VTPBiS REGIONAL COORDINATOR MEETING:

MARCH

1

AGENDA

• PBIS DATA SHARING • TEAM INITIATED PROBLEM SOLVING (TIPS)• SUMMER INSTITUTE• TRAINING SEQUENCE INCLUDING VTPBiS

INTENSIVE LEVEL WRAPAROUND• ROLL OF SU/DISTRICT COORDINATOR • CPI TRAINING OF TRAINERS

Intro to TIPS

“People aren’t tired from solving problems – they’re tired from solving the same problems over and over.”

CollectCollect and and Use DataUse Data

Review Status and Identify Problems

Develop andRefineHypotheses

Discuss andSelectSolutions

Develop andImplementAction Plan

Evaluate andReviseAction Plan

Problem Solving Meeting Foundations

Team Initiated Problem Solving (TIPS) Model

Team Initiated Problem Solving (TIPS) Action and Outcome Driven

Main Messages

• Having data is necessary but insufficient• Building effective team process

(roles/protocols) is essential.• Use an electronic agenda that prompts

problem solving• Problem solving starts with precise problem

statements.• Use data-based decision rules to build,

implement and modify solutions.

Improving Decision-Making via

Problem Solving

Problem

Problem

Solving

Solution

Information/ Data

Action Planning & Evaluation

Organizing for an effective problem solving conversation

Problem

SolutionOut of Time

Use Data

A key to collective problem solving is to provide a visual context that allows everyone to follow and contribute

• Core roles–Facilitator–Minute taker–Data analyst–Active team member–Administrator

• Backup for each role

Can one person serve multiple roles?

Are there other roles needed?

Typically NOT the administrator

Any tasks assigned get copied to the meeting minutes of the next meeting as a follow up item

Meeting Agenda Item: Meeting Foundations Tasks: What, by whom, by when

PBIS Team Meeting Minutes and Problem-Solving Action Plan FormToday’s Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:

Next Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:

Team Members (bold are present today)

Today’s Agenda Items Next Meeting Agenda Items01. 02. 03.

1. 2.

Information for Team, or Issue for Team to Address

Discussion/Decision/Task (if applicable) Who? By When?

Administrative/General Information and Issues

Implementation and EvaluationPrecise Problem Statement, based on review of

data(What, When, Where, Who, Why)

Solution Actions (e.g., Prevent, Teach, Prompt, Reward, Correction, Extinction,

Safety)Who? By When?

Goal, Timeline, Decision Rule, & Updates

Problem-Solving Action Plan

Our RatingYes So-So No

1. Was today’s meeting a good use of our time?2. In general, did we do a good job of tracking whether we’re completing the tasks we agreed on at previous meetings?

3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings?4. In general, are the completed tasks having the desired effects on student behavior?

Evaluation of Team Meeting (Mark your ratings with an “X”)

Meeting Foundations

Langley Elementary PBIS Team Meeting Minutes and Problem-Solving Action Plan FormToday’s Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:

Next Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:

Team Members (bold are present today)

Today’s Agenda Items Next Meeting Agenda Items01. 02. 03.

1. 2.

Information for Team, or Issue for Team to Address

Discussion/Decision/Task (if applicable) Who? By When?

Administrative/General Information and Issues

Implementation and EvaluationPrecise Problem Statement, based on review of

data(What, When, Where, Who, Why)

Solution Actions (e.g., Prevent, Teach, Prompt, Reward, Correction, Extinction,

Safety)Who? By When?

Goal, Timeline, Decision Rule, & Updates

Problem-Solving Action Plan

Our RatingYes So-So No

1. Was today’s meeting a good use of our time?2. In general, did we do a good job of tracking whether we’re completing the tasks we agreed on at previous meetings?

3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings?4. In general, are the completed tasks having the desired effects on student behavior?

Evaluation of Team Meeting (Mark your ratings with an “X”)

Where in the Form would you place:

1.Planning for next PTA meeting?

2.Too many students in the “intensive support” for literacy

3.Schedule for hallway monitoring for next month

4.There have been five fights on playground in last month.

5.Next meeting report on lunch-room status.

Before the Meeting…• Room reserved• “New” items solicited for agenda• Agenda produced • Team member roles determined• Data reviewed by Data Analyst before the meeting; Analyst ready to lead

team through discussion of (a) possible new problems and (b) effects of in-process solutions on “old” problems

• Computer reserved; access to SWIS online database assured• LCD projector reserved & set up to project data (or team has some other

strategy for ensuring team members can review data at meeting)• Team members have individual TIPS Notebooks to bring to meeting

(We’ll review the (a) before-meeting, (b) during-meeting, and (c) after-meetings responsibilities of individual team members later in this workshop)

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At Close of and After Meeting…

• Meeting Minutes and Problem-Solving Action Plan completed

• Copy of Meeting Minutes & Problem-Solving Action Plan distributed to each member within 24 hrs.

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TIPS Problem-Solving “Mantra”

1. Do we have a problem?

(identify)2. What is the precise nature of our problem?

(define, clarify, confirm/disconfirm inferences) 3. Why does the problem exist, & what can we do

about it? (hypothesis & solution)4. What are the actual elements of our plan?

(Action Plan)5. Is our plan being implemented, & is it working?

(evaluate & revise plan)6. What is the goal? (how will it look if we say we

don’t have a problem?)

Solution Developmentproblem statement & hypothesis:

Prevention

Teaching

Reward

Extinction

Corrective Consequence

Data Collection

Summer Institute Info!

www.uvm.edu/~cdci/best

VTPBiS INTENSIVE LEVEL-

WRAPAROUND

1. Readiness Checklist2. Description

SU/District Coordinator

SU/DISTRICT COORDINATOR CHECKLIST

CPI Trainer of Trainers

May 10-13, 2011UVM – Mann Hall