Vehicle Tracking System VINIYAM Cell, Finance Department ... · Vehicle Tracking System efficiently. Document provides stepwise procedure of using system with relevant Screen shot

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Vehicle Tracking System

VINIYAM Cell, Finance Department,

Government of Maharashtra

User Manual

Version 1.0

User Training Manual – Vehicle Tracking System, VINIYAM Cell

MahaOnline Ltd. - Confidential Page 2

Revision History Date Revision Prepared By Reviewed By

21-11-2012 1.0 Amruta Kadam Ankit Bhatia



Table of Contents

1 EXECUTIVE SUMMARY ........................................................................................... 4

2 INTENDED AUDIENCE ........................................................................................... 4

3 GETTING STARTED ............................................................................................... 5

3.1 PROCEDURE TO ACCESS VEHICLE TRACKING SYSTEM: ....................................................... 5

3.2 PROCEDURE FOR REGISTRATION OF DDO: .................................................................... 7

3.3 PROCEDURE FOR REGISTRATION OF VEHICLE: ................................................................ 8

3.4 PROCEDURE FOR EDITING DETAILS OF REGISTERED VEHICLE: ............................................ 14

3.5 PROCEDURE FOR EDITING DETAILS OF REGISTERED VEHICLE: ............................................ 16

3.6 PROCEDURE FOR VIEWING DETAILS OF REGISTERED VEHICLE AND PRINTING CERTIFICATE: ......... 18

3.7 PROCEDURE FOR LOGGING OUT OF VTS: .................................................................... 21



1 Executive Summary

Finance Department, VINIYAM Cell from Government of Maharashtra desires to automate

Vehicle Tracking System for user of Government Vehicle across Maharashtra. This system

will help Finance Department in detailed analysis of Government Vehicle used with different

departmental officer. This document is produce in interest of training user willing to use

Vehicle Tracking System efficiently. Document provides stepwise procedure of using system

with relevant Screen shot of various activities in system.

2 Intended Audience

This Document is intended for the users of Vehicle Tracking System. The intended users are

various department level users who perform the activity of registration of vehicle.

It is assumed that the user has prior knowledge of the activities that takes place in their

organization and possess working knowledge of Windows Operating System.



3 Getting Started

3.1 Procedure to access Vehicle Tracking System:

Steps:

1. Enter the URL https://services.mahaonline.gov.in/vts address location bar.

Or Go to “BDS Live” NIC Link and click on “Vehicle Tracking System” present on

Home page of BEAMS website.



2. The screen shown below is displayed.

Figure 1: Login Screen

3. Enter Username which is respective Drawing and Disbursing Officer (DDO) Code and

Password for first time Login will be 12345.

4. Click on Login.



3.2 Procedure for registration of DDO:

Pre-requisite:

User should have Login in System and Form displayed below should be displayed.

Figure 2: New User Registration



Steps:

1. Enter Location Details of DDO. These details are Mandatory to fill.

2. Enter Role Details of DDO. These details are Mandatory to fill.

2.1. Select respective department of DDO from drop down list.

2.2. Select same department name in Sub Department from drop down list.

2.3. Select designation as “Drawing and Disbursing Officer” from drop down List

3. Enter Contact Details of DDO.

4. Enter User Details of DDO. These details are Mandatory to fill. User will have to enter

new password which will be useful henceforth Logins.

Note: Password and confirm password should be same.

5. Click on “Update” to submit the details.

3.3 Procedure for registration of Vehicle:

Pre-requisite:

User should have Login in System with changed password. Form displayed below

should be displayed.

Figure 3: Home Page



Steps:

1. Select “Form” from Menu as shown in screen below.

2. Select Vehicle Registration from list. The screen shown below is displayed

Figure 4: Vehicle Registration List



3. Click on “New Registration” link shown in figure above to register new vehicle in system.

The screen shown below is displayed.

Figure 5: Vehicle Registration Form



3. Enter the Vehicle Details in form. The details of following fields are mandatory:

a. Vehicle No.

b. Year of Manufacture

c. Make and Model of Vehicle.

d. Price

e. Type of Fuel

4. Enter the Purchase Details in form. The details of following fields are mandatory:

a. Year of Purchase.

b. Vendor

5. If Vendor is not present in drop down list. Click on “New Vendor”. The screen

shown below is displayed.

Figure 6: New Vendor Registration

6. Enter the details of Vendor details in screen. The details of following fields are

mandatory:

a. Name of Vendor

b. Address of Vendor

c. Mobile No.

7. To register vendor click on “Save” button.

8. To clear the details click on “Clear” button.

9. Enter the Treasury Details in form. The details of following fields are mandatory:

a. Treasury Name

b. Category: If vehicle belongs to department then select “Common” and if it

belongs to officer the select “Assigned”.

c. Sub Category: Select the type of vehicle which has to be registered. Eg: Car,

Jeep, etc.

10. Enter the Insurance Details in form. If insurance is not issued for considered

vehicle then these details can be left blank.



11. Enter the Details of Officer presently using the vehicle.

a. If Category in Treasury details is considered as “Common” then Department

and Sub-Department field is displayed which are mandatory.

b. If Category in Treasury details is considered as “Assigned” then along with

Department and Sub-Department field is displayed user also have to select

Designation and Officers details. All this fields are mandatory.

12. If Officer’s Name is not present in drop down list. Click on “New Officer

Registration”. The screen shown below is displayed.

Figure 7: Officer Registration

12.1. Enter the Details in form. The details of following fields are mandatory:

a. Sub-Department

b. Designation

c. User Full Name

12.2. To register Officer click on “Save” button.

12.3. To clear the details click on “Clear” button.

12.4. “User Registered Successfully” message will be displayed.

13. Click on “Save” to vehicle registration details shown in Figure 5: Vehicle

Registration Form.

14. To clear the details click on “Clear” button Figure 5: Vehicle Registration Form.



15. Click on “Back” for previous page Figure 5: Vehicle Registration Form.

16. Message is displayed as “Vehicle Registered Successfully”.

17. Click on “OK” in Message boxed Pop-up.

18. The registered vehicle will be showed in “Vehicle Registration List”. The screen is

shown below.



3.4 Procedure for Editing details of registered vehicle:

Pre-requisite:

DDO should have register with system and changed password. User should have Login

in System with changed password. And select Vehicle Registration.

Steps:

1. Select Edit option as show in screen below.



2. The screen shown below will be displayed. Screen will allow user to edit the

information.

Figure 8: Vehicle details editing screen

3. After editing is done as required, click on “Update” and save the changes.

4. To navigate back to “Vehicle Registration List screen” click on “Cancel”.



3.5 Procedure for Editing details of registered vehicle:

Pre-requisite:


in System with changed password. Details of the vehicle to be edited should be

registered and visible in Vehicle Registration List.

Steps:

1. Select Edit option as show in screen below.



2. The screen shown below will be displayed. Screen will allow user to edit the

information.

Figure 8: Vehicle details editing screen

3. After editing is done as required, click on “Update” and save the changes.

4. To navigate back to “Vehicle Registration List screen” click on “Cancel”.



3.6 Procedure for Viewing details of registered vehicle and Printing

Certificate:

Pre-requisite:


in System with changed password. Details of the vehicle to be viewed or certificate to

be printed should be registered and visible in Vehicle Registration List.

Steps:

1. Select View option as show in screen below.



2. The screen shown below will be displayed. Screen will allow user only to view

the information.

Figure 8: Screen for Printing Certificate

3. To navigate back to “Vehicle Registration List screen” click on “Back”.



4. Click on “Print Certificate” to view registered vehicle certificate shown in figure

8. The certificate will be displayed as shown in figure below.

Figure 9: Registered Vehicle Certificate



3.7 Procedure for Logging out of VTS:

Pre-requisite:

User should have register with system and changed password. User should have Login

in System with changed password.

Steps:

1. Click on “Logout” present on Menu bar of any of screen. Refer Figure 9 shown

below.

Note: For any assistance our helpline nos are:

1. 022-42187081 2. 022-42187082

--------------------------------------End of Manual---------------------------------

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Vehicle Tracking System VINIYAM Cell, Finance Department ... · Vehicle Tracking System efficiently. Document provides stepwise procedure of using system with relevant Screen shot