select insert sheet

(a new sheet4 will get inserted before sheet3 and after sheet2)

To remove the sheet2

Steps:

Select the sheet2



Select delete sheet

(Sheet2 will get delete from the workbook)

To hide the sheet2

Steps:

Select the sheet2




Select hide sheet

(sheet2 will get hide from the workbook)

To hide the sheet2

Steps

Select the sheet2 (active sheet)




Select hide sheet

(sheet2 (active sheet) will get hide from the workbook)

To delete the D column

Steps:

Select the D column (by clicking on E column name) or select any cell on 5th row



Select delete sheet column

(D column will get delete from the active sheet)

14. HIDE AND UNHIDE ROWS AND COLUMNS

To hide the 5th row

Steps:





Select hide row

(5th row will get hide from the active sheet)

To rename the sheet2

Steps

Select the sheet2



Select RENAME

(it will allow to rename the sheet2 give any name and press enter)

15. ADD HEADER AND FOOTER TO A WORKBOOK

To give ‘computer class’ heading to each and every sheet

Select INSERT MENU (tab)

Select Header and Footer option from text group

Type “computer class’ in the place provided

(Header will be given to each and every place)

16. PAGE-BREAK AND PREVIEW

To move a page break, drag the page break to a new location.

To insert a vertical page break or a horizontal page break, select a row or

column below or to the right of where you want to insert the page break, right-

click, and then click Insert Page Break on the shortcut menu.

To remove a manual page break, drag the page break outside of the page break

preview area.

To remove all manual page breaks, right-click any cell on the worksheet, and

then click Reset All Page Breaks on the shortcut menu.

17. AUTO COMPLETE

To make it easier to create and edit formulas and minimize typing and syntax errors, use

Formula AutoComplete. After you type an = (equal sign) and beginning letters or a

display trigger, Microsoft Office Excel displays below the cell a dynamic drop-down list

of valid functions, names, and text strings that match the letters or trigger. You can then

insert an item in the drop-down list into the formula by using an insert trigger.

18. AUTO CORRECT

Automatically detect and correct typos and misspelled words For example, if

you type teh plus a space, AutoCorrect replaces what you typed with the. Or if you

type This is theh ouse plus a space, AutoCorrect replaces what you typed with This

is the house.

19. AUTOFIT

Do not AutoFit To turn off the automatic resizing, click this button. Shrink text on

overflow To make the text reduce in size to fit within the WordArt, click this button.

Resize shape to fit text To increase the size of the WordArt vertically so that the text

fits inside of it, click this button

20. CREATING AND USING NAMED RANGE.

Select the range

Select FORMULA MENU (tab)

Select Define name

(Define name dialog box will appear)

Give the name to that range

.

Practical 5 FUNCTIONS

1) FINANCIAL FINCTIONS

FV PV PMT PPMT

IPMT NPER RATE NPV

IRR

2) DATABASE FUNCTIONS LOOKUP VLOOKUP HLOOKUP

3) MATEMATICAL AND STATISTICAL FUNCTIONS

ROUND ROUNDUP ROUNDDOWN CEILING

FLOOR INT MAX MIN

MOD SQRT ABS AVERAGE

4) CONDITIONAL LOGICAL FUNCTIONS

IF COUNTIF SUMIF

5) STRING FUNTIONS

LEFT RIGHT MID LEN

UPPER LOWER PROPER TRIM

6) DATE FUNCTIONS

TODAY NOW DATE TIME

DAY MONTH YEAR WEEKDAY

DAYS360

Practical 6 SORTING

1. Create the following worksheet and perform the following:

(i) Arrange the data in Alphabetical order of NAME.

(ii) Arrange the data in Un-alphabetical (Z-A) order of NAME.

(iii) Arrange the data in ascending order of SALARY.

(iv) Arrange the data in descending order of SALARY.

(v) Arrange the data in Alphabetical order of DEPT and within DEPT

ascending order of SALARY.

(vi) Arrange the data in Alphabetical order of DEPT and within DEPT

alphabetical order of NAME.

FILTER WITH CUSTOMIZED CONDITION

Create the following worksheet and answer the following:

(i) To list only those records where FNAME starts with an alphabet “S”.

(ii) To list only those records where LNAME ends with an alphabet “A”.

(iii) To list only those records where LNAME has “N” as the second last character.

(iv) To list only those records where LNAME has “I” as the second character.

(v) To list only those records where LNAME starts with an character “*”.

(vi) To list only those records where RESULT is “PASS”.

(vii) To list only those records where PER is more than 75 percent.

(viii) To list only those records where PER is less than 75 percent.

(ix) To list only those records where PER is >= 75% and <85%.

(x) To list first two records with highest percentage.

ADVANCED FILTER

Problem 1 Create a file name, basic salary & dept and to view only records for department

sales.

Problem 2 Create a file name, basic salary & dept and to view only records for sales where

salary is more than 2000

Problem 3 Create a file name, basic salary & dept and to view only records for sales, finance

where salary is more than 2000

SUBTOTAL

1. Answer the following in MS-EXCEL. Consider the following worksheet

Write steps to obtain the department wise subtotals of the salary. Further explain the procedure to

remove these subtotals from the worksheet.

Practical 7

GRAPHICAL REPRESENTATION OF DATA

1. The following data has been entered in a worksheet

a) To calculate the total in B6, C6 and D6

b) To construct the 3-D Bar diagram

c) To construct pie-chart diagram


a) To create a line diagram with base as years

b) To represent the data with 3D bar diagram

c) Pie diagram for the year 1993


a) Bar-chart

b) Line chart

c) Column chart


a) To find the total sales of each branch

b) To construct 3-D pie for total of each quarter

c) To construct bar diagram for total of each branch


Based on these values, write steps

a) To find the annual production in Column F

b) To draw column chart of production of Rice and Wheat for 4 years

c) To draw Pie chart for the production of year 2002.

6. The sales figures for two depots have been entered in a worksheet in the following

manner.

Write steps to construct the following charts to display year along X axis and sales of the

two depots along Y axis

a) a 3-D Bar chart with column series

b) a line chart with the column series

PIVOT TABLE:

BUILDING PIVOT TABLE,

PIVOT TABLE REGION, REARRRANGING PIVOT TABLE

1. What is Pivot table?

Consider the

following of

employee details

Write the steps to prepare Pivot Table in cell A25 of the same worksheet, displaying CITY wise

(1) average salary (2) maximum salary by taking CITY along row and SALARY in Data area

2. The following data has been entered in a Ms-excel worksheet

Write steps to set up a Pivot table at cell A20 of the same worksheet displaying CITY in

row, customer in column, INCOME and SAVINGS as data items

Practical 8 Frequency distribution

1. Weights in kilogram of 30 weight lifters are entered in cells A3 to A32. None of these are

heavier than 120 kgs Explain the procedure to prepare a frequency table by taking class

intervals as, less than 80, 80-90 ,90-100,100-110,110,120

2. Heights in centimeter of 40 N.C.C. cadets are entered in cells A3 to A42. None of the

cadets are taller than 185 centimeters. Explain the procedure to prepare a frequency table

by taking class intervals as, less than 150, 150-160, 160-170, 170-180, 180-186

3. Observation lying between 1000 to 9999 have been entered in columns A3 to A42. Write

the procedure to prepare a frequency table showing class intervals as upto 1999, 2000-

3999, 4000-5999, 6000-7999 and 8000-9999 in cells B45, c45, D45, E45 and F45 and the

corresponding frequencies in B46, C46, E46 AND F46 respectively.

4. Observation lying between 20 and 69 has been entered in column A3 to A42. Write

procedure to prepare a frequency table showing class intervals as 20-29, 30-39, 40-49,

50-59 and 60-69 in cells B45, C45, D45, E45 and F45 and the corresponding frequencies

in B46, C46, D46 AND F46 respectively.

Extra problems

3. Insurance agent’s name and his total business have been entered in column A and B

respectively for 20 agents. First row contains heading next rows contain data. Write steps

to compute commission and commission is 5% of the business upto to Rs 1,00,000 and

10% on additional business. Bonus is 2% of business exceeding Rs 5,00,000 only when

business exceeds 5,00,00 otherwise it is 0.

4. What is an Autofill list? Explain the steps to prepare custom list (custom Autofill) with

the values Milk, Butter, Ghee, Cheese, Paneer and display it in cells C1 to C5

5. Answer the following

Using straight line method, explain the procedure to display year wise depreciation and

depreciated value for each year till the life of Machinery. Use your own cell addresses.

6. Consider the following worksheet containing the cost of an Asset, the rate of depreciation

and the life of that asset in year. Using reducing balance method explain the procedure to

display year-wise depreciation and the W.D.V for each year till the life of the Asset in

column, D,E, and F respectively.

7. Answer the following in MS-Excel. The following data has been entered in a worksheet

Write steps to compute the GRADE in column C as follows:

Marks Grade

Less than 45 C

45 or more and less than 60 B

60 and above A

8. Consider the following worksheet showing cost of machinery and its life in year and rate

of depreciation

Using straight line method, explain the procedure to display year wise depreciation and

depreciated value for each year till the life of Machinery, use your own cell addresses

9. A worksheet contain Roll no, and marks out of 100 in 2 subject entered in column A, B,

C respectively in first 21 rows. In the first row, heading is entered and in subsequent row

data has been entered. Explain the procedure to find average and grade in columns D and

E respectively. Grade is to be assigned as follows

Average Grade

75 or more A

50 or more and below 75 B

Below 50 C

10. A worksheet contains employee number and monthly gross pay entered in column A and

B respectively in the first 16 rows. In first row headings are entered and in remaining

rows data is entered. Write steps to compute annual income and income tax in column C

and D respectively where income tax is to be calculated as follows:

Annual income Income tax

First 100000 Nil

Next 100000 20%

Excess 30%

11. Calculate total, average for the following worksheet

12. Answer the following in Ms-Excel

Explain the procedure to calculate (i) HRA as 20% of BASIC (ii) DA as 25% of BASIC (iii) PF

as 5% of BASIC (iv) Net as BASIC+HRA+DA-PF. Fill the entire worksheet.


Explain the procedure to compute AVERAGE MARKS and grade as per the following criteria

fill the entire cell

Average Grade

>=75 DISTINCTION

<75 BUT >=60 FIRST CLASS

<60 BUT >=45 SECOND CLASS

<45 BUT >=35 PASS CLASS

<35 FAIL


Write the steps to

(i) arrange the data as per salary

(ii) display only those names where names start with “k”


Write the steps to do the following using paste special

1) Compute annual salary in the cell C2 to C6

2) Compute tax as 20% of the annual salary in the cell D2 to D6

3) Compute Net in cells E2 to E6

16. Value of an article is entered in cell A3, rate of depreciation is entered in cell B3. Explain

how you will create an excel table showing year, depreciation amount, depreciated value.

Use reducing balance method.

17. The following Data has been entered in a worksheet.

In a cell C2 , a formula , =IF(B2<40, “C”,IF(B2<60, “B”, “A”)) is entered and this formula is

copied to C3, C4 and C5. What will be exhibited in cells C2, C3, C4 and C5?


Write procedure to reorganize the worksheet in the order of cities NAGPUR, PUNE and

THANE and in cities in the alphabetical order of name


Write a formula in cell C2 to calculate tax as follows

SALES TAX

First Rs 10000 5%

NEXT 15000 8%

Excess 10%

20. The following data has been entered in a

worksheet

Write a formula in cell C2 to calculate discount as follows:

SALES DISCOUNT

First 10000 5%

Above Rs 10000 and upto Rs 25000 8%

Above Rs 25000 and upto Rs 40000 10%

Above Rs 40000 12%

21. Consider the following worksheet showing the Basic salary of 7 person

Mention steps for writing the formulae to compute the following

1) HRA is 30% of basic salary

2) DA as 110% of basic salary

3) Tax as 20% of Gross

22. Consider the following worksheet

Write steps to do the following

i) Arrange data as per name

ii) Filter the data for sales more than 6500


Write steps to compute GRADE as follows:

MARKS GRADE

Between 35 % 50 C

Between 50 & 60 B

Above 60 A


Write the steps to rearrange the worksheet in descending order of phone number.

Documents

TYBCOM EXCEL PRACTICALS Practical 1 - Jayesh Rajgor · TYBCOM EXCEL PRACTICALS Practical 1 Problem 1: A worksheet contains Name and Basic salary of 5 employees from cells A2 to B6