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Verification and Satisfactory Academic Progress. Jamie Malone Marty Guthrie U.S. Department of Education. Today’s Agenda. Resources Verification Regulations Federal Register Notice Satisfactory Academic Progress Dear Colleague Letter Questions?. Resources. For information, consult: - PowerPoint PPT Presentation

Text of Verification and Satisfactory Academic Progress

  • Verification and Satisfactory Academic Progress

    Jamie Malone Marty Guthrie U.S. Department of Education

  • Todays AgendaResourcesVerification RegulationsFederal Register NoticeSatisfactory Academic ProgressDear Colleague LetterQuestions?*

  • ResourcesFor information, consult:Notice of Proposed Rulemaking (NPRM), published 6/18/10Describes all changes to current regFinal Rule, published 10/29/10Responds to comments and describes changes to NPRMNot a comprehensive review of all reg changes*

  • Verification Regulations*

  • Verification

    Effective date delayed until July 1, 20122012-13 award yearInstitutions may need time to make changes to their institutional processing systems

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  • Verification: General ChangesEmphasizes updating requirements through change to subpart headingRemoves references to individual programsDefines subsidized student financial assistance programs and unsubsidized student financial assistance programs

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  • Verification: General ChangesSubsidizedEligibility uses EFCVerification appliesPell Grant, FSEOG, FWS, Perkins, Direct Subsidized LoanUnsubsidizedEligibility does not use EFCVerification does not applyTEACH Grant, Iraq & Afghanistan Service Grant, Direct Unsubsidized Loan, Direct PLUS Loan

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  • Verification: General ChangesUses FAFSA information instead of applicationDefines specified year as base year or year prior to base yearAllows for option of using income data from a different yearNo plans to exercise this option at this time

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  • Verification: General Changes

    Must complete verification prior to exercising professional judgmentCodifies long-standing policy in regulations*

  • Verification: Selection

    Eliminates 30% limitDepartment targeting error-prone items to select applications to verifyInstitutions must verify all applicants we select*

  • Verification: Selection

    Institutions must continue to resolve conflicting information they believe is inaccurateInstitutions keep flexibility to select additional information or applications for verification

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  • Verification: ExclusionsRemoves certain exclusionsClarifies provisions applicable toApplicantsParents of dependent applicantsSpouses of independent applicantsLists specific situations when parents or spouses information is not subject to verification

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  • Verification: Updating

    Applicant required to update all changes in dependency status throughout the award year, except changes resulting from a change in the applicants marital statusApplicants responsibility, not institutions

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  • Verification: UpdatingFAA may require applicant to update marital status to address inequity or to reflect more accurately the applicants ability to payDocumentation not required if the information has not changed during subsequent verification of household size and number in college

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  • Verification: Items to Verify

    Annual Federal Register noticeItems to verifyDocumentationInitially, will include the current five data elements

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  • Verification: DocumentationSpecified as acceptable in annual Federal Register noticeRetained current documentation requirements with technical changesAdded option to retrieve electronic data from IRS

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  • Verification: Documentation

    For applicants with tax filing extensionMay require completed tax return when filedMust re-verify AGI and taxes paid, when/if the tax return is submitted

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  • Verification: Documentation

    Tax return not signed by the tax filerMust be signed, typed, printed, or stamped by the tax preparer andContain the preparers SSN, EIN or PTIN

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  • Verification: Interim Disbursements

    Technical and conforming changesMay make a disbursement after completing verification but prior to receiving a corrected valid SAR or valid ISIR if the changes would not change the amount of aid

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  • Verification: Interim Disbursements

    To avoid liability, must ensure necessary corrections are submitted to EDValid SAR or valid ISIR required before disbursement can be made for all Title IV programs

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  • Verification: Deadlines

    Require institutions to follow cash management procedures for Direct LoansRemoved the requirement to pay Pell Grant on the higher EFC

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  • Verification: Fund Recovery

    Requires institutions to reimburse program account if disbursement made without receiving corrected valid SAR or ISIRRequires recovery of overpayments that occur from interim disbursements for students employed under the FWS Program

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  • Verifications: Corrections

    Removed $400 toleranceRequire all corrections over $25 to be submittedRequire all corrections of nondollar items

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  • Federal Register Notice*

  • Federal Register Notice

    Published Spring/Summer 2011Describes 2012-2013 verification itemsOutlines acceptable documentationLists other verification resources*

  • Satisfactory Academic ProgressRegulations*

  • Satisfactory Academic ProgressPreviously, SAP requirements and references were included in 3 regulatory sectionsAdministrative capability 668.16(e)Student eligibility 668.32(f)Satisfactory progress 668.34Now all requirements are in 668.34 with cross references in 668.16(e) and 668.32(f)

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  • SAP: New RegulationsNew regulations provideContinued flexibility for institutions to establish their SAP policiesAdditional flexibility for institutions that monitor SAP more often than annuallyDefinitions for warning and probationIn general, a student who is not making SAP is no longer eligible for Title IV aid

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  • SAP: Policy RequirementsSpecified in 668.34 and includeMeasurement of students progress at each evaluationCan take place each payment period, annually, or less often than each payment periodMust occur at the end of a payment period*

  • SAP: Policy Requirements

    GPA that a student must achieve at each evaluation (qualitative standard)Pace of progression at each evaluation (quantitative standard)

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  • SAP: Details on StandardsQualitative standard: required GPAFor programs more than 2 academic years: at the end of 2 years, at least a 2.0 or academic standing consistent with requirements for graduationQuantitative standard: pace at which a student must progress to complete within the maximum timeframeCalculate by dividing cumulative successfully completed hours by cumulative hours attempted

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  • SAP: Policy RequirementsHow students GPA and pace are affected by incompletes, withdrawals, repetitions, or transfers of creditsMust count transfer hours accepted toward completion of the students program as both hours attempted and hours completed

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  • SAP: Defined TermsMust incorporate the terminology used in these regulationsMust explain terms and use consistently with these regulationsMust make sure conditions of each term are clear to students

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  • SAP: Defined TermsDefined Term: Financial Aid WarningStatus assigned to a student who fails to make SAP at an institution that evaluates SAP at the end of each payment periodStudent may continue to receive Title IV aid for one payment periodNo appeal necessary

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  • SAP: Defined TermsDefined Term: Financial Aid ProbationStatus assigned by an institution to a student who fails to make SAP, who has appealed, and has had eligibility for Title IV aid reinstatedMay impose conditions for students continued eligibility to receive Title IV aid

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  • SAP: Defined TermsDefined Term: Maximum timeframeFor an undergraduate programbasically 150% of the published length of the programFor a graduate programa period defined by the institution that is based on the length of the educational program*

  • SAP: Defined TermsDefined Term: AppealProcess by which a student who is not meeting an institutions SAP policy petitions the institution for reconsideration of the students eligibility for Title IV aid

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  • SAP: Defined TermsDefined Term: Appeal (more)Must specify the conditions under which a student may appeal includingWhy the student failed to make SAP; andWhat has changed that will allow the student to make SAP at the next evaluation

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  • SAP: Frequency of Review

    Regulations are organized by frequency of SAP evaluationAt the end of each payment period, or Less frequently*

  • SAP: Payment Period ReviewEvaluating at each payment period:If student fails to make SAP, studentLoses eligibility for Title IV aidMay be placed on Financial Aid Warning for one payment periodMust make SAP or may be placed on Financial Aid Probation after a successful appeal

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  • SAP: Payment Period ReviewEvaluating SAP each payment period (more)After Financial Aid Probation, studentMust be making SAP, or Must be successfully following an academic plan

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  • SAP: Academic PlansAbout academic plansNot regulatedGeneral or specificFlexibility to address student situationAppeal needed to implement or change*

  • SAP: Annual ReviewEvaluating less frequently:If student fails to make SAP, studentLoses eligibility for Title IV aidMay be placed on Financial Aid Probation after an appealAfter Financial Aid Probation, must be making SAP or successfully following an academic plan

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  • SAP: NotificationsNotificationsResults of SAP review that impact the students eligibility for Title IV aidSpecific elements required to appeal SAP, if appeal process is usedProcess for reestablishing eligibility for Title IV aid, if no appeal process is used

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