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UNION TRUSTEE ACTIONS
Date Action
January 27, 1950
Memorial Union Building Committee adds more members ... to approximately 20.
Committee endorses change in student life membership rate from $50 to $60.
Committee votes to invest such funds that are not necessary for current capital improvements of union in
government bonds.
Director presents report on a review of principal Union physical needs, focusing on need for meeting
rooms and parking.
Votes to look favorably to join with UW Foundation and the University to establish parking facilities that
would aid in maintaining the use and use and income level of the Memorial Union.
September 28, 1951
Committee appointed with power to act with regard to the reorganization and possible incorporation of
the Memorial Union Building Committee.
Recommendation to Union Council adopted that establishes life membership for enrolled students upon
leaving the university upon payment to MUBA of an amount equivalent to the then union fee for two
semesters, that such student life memberships do not exempt a student from payment of the semester
operating fee should he re-enroll, and that the life membership amount remains at $100. (Later adopted
by the Regents ((Dec. '51)) effective Jan. '52.
November 2, 1951
Memorial Union Building Committee and the Executive Committee are dissolved as an informal
association and reorganized as a non-stock, non-profit corporation under the laws of the State of
Wisconsin.
Adopt Articles of Incorporation and authorize Irving Seaman, Lowell Frautschi and John Kohler to file
said Articles with the State of Wisconsin.
Select group of 20 Voting Members.
Notify the University of these changes and authorize mailing to all Union members notifying them of
change and reporting on status of union.
November 7, 1952
Treasurer authorized to disburse up to $1,000 for ensuing 12 months to cover miscellaneous additions to
Union equipment and minor remodeling and improvement projects, as determined by Executive
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Committee members living in Madison (annual commitment).
Authorize exploration of the site and financing options of a hotel and housing unit in the lower campus
area, particularly north of Langdon Street.
That a sum of $150 be allocated annually from MUBA funds for awards to students for especially
meritorious work in the field of creative writing with such awards to be known as the Edward H. Gardner
awards. Such allocation is to be reviewed every third year.
November 14, 1953
Report received of Trustee acceptance of proposal to fund installation of television equipment and sound
distribution system at cost of $3,084 plus $1,898 from Class of '28 for TV.
Authorized disbursement of up to $6,000 to insure the production of a color sound film, which will serve
as a permanent record, and souvenir of the Memorial Union's 25th anniversary year.
Barbara Connell Manley elected to fill term of Miss Schoenleber.
Grace Chatterton designated as a life member and elected as a Voting Member of the MUBA.
June 14, 1954
A mail ballot authorizes expenditures of up to $7,000 for preparation of engineering and architectural
studies and cost estimates of various alternatives for improved delivery facilities, a service connection
between the Union and the proposed Wisconsin Center building, and underground parking in association
with the Union Building.
A mail ballot authorizes expenditure of up to $12,000 to air condition Tripp Commons.
October 1, 1954
A mail ballot authorizes retaining of architectural services for the purpose of studying the possibilities of
building a dormitory wing to the north of the present Union.
November 19-20, 1954
Bylaws of the association approved.
Voting Members elected: Thomas Brittingham, Charles Dollard, Janet Ela, Robert Gresch, Charles
Hawks, Howard Mumford Jones, Harold Konnak, Sally Marshall, Oscar Rennebohm, Carl Runge.
Trustees elected: Don Anderson, John Bergstresser, Ray Black, Timothy Brown, Dr. Victor Falk, John
Kohler, Don Slichter, Guy Sundt, Grace Chatterton, Harold Konnak, Howard Mumford Jones, Robert
Gresch.
George Haight, Irving Seaman, John Lord, Lowell Frautschi, Don Anderson and Porter Butts elected as
officers of the Association.
Stanley Allyn, Don Anderson, John Bergstresser, Ray Black, Timothy Brown, Grace Chatterton, Victor
Falk, John Kohler, Barbara Manley, Don Slichter and Guy Sundt elected as Trustees.
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Vote that it is the sense of the Trustees that it is desirable for the Union to enter the field of hotel
operation, providing that there be continued primary emphasis on the role of the Union as a facility for
the enrichment of student life. Also endorse financial support for such projects, an underground tunnel
connecting the Wisconsin Center to a parking garage and the Union, an eventual move of the crew house
to west campus, and a paved mall area between Union and the Armory.
Approve in principle an operating relationship between the Union and the Wisconsin Center, provided it
does not mean too heavy a burden on union staff.
Approve in principle the expansion of the Union to include adjacent underground facilities and a
dormitory wing north of the Commons wing
Adopt resolutions endorsing
July 30, 1955
Bylaw change adopted specifying, "the presence of 9 Trustees at a meeting constitute a quorum."
Motion adopted to recommend to the University administration:
PARKING: develop large parking lot between Murray and Lake Streets north of University avenue; to
seek authority from the legislature to fill in the lake for a 2,000 car parking lot; that the YMCA be razed
and the area be used as a temporary parking lot.
REMODELING AND EXPANSION: that approval to given to remodel and expand union cafeteria and
kitchen areas; that the area under the mall (YMCA site) be used for expansion of Union recreational
facilities; consideration of the providing of dormitory facilities and improved service vehicle access; that
the red gym site be reserved for major Union expansion; expansion of the area under the Theater Lobby
as a boat house with access to the lake.
Oct. 21, 1955
Memorial resolution adopted upon death of George Haight
Oscar Rennebohm appointed to fill term of George Haight.
Authorized Executive Committee to work with staff in studying possibilities of underground expansion
between the Union and the Gym with power to act in the commitment of funds for architectural services
and in making necessary requests to administration and Regents.
Nov. 23-24, 1956
Reaffirmed the urgent need for expansion including underground recreation facilities and an all-weather
pavement deck.
Oct. 25, 1957
Trustees elected: John Lord, Dr. H.C. Bradley, Charles Byron, John Dollard, Lowell Frautschi, E.H.
Gardner, A.W. Peterson, Oscar Rennebohm, Irving Seaman, Thomas Brittingham,Sally Owen Marshall
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and Janet Smith Ela.
New Voting Members elected: Harry Bullis, Ruth Bachuber Doyle, Howard Potter, Roy Ragatz, Gordon
Wanzer, Joseph Werner, John Wickhem and Payson Wild.
Officers elected: John Lord,Dr. H.C. Bradley, Irving Seaman, Lowell Frautschi, Don Anderson, and
Porter Butts.
Life membership fees for students leaving campus increased from $15 to $18 and life membership rate
for non-students increased from $100 to $120, as of Sept. 1, 1957.
UW President Fred requests Union to provide food service for the new Wisconsin Center building, such
service to be on a basis that would not result in a loss to the Union operating fund.
Reaffirm pertinent portions of previous Trustee recommendations including parking (between Lake
Street and Murray Street north of University), the fill-in of a portion of the lake front for parking, use of
the area under the mall for expansion of union recreational facilities, provision of dormitory facilities
associated with the Union and the Wisconsin Center, that the Red Gym site be reserved for major Union
expansion, and that planning for a boat house proceed.
Resolution adopted by all Trustees on Nov. 24, 1956 requesting Executive Committee to explore with the
University administration and CPC the feasibility of the following: plans for underground recreation
facilities, endorsement of multi level parking in the Art Education-Journalism area, that there be a
permanent dining facility on the west of the campus.
Nov. 21, 1958
UW Foundation president invited to attend meeting of the Union Trustees.
Accepted resignation of Harold Konnak, and elected Job Wickhem as replacement.
Joseph Werner elected as Trustee replacing Timothy Brown.
Arthur Wadsworth elected as a Voting Member.
Authorized $35,000 towards the cost of Cafeteria-Kitchen addition
Oct. 30, 1959
Motion adopted expressing endorsement in principle of the Campus Planning Committee long range plan
for the development of the lower campus, and urging the appointment of architects to develop
preliminary plans for additions including underground recreation facilities, housing unit, plaza
development, underground parking and service drive, Alumni House and additions to the Wisconsin
Center.
Memorandum of understanding accepted providing for a joint meeting of representatives of UW
Foundation, Alumni Association and Union Trustees to consider to desirability of locating the proposed
Alumni House in association with the Wisconsin Center.
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Authorize increase in funding level for miscellaneous additions to union equipment and minor
improvement projects from $1,000 to $2,000, and continuation of funding in the amount of $150 for the
E.H. Gardner creative writing awards,
Nov. 10, 1961
Voting Members elected Herbert Terwilliger, Elmer Winter and Gerald Bartell.
Union Trustees elected: Don Anderson,Ray Black, Grace Chatterton, Janet Ela, Victor Falk, Robert
Gresch, John Kohler, Howard Potter, Donald Slichter, Joseph Werner, John Wickhem, Payson Wild.
Herbert Terwilliger elected as Trustee replacing Oscar Rennebohm
Officers elected: John Lord, Dr. H.C. Bradley, Irving Seaman, Lowell Frautschi, Ray Black, Don
Anderson, Grace Chatterton, Porter Butts.
Endorse in principle the lower campus development prepared by Daverman Company; urge appointment
of architect at earliest possible date to design the underground recreation facility.
Agree to share costs with UW Foundation of preliminary engineering and architectural studies for the
Memorial Union-Wisconsin Center area.
June 8, 1963
Express pleasure that more active steps are being taken to forward the underground games unit project
and urge that alternatives concurred in by Union administration be adopted.
Confirm the importance of the surface treatment of the underground games unit and agree to fund this
portion of the project.
Feb. 29, 1964
Motion adopted recognizing the achievements of Porter Butts in organizing and conducting a course of
study for union directors and their deputies from institutions throughout the country, a course first carried
on during the summer of l962.
Trustees affirm their confidence in the form of self-government of the Union
Announcement made that a Union building committee has been appointed by President Harrington for a
west side union, including representatives from Union Council, the Dean of Students, the university
architect and University planner.
Reaffirm importance of appointment of architect for underground games area and revisions to dock and
service area.
Authorize the sending of a letter setting forth Trustee interest in the outlook for the future functioning of
the Union and extending an offer of cooperation in working toward a successful outcome.
October 12, 1964
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Consideration of Mr. Lord's memorandum on a "Plan for Passing on the Teachings of Experience,” and
vote to discuss the proposal with Mr. Luberg.
Endorse the University plan for "Interim Service and Lakeshore Development in the north Lower
Campus Area
Reaffirm the desirability of a Union-operated guesthouse on the Armory site
January 22-23, 1965
Meeting with University President to discuss changing nature of the University and his vision of how the
union would be involved in these changes
Endorse proposed changes in Union constitution and bylaws.
Recommend the Armory site be designated for expansion of the Union, Center and faculty facilities, and
that a lower campus coordinating committee consisting of the UW Foundation, Alumni Association and
Trustees be reactivated.
Endorse proposal to provide parking on the West Side of Park Street across from the Union Theater.
Endorse support for the development of a union facility on the southwest side of campus that will meet
the dining and recreation needs of students and faculty.
Urge immediate preparation of a building program and appointment of an architect for the various
additions to the Memorial Union
Oct. 22, 1966
Carol Schindler, Nathan Heffernan, William Johnson, Robert Lampman and Horace Wilkie elected as
Voting Members.
March 1, 1966
Voted to report to the University that the Trustees assume that the land required for Union South will be
provided by the state.
Endorsed actions taken by Union Council, namely support for parking in the 600 N. Park site, that a
sheltered under-street pedestrian passage be developed between such parking facility and the Union, and
that a study be undertaken of the feasibility of underground parking between the University Library and
the State Historical library,
June 23, 1967
Endorsed the proposal for a large multi purpose campus community center on the Armory site as
recommended by the Lower Campus Planning Committee, and that preparation of a specific building
program and investigation of possible financing begin at this time.
Urged that the building program for additions to and remodeling of the Memorial Union proceed
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immediately.
October 20, 1967
Officers selected including John Lord, Irving Seaman, Dr. H.C. Bradley, Lowell Frautschi, Ray Black,
Don Anderson, Grace Chatterton, Porter Butts.
Recommend that the 600 N Park St. Library parking structure not be built without an under street passage
to the Union.
November 21, 1967
October 17, 1969
Trustees authorize increase of investment limit with UW Foundation combined trust fund to $100,000
and authorize the Treasurer to change investment as he sees fits including investments in government
agency bonds.
Following Trustees elected for six year terms, 1969-75: Gerald Bartell, Ruth Doyle, Lowell Frautschi,
Charles Hawks, Robert Lampman, John Lord, Sally Marshall, Roy Ragatz, Herb Terwilliger, Arthur
Wadsworth and Elmer Winter.
The following officers are elected: Chairman, John S. Lord; Honorary Vice-Chairmen, Irving Seaman
and Dr. H. C. Bradley; Vice Chairman, Lowell Frautschi and Ray Black; Secretary, Grace Chatterton;
Treasurer, Porter Butts; Executive Secretary, Ted Crabb. Robert Lampman and Joe Werner elected to
Executive Committee.
Trustees authorize an increase in the non-student life membership rate from $120 to $130, with the final
payment of the extended life membership plan increased from $36 to $38. The life membership fee for
students within one year of leaving the University increased from $21 to $23. Changes to be effective
February 1, 1970.
Trustees endorse the proposed remodeling of the Memorial Union Building and urge the University to
move with all reasonable speed to expedite the completion of the final drawings so that the construction
can begin as soon as possible.
Trustees adopt a resolution concerning the State Street Mall which calls for two way traffic on Lake
Street, from the lake to Johnson Street, the continuation of two way traffic on Langdon Street, the
development of a Lake Street turnaround at Lake Mendota and that a comprehensive study of Langdon
Street from Lake Street to Park Street be undertaken.
February 12, 1970
$400 authorized as an award for the Edward H. Gardner Creative Writing Contest for 1969-70.
The Trustees established a Sally Owen Marshall art purchase fund, the purpose of which would be to
collect funds from individuals wishing to contribute toward an art purchase for the Union. The selection
of such a purchase is to be made by the John Marshall family, $400 authorized for the fund.
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Donald Ryan elected as a Trustee to replace Sally Marshall.
Executive Committee concurs with the action of the Union Council regarding the name of "Union
South," and with the inscription to be mounted on the building: "In spite of the difficulties of the
moment, I still have a dream" Martin Luther King, Jr.
Executive Committee reviews the campus plan update, and decides to oppose the closing of Park Street,
urges increased parking in the lower campus area and suggests a lower campus parking structure at the
corner of Lake and Langdon Streets.
August 12, 1970
The treasurer reports that application will be made on behalf of the Memorial Union Building
Association for exemption under class 7 of the Federal Internal Revenue Act for tax exemption on
Association earnings as a non-profit organization raising funds exclusively for a governmental supported
University.
$632.46 authorized as an additional amount to cover the cost of the interior decorating study by the firm
of Maynard W. Meyer and Associates.
$5,000 authorized for a general brochure to tell the Union story and stipulates that the brochure be mailed
to all Madison area alumni.
September 1, 1970
Joan Wilkie Orr elected as a Trustee to replace Arthur Wadsworth.
October 16-17, 1970
Voting Members approve a change in the Articles of Incorporation and Bylaws, allowing for an increase
in the number of Trustees so that the student officers of the Union will be Voting Members and Trustees
by virtue of their office, and the student president of the Union will be a member of the Executive Com-
mittee.
A $1,000 bequest in the estate of Sally Owen Marshall received.
Trustees reaffirm the previous Trustee action of October 17, 1969 concerning the State Street Mall.
Trustees approve the suggestion of Elmer Winter that a task force be appointed to study where the Union
is trying to go and should go in light of the current situation, that the task force is to suggest approaches
in respect to what the Union should emphasize in the future, and that the focus should be on content and
ideology rather than development of physical facilities.
December 17, 1970
In response to requests from Dr. Harold Bradley and Howard Mumford Jones that they be retired as
Voting Members, the Executive Committee decides that no action be taken unless either one of the
individuals request retirement after receiving a letter of explanation from the Vice-Chairman. In the
future, upon the receipt of a letter from any Voting Member requesting to resign, a written response
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should be sent outlining the nature of the position, and unless a follow up request is submitted, the person
should be continued as a Voting Member.
January 29, 1971
Executive Committee recommends that the Trustees accept the resignation of John Lord as Chairman of
the Trustees and that he be elected Honorary Chairman of the Trustees of the Memorial Union Building
Association.
$250 authorized for the 1971 Creative Arts Award in the name of Edward H. Gardner and recommend
that the Union Literary Committee search for an alternative means of support, and that the Union staff be
requested to prepare recommendations for other ways of honoring Edward H. Gardner.
May 27, 1971
Ten new Voting Members elected by the Memorial Union Building Association: Jan Marshall Fox, Paul
Ginsberg, Jane Lichtman, Mark Musolf, Dagny Quisling Myrah, Ann Prisland, Robert Schmidt, Ed
Siggelkow, James Watrous and W. Norris Wentworth.
$5,000 authorized to be paid to the Union-operating fund for 1971-72 for reimbursement of office
expenses.
$1,000 authorized for investment of the bequest of Sally Owen Marshall, with the proceeds of the invest-
ment to be used for a principal annual or bi-annual award at a student craft exhibition to be organized by
the Union in recognition of Mrs. Marshall's contributions as originator and early director of the Union
craftshop.
The Executive Committee endorses a listing of fund raising goals and recommends that the remodeling of
the Commons Entrance, Addition A, be the object of an immediate fund raising drive.
The Executive Committee recommends that the Helen White parking ramp be designated for visitor
parking.
July 5, 1971
Lowell Frautschi elected Chairman, replacing John Lord, who was elected Honorary Chairman. Nathan
Heffernan elected Co-Vice Chairman.
August 2, 1971
The Executive Committee approves the appointment of an ad hoc investment committee, chaired by the
Treasurer and requests the committee prepare guidelines on investment matters and present its report and
recommendations at the annual meeting.
$1,000 authorized to be paid to the Association of College Unions-International, with the understanding
that the Trustees will receive a minimum of 600 copies of the book, "The College Union Idea," from the
Association.
October 11, 1971
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The Executive Committee adopts the recommendations of the ad-hoc investment committee and instructs
the Treasurer to implement this action as soon as possible. The investment committee is to continue to
work with the Treasurer on the development of future investment policies.
October 30, 1971
The Trustees vote to continue fund raising efforts with the objective of offering a gift of approximately
$150,000 for the purpose of funding the phase I remodeling project of the Memorial Union.
October 5, 1972
Executive Committee discusses the "near automatic continuation of Trustee services until they (Trustees)
die or drop out because of waning interests." It was agreed to discuss this matter at the 1972 annual
meeting.
October 27, 1972
The following officers are elected for a three year term: Chairman, Lowell Frautschi; Co-Vice Chairmen,
Ray Black and Nathan Heffernan; Secretary, Grace Chatterton; Treasurer, Porter Butts. Two At-Large
Members of the Executive Committee: Robert Lampman and Joe Werner.
The Trustees discuss the present procedure of electing Trustees and consider setting a limit on the num-
ber of terms a Trustee may serve. No action taken.
The Trustees authorize a gift of approximately $150,000 to the Regents with the stipulation that the funds
be used insofar as possible, for Phase I remodeling, including an emergency exit stair from the Main
Lounge balcony to the Terrace.
March 13, 1973
Executive Committee approves a statement for recommendation to the Chancellor and the Regents
concerning the allocation of $500,000 received from the Union South land purchase reimbursement.
Chancellor Young suggests the establishment of a Memorial Union gift fund on a permanent basis with
the UW Foundation and says that he would be willing to carry such a proposal to the Foundation urging
them to identify the Union as one of the listed options for Foundation giving.
Executive Committee accepts the report of the Lampman Committee, appointed to study the implications
of the Minahan Task Force Report, and recommends the report to the Trustees for consideration at the
annual fall meeting.
October 12, 1973
Anne Minahan and Dave Meissner elected as Trustees.
Trustees approve in principal the Lampman committees report on the implementation of the Minahan
Study.
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Trustees adopt a policy statement on the criteria for the selection of Union Trustees.
$15,000 authorized toward the cost of Phase I remodeling of the Commons Entrance in the Memorial
Union.
January 14, 1974
Carol Skornicka elected as a Trustee to fill the position vacated by the death of Joe Werner.
Anne Minahan elected as a member of the Executive Committee.
Executive Committee authorizes the officers to invite John Wickhem to serve as legal counsel for the
Association, should such services be required.
Executive Committee authorizes the Executive Secretary to register copyrights of publications produced
by Union committees and clubs, in the name of the Memorial Union Building Association, in conjunction
with the Union Directorate.
Treasurer and Executive Secretary, upon consultation with the UW Foundation, are authorized to
liquidate funds invested with the UW Foundation.
The Executive Committee votes that it should be the policy of the Trustees to extend a life membership
to all persons not now Union members who give an amount equal to or above the current life membership
rate as part of a class fund drive designated for the Union building fund, and that this life membership
offer be applied retroactively in the case of class members who have already contributed the required
sum.
The Executive Committee adopts a proposal that the student life membership rate be increased to $30,
and that the non-student life membership rate be increased to $150, effective July 1, 1974.
Executive Committee approves the recommendation for the development of a four-year fund drive
carrying through 1978.
Executive Committee considers a special life membership rate of $30 for faculty and civil service
employees retiring from the University of Wisconsin -Madison at age 62 or above and who are residents
in the Madison area, and ask for further study of the proposal.
April 4, 1974
Executive Committee appoints a Trustee Investment Committee to review future investment policies of
the Association and to study future relationships with the University Foundation.
The Treasurer reports that the Class of 1925 has agreed to list the gallery extension as one of two-class
reunion fund drive projects.
Executive Committee authorizes the extension of special life membership rates to faculty and civil
service employees who retire at age 62 or above from the University of Wisconsin-Madison or from any
division in the University of Wisconsin System located in Madison and who are residents in the Madison
area.
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May 17-18, 1974
Trustees adopt a resolution to extend to the officers and fund raising committee of the Classes of 1924
and 1925 their deep appreciation for the solid support in the Memorial Union and extend deep
appreciation to the UW Foundation staff for its indispensable aid in facilitating the collection of class
funds on behalf of the Union.
Trustees authorize the Executive Committee to take all measures necessary to expedite the final planning
for Phase II expansion of the Memorial Union at an estimated project cost of $300,000.
Trustees authorize the undertaking of a broadly based fund drive with the aim of accomplishing the
maximum possible improvements of Memorial Union facilities prior to the 50th anniversary in 1978 and
that the Trustees and Voting Members serve as the general campaign committee.
Trustees express their deep concern over the deteriorating financial situation and projected long-range
outlook for the Wisconsin Union and request the restoration of a student fee allocation adequate to
support the operation of the Memorial Union and Union South. They direct the officers and Executive
Committee to engage in continuing discussions with the Madison Campus administration and members
of the Board of Regents in a sustained effort to make known the extent to which the Union has been hurt
over the years by rising costs and inadequate revenues.
November 8, 1974
$15,000 authorized as an advance to the Board of Regents to be used for the retention of an architect to
prepare final drawings and specifications for Phase II remodeling.
The Trustees go on record as stating that the Union constitution conforms with the intent and philosophy
of the merger statutes and directs the Executive Committee to bring the Unions' already established pri-
mary responsibility of students for the formulation in view of policies concerning the Wisconsin Union to
the attention of the University administration and the Board of Regents with the aim of assuring that the
present form of governance remains in effect.
September 11, 1975
Executive Committee instructs the Treasurer to cultivate further class gifts, to prepare a mailing prior to
year-end to the UW Foundation nationwide alumni mailing list, soliciting individual gifts to the golden
anniversary fund and to continue to pursue any other potential fund raising possibilities.
November 7, 1975
The following Trustees are elected to six year terms expiring in 1981: Gerald Bartell, Ruth Doyle,
Lowell Frautschi, Charles Hawks, Robert Lampman, Joan Murdoch, Don Ryan, Herb Terwilliger, Joyce
Erdman, Alice Krebs and Robert Schmidt. Erdman, Krebs and Schmidt replace Roy Ragatz, Elmer
Winter and John Lord, who resigned.
Officers elected for a three year term: Lowell Frautschi, Chairman; Ray Black and Nathan Heffernan,
Co-Vice Chairmen; Grace Chatterton, Secretary; Porter Butts, Treasurer; Ted Crabb, Executive
Secretary; Anne Minahan and Don Ryan, At-Large members of the Executive Committee.
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Trustees approve a Bylaw change increasing the number of Voting Members from 75 to 100.
Trustees direct the officers to work with the Union Council and staff and the administration of the Madi-
son campus to identify needed improvements in the educational and service mission of the Wisconsin
Union, and to seek the means necessary for affecting such improvements.
November 8, 1976
$300 authorized for architectural services to develop cost estimates for future Union-remodeling projects.
Executive Committee authorizes the funding of a mural in the Beefeaters Room as an additional fund
drive among former chairmen and staff members.
November 19, 1976
15 persons selected as Voting Members: Anthony Brewster, Ada Deer, Jean Fleming, Newman
Halvorson, Hans Hopf, Robert Johns, Myron Krueger, Jeffrey Kunz, Don Murdock, Jeanne Oates,
Clarence Schoenfeld, Charlotte Spohn, Robert Taylor, Wilson Thiede and Robert Zigman.
$65,000 authorized for Phase III remodeling to include enclosure of the passageway from Great Hall to
the Craftshop construction of a new fourth floor men's room, construction of an exterior stairway from
the Main Lounge balcony to the Terrace, furniture for various outdoor decks, gallery display cases and
equipment, enclosure of the Theater corridor art cases, and Theater lounge furniture.
$15,000 authorized for the following projects: Play Circle refurbishing, $8,000; the Class of 1934 kiosk,
$2,000; and the Class of 1934 Theater Plaza, $5,000.
Trustees authorize the appointment of a 50th anniversary coordinating committee.
Trustees authorize an increase in the life membership rate in the Memorial Union Building Association
from $150 to $160 if paid within four years, or $175 if paid in five years, and that the student life mem-
ber rate be $35 if paid within one year after leaving the University.
September 15, 1977
Executive Committee authorizes the purchase of a mural for the Beefeaters Room and the funding of wall
decorations for the Stiftskeller, with the hope that individual and class gifts will fund them.
November 4, 1977
The Chairman announces that Robert Johns, a Voting Member, has resigned from the position.
Trustees modify Phase III remodeling, by increasing the projected budget for the enclosure of the pas-
sageway from Great Hall to the Craftshop and increasing the cost of the 4th floor men's room and
deleting the lower Theater lounge refurbishing project.
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$15,000 authorized for support of the golden anniversary celebration.
December 4, 1978
$6,000 authorized for additional expenses of 50th anniversary activities.
Executive Committee, in response to a suggestion that the Union Theater be named Lunt-Fontainne
Theater, rejects the proposal and endorses the general University building naming policy.
$3,500 authorized on a matching fund basis to retain the services of an architect to undertake a concept
design study of various additional safety and handicap improvements of the Memorial Union.
March 8, 1979
Executive Committee authorizes a mail ballot to select 17 additional Voting Members.
$1,000 authorized to retain an acoustical consultant to conduct an acoustical study of Great Hall and
prepare recommendations for a new sound support system.
April 27, 1979
The following persons elected for six year terms, 1978-84: Ray Black, Porter Butts, Janet Ela, Victor
Falk, Robert Gresch, Nathan Heffernan, Jane Lichtman, Dave Meissner, Anne Minahan, Walter Pancoe,
Carol Skornicka, Ann Prisland Thorpe. Lichtman and Thorpe replace Carol Brand and Grace Chatterton.
Robert Zigman is elected to a three year term, 1978-81, replacing Don Slichter.
Trustee officers elected for three year terms 1978-81: Chairman, Lowell Frautschi; Co-Vice Chairmen,
Nathan Heffernan and Carol Skornicka; Secretary, Alice Krebs; Treasurer, Dagny Myrah; Executive
Committee: Anne Minahan and Ray Black.
Trustees approve proposal for handling the financial affairs of the MUBA, necessitated by the resig-
nation of Porter Butts as Treasurer. Tom Smith elected as Assistant Treasurer.
August 30, 1979
Executive Committee authorizes the bonding of the officers of the Memorial Union Building
Association.
$4,500 authorized as backstop money for the Class of '34 project of outdoor furniture for the Theater
Plaza.
Executive Committee considers a request from the Directorate that the Trustees provide life memberships
to retiring Directorate members and refers the request to the Union Council with a recommendation that
they consider the issue in light of the Union Council action of 1941.
November 2, 1979
Trustees adopt a motion expressing the deep appreciation and solid support of the Memorial Union from
the Classes of 1920, 1927, 1928, 1929, 1934, 1949, 1950, 1951 and 1952.
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February 26, 1980
Executive Committee authorizes the purchase of an employee dishonesty bond for MUBA in the amount
of $100,000 for a three-year period.
$5,000 authorized as backstop money for the Class of 1929 gift to the Union of a sound system for the
Union Theater and for Great Hall.
Executive Secretary reports that while the Executive Committee had approved the nomination of 17 addi-
tional Voting Members a year ago, he had held up the mail ballot and urged the Executive Committee to
reconsider their action and place greater emphasis upon nominating persons who live in the immediate
Madison area. The Executive Committee agreed with this recommendation and appointed a committee to
study the matter.
June 4, 1980
Executive Committee discusses issue of officer liability, and decides to request "volunteer agency" status
with UW-Madison risk management office.
Executive Committee authorizes the Treasurer, Executive Secretary and the Assistant Treasurer to make
such investments of Trustee monies as are authorized under the State Statutes for University investment,
and that the Trustee Investment Guidelines, adopted in 1971, be reaffirmed.
$15,000 authorized as backstop money for the Lakefront Improvement Project.
Executive Committee receives report on future directions for the Trustees, and asks that the report be
circulated for comments.
September 23, 1980
$1,100 authorized for reprinting 10,000 copies of general Union brochure.
$17,000 authorized for an architect and food service design consultant to prepare design concepts for
remodeling of MU Cafeteria and Rathskeller.
$7,800 authorized to cover tool and dye costs to fabricate Union Terrace chair, with the understanding
that the tooling will be the property of the MUBA for the exclusive use of the Wisconsin Union.
$2,500 authorized as backstop money for the Class of '29 sound system project, to provide new sound
systems for Great Hall and Union Theater.
Balance in Fredric March Play Circle account ($98) be transferred to uncommitted funds.
November 21, 1980
Trustees adopt proposal to establish a Trustee residency program.
December 10, 1980
$3,100 authorized for employment of a half-time graduate assistant for membership development.
16
June 10, 1981
$500 authorized for new prints of 1936 and 1939 Union film.
$1,600 authorized for continuation of membership development assistant.
$5,000 authorized for backstop assistance for Class of '41 pedestrian walkway.
Backstop support authorized for Class of '32 lake safety and sail drying tower, with funding level to be
determined at later date.
Backstop support authorized for Classes of '53 and '54 for Campus Information Center, with funding
level to be determined at a later date.
$1,000 authorized for purchases on an annual basis of works of art for Union permanent collection.
Gift of $5,000 received from Evjue Foundation, to be used for uncommitted expenditures.
August 26, 1981
$12,000 authorized for additional support for Cafeteria/Rathskeller design studies.
$3,200 authorized for continuation of the membership development assistant.
November 13, 1981
The following persons elected for six year terms, 1981-87: Ruth Doyle, Joyce Erdman, Lowell Frautschi,
Alice Krebs, Jeff Kunz, Barbara Manley, Joan Murdoch, Dagny Myrah, Don Ryan, Bob Schmidt, Herb
Terwilliger and Bob Zigman. Bob Lampman, Jerry Bartell and Chuck Hawks chose not to be considered
for re-election. New Trustees elected are Jeff Kunz, Dagny Myrah and Barb Manley.
Officers elected to serve three year terms, 1981-84: Chairman, Carol Skornicka, Co-Vice Chairmen,
Nathan Heffernan and Anne Minahan; Secretary, Alice Krebs; Treasurer, Dagny Myrah; Executive
Committee, Ann Thorpe and Lowell Frautschi; Executive Secretary, Ted Crabb; Assistant Treasurer,
Tom Smith.
New Voting Members announced: Tom Anderson, Harvey Barash, Jeff Bartell, Betsy Behnke, Michael
Brody, Lynn Eich, Joy Dohr, Peggy Douma, Carol Hillman, John Icke, Mary Kay Bauman, Barbara
Linnenbrink, Rod Matthews, Marty Meyer, Richard Olson, Paula Neumann, Margaret Stiles, Howard
Tolkan, Carol Toussaint, Betty Vaughn.
February 25, 1982
$3,000 authorized for additional support for a membership development assistant.
Life membership rate increased to $180 over four years or $200 over five years, and $40 for student life
membership, effective July 1, 1982.
$3,000 authorized for conversion of existing address label system to a new system through MACC.
17
$10,000 authorized for additional backstop support for Class of '41 pedestrian mall project, for total
support level of $15,000.
$4,000 authorized as an additional amount for further design studies on Rath/Cafe remodeling project,
bringing total amount to $33,000.
Committee to be appointed to prepare proposals for Executive Committee on future direction for
membership and fund raising development.
$300 authorized for Trustee Leadership Awards.
Sum of sufficient amount authorized for funding Trustee residency program.
June 15, 1982
Licensing agreement approved with WISCO Industries for production and sale of terrace chairs,
stipulating a 5% royalty to MUBA, and that advertising media and copy used for promotion must be
reviewed and approved in advance.
Use of Association funds for Grapevine mailings, computerization of mailing list, and allocation of
printing and postage charges approved.
$3,600 authorized for continuation of membership assistant.
$1,583 authorized for reprinting 10,000 copies of general Union brochure, and $1,708 for re-printing
5,000 copies of Rathskeller brochure.
$20,000 authorized for additional design work for Cafe/Rath remodeling project. Total MUBA
commitment is $53,000.
1982 Residency reports accepted.
August 24, 1982
Executive Committee asks that a set of guidelines be prepared covering administrative expenditures of
Trustee monies authorized by the Executive Secretary, such guidelines to be considered by the Trustees
at the annual meeting.
$3,500 authorized as backstop funding for Class of '32 project for construction of lake safety/sail drying
tower.
MUBA named as recipient of estate of Russell R. Rieser, who died May 5, 1982. Estimated value,
$75,000. Money to be used for "improvement and expansion of the Memorial Union Building."
November 5, 1982
Trustees establish ongoing Residency program, with goal of two a year, and that Trustees and Voting
Members be canvassed to determine their interest and availability for participation in the residencies.
18
Up to $500 authorized to Union Council for 1982-83 academic year to develop student-faculty
interaction.
Trustees approve guidelines for administrative expenditures by Executive Secretary, without
authorization by Union Trustees.
Trustees recommend to Union Council that Hoofer Lounge be designated Harold C. Bradley Lounge, and
that a suitable plaque be provided recognizing his services.
$4,000 authorized for architectural plans for enclosure of the balcony from Great Hall to the Craftshop.
February 17, 1983
Investment Committee to be re-established to advise Treasurer and Assistant Treasurer on future
investment policies.
$765 authorized for Trustee Leadership Awards.
$15,000 authorized for a loan to the Union Directorate, to be repaid by June 1, 1983, and that the loan be
made without interest charges.
June 20, 1983
MUBA participation approved for investment in the Common Fund -- equity fund and short term bond
fund.
MUBA investments authorized in the UW Foundation investment account.
MUBA donates tooling for the terrace chair to The Wisconsin Union with the understanding that all roy-
alties will accrue to MUBA.
$6,700 authorized for necessary tooling for fabrication of a terrace table, such tooling to be donated to
The Wisconsin Union with the understanding that all royalties will accrue to MUBA.
$6,100 authorized for purchase of a IBM-XT computer.
$15,000 authorized as backstop funding for Campus information Center.
Telephone vote ratified, authorizing the advance of an additional $15,000 as a loan/grant to the Direc-
torate.
$12,000 authorized to promote membership sales to faculty/staff by offering two free tickets to a Theater
event with the purchase of a Union membership.
August 31, 1983
Minutes of annual meeting of November 5, 1982 amended to reflect change in wording of the preamble
to "Guidelines for Administrative Expenses."
19
November 4-5, 1983
$50,000 authorized for construction of the Crossover Corridor.
Accept Theater residency report. Congratulate committee, and direct those copies of report and statement
by Porter Butts be sent to Council and Directorate.
Directorate, Council and Trustees write new statement of Theater philosophy.
$1,500 authorized to be made available to Union Council as risk capital to develop free or "near" free
programming in Union Theater.
Recommend to Union Council that a sum of money be given to the Theater Arts Interest Area to develop
programs that will be totally executed within a given year.
Referred a suggestion for setting up a fund of $5,000 to $10,000 for cooperative program endeavors with
University departments to Trustee Executive Committee.
Authorize Executive Secretary to investigate costs involved in retaining an architectural design consul-
tant to prepare recommendations for refurbishing the Union Theater.
December 5, 1983
$800 authorized for additional funding for terrace table tooling.
$387 transferred from restricted fund "Artist in the Schools" to UW Foundation Account #382.
$12,000 in backstop funding for the Lakefront Improvement Project transferred to "uncommitted funds".
$2,000 authorized to increase funding for mailing list conversion project.
$3,000 authorized to increase funding for IBM-XT computer purchase.
Designation of restricted fund "Architectural Services, Crossover Project" be changed to "Planning and
Design Services;" that the balance in restricted fund "Cafeteria/Rathskeller Design" be transferred to
"Planning and Design Services," with provision that expenditures in this account be identified to the
Executive Committee by the Secretary.
$586.59 authorized to increase backstop funding of Class of '29 gift account.
$10,000 authorized for additional loan/grant to the Directorate, bringing total loan/grant to $25,000.
April 12, 1984
$750 authorized for annual Trustee leadership awards.
$160 single payment life membership rate adopted.
20
Trustees authorize funding of the additional cost to increase half-time membership coordinator to two-
thirds time, with funding to come from previously authorized funds for membership development and an
additional $1,000.
August 23, 1984
Mark Musolf appointed to Investment Committee.
$550 authorized for staff member attendance at annual leadership training retreat.
$3,000 authorized for architectural studies of Union Theater.
$6,500 backstop funding for Class of '41 parking lot pedestrian walkway, transferred to Campus
Information Center.
$5,000 backstop support authorized for Class of '84 kiosk.
$2,000 authorized to retain Jody Schmitz to research, write and coordinate publication of a booklet
detailing the history of the Union Art Collection.
$25.10 in Class of '29 account transferred to "unrestricted" account.
October 26-27, 1984
10 Trustees re-elected for six year term: Ray Black, Porter Butts, Victor Falk, Robert Gresch, Nathan
Heffernan, David Meissner, Anne Minahan, Walter Pancoe, Carol Skornicka and Ann Thorpe. Two new
Trustees elected: Bill Blaesser and John Icke, replacing Janet Ela and Jane Lichtman.
Officers elected: Carol Skornicka, Chairman; Nathan Heffernan and Anne Minahan, Co-Vice Chairmen;
Alice Krebs, Secretary; Dagny Myrah, Treasurer; Ann Thorpe and Jeff Kunz (replaces Lowell Frautschi)
Members At Large; Ted Crabb and Tom Smith.
Executive Committee directed to prepare a slate of Voting Member nominees, with special emphasis on
graduates of '70's and '80's, that a mail ballot be conducted, and that EC consider a system to evaluate
ways of replacing those Voting Members who have demonstrated no interest in service.
Executive Committee directed to consider length of Trustee terms and question of reappointment.
Trustee Residency on Union South authorized.
Executive Committee authorized to release use of Reiser estate monies for Union Terrace expansion pro-
ject.
Theater program endowment fund drive authorized in concept, with proposed framework of drive to be
presented to Trustees for final approval.
Board approves concept of proposal to renovate Theater lobby, with Executive Secretary asked to
provide Executive Committee with details when available.
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December 5, 1984
$2,000 authorized to retain services of Fannie Taylor to write a booklet on the history of the Union
Theater.
$1,000 authorized to paint Rathskeller serving line ceiling.
$15,000 authorized increased funding of Crossover project for purchase and installation of door hard-
ware.
Authorize submission of grant request to Vilas fund for $25,000 to backstop Class of '30 project for
acoustical shell for Union Theater.
May 16, 1985
$550 authorized for staff member attendance at annual leadership training retreat.
Fund drive authorized among Union family to raise funds for construction of a handicapped ramp on to
Theater Plaza from Park Street.
$750 authorized for Trustee Leadership awards.
August 26, 1985
Assistant Treasurer directed to investigate the retaining of a private accounting firm to audit MUBA
books and report to the Executive Committee.
$57 transferred from Terrace table tooling to uncommitted funds.
Treasurer and Assistant Treasurer authorized to close out committed fund accounts as appropriate if the
account level is $250 or less, with the balance to be placed in returned earnings.
$3,314.95 transferred from Class of '32 committed account to uncommitted funds.
$2,000 authorized as increase for Union art history booklet.
$5,000 increase authorized for architectural/design studies.
$2,000 increase authorized for membership development support.
October 18-19, 1985
Union Theater mission statement endorsed.
Union Theater endowment fund endorsed.
Union South Residency reports accepted and the staff, Union Director, and Union Council encouraged to
consider the findings.
22
$20,000 authorized for development of Union South architectural master plan.
Union Trustees indicate willingness to entertain applications from Directorate for innovative projects
with the Executive Committee authorized to make allocations
Category of honorary voting members established, without vote.
Mail ballot authorized to amend the Articles of Incorporation.
Bylaws amended to reflect the change of Voting Member terms from life appointments to renewable six-
year terms and to create the category of Advisory Voting Member. Mail ballot authorized to designate
staggered two-year terms for current Voting Members, expiring in 1987, four-year terms expiring in
1989, and six-year terms expiring in 1991
Following Voting Members designated as Advisory: John Bergstresser, Connie Elvehjem, Anne Clinard,
Ada Deer, Jean Fleming, Roy Ragatz, Gordon Walker, James Watrous, Norris Wentworth, and Elmer
Winter.
Resignation accepted of Voting Members Don Murdock, William Steven, and Payson Wild.
Resignation of Robert Schmidt accepted as a Union Trustee, and Executive Committee authorized to
nominate a replacement
Additional Voting Members recommended: Miriam Boell Boegel, Sheryl Facktor, Russell Feingold, Pam
Garvey, Janet Pratt Hessler, Carol Falk Johnson, John Krieck, Charles Meissner, Ellie Oppenheim, Peggy
Panosh, Katie Ripple, Paula Abrahamson Scarr, James Wockenfuss, and Jean Falligant Love. Mail ballot
authorized for election.
$5,000 authorized to improve the lighting of the Theater forestage.
$1,000 authorized as backstop funding for Class of '60 Terrace landscape project.
Union staff requested to prepare report to provide for Trustee funding of staff retreats to explore and
resolve funding deficiencies and perceived feeling of second class status on the part of Union South staff.
February 27, 1986
William Johnson nominated to fill two-year term of Robert Schmidt who resigned.
$750 authorized for Trustee leadership awards.
$20,000 authorized for backstop funding of Union Terrace.
September 2, 1986
Authorized commitment of an additional $7,500 for the Campus Information Center.
Transferred $6,238 from 4th floor crossover project account to uncommitted funds.
23
Authorized increase of $4,000 for "planning and design fees for architectural services.
Authorized commitment of an additional $380 for Commons entrance kiosk.
Authorized $500 for staff attendance at annual Directorate retreat and established this as an ongoing
commitment.
Authorized increase in position of Membership Coordinator from 75% to 100% with increased cost to be
covered by MUBA.
Authorized ongoing commitment of up to $75 per event for employee recognition functions.
November 7-8, 1986
Bill Johnson seated as Trustee replacing Bob Schmidt.
Authorized commitment of $80,000 for stairway in Union South.
Authorized commitment of up to $5,000 for handicapped ramp on Theater Plaza.
Authorized commitment of funds necessary for architectural costs to develop preliminary plans for remo-
deling of outer Theater corridor.
Authorized investigation of possible outside funding sources for construction of an addition to the outer
Theater corridor.
March 12, 1987
Authorized the release of $5,000 for printing costs for the Theater Endowment fund drive.
August 18, 1987
Authorized the release of an additional $30,000 towards the cost of the Union Terrace.
Reaffirms commitment of $80,000 for construction of a stairway in the Union South atrium.
Authorized $2,500 for miscellaneous costs in conjunction with the refurbishing of Union South.
Authorized commitment of up to $6,000 for underwriting cost of the Class of '87 kiosk.
Authorized an additional $2,500 for handicapped ramp for Union Theater Plaza.
Authorized $5,000 for a PA system for Tripp Commons.
November 13-14, 1987
President Shaw and Acting Chancellor Cohen attended annual meeting
24
Re-election of 11 Trustees (Doyle, Erdman, Johnson, Krebs, Kunz, Manley, Murdoch, Myrah, Ryan,
Terwilliger, and Zigman) and one new Trustee (Olson).
Election of 24 Voting Members: 20 re-elected (Bartell, Black, Blaesser, Butts, Doyle, Ela, Falk,
Frautschi, Gresch, Hawks, Heffernan, Johnson, Krieck, Love, Manley, Meissner, Minahan, Murdoch,
Pancoe, Ryan, Scarr, Skornicka, Terwilliger, Zigman) and 4 new (Buckley, Haebig, Parish, M. Wickhem;
replacing Brand, Chatterton, Lampman, and J. Wickhem).
Officers re-elected.
Lowell Frautschi elected as honorary chair.
Authorized up to $5,000 to assist in the development of the Future Directions report.
January 10, 1988
Authorized $1,000 for Theater Endowment Fund working fund account
Authorized $7,500 for the membership development fund.
Authorized $1,500 to hire a food consultant to prepare report on Union catering services.
April 15, 1988
Authorized $5,000 backstop funding for Lower Theater Lounge project.
Authorized an additional $4,500 for Union catering food service study.
Union Theater Program Endowment Committee authorized to investigate the potential of a major grant
from the Vilas fund.
Authorized a letter to Chancellor Shalala supporting construction of a parking ramp on the 600 block of
University Avenue during 1988-89, and a ramp for the south half of the 900 block of University Avenue
during the 1989-91 biennium.
Reaffirmed 1974 Trustee action on the implementation of the merger legislation.
June 16, 1988
Mail ballot authorizes $15,000 for Union South light fixtures
August 16, 1988
By mail ballot, $15,000 authorized for purchase of light fixtures for Union South snack bar
November 4-5, 1988
Reiser estate totals $166,000, with entire amount going towards expansion of the Union Terrace.
25
Union president reports on segregated fee issue.
$50,000 authorized towards cost of refurbishing the outer Theater Lobby.
$850 authorized for retaining a consultant to prepare a design and cost analysis of a performance shell for
the Union Theater.
$7,500 increases authorized for planning and design fees.
$2,000 authorized for the Theater history book.
$8,300 authorized to update and reprint the Union history brochure.
$16,000 authorized for a half time Theater anniversary publicity assistant.
Art residency program scheduled for spring, 1989.
Meeting held with Chancellor Donna Shalala and UW Foundation president Sandy Wilcox.
Report presented on UW Future Directions committee.
April 13, 1989
Following budget authorizations adopted:
$5,000 for Union South refurbishing
$3,000 for Theater Lower Lounge
$2,500 for chairs discretionary account
Self-sustaining fund authorized for MUBA support for membership development coordinator position.
Resolution of the issues concerning designation of segregated fee as "allocable" or "non-allocable"
reported
$7,500 authorized for Theater corridor remodeling
June 21, 1989
$500 authorized for Hoofer reunion support
$2,000 authorized for Theater anniversary celebration
$3,000 authorized for painting Theater performance shell
$4,800 authorized for 14 banners for Tripp Commons
October 6-7, 1989
28 persons elected as Voting Members for term expiring in 1995: Thomas Anderson, Harvey Barash, Jeff
Bartell, Betsy Behnke, F. Anthony Brewster, Michael Brody, Joy Dohr, Peggy Douma, Lynne Eich,
26
Sheryl Facktor, Russell Feingold, Pam Garvey, John Icke, Mary Kay Larson, Jane Lichtman, Barbara
Linnenbrink, Rod Matthews, Charles Meissner, Paula Neumann, Richard L. Olson, Ellie Oppenheim,
Charlotte Spohn, Margaret Stiles, Robert Taylor, Wilson Thiede, Howard Tolkan, Carol Toussaint, Betty
Vaughn. Those not seeking reelection included: Newman Halvorson, Dick Halverson, Don Reich, Peggy
Panosh, Katie Ripple.
Theater history book distributed to Trustees; plan adopted for sale of book
Report of Art Residency team presented
Study requested on changing the name of the Memorial Union Building Association to the Wisconsin
Union Building Association.
March 26, 1990
Authorized the following expenditures:
$1,500 for the sail-drying tower
$10,000 for Theater anniversary celebration
$4,600 for Theater endowment working fund
$3,000 for planning and design fees
$4,500 for Union South refurbishing
Union membership rates increased to $45 for graduating seniors, $180 for one time purchase, $200 over
four years and $225 over five years
MUBA support for salary of membership development coordinator reduced from 33% to 15%, effective
July 1, 1990
Spouse privilege cards for new members eliminated, effective September 1, 1990
Annual renewable "affiliate guest" member pass established for guests of Union members, at a rate of
$10 per year, with a limit of one per member
$2,500 interest earnings from the Theater Endowment Fund authorized to be used for the support of
student tickets sold to the Milwaukee Symphony concert
$15,000 of interest earnings from the Theater Endowment Fund authorized for the support of student
ticket sales for 1990-91 Union Theater events
Name change from Memorial Union Building Association to Wisconsin Union Building Association
recommended for Trustee consideration at the annual meeting.
August 30, 1990
27
Authorized changes in previously approved financial transactions: $4,500 transferred to uncommitted
from Terrace backstop (rather than $6,500), and $600 transferred to uncommitted from Theater Concert
Shell (rather than $900).
Authorized changes in previously approved financial transactions: $4,500 transferred to uncommitted
from Terrace backstop (rather than $6,500), and $600 transferred to uncommitted from Theater concert
shell (rather than $900).
Agreed that in the spirit of honoring the request of Porter Butts, copies of his 1979 talk to Trustees and
Voting Members be sent to newly elected Trustees and Voting Members and key University
administrators when appropriate (i.e., if when meeting with MUBA Trustees.)
Efforts of Hoofers Riding Club to provide a permanent horseback riding facility endorsed, and the
leasing of land and the planning of construction of necessary facilities authorized subject to approval of
the Executive Committee.
Authorized up to $29,000 to remove the wall at the third floor level of the Atrium at Union South and to
install the required fire safety hardware.
November 2-3, 1990
At the annual meeting, Chair Skornicka notes the death of four Trustees and Voting Members during the
past year: Ray Ragatz, Gordon Walker, Bob Gresch and Jerry Bartell.
Re-election of the following Trustees for terms expiring in 1996: Blaesser, Falk, Heffernan, Icke, D.
Meissner, Minahan, Pancoe, Prisland, Skornicka; election of three new Trustees for terms expiring in
1996: Behnke, C. Meissner, Factor (replacing Gresch, Black and Butts); election of Hillman as Trustee to
fill an unexpired term (Zigman) 1993.
Resolution adopted in recognition of the many contributions of Porter Butts upon his retirement as a
Trustee.
Authorized the commitment of $64,500 for backstop funding for the Great Hall and Tripp Commons air-
handling project.
Proposal to change the name of the Memorial Union Building Association referred back to the Executive
Committee for further study.
Instructed the Executive Committee to consider how the role of Union South should be presented to show
an equal partnership with Memorial Union in The Wisconsin Union.
Endorsed Hoofer Riding Club efforts to provide a permanent horseback riding facility and recommended
that the Trustees initiate this effort by authorizing the leasing of land and the planning and construction
of the necessary facilities, subject to approval of the Executive Committee. It is the intent of the action
that the Executive Committee has the authority to sign the lease.
A Trustee Residency authorized on the Mini Course and Craftshop programs in spring, 1991.
May 7, 1991
28
EC agrees with suggestion that the official name of the Memorial Union Building Association should not
be changed, but that the title: "Union Building Association" is preferred for general use.
Transferred $11,000 from the South Atrium project to uncommitted earnings.
Authorized the following adjustments of committed and uncommitted funds: +$5,000, food service
consultant; -$1,051, Theater Lounge remodeling; +$2,800, Theater anniversary support; -$575, Theater
concert shell; -$300, Theater corridor remodeling; +$5,000, Union South interior design study; +$2,000,
Union South refurbishing; +$500, Great Hall sound. Total: +$13,274.
Authorized funds for the following projects: $1,000, Great Hall lighting control consultant; $750,
Catering office backstop; $10,000, on-going project backstop funds; $1,500, membership office laser
printer; $400, membership office back-up storage disk; $325, Hoofer alumni newsletter mailing; $3,750,
Theater consultants for rigging, sound and lighting; $750, Theater chair re-upholstery; $2,000,Theater
display cases' $3,025, full color brochure. Total, $23,500.
Authorized continuation of funding support from the Theater Endowment Fund for the student Theater
ticket subsidy program.
September 4, 1991
Authorized transfer of $1,288 from Theater anniversary to uncommitted funds.
Authorized $15,000 for backstop funding for Phase I remodeling of Commons Lobby.
Authorized $10,000 for installation of thermopane windows in rooms 507 and 514 at Memorial Union.
Authorized $4,000 for installation of a new door from INN Wisconsin to the Tripp deck.
November 8-9, 1991
Chair Skornicka noted the death of Porter Butts on April 23, 1991, and the deaths of Voting Members
Bergstresser and Steven.
Bartell elected as Trustee to fill unexpired term (1993) of Herb Terwilliger.
26 Voting Members re-elected for terms expiring in 1997: Anderson, Bartell, Behnke, Factor, Garvey,
Icke, Larson, Lichtman, Linnenbrink, Matthews, C. Meissner, Neumann, Olson, Oppenheim, Spohn,
Stiles, Taylor, Thiede, Tolken, Toussaint, Vaughn.
9 new Voting Members elected: Carlucci, 1993; Elsesser, 1997; Lowe, 1993; Peters, 1995; Ralston,
1995; Rooney, 1995; Williams, 1993; Wilson, 1995; Wormsby, 1993.
Adopted recommendation for the Union Council that the Gallery be designated the Porter Butts Gallery,
that a portrait/picture be mounted in the entry way along with a narrative describing his works and
achievements, and that a Porter Butts Arts Purchase Award Fund be established, the proceeds of which
would be used for the annual purchase(s) of art work(s) from the Student Salon of Art for the Union's
permanent collection.
29
Authorized $3,000 for student leadership development programs for another two-year period.
Authorized up to $25,000 for backstop funding for the purchase of a new grand piano for the Union
Theater.
Authorized $8,000 for the purchase of a set of decorative banners for Great Hall, and $6,000 for the
purchase of banners for Union South, subject to approval of the Executive Committee.
March 27, 1992
Authorized transfer of $25,928 in previously approved expenditures to uncommitted funds: Great Hall
sound system, $2,163; Great Hall lighting, $1,000; Theater anniversary support, $550; Theater history
book, $5,668; Union South atrium stairs, $3,557; Union South refurbishing, $2,990; Great Hall/Tripp
Commons, HVAC, $10,000.
Authorized $29,000 for additional support for Phase I Commons Lobby remodeling.
Authorized $15,000 for backstop support for Phase II Commons Lobby remodeling.
Authorized $500 for printing and mailing the Hoofer alumni newsletter.
September 8, 1992
Students eligible for purchase of an affiliate membership at a cost of $10 per calendar year, effective
January 1, 1993.
Mark Musolf elected by mail ballot for term expiring in 1993, replacing Joyce Erdman.
Adoption of following fiscal matters:
* Transfer $5,000 from Great Hall/Tripp Commons air handling project to uncommitted.
* Transfer $3,000 from Theater consultants to Theater display case, and add $663 from uncommitted to
Theater display cases.
* Add $1,500 from uncommitted to replacement of fifth floor windows.
* Transfer $6,000 from Union South banners to uncommitted.
* Transfer $2,323 from Trustee backstop funding for Theater Deck, to uncommitted.
* Commitment of $16,000 for fire safety improvements of Cafeteria entrance.
November 13, 1992
Bylaw changes approved covering indemnification and liability for directors/Trustees.
Executive committee authorized and directed to the purchase of liability insurance for officers and
30
directors.
$4,000 authorized for adding names of life members to computer data bank.
List of future fund raising projects presented.
Development committee established to look at possible ways to raise funds for MUBA, and to look at
options for fund raising by MUBA.
Sixth Trustee Residency authorized, with focus on building use, and scheduled for spring, 1993.
May 12, 1993
Authorization given to borrow up to $300,000 in the name of the Memorial Union Building Association,
for the purchase and development of land for the Hoofer Riding Stable.
Following fiscal matters approved:
* Transfer $12,000 from Commons Lobby remodeling to in committed.
* Increase backstop funding by $2,000 for installation of a door from Inn Wisconsin to Tripp Deck.
* Authorize $2,250 for consultants to study rigging and electrical requirements for Union Theater.
* Increase backstop funding by $3,000 for Cafeteria entrance fire safety improvements.
* Increase backstop-funding support for miscellaneous projects by $10,000.
Authorized $500 for support for latest issue of Hoofprints.
Authorized $4,000 for a Mini Course intern for 1993-94.
September 15, 1993
Transfer $20,000 from Theater piano backstop fund to uncommitted.
Transfer $4,300 from Commons Lobby backstop fund to uncommitted.
Authorize the implementation of a $15.00 bad check charge.
Authorize the commitment of $9,000 for lighting for Einstein's dining room.
November 5, 1993
On the issue of the purchase of directors' liability insurance, the matter is deferred for further study.
Authorize the purchase of a video camcorder for use by the Directorate and Program Staff to create a
31
video library for programs.
Authorize that lifetime memberships be awarded to the faculty, staff, alumni, and those students not on
Directorate who serve on Union Council and who complete their full terms.
Following Voting Members elected to term expiring in 1999: Bill Blaesser, Mollie Buckley, Marcia
Carlucci, Ruth Doyle, Janet Ela, Vic Falk, Lowell Frautschi, Mark Haebig, Charles Hawks, Nat
Heffernan, Carol Falk Johnson, John Krieck, Jean Love, Truman Lowe, Barbara Manley, David
Meissner, Anne Minahan, Joan Murdoch, Walter Pancoe, Lynne Parish, Don Ryan, Paula Scarr, Carol
Skornicka, Mary Wickhem, Cal Williams, Hollis Wormsby and Robert Zigman.
Trustees elected to terms expiring in 1999: Jeff Bartell, Brad Elsesser, Carol Hillman, William Johnson,
Alice Krebs, Jeff Kunz, Barbara Manley, Joan Murdoch, Mark Musolf, Dagny Myrah, Richard Olson,
and Don Ryan.
Officers elected for terms expiring in 1996: Carol Skornicka, chair; Nathan Heffernan and Anne
Minahan, co-vice chairs; Alice Krebs, secretary; Dagny Myrah, treasurer; Jeff Kunz and Ann Prisland,
Executive Committee members at large; Ted Crabb, executive secretary, and Tom Smith, assistant
treasurer.
Endowment committee recommendations accepted:
#1: establish a permanent Union Trustee Endowment Fund
#2: transfer $25,000 from uncommitted to the Trustee Endowment Fund.
#3: increase life membership rates from $45 to $50, effective July 1, 1994, with 10% of life membership
fees to be annually designated for the Trustee Endowment Fund.
#4: authorize a new life membership member rate to be offered to graduates during the period of 2 to 5
years after graduation, at a rate of $125, effective July 1, 1994.
#5: authorize the printing of special fund raising brochures to identify current MUBA fund raising
efforts.
#6: amend the Theater Endowment Fund agreement to provide that Trustee approval be required for
withdrawals from principle exceeding 5% of market value.
March 29, 1994
Amend the minutes of the meeting of May 12, 1993, to reflect the authorization of $15,000 for Trustee
support of the Hoofer stable purchase project.
Authorize increase in Peterson Endowment Fund portion of the cost of the new Union Theater piano
from $30,000 to $52,000 and transfer $3,408 of MUBA funds to uncommitted.
Increase of $900 for the Lakefront Cafeteria safety improvement project.
Increase of $1,000 for Einsteins dining room lighting project.
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Increase of $10,000 for "miscellaneous projects" with the provision that the Executive Secretary must
consult the Chair or Vice Chairs for expenditures exceeding $1,000.
Increase of $5,000 for "planning and design" costs.
Authorize $4,500 for half the cost of several hand held computers for membership checks on the Union
Terrace.
Authorize $5,500 for one year for a graduate assistant to assist staff with the Wisconsin Hoofers
program.
Joint life membership program to be discontinued, effective July 1, 1994.
Extend emeritus faculty/academic staff social life membership offer to include Union staff retirees with
15 years of service.
Authorize $384 increase in the Great Hall/Tripp Commons air handling account.
May 2, 1994
$35,000 authorized for backup of US Games Room remodeling, approved by mail ballot of Executive
committee.
August 9, 1994
Reported that the chair authorized commitment of $1,500 for purchase of a monitor and VCR for the
Theater Box Office, from "uncommitted."
Authorize transfer of $12,000 from "Stable Purchase" to "uncommitted."
Transfer $1,731 from "membership record conversion" account to "uncommitted."
Authorize the release of $25,000 from "uncommitted" for printing of fund raising brochure.
Authorize the release of $10,000 from "uncommitted" for the printing of color brochures describing
Memorial Union and Union South.
Authorize the release of $6,000 from "uncommitted" for the purchase of three computers.
Direct the Chair to be prepared to communicate to the University President the position of the Trustees
relating to the critical nature of visitor parking, and urging support for construction of a visitor parking
ramp on Lot #3.
October 14, 1994
Accepted the report of the Trustee Liability Committee, and the recommendation to purchase general
liability insurance at a cost of under $300.
33
Authorized commitment of $15,000 to underwrite the shortfall of Theater Endowment Fund support
monies for 1994-95, with the understanding that an alternate distribution plan be developed for the 1994-
95 season.
April 25, 1995
Authorized following financial transfers from unallocated:
* $6,000 for Porter Butts Gallery entrance remodeling
* $6,000 to replace lights in Play Circle corridor
* $5,000 addition for food service consultant fees
* $5,000 addition for planning and design fees
* $2,300 addition to Cafeteria Entrance remodeling
* $3,500 addition to Great Hall sound system improvements
* $1,100 addition for Theater consultants
* $4,500 addition for computer consultant
* $4,000 for support for a Hoofer intern
* $1,100 for door from Inn Wisconsin to Tripp Promenade
* $900 for computer equipment
* $4,500 for fund raising brochure
Authorized up to $2,000 to cover the cost of the Bradley Lounge fund raising brochure and related
campaign expenses.
Authorized $12,000 for remodeling work connected with the multi cultural mural
August 21, 1995
Authorized the following financial transfers/adjustments to uncommitted:
* $339.77 from Einsteins light fixtures
* $587.94 from US interior design study
* $1,933.00 from Theater ticket subsidy
* $2,800.00 from US games remodeling
* $1,959.55 from brochures
Authorized following commitments:
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* $5,000 for data processing program modifications
* $3,000 for student leadership development
* $10,000 Great Hall sound enhancements
* $2,750 for Profile Room air handling
Authorized $48,000 total spending authority for the multicultural mural
Recommended printing 500 copies of Union Grapevine directory, that distribution is on a request basis,
and those donations be requested towards the cost of the directory.
October 13-14, 1995
Authorized $2,000 for multicultural mural brochure.
Mail ballot authorized for election of six additional Voting Members: Jodi Milner, term expiring in 1997;
Judy Labiner, four year term; Dan Erdman, Miguel Guevara, Ann Habeland and Tom Halverson, six year
terms.
December 5, 1995
Affiliate member rate increased to $30 effective January 1, 1996; name of membership changed to reflect
actual name of the benefit: affiliate privilege card.
Authorized annual allocation of $800 for eight Trustee leadership awards
Established a revolving fund of $2,500 to help promote fund raising events in general.
Authorized an alumni newsletter to be mailed twice a year
April 9, 1996
Authorized establishment of Membership Development Committee.
Authorized following projects from uncommitted earnings:
* $4,264 to close out MU and US color brochures account
* $933 to close out Theater ticket subsidy
* $2,000 to increase chairs discretionary
* $10,000 to underwrite Hoofer Lounge remodeling project
* $2,000 to assist with legal fees for possible stable relocation
* $6,000 for purchase of chairs and tables for Union Terrace
June 18, 1996
$1,000 authorized for scrapbook restoration in conjunction with University Archives.
November 1-2, 1996
Meissner Memorial Fund established to provide scholarships for participants in Alternative Break
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programs.
$43,000 authorized for remodeling of the fourth floor Women's restroom.
Authorized borrowing of up to $350,000 for purchase of land and related improvements for Hoofer
Riding Stable, and to lease land and improvements on a net lease basis to Hoofer Riding Club to cover all
MUBA costs, with the Executive Committee authorized to act for the Trustees in this regard.
Mission statement discussion.
February 5, 1997
Authorized following transfers to uncommitted:
* $1,500 from Play Circle corridor lighting
* $2,164 from Great Hall sound improvements
* $1,015 from Profile air handling improvements
Authorized increase in the dollar amount requiring specific Trustee action to close out an account from
$250 to $2,500, with such balances transferred to/from "uncommitted," with reports of such transfers to
be submitted to the Executive Committee.
Authorized increase in support for Gallery entrance remodeling by $2,500 ($6,000 to $8,500).
Authorized decrease in the spending authority for the multicultural mural by $31,000 (from $50,000 to
$19,000).
Authorized increase in multicultural mural of $6,000 (total Trustee commitments: $25,000).
Authorized continuing commitment of $1,500 per year for student leadership development programs.
Authorized commitment of $8,600 for purchase of RecWare software program for Union Mini Courses.
Authorized increase from 15% to 30% in Trustee support for Membership Director salary, effective May
1, 1997, so as to expand fund raising efforts, with understanding that union operations will fund a half
time person to assist Membership Director.
Authorized $1,200 for assistance to Union Marketing for faculty/staff focus groups.
Authorized proceeding to negotiations to sign a mortgage to purchase 40 acres of land for Hoofer Riding
Stable on a net lease basis.
July 21, 1997
Amendment to minutes of Feb. 5, 1997: additional $5,000 authorized to the multicultural mural through
MUBA art purchase funds.
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Nominating committee authorized for Voting Member election.
Approved in principle the reprinting of the Union history booklet as part of the UW sesquicentennial
celebration and the 70th anniversary of the opening of the Memorial Union.
Authorized the hiring of a consultant to conduct a mechanical systems study at a cost of $34,900.
Authorized the following expenditures:
* $637 for meals for off campus/private housing housefellow focus groups
* $10,000 chairs discretionary fund
* $1,750 for Alternative Break scholarships for l996-97 and $2,000 for l997-98.
October 24-25, 1997
Authorized a grant of $22,500 for Hoofer Riding Club stable.
Authorized a mail ballot for election of 24 Voting Members: Thomas Anderson, Jeff Bartell, Betsy
Behnke, Michael Brody, Peggy Douma, Henry Elsesser, Sheryl Facktor,Pam Garvey, John Icke, Mary
Kay Larson, Jane Lichtman, Barbara Linnenbrink, Rod Matthews, Doris Meissner, Jodi Milner, Paula
Neumann, Dick Olson, Ellie Oppenheim, Charlotte Spohn, Peg Stiles, Bob Taylor, Wilson Thiede, Carol
Toussaint, Betty Vaughn.
Authorized a mail ballot for the election of seven new Voting Members: Catherine Colyer Dyke, Michael
Frohna for terms expiring in 1999; Jane Rosenbaum Harvey, Marilyn Wells Sprague, Susan Husting
Stoddard and Steve Schaffer for terms expiring in 2003, and Sherry Levine Zander for a term espiring in
2001.
Resignations accepted from Tony Brewster, Lynne Eich, Joy Dohr and Howard Tolkan.
MUBA mission statement adopted
MUBA Key Strategies adopted
Discussion held in a MUBA Vision statement. Referred to committee for preparation of a Vision
Statement for consideration at the l998 annual meeting.
December 16, 1997
All Voting Member nominees elected by mail ballot
Matter of whether to accept Financial Accounting Standards in presenting MUBA financial
position. Referred to financial subcommittee for further study.
Name of Union Trustee Endowment Fund changed to Wisconsin Union Enrichment Fund
Statement of “Expectation of Union Trustees as Individuals” accepted.
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Statement of “Expectations of Voting Members as Individuals” accepted.
Approved MUBA funding of two-thirds of the annual replacement cost of chairs for the Union Terrace.
Moved to endorse MUBA participation in the campus-wide database People Soft program at an estimated
cost of $5,000 per year for five years and $5,000 per year for maintenance costs.
Authorized expenditure of $6,000 for four electrically operated movie screens
June 16, 1998
Report of death of Voting Member Willard Blaesser
Funding approved for the following projects:
Food service consultant, $7,500
Hoofer Lounge fund, $11,600
Membership record conversion, $8,246
Planning and design fees, $2,500
Union scrapbook preservation, $500
Annual increase from $50 to $100 approved for Sally Owen Marshall award
Union Trustee Leadership awards increased from $100 to $150.
Voted to approve funding for Peoplesoft alumni records project of $10,000 per year for five years and
$3,500 for part-time labor to prepare database.
September 16, 1998
Approved addition of “Voting Members” to the MUBA Mission Statement
Voted to “not adopt” the new FASB financial accounting rules and to continue with the resulting
“qualified” audit.
Voted to authorize $15,000 for purchase of Terrace tables and chairs.
October 23-24, 1998
Voted to form a campaign committee comprised of Trustees and Voting Members and to establish a
formal Trustee and Voting Member fund drive, and adopted the concept of an advanced fund drive to
raise $500,000 from among Trustees and Voting Members
Voted to authorize expenditure of $37,500 for refurbishing of the Paul Bunyan room.
Voted to authorize $2,500 for a Union exhibit as part of the UW sesquicentennial celebration.
Approved the following “vision” statement:
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The Trustees and Voting Members of the Memorial Union Building Association are committed to being
stewards of the Wisconsin Union’s heritage and ideas while encouraging positive change, innovation,
growth, and financial support in a manner that is responsive to and supportive of the needs of the
Wisconsin Union and its constituencies: students, faculty, staff, alumni and friends.
Jeff Bartell agrees to serve as campaign chair for the fund drive.
Four areas identified for focus of the Trustee endowment fund: student leadership developments,
program support, volunteer service/service learning, and physical improvements.
June 8, 1999
Report of deaths of James Watrous, Constance Elvehjem, John “Bud” Bruemmer.
Following financial actions approved:
Rescind fundraising promotion account, $2,500 and transfer to uncommitted
Transfer $998.50 from ID validation to uncommitted
Transfer $962.34 from brochures MU/US to uncommitted
Transfer $1,039.85 from multicultural murals to uncommitted
Transfer $858.63 from Play Circle corridor lights to uncommitted
Increase funding level for computer equipment by $571.02
Increase funding level for US Games remodeling by $1,539.
Increase funding level for Women’s restroom by $4,159.44
Increase support for salary/fringe costs of membership director
$1,600 to partially fund art brochure
$750 to support printing costs of l998 Hoofprints
$20,000 for food service architectural design services
$5,000 for UW sesquicentennial programming
$5,872 for portable exhibits display system
$8,360 for Union website construction
Authorized combination of Hoofer Lounge and Hoofer general funds
October 29-30, 1999
Mail ballot approved that changes Bylaw on membership of Executive committee.
Officers elected for three-year terms
Financial recommendations accepted:
$6,000 for purchase and framing of set of Wisconsin sesquicentennial anniversary prints.
$3,000 for fund raising activities
$20,000 for modifications to the Kitchen and Cafeteria exhaust systems.
$7,500 for purchase of a computerized video projector for the Union Theater.
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March 15, 2000
Financial recommendations accepted:
$5,000 for the UW Open House, August 18-20, 2000 (similar to support for 1999
Sesquicentennial open house);
$1,500 annually for Union employee recognition activities including $600 for unit sponsored
recognition and $900 for “area” sponsored awards;
$200 annually to provide a cash award for the recipient of the Chalis Shervin full-time staff
award.
$1,000 to provide a discretionary fund for the Union Marketing Department to be used for the
purchase of specialized materials and social opportunities to support the mission and objectives
of the department and the Union.
$1,200 for the purchase of a video camera, battery and a computer cable for use by the Union
Directorate.
$8,000 for Union Terrace improvements.
Authorized a Trustee Leadership Residency to be held May 18-19, 2000, and approved $1,200 for
residency expenses (hotel, meals, travel)
September 14, 2000
Accepted resignation of Anne Minahan as a Trustee, having served as a student chair, a Union staff
member, and since 1972 as a Union Trustee.
Approved the following financial recommendations:
Transfer $4,000 from Program Interns to uncommitted;
Transfer $1,242 from Kitchen Exhaust to uncommitted;
Transfer $10,000 from Paul Bunyan Remodeling to uncommitted;
Increase funding for Great Hall sound - $1,000
Authorize backstop funding for Terrace lighting Class of 1975 gift;
Authorize backstop funding for Main Lounge Class of 1950 gift;
Authorize funding of $15,000 for underground Terrace lights
Approved three additional items to the 1982 “Proposed Revisions to Guidelines for Expenditures of
Trustee Funds for Administrative Expenditures”:
Non-recurring expenditures up to $1,000 -- consult with Chair for expenditures exceeding $1,000
and up to $10,000
Miscellaneous additions to Union equipment and minor improvement projects up to $2,000 –
consult Chair or Treasurer for expenditures exceeding $2,000 and up to $10,000
Authorization to close accounts up to $2,500 with such balances transferred to/from
“uncommitted.”
Establishment of Lowell Frautschi leadership award proposed
November 2-4, 2000
Development committee proposes a half time development assistant to, among other tasks, update Union
40
literature. Referred to Executive Committee.
Life member rates increased to become effective February, 2001.
Lowell Frautschi Leadership Award approved.
75th anniversary coordinating committee established.
Leadership Residency recommendations presented.
February 22, 2001
Change in Trustee funding support for staff positions authorized: previously, $24,000; revised, $31,900.
(+$7,900)
$1,000 authorized as annual award for Frautschi Leadership Award.
June 13, 2001
$7,700 authorized for changes to the entrance of the Porter Butts Gallery.
$4,000 authorized for lighting modifications to the corridor in front Einsteins at Union South for Club
770.
$1,000 authorized for part-time employee recognition programs including $700 for an awards reception
and $300 for the cookie cart.
A loan of $25,000 authorized to Wisconsin Hoofers Sailing Club to assist in the financing of the
purchase of a fleet of 12 #420 sailboats, with amount to be repaid over a five year period.
Ken Gibson elected as assistant treasurer, replacing Tom Smith who retired.
September 17, 2001
Nominating committee recommended election of Dan Erdman and Jan Montgomery as Trustees, to
replace Anne Minahan and Betsy Behnke, for terms expiring in 2002. The committee also recommended
reelection of 23 Voting Members, and the election of 10 new Voting Members. Four VM’s retire: Ray
Black, Tom Halvorson, Anne Minahan and Bob Schmidt.
A proposed change to the Article #6 is proposed, and will be submitted to a mail ballot. The
recommendation adds the following sentence: “The Board of Trustees may delegate to the Voting
Members the authority to attend meetings of the Board and to vote at such meetings.”
Approved the following budget actions:
Transfer $1,886 from Hoofer intern funding to uncommitted
Commit up to $55,000 to refurbish the Rosewood Room
Release $50,000 for backstop funding for Main Lounge refurbishing.
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Increase funding by $1,000 for Gallery entrance remodeling
Increase funding by $5,000 for Food Service Consultant
October 19-20, 2001
Mark Guthier introduced as the third director of The Wisconsin Union.
An amendment to the Articles of Incorporation approved by mail ballot, page 3, #6, adding the following
sentence: “The Board of Trustees may delegate to the Voting Members the authority to attend meetings
of the board and to vote at such meetings.”
Approved a motion stating: The Trustees delegate authority to the Voting Members to vote at this and
successive meetings until further direction by the Trustees.
Four Voting Members indicate their desire to decline reelection: Ray Black (1951), Tom Halvorson
(1995), Anne Minaham (1968) and Robert Schmidt (1971).
Twenty-three Voting Members reelected for six year terms: Jeanne Angulo, Miriam Boegel , Susan
Dibell, Leon Epstein, Dan Erdman, Jan Marshall Fox, Miguel Guevara, Anne Haberland Emerson, Carol
Hillman, Hans Hopf, William Johnson, Dagny Myrah, J. Dale Peters, Ann Prisland, Richard Ralston,
Glenda Rooney and Derek Wilson.
Nine new Voting Members elected for six year terms: Ted Crabb, David Chaffin, Liz Laufenberg, Lynn
Stathas, Kate Young, Greta VanSusteren, Jon Carl Olson, Ton Gulick, Karen Johnson Mathews and
David Cross.
Two new Trustees elected for terms expiring in 2002: Dan Erdman and Jan Montgomery, replacing
Anne Minahan and Betsy Behnke.
Mark Guthier elected as executive secretary, replacing Ted Crabb, who retired.
Ted Crabb elected as treasurer, replacing Dagny Myrah.
Report that the $750,000 fund raising goal was met.
Report that the Class of ‘50 raised $300,000 for its 50th class project to remodel the Main Lounge.
The Class of ‘51 was raised $100,000 for the renovation of the shoreline at the base of Park Street.
Announcement made of the establishment of four new endowments:
the Fan Taylor Fund to support concert programs in the Union Theater
the Anne Minahan fund for student leadership development in conjunction with the Johnson
Leadership Fund.
the Walter Pancoe Union Leadership Fund
The William Kasdorf Creative Writing Award Fund
March 4, 2002
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Mentoring Residency conducted in February.
Trustee Leadership Awards modified to provide for one “team” and seven individual awards, at an
additional cost of $150.
Authorized $40,000 for a portion of the cost of a master plan development for Memorial Union and
Union South.
Chair authorized to form a committee of Trustees and Voting Members to examine the MUBA structure,
and to make recommendations to the Executive Committee for presentation at the 2002 annual meeting.
June 11, 2002
Loan for Hoofer Stable refinanced at a rate of 6.5% for 25 years, as compared to the current rate of
7.652%.
Approved $2,000 for Hoofer Riding Club to develop and implement new marketing plan.
Approved $2,400 for 2002 and $1,600 in 2003 as a continuing appropriation for the Hoofer Alumni
Newsletter.
Discussions of the restructuring committee summarized.
Authorized appointment of a nominating committee if necessary.
Authorized special life membership rate of $55 for all UW-Madison faculty, academic and classified
staff retirees.
Authorized $5,200 for appointment of a 75th anniversary coordinator.
Transferred $4,000 from parking kiosk to uncommitted
Transferred $29,800 from MU Infrastructure study to uncommitted.
Authorized $5,000 increase in continuing appropriation for the Planning and Design account.
August 26, 2002
Approved in concept the MUBA Structure Study report recommendations
October 3-5, 2002
Accepted resignations of three Voting Members during the past year: Mollie Buckley (1987), Richard
Ralston (1991), and Rod Matthews (1981)
Twelve Trustees whose terms expire in 2002 all indicated desire to continue: Dan Erdman, Miriam
Boegel, Sheryl Facktor, Pam Garvey, Miguel Guevara, Nathan Heffernan, John Icke, David Meissner,
Janet Montgomery, Walter Pancoe, Ann Prisland, and Carol Skornicka. Executive Committee decided to
delay the election until after the results of the MUBA structure study.
43
Annual meeting date and corresponding 75th anniversary Union Family reunion scheduled for October 9-
12, 2003.
Allocated $25,000 to support the activities of the 75th anniversary committee.
Referred the Structure Study report and recommendations back to the Structure committee and the
Executive Committee for continued discussion and refinement.
Scheduled a Theater residency for spring 2003, and allocated $5,000 to support the residency.
March 13, 2003
Recommended moving forward with implementing the restructuring recommendations per the mail ballot
results. Determined the next steps would include the following: 1) Mr. Bartell would begin redrafting the
MUBA Articles of Incorporation and Bylaws as soon as possible; 2) The revised Articles of
Incorporation and Bylaws would be reviewed at a summer Executive Committee meeting (specific date
to be determined later), and all interested Trustees encouraged to attend, either in person or via
teleconferencing.
Authorized the chair to appoint a nominating committee for filling expired terms of Trustees and
Officers, the Executive Committee vacancy, and Voting Member/Associate Trustee vacancies.
Appropriated $36,000 toward the Union 75th anniversary video, bringing total MUBA funding for the 75
th
anniversary to $61,000. Clarified that should an Evjue grant request be denied, interest earnings from the
Union Endowment fund would provide backstop funding for the video.
Authorized allocating $7,400 to fund the costs of converting membership database to “4D”, the database
used by the Wisconsin Alumni Association, to consolidate and manage Union membership records.
Agreed to revisit site license issues as the project further develops.
Agreed that in view of difficulties trying to allow time for more meetings during the weekend of October
10-12, 2003, that Association meetings be scheduled throughout the day on Saturday, October 11.
Authorized increasing the NSF check charges and changing MUBA NSF check fee policy to match that
of the State of Wisconsin, which will in effect increase the current NSF fee from $15 to $25.
Authorized the following:
-Transfer $3,908.94 from Uncommitted to Leadership Residency account
-Transfer $5,000 from Uncommitted to Chairs Discretionary account
-Transfer $2,500 from Uncommitted to Food Service consultant account
July 28, 2003
Approved ratifying the $10,000 funding for the donor acknowledgement sculpture.
Approved backstop funding for the Class of 1978 class project (painting of the front loggia and related
lighting improvements).
44
Agreed Mr. Bartell would modify Bylaws as discussed and that outstanding issues would be placed on
the agenda for consideration as separate items at the Trustee meeting October 9.
October 9-11, 2003
Accepted resignations of the following Executive Committee members: Carol Skornicka, chair; Ann
Prisland, co-vice chair; and Alice Krebs, secretary. Additional vacancy resulted from the death of Sue
Stoddard in January, 2003.
Approved Nominating Committee recommendations of following for appointment to the Executive
Committee: Jeff Bartell, Jan Montgomery, Joan Murdoch, and Bill Johnson
Approved recommended slate of candidates for three-year officer positions on the Executive Committee:
Jeff Bartell, Chair; Nat Heffernan, Co-vice chair; Jan Montgomery, Co-vice chair; Joan Murdoch,
Secretary; Ted Crabb, Treasurer.
Rejected proposed term limits and approved six-year terms without any limit on the number of terms one
can serve.
Approved setting the number of Trustees at 28, including the 4 WUD student officers.
Adopted amended Bylaws subject to the approval of the Articles of Incorporation.
Approved amended and restated Articles of Incorporation and authorized the officers to file the newly
amended and restated Articles of Incorporation upon which the Articles and Bylaws will take affect.
Approved motion that in transition from the old to the new Articles and Bylaws, upon the filing of the
amended and restated Articles of Incorporation, all current Voting Members other than those who are
currently Trustees will become Associate Trustees for the same terms of office as they currently have,
and all Trustees shall continue as Trustees for the same terms of office as they currently have.
Adopted the following resolution: Resolved that Memorial Union Building Association endorse the
Union’s participation in the University of Wisconsin Foundation’s Campaign for the Future and that
MUBA continue to have input into and support fund raising for the Wisconsin Union master plan and for
programming as part of the Wisconsin Union fund raising activities while recognizing that programming
is the driving force behind the Wisconsin Union master plan and that new facilities must support the
Union’s social and learning mission.
Accepted results of mail ballot. Retiring Voting Members: Thomas Anderson, Mary Kay Larson, Rod
Matthews, Charlotte Spohn, Wilson Thiede, Carol Toussaint, and Betty Vaughn. Mollie Buckley and
Richard Ralston also resigned. Newly elected Voting Members: Peter Antaramian, George Cutlip,
Sheldon Friedstein, Roger Howard, Ian Rosenberg, Rose Mary (Romay) Rupnow, Tom Smith, and Susie
Younkle.
Accepted resolution honoring retiring Chair Carol Skornicka.
March 15, 2004
Approved the mail ballot procedure for selection of candidates for Trustees, Emeritus Trustees, the
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Executive Committee member, and Associate Trustee.
Approved the following funding transfers:
• $10,858.23 from the Membership Database conversion account to Uncommitted
• $25,000 from the Class of 1978 Backstop to Uncommitted
• $13,030 from Uncommitted to Rosewood Room Remodeling
Approved funding of no more than $10,000 for Terrace furniture Union South.
Approved $20,000 in backstop funding for the Class of 1951 Lakeshore Improvement Project.
Endorsed the concept of backstop funding for the Class of 1954 project to renovate the second floor
interior entrance, with a specific dollar amount to be requested at a later date.
Authorized an annual appropriation of $4,500 to support Union employee recognition programs.
Approved the following to serve as committee chairs:
• Bill Johnson, Finance
• Michael Frohna, Development
• Jan Montgomery, Membership
• Ann Prisland, Residencies
• Karen Johnson Mathews, Student Programs and Leadership
Approved assigning Trustees and Associate Trustees who did not indicate a preference to various
committees.
May 7, 2004
Elected and commended with gratitude the following to Emeritus Trustees status: Alice Krebs, David
Meissner, Dick Olson, Don Ryan, Carol Skornicka, Charlotte Spohn, Wilson Thiede, Carol Toussaint,
and James Wockenfuss.
Elected the following as Trustees: Ted Crabb, Michael Frohna, Bill Kasdorf, Lucy Lloyd, and David
Milofsky.
Elected Pam Garvey to the Executive Committee.
Elected Bill Immerman as an Associate Trustee.
Authorized expenditure of up to $10,000 for Hoofer stable repairs.
Approved the following resolution: That the Association, under the leadership of the Trustees and
Associate Trustees, authorize the formation of a Campaign Cabinet and a strategy team, who will
evaluate and make recommendations on the feasibility of a 10-15 year fundraising initiative, with a
combined total income goal of approximately $30 million in private gifts. The initiative is for the
purpose of accomplishing the objectives of the Union’s facility master plan as well as the identification
of other mission-focused programmatic and student leadership opportunities that further the mission of
the Wisconsin Union.”
46
Agreed to hold the next Spring Trustee meeting on May 5 and 6, 2005.
November 4-6, 2004
Accepted resignation of Nat Heffernan from Executive Committee and as a Trustee.
Approved the following resolution: On this occasion, the conclusion of a full year of amazing events,
new and renewed connections, with the unveiling of exciting plans for the future, and on behalf of more
than 80,000 life members of the Wisconsin Union, the Memorial Union Building Association would like
to recognize the many people who gave their time and talents to ensure a successful and memorial
celebration. Very special thanks goes to Jan Montgomery and Michael Frohna, co-chairs, Ted Crabb,
honorary chair, the planning lead team which is Jan, Michael, Ted, Mark, Margaret, Rachel, and
Maggie, Wisconsin Union Directorate of which each committee dedicated additional time and resources
to signature anniversary events, the dozens of Union Family members who volunteered their time,
attended events, and donated services, the Union staff, every person in every department who went the
extra mile to make sure that the events were promoted, the building was clean and well-maintained and
that we made a good impression on our patrons, and the 75th anniversary planning committee comprised
of students, staff, Union family, UW alumni and representatives of the University community who
provided oversight and guidance to a wonderful series of events. We are grateful to you for your
invaluable contributions to the anniversary celebration and we extend our sincere thanks to you for your
help in showcasing our past while carrying a vision to the future.
Elected Walter Pancoe to the Executive Committee to replace Nat Heffernan.
December 13, 2004
*Referred MUBA audit rebid and recommendation to meet with MUBA auditors to MUBA Finance
Committee.
*Approved recommendation of MUBA nominating committee to conduct two mail ballots: one to the
entire Association for the election of Doris Meissner as a Trustee to fill the vacancy created by the
resignation of Nat Heffernan, and a second mail ballot to Trustees only to elect Nat Heffernan as an
Emeritus Trustee.
*Approved the following resolution:
The Trustees and Associate Trustees of the Memorial Union Building Association join the Union
Council in endorsing a long-range program and facility master plan for the Wisconsin Union that:
• Enhances and secures the Union’s role as the social, cultural, and recreational center of
UW-Madison
• Retains the Union’s historic position as the center of student involvement and activity on the
campus
• Reinvests in programming and the physical structures of the Union as a means to advance its
mission for future generations of students
• Actively engages alumni and community members in assuming their role, alongside students,
in sustaining the Union as the Heart & Soul of campus
*Approved establishment of a long-term unrestricted cash account with the UW Foundation and the
following Finance Committee resolution:
Be it resolved that the treasurer be directed to transfer approximately $128,000 from the MUBA
47
expendable cash account (#1290611) to a UW Foundation long term (callable) endowment
investment account (#3290611). The goal of such a transfer shall be to maintain a cash balance
to be invested in the Foundation’s endowment account. The goal assumes appropriate transfers
into or out of the MUBA expendable account on a quarterly basis to maintain the $100,000 cash
balance level. Be it further resolved that the interest earned on the long-term endowment
investment account be available to the Trustees of the Memorial Union Building Association to
use as they may determine.
*Approved the following Finance Committee financial recommendations:
• Rescind annual commitment for student leadership support ($1,500);
• Transfer the source of funding for the annual Chalis Shervan award ($200) from
Uncommitted to the Porter Butts Creative Arts Award
• Transfer $2,500 from Uncommitted to Food Service Design Contingency
*Authorized commitment of $15,000 for a gift fund wall as outlined in the memorial gifts program
proposal with the assurance that the word “minimum” is added to the $500 and with an understanding
that this is not a memorial wall but a tribute wall.
*Approved $40,000 for a campaign readiness study, transferring $25,000 from the previously approved
master plan study to Uncommitted, then transferring $40,000 from Unallocated to a Campaign Readiness
Study.
*Tabled the Hoofer request for a five-year annual commitment of $5,000.
*Approved $37,000 for backstop funding for the Memorial Hall project.
*Recommended surveying Trustees and Associate Trustees regarding MUBA Travel Reimbursement
guidelines and referring the results and travel reimbursement issue back to MUBA Finance Committee.
May 5-6, 2005
*Approved “Advisory Report to Union Council on Gift Acceptance and Recognition Standards for the
Wisconsin Union” with the following change to page 4, top paragraph:
As for naming opportunities associated with physical spaces, it is the recommendation of the Gift
Standards Committee that the Union follow the campus guidelines, which generally, but not
always, require a donor to contribute a minimum gift of at least fifty percent of the cost of new
construction. Consistent with campus practice for other facilities, it is recommended that the UW
Chancellor, in consultation with the UW Foundation President and Union Director, and upon
the advice of the Memorial Union Building Association and the recommendation of Union
Council, would approve named spaces, including existing spaces, on a case by case basis as
he/she deems appropriate. The committee believes it is neither desirable nor expected that all of
the spaces identified be named for donors. Rather, the committee recommends that spaces be
named only to the extent necessary to achieve the Union’s fundraising goals
*Adopted Residency proposal for a 2006 residency pertaining to the 21st century student and the
Wisconsin Union.
*Elected Bill Johnson co-vice chair of the Association for a one-year term, completing the term of Nat
48
Heffernan who resigned last fall.
*Elected Mary Wickhem and Robert Zigman as Emeritus Trustees.
*Approved conducting a late summer mail ballot for the election of Associate Trustees and one
Executive Committee member as follows: Nominating Committee recommended Miriam Boegel for
election to the Executive Committee; Nominating Committee recommended reelection of the following
Associate Trustees for six-year terms expiring in 2011: Ruth Brown, Marcia Carlucci, David Cross,
Catherine Dyke, Carol Falk, Mark Haebig, John Krieck, Judy Labiner Wolfe, Lynne Parish Gibbons,
Doris Weisberg, and Cal Williams. Recommended the following as new Associate Trustees: Thea
Lerner Daniels, Kiersten Marshall, Margaret McCormick, Gregg Mekler, David Nemschoff, Bill
Niemeyer, Robert Perlstein, Susan Edgerton Sell, Peggy Shukur, Tom Sylke, and Jim Wessing.
*Approved the following MUBA Travel Reimbursement Policy:
1. MUBA will reimburse a portion of the transportation cost of Trustees and Associate Trustees to attend
official meetings of the Association. Such reimbursement will be limited to a maximum of $250 per
meeting.
2. MUBA will reimburse Trustees and Associate Trustees for lodging at Lowell Hall or at the single
Lowell Hall room rate for one night per meeting day(s) plus one.
3. This policy applies to all MUBA meetings, including the annual meeting, the spring meeting, executive
committee meetings and MUBA committee meetings.
4. The MUBA meeting announcement will include a statement notifying members of the reimbursement
policy and encouraging members to consider making a comparable contribution to MUBA if they choose
reimbursement, or to consider declining reimbursement.
5. The above policy will be implemented for the 2005-06 fiscal year and reviewed at the Spring 2006
meeting of the Trustees.
*Approved the following resolution:
NATHAN S. HEFFERNAN
Nathan S. Heffernan’s affiliation with the Union and active interest in it as a volunteer spans 65 years.
During that time, the Union has benefited greatly from his service, his insight, and his devotion to the
Union idea. While his contributions have been innumerable, a short list of the positions he has held
include:
He first served on the Union Board in 1940-41.
He served as an alumni representative on the Union Council from 1967 through 1971.
He served as a Voting Member of the Building Association beginning in 1965.
He served as a Trustee of the Association since 1966.
He served as a member of the Executive Committee as Co-Vice Chair from 1971 until his
resignation in the fall of 2004.
Those who have worked closely with Nat over the years, know how much his leadership has meant to the
Building Association and the Union – all of which was willingly contributed by Nat while he was
simultaneously building an illustrious legal and judicial career within the State. As Chief Justice of the
Wisconsin Supreme Court from 1983-1995, the Honorable Nathan S. Heffernan stands as one of the
University’s most distinguished alums.
49
On this occasion of Nat’s retirement as Trustee and Co-Vice Chair, and in recognition of his
outstanding dedication to the students, faculty, staff, and alumni of the University of Wisconsin-
Madison, the Memorial Union Building Association, on behalf of over 80,000 life members,
wishes to express its gratitude for his long years of exemplary service and devotion to the Union
cause. We welcome him warmly as an Emeritus Trustee and look forward to having him as part
of the Union family for years to come.
*Allocated up to $15,000 from the Union Endowment-Directors Fund to cover labor in replacing
the furnace in the house at the Hoofer Equestrian Center, create a new path to move horses into
the pastures, and finish the gutter project on the upper barn.
*Approved the following resolution:
The Trustees direct the Executive Committee be ready to meet as necessary so as to be
involved with, offer input on and support for the long range master plan for the Wisconsin
Union. One particular concern is the future of Union South and the question of
refurbishing vs. rebuilding. It is the expectation of the Trustees that the Trustees and
Associate Trustees be kept informed on these issues on an ongoing basis.
Further, the Executive Committee is authorized to appoint an Advisory Long Range
Building Committee should that be deemed appropriate.
August 17, 2005
*Approved reallocating MUBA annual staff support, including salary and fringes, at approximately
$36,100 (30% of FTE costs for a development director, and 30% of FTE costs for a membership
coordinator/secretary).
*Approved establishing a Master Plan Building Fund, transferring approximately $57,500 from Fund 611
to this new fund, and referred drafting of the MOA to Development Committee.
*Approved allocating $18,000 from the Master Plan Building Fund to fund a Master Plan Project
assistant who will provide professional facilities planning support, organize public meetings, facilitate
student group meetings, and assist in development and implementation of communication pieces, but
leadership and direction for the campaign to be a student. It was further clarified that despite creation of
this position, students would be responsible for the overall leadership and direction of the Union master
plan.
October 28-29, 2005
Announced ballot results: Miriam Boegel replaced Jeff Kunz as an Elected Member on the Executive
Committee for a term expiring in 2008. The following Associate Trustees were re-elected for terms
expiring in 2011: Ruth Brown, Marcia Carlucci, David Cross, Catherine Colyer Dyke, Carol Falk, Mark
Haebig, John Krieck, Judy Labiner Wolfe, Lynne Parish Gibbons, Doris Weisberg, and Cal Williams.
The following were also elected as Associate Trustees for terms expiring in 2011: Thea Lerner Daniels,
Kiersten Marshall, Margaret McCormick, Gregg Mekler, David Nemschoff, Bill Niemeyer, Robert
Perlstein, Susan Edgerton Sell, Peggy Shukur, Tom Sylke, and Jim Wessing.
Announced the “21st Century Student Residency” is scheduled for May 21-24, 2006.
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Confirmed Hank Walter, Union Associate Director, as Assistant Treasurer.
Executive Committee - January 5, 2006
Mr. Guthier announced hiring Glenda Noel-Ney as Union Development and Membership Director,
effective January 25.
Accepted Finance Committee recommendation to rescind the Trustee action to transfer 10% of
membership sales into the Trustee Endowment fund.
Approved transfer of $9,068.31 from the Union Endowment fund to cover the 75th anniversary account
deficit.
Reviewed “Wisconsin Union Building Fund Memorandum of Agreement”, a fund where gifts for the
building project would be deposited and expensed as needed once construction begins. Amended last
sentence to read, “… at the request of the Association.” Approved the Memorandum of Agreement as
amended.
Accepted resignation of Trustee Michael Frohna.
In response to the Hoofer 75
th anniversary committee request for $10,000, directed Mr. Guthier to go
back to the students and inform them the request wasn’t being denied but to work with other committee
members and staff to formulate a more realistic budget.
Approved request for $6,000 for the 2006 Spring Residency.
Approved request for $10,000 from the Building Fund for the student referendum.
Approved request for $3,200 for the Hoofprints publication from Unrestricted, with the condition of
emphasizing Hoofers is part of the Union, recognizing the relationship with the Memorial Union
Building Association, and that Hoofprints is part of the “Grapevine” program.
Executive Committee – April 7, 2006
Approved allocating $13,800 for Hoofer 75th anniversary activities related to long term projects that
assist with future fund raising (DVD, brochure)
Mr. Bartell, Chair, appointed Trustees Joan Murdoch and Miriam Boegel as co-chairs of the
Development Committee to replace Michael Frohna, who resigned as a Trustee effective January, 2006.
Mr. Bartell, Chair, announced Nominating Committee appointments for terms expiring in the fall, 2008:
Trustee Dan Erdman and Associate Trustees Lynn Stathas and Steven Schaffer.
Spring Trustee - May 5-6, 2006
Commended all students involved in working on the facilities improvement plan.
Accepted Finance Committee recommendation that MUBA continue to list restricted endowments at the
book (gift) value, recognizing that by so doing MUBA will not be in compliance with the Financial
Accounting Standards Board and will therefore receive an “unqualified” audit opinion in that regard.
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Approved the following financial transfers:
$7,199 from Uncommitted to Food Service Consultant
$2,500 from Uncommitted to Chairs Discretionary
$2,908.41 from Student Leadership to Uncommitted and discontinue the annual appropriation
Executive Committee - September 8, 2006
Approved funding from the Building Fund for the Student Union Initiative Campaign, not to exceed
$24,000.
Approved $5,000 from Unallocated funds toward the cost to write and edit a “Campus Landscape
History” study of the Memorial Union Terrace
Approved $10,000 from Unallocated funds to replenish the Chair’s Discretionary Fund
Approved $11,000 from Unallocated funds for the Membership 4-D Database Conversion
October 20-21, 2006
Approved Nominating Committee report. Associate Trustees elected to a one-year term expiring in fall,
2007: Judith Crain ’58, Sharon Hadary ’63, Jeff Haupt ’95, Brent Helt ’00, David Maraniss, Noel
Radomski ’88, and Mary Rouse.
Trustees reelected for six-year terms expiring in 2012 include: Jeff Bartell, Henry Elsesser, Carol
Hillman, William Johnson, Jeff Kunz, Joan Murdoch, and Mark Musolf. Doris Weisberg was elected to
serve as a Trustee, term expiring in 2012. Ms. Weisberg’s election fills the term of Dagny Myrah, who
was granted Emeritus Trustee status by the Trustees. Catherine Colyer Dyke was elected to serve as a
Trustee to fill the unexpired term (2010) of Michael Frohna, who resigned in January 2006.
Mr. Bartell noted that Joan Murdoch was elected to the Executive Committee for an additional three-year
term expiring in spring, 2009. Jeff Kunz was elected as Chair for a one-year term expiring in spring,
2007, to fill Mr. Bartell’s unexpired term.
Observed moment of silence for:
Ruth Doyle graduated in 1937. She was elected as a MUBA Voting Member in 1957, as a
Trustee in 1963 and served in that capacity until 1993. She remained a Voting Member until
1999. She died May 6, 2006.
Leon Epstein graduated in 1940. He was elected as a MUBA Voting Member in 1985 and
served in that capacity (Associate Trustee) until his death on August 1, 2006.
Jane Harvey graduated in 1964. She was elected a MUBA Voting Member in 1997. She
passed away on December 6, 2005.
Peter Antaramian graduated in 2001. He was elected an Associate Trustee in 2003. He
passed away on September 13, 2006.
March 19, 2007
Heard reports, no actions taken.
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May 3, 2007
Heard reports, no actions taken.
May 4-5, 2007
Approved Nathan Heffernan resolution:
Nathan S. Heffernan died unexpectedly in Madison, Wisconsin on Friday, April 13, 2007.
Born in Frederic, Wisconsin, on August 6, 1920, Nat spent almost his entire life in the State
of Wisconsin, leaving for brief stints in the United States Navy during World War II as well
as attending the Harvard Business School. He earned his B.A. (1942) and L.L.B. (1948)
from UW-Madison. Nat married his high school sweetheart, Dorothy, in 1946, and they
raised three children in Madison.
In 1962, Nat was appointed U.S. Attorney for the Western District of Wisconsin by
President John F. Kennedy. He was then appointed by Governor John Reynolds to the
Wisconsin Supreme Court in 1964, a position he held for 31 years, serving as Chief Justice
from 1983 until his retirement in 1995.
Nat’s affiliation with the Union spanned 67 years. During that time, the Union benefited
greatly from his service, his insight, and his devotion to the Union ideal. While his
contributions were innumerable, a short list of the positions he held include:
He first served on the Union Board in 1940-41.
He served as an alumni representative on the Union Council from 1967 through
1971.
He served as a Voting Member of the Building Association beginning in 1965.
He served as a Trustee of the Association from 1966 – 2005.
He served as a member of the Executive Committee as Co-Vice Chair from 1971
until his resignation in the fall, 2004.
Those who worked closely with Nat over the years knew how much his leadership meant to
the Building Association and the Union – all of which was willingly contributed by Nat
while he was simultaneously building an illustrious legal and judicial career within the
State. As Chief Justice of the Wisconsin Supreme Court, the Honorable Nathan S. Heffernan
stands as one of the University’s most distinguished alumni.
In recognition of Nat’s outstanding dedication to the students, faculty, staff, and alumni of
the University of Wisconsin-Madison, the Memorial Union Building Association, on behalf
of over 80,000 lifetime members, expresses its profound gratitude for his long years of
exemplary service and devotion to the Union cause. We mourn the passing of one of the
State’s most favored sons. We remember fondly the time we shared with him both on and off
the campus. May his legacy as a scholar, mentor, and friend live on in our hearts and minds
for years to come.
Accepted 21st Century Union Residency Report.
Elected officers for three-year terms expiring in spring, 2010: Jeff Kunz, Chair; Bill Johnson, Co-Vice
Chair; Jan Montgomery, Co-Vice Chair; Ted Crabb, Treasurer.
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August 29, 2007
Approved election results:
Elected Trustee, term expiring in 2008: Lynn Stathas (replacing John Icke)
Reelection to Executive Committee, Elected Members, terms expiring 2010: Pamela Garvey and
Walter Pancoe
Emeritus Trustee status to: Jan Marshall Fox, Hans Hopf, John Icke
Reelected the following Associate Trustees for six-year terms expiring in 2013: Judith Crain,
Susan Dibbell, Tom Gulick, Sharon Hadary, Jeff Haupt, Brent Helt, David Maraniss, Karen
Johnson Mathews, Marty Meyer, and Liz Preston.
Elected the following Associate Trustees for six-year terms expiring in 2013: Kenneth
Antaramian, Todd A. Berry, Adam Briggs, Jim R. Norton, Vinod Sahney, Stephanie Thomas,
and Teri Venker.
Approved MUBA account transfers:
Lakeshore backstop, Class of ’51: transfer $3,667.90 to Uncommitted
Memorial lobby backstop, Class of ’54: transfer $21,964.77 to Uncommitted
Hoofer 75th anniversary: transfer $3,416.51 to Uncommitted
Authorized transferring $7,599.40 from Uncommitted to the Master Plan Development account in order
to zero out and close the account.
Allocated $5,000 from Uncommitted for the Hoofer Equestrian Center erosion control measures to assist
in a permanent solution.
Approved $7,000 (source to be determined by the Treasurer) toward the cost of sending five students and
one staff member to New York City on September 26-30, 2007, on an “arts visioning” trip.
Approved $3,200 for the 100th anniversary dinner and printed programs.
Approved $2,200 for this year’s funding of Hoofprints and requested report for future fund raising efforts
for Hoofprints.
October 25, 2007
Received and discussed a fund raising feasibility study report completed by Tom Thomsen of Marts and
Lundy. No action taken.
November 8-10, 2007
Approved Finance Committee recommendation that effective January 1, 2008, and for the next seven
years, 10% of life membership sales will be deposited in the long term Union Trustee Endowment Fund.
Approved development-related expenses request submitted by Mark Guthier and Glenda Noel-Ney of
$60,400 per year effective July 1, 2007, and continuing for the next seven years, expenses charged to the
Union Trustee Endowment fund short term account.
Accepted the Campaign Planning Study report as submitted in October, 2007, by Tom Thomsen of Marts
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and Lundy.
Endorsed the capital campaign to support the construction of Union South and the remodeling of
Memorial Union and stated that the officers, Trustees and Associate Trustees agree to be actively
involved in the campaign to help ensure its success.
Approved establishing a technology subcommittee to assist members in utilizing technology.
March 5, 2008
Authorized $30,000 in addition to the previous $5,000 to support the erosion control measures at the
Hoofer Stable.
Accepted the 100th anniversary financial report and approved $7,406.92 in additional 100
th anniversary
expenses from Uncommitted.
Approved advancing an additional $26,193.39 in expenses for the Campaign Readiness Study, subject to
a determination as to whether it should or could be reimbursed as part of the campaign expense.
Approved $5,250 for the Union historical photo archiving.
April 10, 2008
Recommended approving the construction of a 120-room hotel based on the rationale in the
following resolution:
The Trustees of the Memorial Union Building Association recently received a progress report on the initial
architectural study for the proposed south campus union. The response of the Trustees to the planning process
was generally very positive. There was, however, one aspect of the presentation that drew our particular
attention. The initial plans shown to the Trustees call for only 60 guest rooms. It is the position of the Union
Trustees that a 60-room facility is inadequate to properly serve the guest room needs of the UW-Madison.
Moreover a 60-room limitation will have a significant adverse effect on the long range financial health of The
Wisconsin Union.
The Trustees are of the view that a guest room facility of at least 80 rooms is an absolute minimum. It would
be far better if the facility had 100 to 120 rooms. The original building program statement called for 120
rooms, as recommended by the Union Council (the governing body of The Wisconsin Union), and approved by
the Madison Campus Planning Committee, the Madison campus chancellor, the Board of Regents, the State
Building Commission, the State Legislature and the Governor.
In adopting this position, the Trustees considered the following:
A guest room facility on the southwest side of the campus is not in direct competition with the
Madison Innkeepers Association. There are no hotels or motels within one mile of the south campus
union.
Moreover, use of Union guest rooms is limited by Board of Regents policy to persons having business
with the university and members of the Memorial Union Building Association. This stipulation applies
to the use of the six guest rooms at Memorial Union, the 14 rooms at Union South, and the guest
rooms at Lowell Hall and the Friedrick Center.
The southwest portion of the campus needs guest room facilities to serve the College of Engineering,
CALS, the other colleges and departments in that part of the campus, and to provide accommodations
for recruiters, grant writers, athletic recruits, speakers and campus visitors attending campus
55
meetings and other events.
A primary justification for a new south campus union is to provide services and facilities to support
the new Wisconsin Institute for Discovery including food services, meeting rooms and guest rooms.
The Discovery Center estimates that it will need 60 rooms just for its own guests. A 60-room limit for
the new union will mean no replacement for the 6 guest rooms at Memorial Union that will be phased
out in remodeling and for the 14 at Union South that will be lost when the building is torn down. The
building program statement for the south campus union recognizes this need. At a minimum, the new
union should include the replacement of the 20 guest rooms lost at Memorial Union and Union South
in addition to meeting the long range needs of the Discovery Institute.
To limit the number of guest rooms to 60 will wreak further havoc on the Wisconsin Union’s budget,
which has been adversely affected by the need to replace Union South. Students are having to pay
significant fee increases for the new building; depriving the union of guest room revenue will mean
increases in the prices that students pay for meals and other services, a decrease in the services that
can be offered and stresses on other union operations. Private donors cannot make up the losses.
Concern for the long term financial viability of The Wisconsin Union. 120 guest rooms were called
for in the original building program because the planners recognized the need for income from guest
rooms to cover the costs of the extensive amounts of non-revenue producing space anticipated in the
new south campus union. Income from guest rooms is needed to cover the cost of a wide range of
support services including meeting rooms, lounges, student organization space, galleries and free
programs. Without the guest room revenue the Wisconsin Union will be forced to seek an increase in
the student segregated fee for Union operations to ensure that both the Memorial Union and the new
south campus can stay open on a “ready for use” basis as required by policies of the Board of
Regents.
On behalf of the Memorial Union Building Association, the Trustees of the Memorial Union Building
Association urge the campus to support a restoration of the number of guest rooms in the south campus
union to 120.
May 9-10, 2008
Approved $5,600 for funding completion of a Union Terrace History project.
Recommended a visual Fan Taylor remembrance along with a plaque listing her many accomplishments.
Approved the following: The Trustees of MUBA urge the Union Council to communicate to the
Chancellor, the Provost and the Vice Chancellor of Administration that with the anticipated shortfall in
contribution to overhead resulting from the state-required reduction in the number of hotel rooms, that
the university and the union explore all possible additional revenue sources to make up this anticipated
revenue loss so that a request for additional unallocable segregated fees support not be required.
Approved recommending investigating the approximate cost of adding on to the proposed new south
campus union or the estimated cost of infill for adding on in the future.
October 16-18, 2008
No actions taken
November 10, 2008
Approved allocating $7,000 toward Union South decommissioning expenses
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Approved Membership Committee recommendation to increase the lifetime membership rates for both
the Recent Graduate rate from $135 to $150 and the Single Payment life membership rate from $220 to
$250, effective Spring, 2009.
Approved Finance Committee recommendation that all one-time funding requests exceeding $20,000 and
any recurring expenses of $10,000 per annum must be reviewed by the Finance Committee prior to
submission to the Executive Committee or Trustees for approval, with the exception of an emergency as
determined by the Finance Committee chair in agreement with the Treasurer of the Association.
Held discussion about a suggestion to appoint an ad hoc committee for the Building Project. Approved
the following: Mr. Crabb MOVED and Mr. Pancoe SECONDED “I think we should at least recognize
the fact that we’ve had this discussion. In terms of stating that the Executive Committee reviewed this
issue, asked that this discussion be communicated to the members of the planning and development
committee, and that we asked them to keep the Trustees informed on a regular basis of the progress, that
the Council officers be informed of this discussion, and the fact we’re all in agreement we need to
maintain a positive attitude and that we push forward and continue to seek support from our Trustees, the
Chancellor and the UW Foundation to raise this money.”
February 12, 2009
Recommended to the Trustees that Associate Trustee Kiersten Marshall and Associate Trustee Liz
Preston be nominated to chair the Residencies and Student Programs and Leadership committees,
respectively and that a mail ballot be sent to the Trustees as soon as possible to give new chairs the
opportunity to be involved with committees prior to the Spring Trustee meeting.
Approved allocating $5,250 for the Fan Taylor Memorial Plaque.
Approved allocating $5,000 for a Senior Bash to be held on the Terrace on May 8, 2009.
May 8-9, 2009
Resolved that the MUBA Trustees reaffirm the importance of the goal that 100% of the Trustees,
Associate Trustees and Emeritus Trustees participate in the Building Campaign. Trustees are asked to
set an example for others by making “stretch” campaign gifts, commensurate with personal
circumstances.
Resolved that the MUBA Trustees accept and endorse the Campaign Plan as it was distributed in the
meeting packet for the May 7-9, 2009 Trustee meeting, with the exception of the Donor appreciation
Opportunities section which is still in draft form.
Charged MUBA Executive Committee with the goal of meeting with Lynn Stathas and Dan Erdman
(current MUBA representatives on the Design Committee) over the summer and discuss:
1. The previous design process to better understand how MUBA can be more involved in the next
Design Committee for Memorial Union, with appropriate Union Council representation; and
2. Brainstorm ideas on how we can gather feedback from and communicate effectively with alumni
during the process, especially MUBA.
August 31, 2009
Adopted the Finance Committee recommendation and committed up to $39,000 to support the
development of a social media platform as proposed by Blue Star Partners on July 2, 2009.
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Approved the Finance Committee recommended Fraudulent or Dishonest Conduct and Whistleblower
policy.
Approved the Finance Committee recommended Conflicts of Interest Policy.
Approved MUBA’s following the current Wisconsin Union and UW-Madison records retention policies.
Approved the following: “That Mr. (Miguel) Guevara recuse himself from any final
discussions/conversations and votes involving the social media platform or related issues at Trustee
meetings, based on the MUBA Conflicts of Interest policy.
Approved recommending to the Trustees the following changes to Article VIII of the MUBA Bylaws:
Section 1: A Nominating Committee shall be comprised of three four Trustees and three two
Associate Trustees, appointed by the Chair for two-year, nonrenewable terms. All
Trustees and Associate Trustees shall be eligible so serve as members of the Nominating
Committee. The Chair shall designate one of the Trustee appointees to serve as chair of
the committee.
Section 2: Members of the Nominating Committee shall be divided into two classes of three
members each (two Trustees and one Associate Trustee, and two Associate Trustees and
one Trustee) with one class appointed each year.
Section 3: The Nominating Committee’s responsibilities include making recommendations for new
and renewed terms for Associate Trustees and Trustees with emphasis on participation,
membership diversity and Association needs, as well as the individual’s desire to serve;
for Executive Committee members, with emphasis on participation and contributions as a
Trustee; for general officers of the Association, with emphasis on exemplary service as a
Trustee; and for Emeritus Trustee, with emphasis on length of exemplary service as a
Trustee or Associate Trustee. (No changes)
Section 4: The Nominating Committee shall submit its recommendations to the Executive
Committee for consideration prior to submission of the slate to the Trustees and
Associate Trustees.
Accepted the results of the Trustee and Associate Trustee election but not the election of the Executive
Committee member because the person nominated also served on the MUBA nominating committee, and
to recommend that MUBA Nominating Committee members may not be nominated for a position while
serving on the Nominating Committee.
October 7, 2009 – Executive Committee
Approved $19,500 for a Union history project.
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October 29, 2009 – Trustees
Adopted the following changes to Article VIII of the MUBA Bylaws as recommended by the Executive
Committee:
Section 1: A Nominating Committee shall be comprised of three four Trustees and three two
Associate Trustees, appointed by the Chair for two-year, nonrenewable terms. All
Trustees and Associate Trustees shall be eligible so serve as members of the Nominating
Committee. The Chair shall designate one of the Trustee appointees to serve as chair of
the committee.
Section 2: Members of the Nominating Committee shall be divided into two classes of three
members each (two Trustees and one Associate Trustee, and two Associate Trustees and
one Trustee) with one class appointed each year.
Tabled the motion to add a Section 4 to Article VIII of the MUBA Bylaws. The Executive Committee
will review and prepare recommendations to be presented to the Trustees at the 2010 Spring Trustee
meeting, and that these discussions (as indicated in the October 29 minutes) be instructive to the Chair in
appointing members of the Nominating Committee.
Accepted the August 31 Executive Committee action to accept the results of the Trustee and Associate
Trustee election but not the election of the Executive Committee member because the person nominated
served on the MUBA Nominating Committee. (New Trustees elected: George Cutlip, Sherry Zander,
Robert Perlstein, replacing Jeff Bartell, Henry Elsesser, and Mark Musolf. New Associate Trustees
elected: Raymond Allen, Juli Aulik, Steven Cohan, Darren DeMatoff, Scott Fredrick, Clayt Freed, Garry
Golden, David Kurrasch, David Musolf, Ruth Nelson, Naomi Rhodes, Robert Rosenfield, Allen
Schwartz; reelected Associate Trustees: Michael Brody, Peggy Douma, Roger Howard, Barbara
Linnenbrink, Ellie Oppenheim, Ian Rosenberg, Romay Rupnow, Steve Schaffer, Tom Smith, and Susie
Younkle). Elected Emeritus Trustees: Jeff Bartell, Henry Elsesser, and Jane Lichtman.
Approved recommendation that MUBA Nominating Committee members may not be nominated for a
position while serving on the Nominating Committee.
October 30, 2009
Adopted the Donor Giving Opportunities document as distributed in the 2009 Fall Annual meeting
packet (Tab 5) as an interim report to be expanded upon in the future.
January 14, 2010
Approved recommending an amendment to the Bylaws which would provide that the Elected Members
of the Executive Committee be voted on only by the Trustees, effective with the Spring 2011 election.
Approved dropping the motion to add a Section 4 to Article VIII.
Submitted the following charge to the MUBA Nominating Committee:
“FACTORS TO BE CONSIDERED TO BE A UNION TRUSTEE (from the Bylaws)
Must be an Associate Trustee
It is desirable that candidates have completed at least one six-year term as an Associate Trustee and
attended at least four annual meetings within the last six years
Participate actively on Association or Union committees, residencies or Union Council
Involvement in supporting the Wisconsin Union within the University and outside groups.
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Providing financial stewardship
Raising funds in support of the Wisconsin Union
Nurturing the ideals of the Wisconsin Union within the Union organization
Participating in mentoring and stewardship activities
Participate in campus committees
Involvement in community organizations.
OTHER QUALITIES FOR CONSIDERATION
Proximity to Madison and/or willingness/ability to get to Madison
Special unique talents/strengths—i.e., leadership skills, marketing, financial, programming, construction
Need "power" people--people with clout, access to Chancellor, UW Foundation, WAA, Board of Regents.
Financial support of the Wisconsin Union
GENERAL INFORMATION
24 Trustees; six-year terms (eight per year with terms expiring in 2010, 2012, 2014)
62 Associate Trustees (six-year terms expiring in 2011, 2013, 2015. [14 new members elected in Fall,
2009].) Maximum number of Associate Trustees is 76 (plus the 24 Trustees.) The maximum number of
Trustees and Associate Trustees is set at 100.
Executive Committee (four officers, four Elected Members from the Trustees (maximum of two three-year
terms), three ex-officio (Director, Associate Director, and President of Union Council).
Nominating Committee: four Trustees, 2 Associate Trustees (two-year terms).
NOTE: In selecting nominees for new and renewed terms for Trustees, the Nominating Committee is
to place "emphasis on participation, membership diversity and Association needs, as well as the
individual's desire to serve”; for Executive Committee members, “with emphasis on participation and
contributions as a Trustee”; for general officers of the Association, “with emphasis on exemplary
service as a Trustee”; for Emeritus Trustees, “emphasis on length of exemplary service as a Trustee or
Associate Trustee."
If a member of the Nominating Committee is nominated for an elected position, it is assumed that if
the particular position is of interest to the individual, he/she will step aside as a member of the
Committee prior to the start of the selection process.”
May 7, 2010 - Trustees
Adopted the following changes to Article VI of the MUBA Bylaws as recommended by the Executive
Committee:
Article VI
Executive Committee
Section 1. An Executive Committee of the Board of Trustees shall consist of seven ex
officio members including the student president of the Union Council, the Union Director (nonvoting)
(who shall serve as the Association’s Executive Secretary and shall record and keep minutes of all
Association meetings), the Union Associate Director (nonvoting) (who shall serve as the Association’s
fiscal officer), the Association’s four general officers (Chair, two Vice Chairs and Treasurer), and a
number of other members (the “Elected Members”) consisting of Trustees elected by vote of the Trustees
and Associate Trustees, voting as a single voting group, at any annual or special meeting of the
Association, or by mail or electronic ballot. The number of Elected Members on the Executive
Committee shall be the largest whole number closest to one-sixth the number of Elected Trustees.
Motion was APPROVED 10-7.
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October 23, 2010
Resolved that the MUBA Trustees express sincere and grateful appreciation to each and every
Trustee and Associate Trustee for his or her gift to the Building Campaign, even in challenging
economic times, which now allows us to state that this campaign is supported by 100% of the
Trustees and Associate Trustees.
Approved authorization of up to $20,000 per year from unrestricted funds, to be used to pay a
portion of the wage cost of a full-time position at the Wisconsin Union, with the understanding
that the MUBA portion of the position be approximately quarter time, that the duties of that
quarter time position be to provide administrative services support for the organization. The
position is to be reviewed every two years. The Executive Committee will approve the job
description prior to releasing the funds.
October 27, 2010
Approved recommendation of Gregg Mekler to the Trustees as a candidate for Development
Committee Co-Chair. The Trustees voted by email and Mr. Mekler was elected.
December 9, 2010 Approved the following motion to give status to the Ad Hoc Board Development Committee:
The Trustee Executive Committee should establish a special Board Development Study
Committee.
The committee will be comprised of seven people: Sharon Hadary, chair; two Trustees (Miguel
Guevara and Ann Prisland); two Associate Trustees (Peggy Shukar and Carol Falk) and two
persons appointed by the Nominating committee (Carol Hillman and Walter Pancoe).
The Committee charge is to prepare specific recommendations as to ways to improve board
development and participation, and to submit such recommendations to the Executive
Committee. Areas for consideration include:
Ways to improve the orientation and involvement of Trustees and Associate Trustees,
The role of Trustees and Associate Trustees,
The value/benefits of a skill assessment survey of current Trustees and Associate
Trustees,
The current recruitment process,
The training and orientation process,
Ways to engage Trustees and Associate Trustees on an on-going basis.
The committee should also consider whether there is the need for a standing Board Development
Committee.
February 15, 2011 Approved funding for a one-time programming project of up to $2,500 to streamline MUBA financial reporting in
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Great Plains.
March 4, 2011 No actions taken.
April 6, 2011 No actions taken
April 30, 2011 Approved a motion to redirect MUBA’s annual staff support (currently $82,000 annually*) to the
Wisconsin Union Special Projects Fund held at the UW Foundation to be used to help cover FTE
expenses for the Wisconsin Union’s Development Director. In exchange, the Wisconsin Union will
allocate an equivalent amount from its operating budget to cover the full cost of the Union Membership
Director and Secretary and the new ¼ time MUBA staff person.
*Moving forward, MUBA will continue to pay a fixed percentage of the Union Development Director’s
overall FTE cost based on the current $*82,000 annual contribution amount, At any point, should the
Development Director position become vacant, MUBA’s staff support funds will revert to uncommitted
gift funds.
Resolved that the MUBA Trustees express heartiest congratulations to Mark Guthier, all Wisconsin Union staff
members, Patrick Callan, WUD committee members upon the successful opening of Union South on April 15, 2011;
an opening which followed 5 years of extremely hard work, collaboration, planning and preparation. It is a great gift
for this year and many future years to University of Wisconsin-Madison students, faculty and staff, and the greater
Madison community.”
June 14, 2011 No actions taken
June 21, 2011 In response to a funding request from Hoofers for the Lady Liberty project on Lake Mendota, the
Executive Committee passed a motion to encourage Hoofers to find alternative for the project and report
back to MUBA if unable to secure funding for supplies.
Approved paying for registration fee costs for MUBA members to attend WUD reunion with the
exception of the cost of Saturday dinner, which will be paid by the individuals. Also approved the use of
a cash bar for evening dinners.
September 6, 2011 No actions taken
September 21, 2011 No actions taken
December 20, 2011
Approved the motion that Board Development Committee move forward to establish the online MUBA
resource directory, that the Technology Committee move forward with the development of a MUBA data
directory, and that they be integrated.
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January 31, 2012
Moved to conduct a ballot to fill the Trustee position vacated by Barbara Manley. Sharon Hadary was
elected to fill the vacant position.
March 02, 2012
Approved the following Student Employment Membership Proposal:
Recognizing the commitment of students is a vital part of building the Wisconsin Union family. In an
effort to foster a lifelong connection between the Wisconsin Union and its student employees, SEAG
proposes that MUBA establish a lifetime membership recognition program. The program would follow a
tier system based on number of terms worked (see chart below) and would provide discounts on the new
graduate rate. The goal would be to reward commitment as well as performance, therefore students must
have positive evaluations by managers to participate.
Tier-System: Terms of
work or involvement
Discount Applied
(rounded to nearest dollar)
Resulting Cost of Lifetime
Membership
0-3 0% $55
4-6 25% $41
7-9 50% $28
10+ 75% $14
Adopted the recommendations of the Values Statement Ad Hoc Committee and forwarded those
recommendations to the trustees for discussion at the spring meeting.
Accepted the interim report of the Ad hoc Issues Study Committee, as well as asked the Ad hoc Issues
Study Committee to follow through and place a discussion of their recommendations on the agenda for
the spring meeting, review the discussion following the spring meeting and report back to the Executive
Committee.
May 3 - 4, 2012
The following Values Statement was adopted:
We value treating each other with respect and courtesy, and communicating openly and honestly.
We listen attentively to all points of view.
We respect others' time and ideas.
We engage everyone in dialogue.
We value creativity, diversity, and innovation in our ideas and actions.
We listen with open minds to new and different ideas.
We encourage innovation inside and outside MUBA.
We seek diversity in our membership.
We value the privilege and responsibility of serving the Wisconsin Union.
We serve as trustees of the Wisconsin Union Idea.
We act as advocates and ambassadors to tell the Union story.
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We practice intentional philanthropy.
We value our role in supporting student voice, engagement, and leadership.
We encourage student leadership at all levels of the Wisconsin Union.
We engage with staff to promote student leadership.
We support student programs and initiatives.
We value collaboration with all Wisconsin Union constituencies in fulfilling the MUBA mission.
We connect alumni via lifetime Wisconsin Union memberships.
We engage with staff and students to promote the Wisconsin Union's vision.
We allocate resources to a diverse set of initiatives
Approved four things that MUBA should do to implement the Values Statement:
1. A message will be sent to all of the Associate Trustees and Trustees explaining and presenting the new
Values Statement.
2. The Values Statement will be at the front of the program book of every meeting, along with the
Mission and Vision Statements.
3. The Values Statement will be added to the MUBA handbook.
4. The Values Statement will be presented to any candidate for Associate Trustee before they assume
their position.
Reallocated unused funds that had been originally designated for signature signage at Union South
to support the development of signature signage at Memorial Union.
Approved the following two changes to the Bylaws as recommended by the Executive Committee:
Article IX, section 1: remove the “Residency Committee” as a standing committee
Article IX, section 1: add the “Board Leadership and Governance Committee” as a standing committee
Moved to undertake a study of the Purpose, Mission, Vision, and Key Strategies statements, with
the decisions of implementation to be made by the Executive Committee, and with a report to be
prepared by the Spring Trustee Meeting of 2013.
June 7, 2012
Appointed Jeffrey Haupt and Miguel Guevara co-Chairs of Student Programs and Leadership Committee
to fill Chair position vacated by Liz Preston.
Assigned orientation as part of the duties to be assumed by the Leadership and Governance Committee
after it has been established.
June 30, 2012
Approved closing the Theater Memorial Plaque (Fan Taylor) project commitment prior to the close of the
June 30, 2012 fiscal year.
The original 2009 commitment was $5,250, of which $1,880 was expended for the plaque and the
engraving. No further expenses are anticipated related to this project, leaving a remaining balance of
$3,370 to return to uncommitted funds.
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August 2012
Paul Davidsaver, Joseph Davis, Jennifer Jehn, Lanny Glinberg, Allen Kipnes, Robert Newman were
nominated and elected Associate Trustees. Sheryl Facktor was re-elected to serve a second Executive
Committee term. Catherine Colyer was elected as an Emeritus Trustee.
August 22, 2012
The following Role of the Executive Committee statement was adopted:
As written in the bylaws:
The Executive Committee may act for the Board of Trustees in all matters between Board meetings,
except that the Executive Committee may not amend the Articles of Incorporation or these Bylaws and
may not elect or appoint general officers of the Association or fill vacancies on the Executive Committee
or in the positions of Trustee and Associate Trustees.
In addition:
1. It is the role of the Executive Committee to encourage and maintain communication
among Trustees and Associate Trustees, and between MUBA, Union staff, and students.
2. It is the role of the Executive Committee to identify opportunities for MUBA and its
members and to support the mission, vision, and values of MUBA and to provide support to
the Wisconsin Union.”
September 2012
Eight Trustees re-elected for a six-year term ending in 2018: Michael Brody, George Cutlip, Carol
Hillman, Jeff Kunz, Robert Perlstein, Doris Weisberg, Jim Wessing & Sherry Zander.
Ruth Brown was elected to fill the Trustee position vacated by Catherine Colyer
October 12, 2012
Approved the new vision be stated as: “Support the Wisconsin Union as the heart and soul of a great
University.” She proposed that the mission be stated as: “We support the Wisconsin Union by providing
our expertise, life experiences, philanthropy and connections.”
Approved the roles and responsibilities of the Board Leadership and Governance committee.
Sharon Hadary was elected chair of Board Leadership and Governance
February 4, 2013
Approved Signature Signing additional funding request of $85,000
Approved Hoofers Equestrian Center additional funding request of $18,000 for nine years
Approved Employee Motivation funding request of $3,000
Approved of joint life membership updates
Approved Terrace Furniture funding request of $18,500
Approved Union Theater History project funding of $4,000
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Approved May 4th event funding of $25,000
May 3, 2013
Executive committee elections
Officers re-elected: Dan Erdman, Chairman (2nd term); Ted Crabb, Treasurer (4th term); George Cutlip,
member at-large (2nd term).
Officers elected: Miguel Guevara and Pam Garvey, Co-Vice Chairmen; Jim Wessing, member at-large.
Approved the proposal from the Board Leadership and Governance Committee:
The committee proposed new wording of bylaws article 2 sections 1 and 2.
First change: ensure an uneven number of people on the committee, ensure continuity, nominating
committee members may not nominate anyone for the committee and may not run for the committee.
Changing the number of participants from six to seven
Second change: a longer term on the nominating committee.
September 17, 2013
Approved endorsing the concept of the Theater Wing as the “Cultural Arts and Recreation Wing” if
necessary for donor opportunity.
October 2013
Re-elected the following as Associate Trustee with terms expiring in 2019: Ken Antaramian, Todd Berry,
Adam Briggs, Susan Dibbell, Tom Gulick, Jeff Haupt, Brent Helt, David Maraniss, Liz Laufenberg
Preston, Noel Radomski, Stephanie Thomas, Teri Venker & Derek Wilson.
Elected the following as Associate Trustee with terms expiring in 2015 and 2019: Leslie Dinauer, Ted
Gekas, Shayna Hetzel, Carol Ward Knox, Christian Krautkramer, Glenda Noel-Ney, Tristan Sather and
Andrew Wallmeyer (replacing Roger Howard whose term expires in 2015).
February 26, 2014
Ms. Younkle reported that $89,500 in funding requests were submitted to the Finance Committee.
$60,000 of those requests have been funded as follows:
$25,000 for the Bandaloop performance during the Phase I public re-opening celebration
$5,000 for the Union Family re-opening celebration/WUD Reunion ($15,000 requested)
$30,000 for ZebraDog Signature Signage
The committee has not approved the following items because of a lack of information:
$11,000 for the Wheelhouse Studio artist-in-residence
$4,500 for printing the Theater 75th anniversary brochure
$10,000 for the Union Family/WUD Reunion ($15,000 requested)
Mr. Crabb noted that Union staff could provide the committee with additional information on these
items. Mr. Erdman asked what the estimated cost of the WUD Reunion is. Ms. Younkle stated that the
request was for $5,000 for supplies and materials plus an additional $10,000 for performer and
production fees for the Friday night event. There was not enough information presented for committee
members to feel comfortable granting the entire request.
Mr. Crabb moved to accept the Finance Committees recommendations.
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Mr. Cutlip seconded.
None opposed. Motion carried.
March 31, 2014
Mr. Guevara asked if the ad hoc committee would like the Executive Committee to approve $300 for
a Survey Monkey subscription. Ms. Hadary noted that the group could use Survey Monkey for other
purposes. Mr. Erdman made a motion to ensure a Survey Monkey subscription. $300 a year will be
allocated for this purpose.
Mr. Crabb moved to approve the $300 Survey Monkey subscription.
Mr. Damron seconded.
None Opposed. Motion carried.
August 21, 2014
Revelry: $25,000 request, $20,000 approved by Finance Committee
Ted Crabb moved to approve the $20,000 request for Revelry funding. Sarah Bergman
seconded. All in favor. Motion carried.
ABE Membership Database FY2015 Funding Request - $5,250 Ms. Younkle stated that this software holds member relations information for the Wisconsin Alumni Association, UW Foundation and the Wisconsin Union. This software will be integrated into the entirety of the campus; other departments will have access to the information. This will be an ongoing annual request. MUBA has paid $1,700-$2,000/year in the past; this is not an entirely new funding request. Ted Crabb moved to approve the request, Sheryl Facktor seconded. Miguel Guevara expressed concern that MUBA is tied to this database and we may not be able to afford it in the future. We do not know what the future costs will be. All in favor. Motion carried.
Stable Septic System Request - $10,975 The stable’s septic system must be replaced. The Finance Committee approved up to $12,000 for this expense. The stable is owned by MUBA. George Cutlip moved to approve the request. Sarah Bergman seconded. All in favor. Motion carried.
MUBA Actions
Spring 2014 – Spring 2015
May 2, 2014 Shayna Hetzel was approved as the co-chair of the Student Programs and Leadership Committee.
Lynn Stathas was elected to a second term on the Executive Committee.
The Trustees approved the position descriptions proposed by the Board Leadership and
Governance Committee for Associate Trustees, Trustees and Emeritus Trustees.
The Trustees approved an increase to the recent graduate membership rate for lifetime Union
membership from $55 to $75 starting on January 30, 2015.
August 21, 2014
Wisconsin Union Directorate requested $25,000 in support of Revelry. The Executive Committee approved $20,000.
The Executive Committee approved $5,250 to fund a portion of the cost for the ABE (Advancing Badger
Engagement) membership database.
$10,975 was requested to repair the Hoofer Stables septic system. The Executive Committee
approved up to $12,000 for this expense.
October 2014
Members re-elected the following as Trustees with terms expiring in 2020. Miriam Boegel, Sheryl Facktor, Pam Garvey, Miguel Guevara, Bill Immerman, Janet Montgomery, Walter Pancoe and Lynn Stathas.
February 27, 2015
The Executive Committee approved up to $60,000 in working capital as needed to fund startup costs for the Terrace Paver Campaign. Funds will be repaid to MUBA by profits from the campaign.
The Executive Committee approved that MUBA accept any funds that are raised by the alumni to
support the Jackson Hole ski trip which has been identified specifically to fund the Mrs. Law
scholarship opportunity for one of our skiers or snowboarder who wishes to participate in a future
Jackson Hole trip. The funds would be passed through MUBA and transferred to the designated
scholarship fund.
March 26, 2015
The Executive Committee rescinded the 2/27/15 Jackson Hole trip motion. The funds will instead be passed through the UW Foundation, which is the proper channel for such requests.
August 19, 2015Re-elected the following as Associate Trustee with terms expiring in 2021: Juli Aulik, Steve Cohan. Paul Davidsaver, Darren DeMatoff, Peggy Douma, Scott Fredrick, Clayt Freed, Garry Golden, Allen Kipnes, David Musolf, Ellie Oppenheim, Naomi Rhodes, Ian Rosenberg, Romay Rupnow, Steven Schaffer, Allen Schwartz, Tom Smith & Andrew Wallmeyer.
Roger Howard and Karen Johnson Mathews were elected as Emeritus Trustees.
August 19, 2015Elected the following as Associate Trustee with terms expiring in 2021: David Chaffin, Brian Falkowski, & Tim Prince.
The following stepped down as Associate Trustees: Lanny B. Glinberg, David Kurrasch, Barbara Schulz Linnenbrink, Ruth Nelson and Robert Rosenfield.
