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UNIVERSITY OF LOUISIANA AT LAFAYETTE STEP Committee Technology Fee Application Digitization Studio & Research Station Title Jolie Johnson, Development Mgr Name of Submitter (Faculty or Staff Only) Hilliard University Art Museum Organization

UNIVERSITY OF LOUISIANA AT LAFAYETTE · Budget Proposal 1. Equipment $ 21,370.26 2. Software $ 6,225 3. Supplies $ 4,295.36 4. Maintenance $ 0 5. Personnel $ 0 6. Other $ 0

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Page 1: UNIVERSITY OF LOUISIANA AT LAFAYETTE · Budget Proposal 1. Equipment $ 21,370.26 2. Software $ 6,225 3. Supplies $ 4,295.36 4. Maintenance $ 0 5. Personnel $ 0 6. Other $ 0

UNIVERSITY OF LOUISIANA

AT LAFAYETTE

STEP Committee

Technology Fee Application

Digitization Studio & Research Station Title

Jolie Johnson, Development Mgr Name of Submitter (Faculty or Staff Only)

Hilliard University Art Museum Organization

Page 2: UNIVERSITY OF LOUISIANA AT LAFAYETTE · Budget Proposal 1. Equipment $ 21,370.26 2. Software $ 6,225 3. Supplies $ 4,295.36 4. Maintenance $ 0 5. Personnel $ 0 6. Other $ 0

Title: Digitization Studio & Research Station Date: 01/14/2019

Name (Contact Person): Jolie Johnson

Address: 710 East Saint Mary Boulevard

Phone Number: 337-482-6060 Email: [email protected]

Department/College/Org: Hilliard University Art Museum

ABSTRACT (250 words or less):

As an academic art institution, research and education are the cornerstones of the Hilliard University Art

Museum. The museum presents approximately 12 exhibitions per year alongside an annual average of

40 programs that range from artist talks and curator tours to film screenings and more. No matter what

our staff and facility capacities are, they will always be outstripped by the sheer size of the museum’s

permanent collection; it is not possible to exhibit all 2,100+ objects in a coherent manner that would

make them accessible to students and faculty. In an effort to increase student utilization of and access to

our collections and resources, HUAM would like to digitize its permanent collection and seeks STEP

funding for the equipment, software and supplies needed to create an in-house digitization studio, and a

research station. The museum’s permanent collection contains over 150 photographic works by Andy

Warhol, over 150 works by Henry Botkin, a collection of Japanese woodblock prints, as well as works

by William Moreland, George Rodrigue, Hunt Slonem, Francis Pavy, Lynda Frese, William Tolliver, and

many more. While digitization is a major project to take on, the HUAM projects that the total effort will

take approximately 5 years; a weekly objective of 12 artworks has been set in order to meet this goal.

Page 3: UNIVERSITY OF LOUISIANA AT LAFAYETTE · Budget Proposal 1. Equipment $ 21,370.26 2. Software $ 6,225 3. Supplies $ 4,295.36 4. Maintenance $ 0 5. Personnel $ 0 6. Other $ 0

Budget Proposal

1. Equipment $ 21,370.26

2. Software $ 6,225

3. Supplies $ 4,295.36

4. Maintenance $ 0

5. Personnel $ 0

6. Other $ 0

TOTAL: $ 31,890.62

Page 4: UNIVERSITY OF LOUISIANA AT LAFAYETTE · Budget Proposal 1. Equipment $ 21,370.26 2. Software $ 6,225 3. Supplies $ 4,295.36 4. Maintenance $ 0 5. Personnel $ 0 6. Other $ 0

UL STEP Grant

Hilliard Museum

A) Purpose of project and impact to student body

As an academic art institution, research and education are the cornerstones of the Hilliard

University Art Museum (HUAM). Each semester HUAM strives to offer a stimulating exhibition

schedule that facilitates new approaches to the study and appreciation of art. However, like many

cultural institutions, the scope of what the museum can exhibit is limited by both physical space

and manpower. As a result, the majority of the 2,100+ art objects in HUAM’s permanent

collection, many of which represent opportunities for students to produce and present original

scholarship, sit in storage where they are neither discoverable nor accessible.

In an effort to increase student utilization of and access to our collections and resources, HUAM

would like to digitize its permanent collection, making it available online. Students can then

browse the collection, identify artworks for their study and make appointments at the museum to

inspect the work in person. We are requesting STEP funding for the equipment, software and

supplies needed to create an in-house digitization studio, and a research station, where students

can have (monitored and controlled) access to objects from the collection. While digitization is a

major project to take on, the HUAM projects that the total effort will take approximately 5 years.

The curatorial team has set a weekly objective of 12 artworks in order to meet this goal.

While the museum is not a traditional department and does not offer academic courses, it is our

mission to serve the students, faculty, and staff of UL Lafayette. It is in service to that mission

that HUAM seeks this technology enhancement.

HUAM’s extensive permanent collection consists of over 2,100 works of art by more than 550

regional, national, and internationally known artists. Significant holdings include:

The Henry Botkin Collection: Consisting of 150 works in oil, pastel, and collage

produced by the artist from the 1930s through the 1960s, it is considered one of the most

important single collections held at the Hilliard.

Marais Press Collection: A unique collection of over 200 prints, representing work from

more than 150 UL Lafayette teaching/visiting printmaking artists over the past 20+ years.

Andy Warhol Collection: In 2008, The Andy Warhol Foundation donated 150

photographs by artist Andy Warhol as part of an Andy Warhol Photographic Legacy

Program.

Jacqueline Heymann Cohn Japanese Print Collection: A collection of Japanese

woodblock prints illustrating the changes in Japanese society from the late 19th to the

early 20th century.

Ambassador Caffrey Egyptian Collection: Includes objects from the Fourth (2613-

2494 B.C.), 19th (1292-1189 B.C.), and 26th (664-525 B.C.) Egyptian dynasties.

Painting and Sculpture Collection: A growing collection of primarily American and

European art, featuring work in diverse media, ranging from the 18th through 21st

centuries.

The Sylvia and Warren Lowe Collection of American Vernacular Art: Folk Art, also

called self-taught or vernacular art, is created by people with no formal training in the

visual arts.

Page 5: UNIVERSITY OF LOUISIANA AT LAFAYETTE · Budget Proposal 1. Equipment $ 21,370.26 2. Software $ 6,225 3. Supplies $ 4,295.36 4. Maintenance $ 0 5. Personnel $ 0 6. Other $ 0

UL STEP Grant

Hilliard Museum

Photography Collection: This collection includes work by more than 100

photographers, including Louisiana artists such as Debbie Fleming Caffery, Dickie

Landry, A.J. Meek, Philip Gould.

The Louisiana Collection: This collection includes 19th-21st century paintings,

drawings, prints, photographs, and sculpture by artists who are native or have a close

affiliation to Louisiana. Artists include John McCrady, William Moreland, Elemore

Morgan, Jr., George Rodrigue, Hunt Slonem, Margaret Evangeline, Cora Kelly Ward,

Clyde Connell, and local artists such as Shawne Major, Troy Dugas, Francis Pavy, Lynda

Frese, Dennis Paul Williams, Chestee Herrington, William Tolliver, among many others.

Although the museum has a natural connection with the College of Arts, the digitization of

HUAM’s permanent collection will create a resource that serves the entire student body, not just

one department or college, as its collection offers routes of study with multiple points of

interpretation for students in a variety of fields, including but not limited to anthropology,

sociology, archeology, history, political science, regional studies, and the visual arts. This project

will serve students by enabling university faculty to more efficiently utilize

HUAM’s collection in their curriculum, further enhancing interdisciplinary learning. It will also

increase the university’s standing as a research institution, which will in turn assist in recruiting

academic talent (both students and faculty) in search of untapped research opportunities.

Not only will this project’s end product positively impact students, the museum is committed to

utilizing the digitization process to provide meaningful, long-term, paid job training for students

interested in pursuing careers in the museum field. To that end, in the coming year HUAM will

be submitting grant applications to the Institute of Museum and Library Services and the

National Endowment for the Arts to secure federal funding for undergraduate and graduate

work-study appointments for this multi-year project. Additionally, UL Lafayette History

Professors Dr. Liz Skelton and Dr. Chad Parker, as well as other faculty from the university’s

Public History program and the College of the Arts, will provide assistance in identifying

students who would benefit from hands-on experience in a museum setting. Using the equipment

and software purchased with STEP funds, these students will assist in digitizing the museum’s

collection while also learning how to properly handle, photograph, and catalogue art.

The first student worker associated with the digitization project, Annabelle Smith, will start work

as a graduate assistant at beginning of the Spring 2019 semester. Working under the supervision

of Misty Taylor, Collections & Exhibitions Manager, Ms. Smith will have an integral role in

developing the digitization plan, and in completing and inputting collection research related to

the digitization process.

The museum’s approach to digitization of its collection will be holistic and visually engaging,

going beyond static photography with rote descriptions. Using equipment and software

purchased with STEP funds, and with the assistance of student workers, HUAM will develop and

produce a wide variety of interpretive content, including video, audio, and other narrative

resources (including insights into collection objects from multiple perspectives, such as those of

curators, donors, faculty from a wide range of disciplines, and artists) for access, reuse, and

preservation. All video and audio material will be transcribed to ensure access for students with

audio/visual disabilities, a job which will provide another opportunity for student workers to gain

Page 6: UNIVERSITY OF LOUISIANA AT LAFAYETTE · Budget Proposal 1. Equipment $ 21,370.26 2. Software $ 6,225 3. Supplies $ 4,295.36 4. Maintenance $ 0 5. Personnel $ 0 6. Other $ 0

UL STEP Grant

Hilliard Museum

hands-on experience working with the state-of-the-art software, providing meaningful skills that

will assist them as they enter the job market.

Some cultural institutions, such as libraries or archives, can easily outsource digitization projects,

for art museums—whose collections consist of a multitude of delicate objects that require tightly

controlled environmental standards (such as light, temperature and humidity) and specialized

handling protocols—in-house digitization is the industry standard. By constructing the

digitization studio and research station directly next to collection storage, HUAM will be

adhering to the highest of museum standards in regards to responsible collection stewardship.

The digitization of the HUAM collection, housed on the second floor of the museum and not

accessible to the public, will vastly increase the student body’s ability to locate objects contained

therein for research and original scholarship. In some instances, students will require physical

access to artworks in order to properly examine the details related to their research. The museum

currently lacks a safe and streamlined environment to accommodate this request. The creation of

a research station next to the collection storage would provide students with intimate access to

objects that are not on display in the galleries, facilitating research as well as self-directed

teaching and learning with minimal intrusion or risk to the work of art itself. A rendering of the

proposed digitization studio and research station is attached as Appendix A.

While the creation of the research station itself will

be relatively simple and cost effective, it will

necessitate the relocation of large display cases (as

pictured), as well as other miscellaneous

exhibition-related furniture, currently stored in the

proposed digitization studio and research station

location. Therefore, the purchase of warehouse

shelving is included in our budget so the museum

staff may relocate cases and furniture to the first

floor receiving bay.

B) Projected Lifetime of Enhancement

The equipment, software and supplies requested in this grant have varying service lives of 3-20+

years.

Camera, Lens 6-10 years

Tripod 15+ years

Copy stand & Table 15+ years

Studio Lights 8-10 years

GoPro 5 years

Laptop, Audio Recorder 5 years

Software Subscription plans, infinite lifetime

Chair, Laptop stand 5 years

Desk, Table & Shelving, Ladder 15+ years

Page 7: UNIVERSITY OF LOUISIANA AT LAFAYETTE · Budget Proposal 1. Equipment $ 21,370.26 2. Software $ 6,225 3. Supplies $ 4,295.36 4. Maintenance $ 0 5. Personnel $ 0 6. Other $ 0

UL STEP Grant

Hilliard Museum

C) Persons responsible for Implementation, Installation, Maintenance, Operation &

Training

HUAM Collections & Exhibitions Manager Misty Taylor and Curator Benjamin Hickey will be

responsible for Implementation, Installation, Maintenance, Operation and Training of the

requested equipment, software and supplies, which will be safely housed in the secure staff

section on the second floor of the museum.

D) Budget Proposal & Justification:

Equipment

Item Quantity Source Amount Lifetime

Canon EOS 5D Mark IV 1 B&H $2,899.00 6-10 years

24-105mm f/4L II Lens 1 B&H $1,099.00 6-10 years

Manfrotto Befree Advanced

Travel Aluminum Tripod 1 B&H $189.88 15+ years

Kaiser RSP Xtra Copy Stand 1 B&H $10,666.50 15+ years

Kaiser Copy Stand Table 1 B&H $1,999.00 15+ years

Kaiser RB 5004 High

Frequency ("HF") Daylight

Light Set

1 B&H $1,899.00 8-10 years

13” MacBook Pro (with

2.7GHz quad-core

8th-generation Intel Core i7

processor, Turbo Boost up to

4.5GHz and 16 GB RAM)

1 Apple $2,229.00 3 years

Zoom H2n Handy Recorder

Portable Digital Audio

Recorder

1 B&H $169.99 3 years

GoPro Hero5 1 Amazon $218.89 4 years

Equipment Total $21,370.26

Canon EOS 5D Mark IV DSLR Camera with 24-105mm f/4L II Lens

This versatile camera and lens are suitable for high-end video production and still photography,

and are compatible with the copy stand.

Manfrotto Befree Advanced Travel Aluminum Tripod The tripod will be used for stable camera support during filming.

Kaiser RSP Xtra Copy Stand & Copy Stand Table & Lights Copy stands are the industry standard for fine art capturing, as they provide ideal conditions for

photographing art of all sizes, and facilitate a smooth, efficient workflow that maximizes results

while minimizing handling of the art. These set ups are long lasting, and this equipment will

offer many years of service. Additional information on this product can be found in Appendix B.

Page 8: UNIVERSITY OF LOUISIANA AT LAFAYETTE · Budget Proposal 1. Equipment $ 21,370.26 2. Software $ 6,225 3. Supplies $ 4,295.36 4. Maintenance $ 0 5. Personnel $ 0 6. Other $ 0

UL STEP Grant

Hilliard Museum

13” MacBook Pro Macintosh computers are the industry standard when it comes to audio and visual arts. A laptop

is necessary for this project, as student workers will sometimes be inputting information in

collection storage. The model chosen is the most cost effective version available that will be

capable of handling the storage and processing demands of the Adobe Creative Suite photo and

video editing software.

Zoom H2n Handy Recorder For recording audio content in the field related to the collection. The best “low-budget” option

for the audio quality, technical specifications and portability needed for this project.

GoPro Hero5 For use on occasions when the curatorial department and student workers visit artists or conduct

research in the field related to the collection.

Software

Item Source Amount Lifetime

Collection Portal PastPerfect Online

Setup $285 x 5 yrs = $1,425 Billed annually

Portal Multimedia

Support PPO Links $185 x 5 yrs = $925 Billed annually

Cloud Storage PastPerfect Hosting $475 x 5 yrs = $2,375 Billed annually

Photo & Video Editing Adobe Creative

Cloud $300 x 5 yrs = $1,500 Billed annually

Transcription Services Nuance $300 5-7 years

Software Total $6,225

Collection Portal, Multimedia Support & Cloud Storage Like many small to mid-sized museums, HUAM utilizes PastPerfect, a software specifically

designed for collection database management. For an additional yearly fee PastPerfect offers a

web portal application, PastPerfect Online, which will complement the museum’s existing

website and seamlessly populate information from our existing database. PastPerfect will also

provide multimedia support and cloud storage.

Adobe Creative Cloud (Audio, Photo & Video Editing) Adobe Creative Cloud is a collection of versatile, state of the art programs for creating, editing

and organizing creative media content of all kinds. Its robust video, photography and audio

editing capabilities make it the industry standard. HUAM already has a Adobe Creative Cloud

subscription, so will simply need to purchase an additional device license for the laptop to be

used for this project.

Nuance Transcription Services The all-new Dragon Professional Individual, is a smarter next-generation speech recognition

software that continuously adjusts to the voice or environmental variations while an individual is

dictating. It can produce transcriptions that are 99% accurate, reducing the time students would

have to spend manually transcribing interviews, videos, etc.

Page 9: UNIVERSITY OF LOUISIANA AT LAFAYETTE · Budget Proposal 1. Equipment $ 21,370.26 2. Software $ 6,225 3. Supplies $ 4,295.36 4. Maintenance $ 0 5. Personnel $ 0 6. Other $ 0

UL STEP Grant

Hilliard Museum

Supplies

Item Quantity Source Amount Lifetime

Industrial Packing Table - 72 x 36",

Maple Top with Rounded Edge 1 Uline $443.00 15+ years

Flash Furniture High Back Black Mesh

Executive Swivel Chair with Chrome

Plated Nylon Base and Flip-Up Arms 2 Amazon $236.00 5 years

Industrial Modern Writing Desk

(Portable) 1 Allmodern.com $123.00 15+ years

Pyle Portable Adjustable Laptop Stand 1 Amazon $16.36 5 years

7 Step Grip Step Ladder - Assembled

with 10" Top Step 1 Uline $518.00 15+ years

Warehouse Shelving:

2 Shelf Pallet Rack Starter Unit - 96 x 48

x 96" 4 Uline $1,436.00 15+ years

Pallet Rack Wire Decking - 46" Wide,

48" Deep 16 Uline

$512.00 15+ years

Wide Span Storage Rack - Particle

Board, 96 x 48 x 96"

3

Uline

$1,011.00

15+ years

Supplies Total $4,295.36

Industrial Packing Table - 72 x 36", Maple Top with Rounded Edge A large sturdy table for use in the digitization studio and research station.

Flash Furniture High Back Black Mesh Executive Swivel Chair with Chrome Plated Nylon

Base and Flip-Up Arms

Two ergonomic office chairs for student, student worker and curatorial use in the digitization

studio and research station.

Industrial Modern Writing Desk (Portable) A simple desk for use by student workers and curatorial staff in the digitization studio.

Portability is important, as the desk may sometimes need to be moved out of the way.

Pyle Portable Adjustable Laptop Stand To facilitate ergonomic working conditions for student workers using the laptop.

7 Step Grip Step Ladder - Assembled with 10" Top Step For use in photographing (from overhead) the largest artworks.

Page 10: UNIVERSITY OF LOUISIANA AT LAFAYETTE · Budget Proposal 1. Equipment $ 21,370.26 2. Software $ 6,225 3. Supplies $ 4,295.36 4. Maintenance $ 0 5. Personnel $ 0 6. Other $ 0

UL STEP Grant

Hilliard Museum

Warehouse Shelving To allow relocation of large display cases (as well as other miscellaneous exhibition-related

furniture) from the proposed digitization studio and research station location to the first floor

receiving bay.

Page 11: UNIVERSITY OF LOUISIANA AT LAFAYETTE · Budget Proposal 1. Equipment $ 21,370.26 2. Software $ 6,225 3. Supplies $ 4,295.36 4. Maintenance $ 0 5. Personnel $ 0 6. Other $ 0

Appendix A – Sketch of Studio

Hilliard Museum

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Appendix B – Additional Product Information

Hilliard Museum

Kaiser RSP Xtra Copy Stand & Copy Stand Table & Lights (Equipment)

When you need a maximum in stability, solidity and load capacity, the Kaiser rePRO system is

the right choice. This system is used in technology, forensics and science, education, research

and media production. Because of its extremely high level of stability the rePRO system is

especially suitable to capture large format and fine art originals. The modular-designed stand

includes a table with fixed working height and a column that is mounted to the rigid base. The

lighting units also mount to the table, providing precise and even lighting conditions. Height

adjustment of camera level is motorized and works individually along the entire column via

remote control. The camera platform can travel up and down at two speeds, regardless of the

supported load. For precise positioning of the optical axis of the camera, the camera carrier can

be shifted horizontally and, in addition, can be tilted by +/- 90 degrees. The column, made of a

multi-section special extrusion, is mounted to a firmly attached die-cast base and is extremely

sturdy and vibration-resistant. This professional workstation - equipped with a suitable camera

system of your choice - offers optimum conditions for sophisticated image capturing tasks.

Collection Portal, Multimedia Support & Cloud Storage (Software) PastPerfect Online is

packed with the features you need to effectively share your collections with the world. Your site

comes with both Keyword and Advanced Search features. You can also browse through the

collections using Random Images or catalog search. Customizable email forms help you solicit

feedback on items in the collection and provide online visitors the opportunity to request image

reproductions. Additionally, online visitors can use the Email to a Friend button to share items

from your collection. Site statistics including valuable information about your online visitors is

available from Google Analytics. PastPerfect Online also includes free submission to Google

indexing. Once enabled, your collections become accessible to anyone using this popular search

engine. No design or programming expertise is needed to give your museum a world-class online

presence. Our staff will design your PastPerfect Online site to complement your existing website.

PastPerfect Online is capable of searching and displaying hundreds of thousands of catalog

records and images. For a modest annual fee, we host your data and web-sized images on our

servers. There is no need to maintain your own servers. Hosting for your Multimedia files (audio,

video, PDFs, etc.) is available with PPO Links.

Nuance Transcription Services (Software)

Dragon Professional Individual supports Nuance-approved digital voice recorders and smart

phones for advanced recording functionality and can automatically transcribe the audio files to

text back at your PC. It leverages all the accuracy improvements gained from the state-of-the-art

speech recognition engine for fewer post-corrections. Because acoustic and language model

adaptation are automatically leveraged for the current user, no special training is required. You

can also accurately transcribe another single speaker’s voice from pre-recorded audio files or

from podcasts. No additional training is also needed to transcribe third-party speakers, so you

can complete transcription quickly and accurately. Depending on your preference, you may take

notes by recording your voice into an audio device for later transcription, or you can work with

the Dragon Anywhere mobile app for immediate, professional-grade dictation.